Foreign Fire Insurance Tax Board

MINUTES CITY OF DEKALB Foreign Fire Insurance Tax Board November 18, 2019 The Foreign Fire Insurance Tax Board (“FFITB”) conducted a Special Meeting on November 18, 2019, at the DeKalb Municipal Building, Haish Conference Room, 200 S. Fourth St., 2nd Floor, DeKalb, Illinois. Chairman Matt Klotz called the meeting to order at 8:06 A.M. and called the roll. ROLL CALL FFITB members present were Trevor Chilton, Matt Holuj, Matt Klotz, Chris Ziola, Jeff McMaster, and Joe Long (arrived at 8:27 A.M. and left at 8:46 A.M.). FFITB member absent was Todd Adamson. Others present were Assistant City Manager Ray Munch and Fire Department Administrative Assistant Natalie Nelson, as recording secretary. APPROVAL OF THE AGENDA – ADDITIONS / DELETIONS Chief McMaster motioned to approve the agenda as presented, Chilton seconded the motion, and the motion passed by unanimous voice vote. PUBLIC PARTICIPATION City Manager Ray Munch was present but did not speak at this time. APPROVAL OF MINUTES Ziola motioned to approve the meeting minutes from August 19, 2019, as presented, Holuj seconded the motion, and the motion passed by unanimous voice vote. Holuj motioned to approve the meeting minutes from September 6, 2019, as presented, Chilton seconded the motion, and the motion passed by unanimous voice vote. OLD BUSINESS Review of Completed and Pending Purchases The table at Station 1 has been delivered. The table at Station 2 has been refinished. Other completed purchases were training mannikins, squeegees, and workout equipment for Station 1. Currently on back order are the vehicle stabilization kit (Rescue 1) and the 4-pack wedge systems (two per person). Foreign Fire Insurance Tax Board November 18, 2019 Page 2 of 3 NEW BUSINESS Treasurer’s Report Copies of the third quarter Treasurer’s Report were distributed. Chilton noted that the invoice for duty gloves paid in October was from an order placed in April. Holuj motioned to approve the third quarter Treasurer’s Report as presented. Ziola seconded the motion. A roll call vote was conducted with aye votes cast by Chilton, Holuj, Klotz, Ziola, and Chief McMaster. No nay votes were cast. The motion passed. Equipment Replacement The old step mill at Station 3 will be replaced with a new Stairmaster. Discussion occurred about disposal of the old machine, which still works. It cannot be sold on eBay or Craig’s List, and any proceeds from sale of FFITB-owned property are deposited into the City’s General Fund. The vendor may offer “trade-in” credit toward the new Stairmaster. The vendor may remove the old equipment, refurbish it, and resell it. Assistant City Manager Ray Munch recommended selling unneeded FFITB-owned items online through the auction site that sells used City municipal fleet vehicles. This site provides the necessary legal liability disclaimers for the items sold. Joe Long joined the meeting at 8:27 A.M. 2020 Wishlist Purchases Klotz distributed the finalized 2020 Wishlist and the online voting results. The record of who voted and comments submitted is available for review. Approximately $10,000 is allotted for each quarter’s purchases. Discussion occurred regarding purchasing items from the 2020 Wishlist. Chief McMaster stated the proposed helmet shields would affect many aspects of fire ground accountability procedures, so extensive SOG revisions and training would be necessary, and new identifier tags would need to be purchased. Other items on which identifier tags could be affixed were discussed. The funds assigned for the proposed helmet shields can be reassigned. New helmet shields will not be purchased at this time. Klotz will ask if Air One, the vendor for blowhards, would lower the price of if three were purchased instead of two. Blowhards for Engine 2 and 3 are near the top of the 2020 Wishlist, and Engine 1’s blowhard is further down. Discussion occurred regarding updating the recall jacket design. Staff will vote on keeping the current the DKFD logo or switching to the original DeKalb Fire logo with the axes. Placing numbers on sleeves was also suggested. Holuj motioned to approve the purchase of recall jackets, along with recommended design, steam cleaning stations, and blowhards for Engines 2 and 3. Chilton seconded the motion. A roll call vote Foreign Fire Insurance Tax Board November 18, 2019 Page 3 of 3 was conducted with aye votes cast by Chilton, Holuj, Klotz, Long, Ziola, and Chief McMaster. No nay votes were cast. The motion passed. 2020 Recurring Purchases Discussion occurred regarding items purchased annually: • Bed mattresses, replaced on a 10-year rotation • Bed frames damaged, replaced as necessary • Other furniture • Xfinity subscription for cable TV • Newspapers for Station 1 • Coffee and condiments • Pro calendars • Kitchen supplies • Workout equipment maintenance • Historical Foundation receives a $500 donation traditionally, although this has not occurred every year. Unused funds do not roll-over to the next year. Long motioned to approve the recurring purchases presented. Chilton seconded the motion. A roll call vote was conducted with aye votes cast by Chilton, Holuj, Klotz, Long, Ziola, and McMaster. No nay votes were cast. The motion passed. Joe Long left the meeting to attend an emergency call at 8:46 A.M. Topics for Next Meeting Bylaw update to reflect membership voting will be discussed. 2020 Meeting Schedule The quarterly meetings for 2020 were scheduled. Meetings will start at 8:00 AM on Mondays, February 10, May 11, August 17, and November 9, 2020. ADJOURNMENT Chief McMaster motioned to adjourn the meeting, Ziola seconded the motion, and the motion was approved by unanimous voice vote. The meeting adjourned at 8:50 A.M. The next meeting of the Foreign Fire Insurance Tax Board will be Monday, February 10, 2020, at 8:00 A.M, location to be announced at a later date. Natalie Nelson, FFITB Recording Secretary Minutes approved by Foreign Fire Insurance Tax Board on February 10, 2019.