Foreign Fire Insurance Tax Board

MINUTES Special Meeting DeKalb Foreign Fire Insurance Tax Board October 14, 2021 11:00 A.M. The Foreign Fire Insurance Tax Board (“FFITB”) conducted a Special Meeting on October 14, 2021, at DeKalb Fire Station #1 on the Apparatus Floor, located at 700 Pine Street, DeKalb, Illinois. ROLL CALL Chairman Matt Klotz called the meeting to order at 11:06 A.M. and called the roll. Members present at roll call were Matt Holuj, Matt Klotz, Bill Lynch, and Fire Chief Jeff McMaster. Members absent at roll call were Trevor Chilton, Joe Long, and Vinny Laudicina. Others present were Assistant City Manager Josh Boldt, Administrative Assistant Natalie Nelson, as recording secretary, and Firefighter/Paramedic Joe Wempe. APPROVAL OF AGENDA Matt Holuj motioned to approve the agenda as presented, Bill Lynch seconded the motion, a voice vote was conducted, and the motion passed unanimously. PUBLIC PARTICIPATION None APPROVAL OF UNSCHEDULED PURCHASES The following expenses were proposed outside the usual Wish List and, pending approval, shall be paid for with 2022 Foreign Fire Insurance Tax Board funds, which are available now as the deposit has been made. Station 1 Flagpole Battalion Chief Mike Thomas and Captain Luke Howieson requested this purchase. The amount requested was $1,500 requested. Bill Lynch motioned to approve spending up to $1,500 for replacement of the existing flagpole at station one with a design like that at Station 2. Matt Holuj seconded the motion. A roll call vote was conducted. Aye votes were cast by Matt Holuj, Matt Klotz, Bill Lynch, and Chief McMaster. No Nay votes were cast. The motion passed. Foreign Fire Insurance Tax Board October 14, 2021 Page 2 of 3 Station 3 Kitchen Table Dale Ludwig submitted a quote for a new table at a cost of $1,425. To reduce the price to $1,025 the Fire Department will purchase the plywood and transport the finished product to Station 3. Bill Lynch motioned to approve spending up to $1,100 for a new kitchen table for Station 3. Matt Holuj seconded the motion. A roll call vote was conducted. Aye votes were cast by Matt Holuj, Matt Klotz, Bill Lynch, and Chief McMaster. No Nay votes were cast. The motion passed. At 11:18 A.M., board member Joe Long joined the meeting. At 11:22 A.M., board member Trevor Chilton joined the meeting, along with his daughter Tessa Chilton. Station 1 Spray Foam Insulation Battalion Chief Todd Stoffa requested this purchase. Luke Howieson requested a quote from a contractor, but it not yet been received; a rough cost estimate is $4,000. This additional project would be challenging in terms of cost and timing; flooring, painting walls, and hanging cabinets must be postponed until the foam is applied as it can be messy. An alternative would be a drop ceiling, which would cost an additional estimated $10,000-$11,000. Discussion followed about how the newly open ceiling affects indoor climate control and noise. The members agreed that the current contractor timeline should not be adjusted to accommodate the insulation contractor’s availability and work time. Joe Long motioned to deny the request for funds to cover the cost of spray foam insulation at Station 1. Bill Lynch seconded the motion. A roll call vote was conducted. Aye votes were cast by Trevor Chilton, Matt Holuj, Matt Klotz, Joe Long, Bill Lynch, and Chief McMaster. No Nay votes were cast. The motion passed. Station 1 Cabinets and Counters The Station 1 remodel project did not include any funds to cover changes to the design of the day room and kitchen. The members agreed that a coffee bar area and a shipping/receiving area with internal mail bins for shifts, etc. are necessary to the operation of the Station 1 living area. Bill Lynch motioned to approve spending up to $10,000 for the Station 1 remodel to cover costs affiliated with, but not limited to, the purchase of cabinets, countertops, and installation of a coffee bar and a shipping/receiving/mail area. Trevor Chilton seconded the motion. Aye votes were cast by Trevor Chilton, Matt Holuj, Matt Klotz, Joe Long, Bill Lynch, and Chief McMaster. No Nay votes were cast. The motion passed. Foreign Fire Insurance Tax Board October 14, 2021 Page 3 of 3 DISCUSSION OF TOPICS FOR NEXT REGULAR MEETING None. ADJOURNMENT Seeing no further discussion, Joe Long motioned to adjourn, Matt Holuj seconded the motion, a voice vote was conducted, and the motion passed unanimously. The meeting adjourned at 11:35 A.M. Natalie Nelson, FFITB Recording Secretary Minutes approved by the Foreign Fire Insurance Tax Board on November 15, 2021.