Joint Review Board

DeKalb Municipal Building Executive Conference Room - Second Floor 200 South Fourth Street DeKalb, Illinois 60115 AGENDA Annual Joint Review Board Meeting April 13, 2017 8:30 a.m. A. CENTRAL AREA TIF DISTRICT: 1.) Call to Order 2.) Roll Call 3.) Election of Public Member 4.) Election of Chairperson 5.) Approval of Agenda 6.) Approval of 2015 Annual Meeting Minutes 7.) Discussion and review of the 2016 annual report for the Central Area TIF redevelopment project area submitted to the Office of the Illinois Comptroller and distributed to all affected taxing districts pursuant to 65 ILCS 5/11-74.5-5(d) as to the effectiveness and status of the redevelopment project area Questions and Comments 8.) Public Comment 9.) Adjournment B. TIF #2 DISTRICT: 1.) Call to Order 2.) Roll Call 3.) Election of Public Member 4.) Election of Chairperson 5.) Approval of Agenda 6.) Approval of 2015 Annual Meeting Minutes 7.) Discussion and review of the 2016 annual report for TIF #2 redevelopment project area submitted to the Office of the Illinois Comptroller and distributed to all affected taxing districts pursuant to 65 ILCS 5/11-74.5-5(d) as to the effectiveness and status of the redevelopment project area Questions and Comments 8.) Public Comment 9.) Adjournment 2016 JRB agenda SECTION 2 [Sections 2 through 5 must be completed for each redevelopment project area listed in Section 1.] FY 2016 Name of Redevelopment Project Area: Central Area TIF Primary Use of Redevelopment Project Area*: Commercial/Mixed Use If "Combination/Mixed" List Component Types: Commercial, Residential Under which section of the Illinois Municipal Code was Redevelopment Project Area designated? (check one): Tax Increment Allocation Redevelopment Act _x_ Industrial Jobs Recovery Law _____ No Yes Were there any amendments to the redevelopment plan, the redevelopment project area, or the State Sales Tax Boundary? [65 ILCS 5/11-74.4-5 (d) (1) and 5/11-74.6-22 (d) (1)] If yes, please enclose the amendment labeled Attachment A x Certification of the Chief Executive Officer of the municipality that the municipality has complied with all of the requirements of the Act during the preceding fiscal year. [65 ILCS 5/11-74.4-5 (d) (3) and 5/11-74.6- 22 (d) (3)] Please enclose the CEO Certification labeled Attachment B x Opinion of legal counsel that municipality is in compliance with the Act. [65 ILCS 5/11-74.4-5 (d) (4) and 5/11-74.6-22 (d) (4)] Please enclose the Legal Counsel Opinion labeled Attachment C x Were there any activities undertaken in furtherance of the objectives of the redevelopment plan, including any project implemented in the preceding fiscal year and a description of the activities undertaken? [65 ILCS 5/11-74.4-5 (d) (7) (A and B) and 5/11-74.6-22 (d) (7) (A and B)] If yes, please enclose the Activities Statement labeled Attachment D x Were any agreements entered into by the municipality with regard to the disposition or redevelopment of any property within the redevelopment project area or the area within the State Sales Tax Boundary? [65 ILCS 5/11-74.4-5 (d) (7) (C) and 5/11-74.6-22 (d) (7) (C)] If yes, please enclose the Agreement(s) labeled Attachment E x Is there additional information on the use of all funds received under this Division and steps taken by the municipality to achieve the objectives of the redevelopment plan? [65 ILCS 5/11-74.4-5 (d) (7) (D) and 5/11-74.6-22 (d) (7) (D)] If yes, please enclose the Additional Information labeled Attachment F x Did the municipality's TIF advisors or consultants enter into contracts with entities or persons that have received or are receiving payments financed by tax increment revenues produced by the same TIF? [65 ILCS 5/11-74.4-5 (d) (7) (E) and 5/11-74.6-22 (d) (7) (E)] If yes, please enclose the contract(s) or description of the contract(s) labeled Attachment G x Were there any reports or meeting minutes submitted to the municipality by the joint review board? [65 ILCS 5/11-74.4-5 (d) (7) (F) and 5/11-74.6-22 (d) (7) (F)] If yes, please enclose the Joint Review Board Report labeled Attachment H x Were any obligations issued by municipality? [65 ILCS 5/11-74.4-5 (d) (8) (A) and 5/11-74.6-22 (d) (8) (A)] If yes, please enclose the Official Statement labeled Attachment I x Was analysis prepared by a financial advisor or underwriter setting forth the nature and term of obligation and projected debt service including required reserves and debt coverage? [65 ILCS 5/11-74.4- 5 (d) (8) (B) and 5/11-74.6-22 (d) (8) (B)] If yes, please enclose the Analysis labeled Attachment J x Cumulatively, have deposits from any source equal or greater than $100,000 been made into the special tax allocation fund? 65 ILCS 5/11-74.4-5 (d) (2) and 5/11-74.6-22 (d) (2) If yes, please enclose Audited financial statements of the special tax allocation fund labeled Attachment K x Cumulatively, have deposits of incremental taxes revenue equal to or greater than $100,000 been made into the special tax allocation fund? [65 ILCS 5/11-74.4-5 (d) (9) and 5/11-74.6-22 (d) (9)] If yes, please enclose a certified letter statement reviewing compliance with the Act labeled Attachment L x A list of all intergovernmental agreements in effect to which the municipality is a part, and an accounting of any money transferred or received by the municipality during that fiscal year pursuant to those intergovernmental agreements. [65 ILCS 5/11-74.4-5 (d) (10)] If yes, please enclose list only, not actual agreements labeled Attachment M x * Types include: Central Business District, Retail, Other Commercial, Industrial, Residential, and Combination/Mixed.  SECTION 3.1 - (65 ILCS 5/11-74.4-5 (d) (5) and 65 ILCS 5/11-74.6-22 (d) (5)) Provide an analysis of the special tax allocation fund. FY 2016 TIF NAME: Central Area TIF Fund Balance at Beginning of Reporting Period $ 2,596,538 Revenue/Cash Receipts Deposited in Fund During Reporting FY: Reporting Year Cumulative* % of Total Property Tax Increment $ 6,347,586 $ 101,176,662 61% State Sales Tax Increment $ 15,180,034 9% Local Sales Tax Increment $ 12,981,206 8% State Utility Tax Increment 0% Local Utility Tax Increment 0% Interest $ (288,068) $ 1,955,653 1% Land/Building Sale Proceeds $ 152,138 0% Bond Proceeds $ 34,334,964 21% Transfers from Municipal Sources $ 344,368 0% Private Sources $ 890 0% Other (identify source _____________; if multiple other sources, attach schedule) $ 898,154 1% *must be completed where current or prior year(s) have reported funds Total Amount Deposited in Special Tax Allocation Fund During Reporting Period $ 6,059,518 Cumulative Total Revenues/Cash Receipts $ 167,024,069 100% Total Expenditures/Cash Disbursements (Carried forward from Section 3.2) $ 3,763,301 Distribution of Surplus $ 3,173,793 Total Expenditures/Disbursements $ 6,937,094 NET INCOME/CASH RECEIPTS OVER/(UNDER) CASH DISBURSEMENTS $ (877,576) FUND BALANCE, END OF REPORTING PERIOD* $ 1,718,962 * if there is a positive fund balance at the end of the reporting period, you must complete Section 3.3 SURPLUS*/(DEFICIT)(Carried forward from Section 3.3) $ (27,621,766)  SECTION 3.2 A- (65 ILCS 5/11-74.4-5 (d) (5) and 65 ILCS 5/11-74.6-22 (d) (5)) FY 2016 TIF NAME: Central Area TIF ITEMIZED LIST OF ALL EXPENDITURES FROM THE SPECIAL TAX ALLOCATION FUND (by category of permissible redevelopment cost, amounts expended during reporting period) FOR AMOUNTS >$10,000 SECTION 3.2 B MUST BE COMPLETED Category of Permissible Redevelopment Cost [65 ILCS 5/11-74.4-3 (q) and 65 ILCS 5/11-74.6- 10 (o)] Amounts Reporting Fiscal Year 1. Costs of studies, administration and professional services—Subsections (q)(1) and (o) (1) 8331 Architect / Engineer Services 3,243 8342 Financial & Management Services 2,435 8366 Legal Expenses & Notices 7,739 8375 Dues & Subscriptions 850 8376 Training, Education & Professional Development 602 8399 Contractural Services 4,969 9001 Transfer to General Fund 678,576 $ 698,414 2. Cost of marketing sites—Subsections (q)(1.6) and (o)(1.6) 8373 Marketing, Ads & Public Info 1,246 $ 1,246 3.Property assembly: property acquisition, building demolition, site preparation and environmental site improvement costs. Subsections (q)(2), (o)(2) and (o)(3) $ - 4.Costs of rehabilitation, reconstruction, repair or remodeling of existing public or private buildings. Subsection (q)(3) and (o)(4) 8624 Private Property Rehab / Redevelopment 311,815 8625 Remodeling & Renovation 3,324 $ 315,139 5. Costs of construction of public works and improvements. Subsection (q)(4) and (o)(5) 8321 Sidewalks - Maintenance 13,309 8632 Street Improvement - Maintenance 36,329 8633 Street - Construction or Reconstruction 38,587 8639 Other Capital Improvements 51,246 $ 139,471 6.Costs of removing contaminants required by environmental laws or rules (o)(6) - Industrial Jobs Recovery TIFs ONLY $ -  SECTION 3.2 A PAGE 2 7. Cost of job training and retraining, including "welfare to work" programs Subsection (q)(5), (o)(7) and (o)(12) $ - 8.Financing costs related to obligations issued by the municipality. Subsection (q) (6) and (o)(8) 9225 Transfer to TIF Debt Service 1,068,663 $ 1,068,663 9. Approved taxing district's capital costs. Subsection (q)(7) and (o)(9) 8343 Development Services 1,540,369 $ 1,540,369 10. Cost of Reimbursing school districts for their increased costs caused by TIF assisted housing projects. Subsection (q)(7.5) - Tax Increment Allocation Redevelopment TIFs ONLY $ - 11. Relocation costs. Subsection (q)(8) and (o)(10) $ - 12.Payments in lieu of taxes as defined in Subsections 11-74.43(m) and 11-74.6-10(k). Subsection (q)(9) and (o)(11) $ - 13. Costs of job training, retraining advanced vocational or career education provided by other taxing bodies. Subsection (q)(10) and (o)(12) $ -  SECTION 3.2 A PAGE 3 14. Costs of reimbursing private developers for interest expenses incurred on approved redevelopment projects. Subsection (q)(11)(A-E) and (o)(13)(A-E) $ - 15. Costs of construction of new housing units for low income and very low-income households. Subsection (q)(11)(F) - Tax Increment Allocation Redevelopment TIFs ONLY $ - 16. Cost of day care services and operational costs of day care centers. Subsection (q) (11.5) - Tax Increment Allocation Redevelopment TIFs ONLY $ - TOTAL ITEMIZED EXPENDITURES $ 3,763,301  Section 3.2 B FY 2016 TIF NAME: Central Area TIF List all vendors, including other municipal funds, that were paid in excess of $10,000 during the current reporting year. ______ There were no vendors, including other municipal funds, paid in excess of $10,000 during the current reporting period. Name Service Amount Curran Contracting Contractor $86,695.53 American Title Guarantee Redevelopment Reimbursement $197,452.00 City of DeKalb Surplus Distribution $349,668.30 DeKalb County Treasurer Surplus Distribution $2,424,580.05 Depository Trust Company Debt Service $1,068,662.50 Ellwood House Association Redevelopment Reimbursement $76,032.89 Kirby Chilton Redevelopment Reimbursement $16,107.17 Northern Illinois SE Contractor $34,425 Irving Construction Contractor $10,350.00 Janice Barlow Contractor $11,669.53 Renee I Bemis Irrevocable Trust ED Incentive $1,500,000.00 Robert Sipes Contractor $28,317.00 Sixel Consulting Group Contractor $18,041.10 Illinois Department of Revenue Surplus Distribution $ 399,544.85  SECTION 3.3 - (65 ILCS 5/11-74.4-5 (d) (5) 65 ILCS 11-74.6-22 (d) (5)) Breakdown of the Balance in the Special Tax Allocation Fund At the End of the Reporting Period FY 2016 TIF NAME: Central Area TIF FUND BALANCE, END OF REPORTING PERIOD $ 1,718,962 Amount of Original Issuance Amount Designated 1. Description of Debt Obligations 2010A G.O. Bond $ 10,800,000 $ 7,879,738 Total Amount Designated for Obligations $ 10,800,000 $ 7,879,738 2. Description of Project Costs to be Paid Intergovernmental Agreement Obligations $ 20,960,990 Private Property Improvements $ 500,000 Total Amount Designated for Project Costs $ 21,460,990 TOTAL AMOUNT DESIGNATED $ 29,340,728 SURPLUS*/(DEFICIT) $ (27,621,766) * NOTE: If a surplus is calculated, the municipality may be required to repay the amount to overlapping taxing  SECTION 4 [65 ILCS 5/11-74.4-5 (d) (6) and 65 ILCS 5/11-74.6-22 (d) (6)] FY 2016 TIF NAME: Central Area TIF Provide a description of all property purchased by the municipality during the reporting fiscal year within the redevelopment project area. __x___ No property was acquired by the Municipality Within the Redevelopment Project Area Property Acquired by the Municipality Within the Redevelopment Project Area Property (1): Street address: Approximate size or description of property: Purchase price: Seller of property: Property (2): Street address: Approximate size or description of property: Purchase price: Seller of property: Property (3): Street address: Approximate size or description of property: Purchase price: Seller of property: Property (4): Street address: Approximate size or description of property: Purchase price: Seller of property:  SECTION 5 - 65 ILCS 5/11-74.4-5 (d) (7) (G) and 65 ILCS 5/11-74.6-22 (d) (7) (G) PAGE 1 FY 2016 TIF NAME: Central Area TIF *Page 1 is to be included with TIF Report. Pages 2-3 are to be included ONLY if projects are listed. Box below must be filled in with either a check or number of projects, not both Check if NO projects were undertaken by the Municipality Within the Redevelopment Project Area: ______ ENTER total number of projects undertaken by the Municipality Within the Redevelopment Project Area and list them in detail below*. ___22___ Estimated Investment for Subsequent Fiscal Total Estimated to TOTAL: 11/1/99 to Date Year Complete Project Private Investment Undertaken (See Instructions) $ 24,361,721 $ - $ - Public Investment Undertaken $ 9,511,816 $ 1,210,000 $ - Ratio of Private/Public Investment 2 55/98 0 Project 1: *IF PROJECTS ARE LISTED NUMBER MUST BE ENTERED ABOVE Ellwood House Association - Nehring House Renovation Private Investment Undertaken (See Instructions) $ - Public Investment Undertaken $ 300,000 Ratio of Private/Public Investment 0 0 Project 2: Egyptian Theatre Renovations Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 2,260,577 $ 100,000 Ratio of Private/Public Investment 0 0 Project 3: Bemis Toyota Improvements Private Investment Undertaken (See Instructions) $ 745,000 Public Investment Undertaken $ 1,500,000 Ratio of Private/Public Investment 1/2 0 Project 4: Stage Coach Theatre Renovations Private Investment Undertaken (See Instructions) $ 75,000 Public Investment Undertaken $ 172,452 Ratio of Private/Public Investment 10/23 0 Project 5: District 428 IGA - Clinton Rosette Middle School Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 1,110,000 Ratio of Private/Public Investment 0 0 Project 6: Chilton's Façade Grant Private Investment Undertaken (See Instructions) $ 17,840 Public Investment Undertaken 17,840 Ratio of Private/Public Investment 1 0  PAGE 2 Project 7: FY16 Sidewalk Repairs Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 13,309 Ratio of Private/Public Investment 0 0 Project 8: FY16 Street Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 74,916 Ratio of Private/Public Investment 0 0 Project 9: FY15 Pappas Phase II Private Investment Undertaken (See Instructions) $ 4,018,876 Public Investment Undertaken $ 342,880 Ratio of Private/Public Investment 11 31/43 0 Project 10: FY15 Housing Rehab Grants Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 12,518 Ratio of Private/Public Investment 0 0 Project 11: FY15 Airport Heated Concrete Project Phase 1 Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 7,000 Ratio of Private/Public Investment 0 0 Project 12: FY15 Parking Lot Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 381,912 Ratio of Private/Public Investment 0 0 Project 13: FY15 Street Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 381,912 Ratio of Private/Public Investment 0 0 Project 14: FY14 Debutantes Marquee Project Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 85,301 Ratio of Private/Public Investment 0 0 Project 15: FY14 Augusta Ave. Lighting Project Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 49,693 Ratio of Private/Public Investment 0 0  PAGE 3 Project 16: FY14 Street Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 297,092 Ratio of Private/Public Investment 0 0 Project 17: FY14 Street Construction/Reconstruction Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 372,060 Ratio of Private/Public Investment 0 0 Project 18: FY14 Sidewalk Repairs Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 80,279 Ratio of Private/Public Investment 0 0 Project 19: FY13 Richoz Architectural Improvement Project Private Investment Undertaken (See Instructions) $ 5,005 Public Investment Undertaken $ 5,005 Ratio of Private/Public Investment 1 0 Project 20: FY13 DeKalb Public Library Expansion Private Investment Undertaken (See Instructions) $ 18,000,000 Public Investment Undertaken $ 2,000,000 Ratio of Private/Public Investment 9 0 Project 21: FY13 McMahon Banquet - 305 Grove St Private Investment Undertaken (See Instructions) $ 1,500,000 Public Investment Undertaken $ 355,000 Ratio of Private/Public Investment 4 16/71 0 Project 22: FY12 Downtown Improvement including Wayfinding Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 819,910 Ratio of Private/Public Investment 0 0 Project 23: Private Investment Undertaken (See Instructions) Public Investment Undertaken Ratio of Private/Public Investment 0 0 Project 24: Private Investment Undertaken (See Instructions) Public Investment Undertaken Ratio of Private/Public Investment 0 0 Project 25: Private Investment Undertaken (See Instructions) Public Investment Undertaken Ratio of Private/Public Investment 0 0 Optional: Information in the following sections is not required by law, but would be helpful in evaluating the performance of TIF in Illinois. *even though optional MUST be included as part of complete TIF report SECTION 6 FY 20156 TIF NAME: Central Area TIF Provide the base EAV (at the time of designation) and the EAV for the year reported for the redevelopment project area Year redevelopment project area was Reporting Fiscal Year designated Base EAV EAV List all overlapping tax districts in the redevelopment project area. If overlapping taxing district received a surplus, list the surplus. _____ The overlapping taxing districts did not receive a surplus. Surplus Distributed from redevelopment Overlapping Taxing District project area to overlapping districts $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - SECTION 7 Provide information about job creation and retention Description and Type Number of Jobs Number of Jobs (Temporary or Retained Created Permanent) of Jobs Total Salaries Paid $ - $ - $ - $ - $ - $ - $ - SECTION 8 Provide a general description of the redevelopment project area using only major boundaries: Optional Documents Enclosed Legal description of redevelopment project area Map of District ATTACHEMENT B  Attachment D FY2016 Central Area TIF Activities Statement July 1, 2015 – June 30, 2016 Ellwood Nehring Improvements: FY16 was year four of a five year agreement with the Ellwood House Association for improvements to the Nehring Home and carriage hose located on the Ellwood House campus. Improvements undertaken in FY16 included interior demolition and reconstruction of the interior of the carriage house, exterior improvements to parking, and interior improvements to the Nehring home. Egyptian Theatre Improvements: FY16 improvements to the Egyptian Theatre included plumbing improvements and required upgrades to the sump pump. Additionally, a contract was approved and executed with Janis A. Barlow and Associates to begin a feasibility study to upgrade the theatres physical spaces and investigate the viability of the theatre becoming a regional performing arts center. Bemis Toyota Incentive Agreement: An economic development incentive agreement was approved and executed with the Renee I Bemis Irrevocable Trust, property owner of the Bemis Toyota dealership located at 1890 Sycamore Road, for improvements to the facility. The agreement stipulated a minimum project cost of $2,245,000, with an incentive granted in the amount of $1,500,000. Facility improvements include a façade replacement to match corporate requirements, a new showroom and lobby, and improvements to the maintenance areas. Stage Coach Theatre Renovations: A development agreement with the Stage Coach Players, Inc. for facility improvements to 126 S. 5th Street. A total of 21 improvements are outlined in Exhibit B of the redevelopment agreement that is included in Attachment E. The total cost of the project is $247,452, with the City providing $172,452 in TIF funds. The agreement also stipulated that should the total cost of the project exceed the $247,452 by an amount greater than $25,000, the City could provide additional funding in an amount not to exceed $45,000. District 428 IGA – Clinton Rosette Middle School Improvements: The City approved an intergovernmental agreement with Community School District 428 for facility improvements to both Clinton Rosette Middle School and Founder’s Elementary. Clinton Rosette Middle School is located in the Central Area TIF District, and Founder’s Elementary is located in TIF #2. The agreement is for the City to reimburse the school district in an amount not to exceed $2,000,000. The IGA was approved in FY16, but reimbursement is estimated to be paid out in FY16.5 or FY17.  ATTACHMENT E RESOLUTION 2015-070 PASSED: JULY 27, 2015 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER INTO A FY2016 TAX INCREMENT FINANCING AGREEMENT WITH PRESERVATION OF THE EGYPTIAN THEATRE (PET) FOR FACILITY IMPROVEMENTS TO THE EGYPTIAN THEATRE IN AN AMOUNT NOT TO EXCEED $330,000 BEGINNING JULY 1, 2015 THROUGH JUNE 30, 2016. BE IT RESOLVED BY THE CITY COUNCIL of the City of DeKalb, Illinois, as follows: Section L That the Mayor of the City of DeKalb be authorized and directed to execute an Agreement with Preservation of the Egyptian Theatre (P.E.T.) for Tax Increment Financing (TIF) funds in the amount of Three Hundred Thirty Thousand Noll 00 Dollars ($330,000) for FY16 (and rollover of any unspent funds from preceding years' allotment) for facility improvements at the Egyptian Theatre, a copy of which is attached hereto and made a part hereof as Exhibit "A," subject to such changes as shall be acceptable to the Mayor on the advice of the City Manager. Section 2. That the City Clerk of the City of DeKalb be authorized and directed to attest the Mayor's signature. PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a regular meeting thereof held on the 27th day of July, 2015 and approved by me as Mayor on the same day. Passed by a roll call vote of 6-2. Aye: Finucane, Marquardt, Snow, Noreiko, Baker, Rey. Nay: Jacobson, O'Leary. Absent: None. ATTEST:  FY16 EGYPTIAN THEATRE TIF AGREEMENT AGREEMENT made this 22nd day of June, 2015, by and between the City of DeKalb, Illinois, an Illinois Municipal Corporation, (hereinafter referred to as "City") and the Preservation of the Egyptian Theatre, Inc. (hereinafter referred to as "P.E.T."), a not for profit corporation. RECITALS WHEREAS, the City is implementing a Tax Increment Redevelopment Plan (hereinafter referred to as the "Plan") pursuant to the Illinois Tax Increment Allocation Redevelopment Act (hereinafter referred to as the "Act"); and, WHEREAS, the City wishes to assist other agencies with projects that will enhance the overall redevelopment of the project area and the community; and, WHEREAS, P .E.T. is a local not for profit agency and needs assistance with improvements at the facility located within the Redevelopment Project Area covered by the Plan; and, WHEREAS, said building improvements are eligible redevelopment project costs under the Act; and, WHEREAS, to assist P.E.T. with these redevelopment projects thereby promoting the goals and objectives of the tax increment finance program of the City, the City desires to grant to the P.E.T. funding in a cumulative amount not to exceed Three Hundred Thirty Thousand and Noll 00 Dollars ($330,000) for Fiscal Year 2016 to pay for projects as they are identified herein; and NOW THEREFORE, the parties agree as follows: I. FUNDING. For Fiscal Year 2016 the City shall grant to P.E.T. an amount not to exceed Three Hundred Thirty Thousand and No/I 00 Dollars ($330,000). These monies shall be used to pay the invoices associated with an operations feasibility study ($50,000), updating air conditioning engineering documents ($180,000), and the items listed in the prioritized list of capital expenditures ($100,000) provided in Exhibit "A". The updating of air conditioning engineering documents project shall not commence until the operations feasibility study has been completed and reviewed by the City Council. All invoices for work associated with the operations feasibility study, air conditioning engineering, and the items listed in Exhibit "A" completed in Fiscal Year 2016 shall be forwarded to the City of DeKalb no later than July 15, 2016. Any portion of the $100,000 allocated to the prioritized list of capital expenditures that goes unspent within a given year may be rolled over to the following or subsequent years, with the City reserving the right to limit such future rollover in its sole discretion. EDOIS-15 Egyptian AMENDED FY16 agreement Page I of8 P .E.T. hereby certifies that no portion of the monies to be received from the City through this Agreement shall be used for payment of any debt owed by the P .E.T. at the time of execution of this document nor for any other purpose than the purposes which are specifically provided for payment by the City as identified within this agreement. P.E.T. further agrees and acknowledges that it shall comply with all applicable laws and regulations governing the use of the funds allocated herein. II. ELIGIBLE USE OF FUNDS: All monies allocated by the City to P.E.T. through its Tax Increment Finance program shall be used solely and exclusively for an operations feasibility study, updating air conditioning engineering documents, and the items listed in the prioritized list of capital expenditures provided in Exhibit "A." All funds authorized to be utilized in accordance with this Agreement shall be applied to an operations feasibility study, updating air conditioning engineering documents, and projects in the order listed on Exhibit A (the priority capital repair list), with projects being completed sequentially, in order oflisted priority. In the event that P .E.T. wishes to deviate from this priority listing and fund projects in an alternate order, or to fund a project not listed on Exhibit A, it shall submit the same to the City Manager for consideration. The City Manager may: 1) approve of such alternate project or order; b) reject such alternate project or order and require adherence to the prioritization listing in Exhibit A; or, 3) require the same to be submitted to the City Council for review and consideration, and for amendment of this Agreement. P .E.T. hereby certifies it shall comply with all provisions for the public bidding of projects whose cost shall exceed twenty thousand dollars ($20,000) and shall obtain a minimum of two (2) cost quotes for all projects under that amount, unless specifically permitted otherwise by the City of DeKalb. P .E.T. certifies that all contractors employed to complete the improvements described herein shall pay their employees the appropriate prevailing wage as provided in the State of Illinois Prevailing Wage Act. Further, Owner agrees and acknowledges that: 1) it shall have all contractors and bidders complete a set of Certifications in the form attached hereto as Exhibit "B". III. PAYMENT. All requests for payment of bills associated with the work noted in Section II of this Agreement shall first be submitted in writing to the Economic Development Coordinator for the City of DeKalb, who shall be responsible for the timely review and approval of all requests for payment, and shall be charged with the oversight provisions contained within this Agreement. The City of DeKalb is obligated to reimburse only those TIF eligible expenses incurred with all applicable requirements and to the extent that budgeted funds are available. N. STATUS REPORT. P.E.T. shall make an oral year end status report to the City Council no later than the second City Council meeting in June 2016 which shall summarize all activities and rehabilitation projects undertaken by the organization during the t = of this Agreement. V. FAILURE TO PERFORM. In the event that either party fails to perform any of its obligations under this Agreement, if the non-defaulting party delivers written notice of non- performance to the defaulting party and the defaulting party fails or refuses to cure the default within 28 days of receipt of the written notice of default, then the non-defaulting party may declare ED015-15 Egyptian AMENDED FY16 agreement Page 2 of8 this Agreement null, void and of no further effect and the Parties shall have not further obligations between each other under this Agreement. Alternatively, the not-defaulting party may seek any relief it considers appropriate at law or in equity in a court of competent jurisdiction. VI. EQUAL OPPORTUNITY. P.E.T. shall not discriminate in its employment, operations, or business practices on the basis of race, creed, color, sex, military service status, age, national origin, matriculation, sexual orientation or disability. VII. DRUG FREE WORKPLACE. P.E.T. shall operate under the terms and conditions of the City's adopted Drug Free Workplace policy during the t = of this Agreement. VIII. SUBMISSION OF ANNUAL BUDGET, YEAR END FINANCIAL STATEMENTS, AUDITOR'S REPORT & MEETING MINUTES: P.E.T. shall annually submit a copy of their approved annual budget, year-end financial statements, Auditor's Report and copies of any board meeting minutes of any meeting where the receipt or use of City funding is discussed or acted upon within thirty (30) days of the approval of such documents. IX. INSURANCE AND INDEMNIFICATION: P.E.T. agrees that it shall indemnify, defend and hold harmless the City, its agents, employees, contractors, elected and appointed officials, and related parties from any and all claims of any nature relating to the use, maintenance or operation of the Egyptian Theater, the funding of any expenses contemplated by this Agreement, the conduct of any repairs or improvements to the Egyptian Theater, or in any way relating to or arising out of this Agreement or the funding contemplated herein. Any defense or indemnity of the City under the t=s of this Agreement shall be performed by parties acceptable to the City in its discretion. Further, P .E.T. shall provide the City of DeKalb with a certificate of insurance naming the City as additional primary insured without right of subrogation, on a policy of insurance for commercial general liability, from an issuer and with policy limits acceptable to the City Manager. Such insurance shall be maintained for the full duration of this Agreement. P.E.T. shall also require any contractors performing work, maintenance, repairs or upgrades to the Egyptian Theater to provide adequate and appropriate insurance which names P .E.T. and the City of DeKalb as additional primary insureds without right of subrogation. Further, P .E.T. shall provide and maintain any form of insurance required by law, and the City may demand proof of such other insurance upon request. X. WAIVER OF MASS GATHERING PERMIT FEE FOR THE HAUNTED HOUSE EVENT: P .E.T. agrees to complete all documentation required for the issuance of a mass gathering permit by the City for the Haunted House event in October-November, 2015. The fee associated with said permit is hereby waived. XI. TERM OF AGREEMENT. This Agreement shall be in effect from July 1, 2015 to June 30, 2016. IN WITNESS WHEREOF, the parties have executed this Agreement on the date so shown at the beginning. EDOJ5-15 Egyptian AMENDED FY16 agreement Page 3 of8 CITY OF DEKALB PRESERVATION OF THE EGYPTIAN THEATRE Kath{ Love, Board EDOIS-15 FY16 Egyptian agreement Page4 of8  Exhibit "A" Prioritized List of Capital Expenditures for the Egyptian Theatre. Future Projects: Install air conditioning Replace aisle lighting Stage rigging repairs Fall arrest safety system for front of house truss Replace stage eye lights and controls Replace lighting electrical panel Boiler & plumbing repairs Building electrical repairs Plaster repairs in auditorium Replace movie screen/frame Replace ceiling lights in balcony Replace ceiling lights in under balcony Refinish stage floor Plasterwork & painting restoration in auditorium Replace front of house raceway and cabling Replace lighting dimmer racks Replace main curtain, border and valance Replace ceiling lights in lobby and foyer Replace architectural lighting in theatre with LED lighting Upgrade and restore marquee Replace rear lobby ceiling lights Install security cameras Install security system Replace carpet Plasterwork & painting restoration in office Replace stage loading doors Installation of Wurlitzer Theatre Organ (can't be completed until Theatre has AC) Future Building Addition(s) to include: Larger restrooms Renovated and additional concessions with ADA access Larger box office area with ADA access Office area Storage Elevator Multi-purpose and meeting rooms Dressing rooms with ADA access Additional backstage space Loading dock Laundry facilities Production facilities and storage ED015~15 Egyptian FYI6 agreement Page 5 of8  Exhibit "B" Bidder Certifications Sexual Harassment: The Bidder certifies that it is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101, et seq. including establishment and maintenance of sexual harassment policies and program. Tax Delinquency: The Bidder certifies that it is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/1 1-42.1, and is not delinquent in the payment of any tax, charge or obligation to the City of DeKalb. Employment Status: The Bidder certifies that if any of its personnel are an employee of the State oflllinois, they have permission from their employer to perform the service. Anti-Bribery: The Bidder certifies it is not barred under 30 Illinois Compiled Statutes 500/50- 5(a) (d) from contracting as a result ofa conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Bidder is an individual, the Bidder certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Bidder certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Bidder certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating) or a similar Jaw of another state or of the federal government. Prevailing Wage: The Bidder certifies that it shall comply with all applicable provisions of the Prevailing Wage Act, and further certifies that it is not in violation of said Act and has not been barred from bidding on this proposal by virtue of a past violation of the Act. A copy of the most recent available list of prevailing wages is attached hereto or has been provided to the Bidder. The Bidder is responsible for regularly updating said list as new prevailing wage rates are made available by the City or by the Illinois Department ofLabor. The Illinois Department of Labor posts regular updates to prevailing wage rates on its official website, which is currently www.illinois.gov/idol. This notice is given pursuant to 820 ILCS 130/4 and the balance of the Jllinois Prevailing Wage Act, which is incorporated herein by reference as if fully restated. Drug Free Workplace : The Bidder certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Bidders, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. The Bidder further certifies that it maintains a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11 G, Public Act 095-0635 Responsible Bidder Requirements: The Bidder certifies that it complies with the Illinois Procurement Code and the provisions of Section 30-22 thereofrelating to apprenticeship and training, if applicable. Non-Discrimination, Certification, and Equal Employment Opportunity : The Bidder agrees to EDOJ5-l 5 FY16 Egyptian agreement Page 6 of8 comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Bidder shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Bidder agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Bidder certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Bidder (and any subBidders) to maintain, for a period of3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Bidder agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Bidder certifies that he/she/it is a: ~- United States Citizen or Corporation _ Resident Alien _ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification: Under penalties of perjury, the Bidder certifies that its Federal Tax Payer Identification Number or Social Security Number is and is doing business as a (check one): _Individual _Real Estate Agent _Sole Proprietorship _Government Entity _Partnership _Tax Exempt Organization (!RC 50l(a) only) __ Corporation _Not for Profit Corporation _Trust or Estate _Medical and Health Care Services Provider Corp. Authorized in Illinois: The Bidder that it is authorized to lawfully transact business in the State of Illinois, under all applicable Illinois laws and regulations. The Bidder certifies that it shall comply with the Corporate Accountability for Tax Administration Act, 20 ILCS 71511, et. seq. Where applicable, the Bidder certifies that it is not barred from bidding by virtue of having been adjudicated to have committed a willing or knowing violation of Section 42 of the Environmental Protection Act within the five years preceding this bid, pursuant to 415 ILCS 5/1, et. seq. The Bidder further certifies that it is in compliance with all applicable requirements of the Business Enterprise for Minorities, Females and Persons with Disabilities Act, 30 ILCS 575/1, et.seq. Export Administration, Supplies, Labor: The Bidder certifies that neither it nor any substantially owned affiliate is participating, nor shall participate, in an international boycott which is in violation of the provisions of the US Export Administration Act of1979 or the regulations of the US Department of Commerce promulgated under the Act, including but not limited to the requirements of30 ILCS 582/5. The Bidder further certifies that no foreign made equipment, materials or supplies furnished under the proposal or agreement have been or will be produced in whole or in part by forced labor, convict labor, or indentured labor, nor made in whole or in part by the labor of any child under the age of 12, under penal sanction pursuant to 30 ILCS 583/l and 30 ILCS 584/1. The Bidder certifies that steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in EDO 15~ 15 FY I 6 Egyptian agreement Page 7 of8 --"···--·-----··-~- -.-1·---···-· the United States, unless the City Manager grants an exception to said requirement, pursuant to 30 ILCS 56511, et. seq. General Compliance and Certification: The Bidder certifies that it has and will comply with all other applicable laws, regulations, ordinances or restrictions applicable to any component of the bidding process, agreement, or any services or materials provided in connection therewith. The Bidder acknowledges that it is responsible for identifying and complying with all applicable laws, ordinances, rules and regulations, and that it shall indemnify and hold hannless the City of DeKalb from any claim, liability or damages arising out of the failure to identify or comply with any such applicable legal restriction. EDOIS-15 FYI6 Egyptian agreement Page8 of8 ... ----· -------·--·-------,-·-·----  RESOLUTION 2015-071 PASSED: JUNE 22, 2015 AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS TO ENTER A TAX INCREMENT FINANCING (TIF) AGREEMENT WITH CHILTON'S SPORTING GOODS IN THE AMOUNT OF $17,839.67 FOR A FY2015 ARCHITECTURAL IMPROVEMENT PROGRAM (AIP) PROJECT FOR THE PROPERTY LOCATED AT 248 E. LINCOLN HIGHWAY. BE IT RESOLVED BY THE CITY COUNCIL of the City of DeKalb, Illinois, as follows: Section 1. That the Mayor of the City of DeKalb, Illinois, is authorized and directed to sign an agreement with the following party for a project authorized through the City of DeKalb FY2015 Architectural Improvement Program: Chilton Sporting Goods ICO Kirby Chilton and Stacey Chilton 248 E. Lincoln Highway DeKalb, Illinois 60115 AIP Funding Recommendation: $17,839.67 Section 2. That the terms and conditions of the agreement shall follow the form in the copy of the Funding Agreement attached as Exhibit "1 ". Prior to the payment of any sum to or on behalf of Chilton Sporting Goods, the City shall deduct from any such payments the amounts due to the City for installation and maintenance of the scaffolding erected by the City to protect the public from the conditions at the structure at issue. Section 3. That the City Clerk of the City of DeKalb is authorized and directed to attest the Mayor's signature. PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a regular meeting thereof held on the 22nd day of June, 2015 and approved by me as Mayor on the same day. Passed by a roll call vote of 8-0. Aye: Jacobson, Finucane, Marquardt, Snow, Noreiko, Baker, O'Leary, Rey. Nay: None. Absent: None. ATTEST:  EXHIBIT "l" CITY OJ' DEKALB FY15 ARCHITECTURAL IMPROVEMENT FUNDING AGREEMENT THIS AGREEMENT entered into this 22nd day of June, 2015 between the City of DeKalb, Illinois, a home rule municipality, (hereinafter referred to as "the CITY"), and the following designated owner ("OWNER"), to wit: Name of Owner: Kirby D. and Stacey J. Chilton Address of Property to be improved: 248 East Lincoln Highway, DeKalb, IL 60115 WITNESSETH: WHEREAS, the City has established an Architectural Improvement Program ("Program") for application within the City of DeKalb; and, WHEREAS, said Program is administered by the CITY, with funding decisions made by the CITY with the advice of the Architectural Improvement Review. Co~mittee; and, WHEREAS, said Program is funded from TIF funds for the purpose of controlling and preventing blight and deterioration within the City, and to encourage the further redevelopment of properties in the City in accordance with the general guideline~ ~et forth in ¢eJ~rogran;i; anc,1, .. WHEREAS, the subject property of the OWNER is located within the defined Program area; and, WHEREAS, pursuant to the Program the CITY has agreed tb financially participate, subject to its sole discretion, the Program Guidelines, and the terms and conditions set forth in this Agreement; and, WHEREAS, the OWNER desires to participate in the Program, subject to the Program Guidelines and the terms and conditions set forth in this Agreement; · ' NOW THEREFORE, in consideration of the mutual covenants and agreement obtained herein, the CITY and the OWNER do hereby agree as follows: A. That the CITY shall share in the proposed improvements costs to the subject property ofthe OWNER, in an amount not to ~xceed $17,839.67 and the City shall reimburse the OWNER for said amount upon submittal of proof of an equivalent amount paid for work on the subject property; and final waivers of lien, if applicable. The funding paid; provided, waived and/or forgiven by the City to the Owner shall be considered a Forgivable Loan, subjectto the following terms: B. Thai OWNER agrees to install, or cause to be installed, ail improvements set forth within the accompanying application materials, descriptions and drawings, and agrees that all improvemehts shall be completed within one (1) calendar year from the date of the project's approval by the City Council, and in such a manner as to comply with all conditions of approval of this Agreement, and in accordance with the Program Guidelines and all pertinent regulations, ordinances, or codes of ihe City of DeKalb or other authority having jurisdiction over subject property; C. That, upon submittal of appropriate receipts pa'id, any necessary final lien waivers, certified payroll ED019-15 Page I of3 · shall reimburse the actual costs of the improvements, in amounts not exceeding the value stated in Paragraph A, above, and the CITY shall have up to twenty working days to disburse such amounts upon receipt of all necessary documentation, subject to standard CITY policies and procedures; D. That all payments or disbursements made by the CITY shall be considered reimbursements for work completed and paid for by the property OWNER, subject to the other terms and conditions set forth herein, and within the Program Guidelines and standard CITY policies; E. That any outstanding code violations of the property to which the improvements were made must be repaired prior to the City releasing funds for reimbursement. Notwithstanding any other provisions of this Agreement, the City shall make no payments to any person, firm, or corporation who is a debtor to the City of DeKalb, as defined in Chapter 54, Section 54.15, Purchasing and Letting of Contracts, Subsection g. F. OWNER agrees to maintain all improvements for a period of five years from the date of reimbursement by the CITY, except for minor changes such as repainting or other maintenance items, or the changing of sign panels and such due to changes in tenants, or the continuation of further improvements to the building, provided said improvements do not conflict with or interfere with the improvements funded by this Program; G. OWNER agrees that any minor changes or further improvements, as outlined above, shall only be made after approval by the Director of Community Development, or designee thereof, who may refer the proposed changes to the City Council of the CITY for final approval. Such approval shall not be unreasonably withheld if the proposed changes do not substantially alter the original design concept of the appearance of the subject property as specified in the plans, design drawings and specifications approved pursuant to this Agreement; H. That in the case of conflicting codes, ordinances, rules, regulations or guidelines, the City Council of the CITY shall make a ruling, and that ruling shall be final; I. Nothing herein is intended to limit, restrict or prohibit the OWNER from undertaking any other work in or about the subject property, which is unrelated to the architectural improvements provided for in this Agreement; J. The Owner agrees that it shall maintain its business operations and/or ownership rights of the property for a period of five (5) years from the date ofreimbursement for work completed as provided herein. This Agreement shall be binding upon and inure to the benefit of the CITY and the OWNER, and their heirs, for a period of five (5) years from the date of reimbursement for work completed as provided for herein. Further, a mortgage shall be recorded at the OWNER'S expense with the DeKalb County Recorder of Deeds; K. If the OWNER fails to complete or cause the completion of the work subject to the terms of this Agreement or fails to comply with any other terms of this Agreement, then upon written notice being given by the City Manager to the OWNER, served in person or by certified mail to the address on this Agreement above, this Agreement shall be terminated and the financial obligation on the part of the CITY shall cease and become null and void; L. If the OWNER removes or fails to maintain all improvements for which reimbursement by CITY is provided under the terms of this Agreement, then upon written notice being given by the City Manager to the OWNER, served in person or by certified mail to the address on this Agreement above, the OWNER agrees to reimburse the CITY for the full amount of funding provided by the CITY under the terms of this Agreement within thirty (30) days of receipt of aforementioned written notice, with the amount of EDOJ9-15 Page2 of3 reimbursement owed to tbe City reduced by one-fifth (1/5) of the full amount funded by tbe CITY under tbis Agreement for every one calendar year tbe improvements resulting from this Agreement and tbe aforementioned Program are maintairied in accordance witb tbe terms oftbis Agreement. M_ Upon default of tbis Agreement by eitber party, other than default upon the installation of improvements as described in Paragraphs J and K, above, tbe OWNER and/or tbe CITY shall have any and all remedies available at law_ IN WITNESS THEREOF, the parties hereto have executed this Agreement on tbe date first appearing above_ CITY OF DEKALB, ILLINOIS PROPERTY OWNER A Municipal Corporation 248 East Lincoln Highway, DeKalb, Illinois Kir~Chi~; cCL:.t_ Owner ATTEST: ~-~ Sta~eyJ'.C ~ Owner Deputy City Clerk ED019-15 Page 3 of3  ATTACHMENT H MINUTES JOINT REVIEW BOARD MEETING TAX INCREMENT FINANCING REDEVELOPMENT PLAN & PROJECT CENTRAL AREA REDEVELOPMENT PROJECT AREA CITY OF DEKALB December 22, 2016 The Joint Review Board of the City of DeKalb, Illinois, held its annual meeting on Tuesday, December 22, 2016 in the Executive Conference Room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Anne Marie Gaura, City Manager, called the meeting to order at 1:33 PM. ROLL CALL: Staff liaison Jennifer Diedrich recorded the roll and the following members of Joint Review Board were present: Rob Galick, Kishwaukee Community College, Jason Magnum, DeKalb Park District; Christine Johnson, DeKalb County; Eric Johnson, DeKalb Township. Also present was: Anne Marie Gaura, City of DeKalb; Cathy Haley, City of DeKalb; Ellen Divita, City of DeKalb; and Jennifer Diedrich, City of DeKalb. 1. APPROVAL OF AGENDA MOTION Mr. Johnson moved to approve the agenda; seconded by Mr. Galick. Motion carried 4-0-4 on voice vote. 2. APPROVAL OF 2013 AND 2014 ANNUAL MEETING MINUTES MOTION Mr. Galick moved to approve the minutes of the 2013 and 2014 Annual Meeting Minutes; seconded my Ms. Johnson. Motion carried 4-0-4 on a voice vote. 3. REVIEW OF FY2015 PROGRAMS, ACTIVITIES, AND FINANCIAL ADMINISTRATION Ms. Diedrich reviewed the 2015 Annual Central Area TIF report in detail. 4. QUESTIONS AND COMMENTS NONE ADJOURNMENT: MOTION Mr. Galick moved to adjourn the meeting; seconded by Mr. Johnson. Motion carried 4-0-4 by voice vote. The meeting was adjourned at 2:00 p.m. JENNIFER M. DIEDRICH, Economic Development Coordinator  ATTACHMENT K CITY OF DEKALB, ILLINOIS REPORT ON COMPLIANCE WITH PUBLIC ACT 85-1142 For the Year Ended June 30, 2016 CITY OF DEKALB, ILLINOIS TABLE OF CONTENTS Page(s) INDEPENDENT AUDITOR’S REPORT ........................................................................ 1 INDEPENDENT AUDITOR’S REPORT ON SUPPLEMENTARY INFORMATION.......................................................................... 2 SUPPLEMENTARY INFORMATION Combining Schedule of Revenues, Expenditures and Changes in Fund Balances - Tax Increment Financing Tax Increment Financing Districts Redevelopment Funds ..................................... 3 Schedule of Fund Balance by Source Tax Increment Financing #1 Fund .......................................................................... 4 Tax Increment Financing #2 Fund .......................................................................... 5 TIF Debt Service Fund ............................................................................................ 6  INDEPENDENT AUDITOR’S REPORT The Honorable Mayor Members of the City Council City of DeKalb, Illinois We have examined management’s assertion, included in its representation letter dated December 19, 2016 that the City of DeKalb, Illinois (the City) complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85-1142) during the year ended June 30, 2016. Management is responsible for the City’s assertion and for compliance with those requirements. Our responsibility is to express an opinion on management’s assertion about the City compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City’s compliance with statutory requirements. In our opinion, management’s assertion that the City of DeKalb complied with the aforementioned requirements for the year ended June 30, 2016 is fairly stated, in all material respects. This report is intended solely for the information and use of the Mayor, the Members of the City Council, management of the City, Illinois State Comptroller’s Office and the joint review boards and is not intended to be and should not be used by anyone other than these specified parties. Naperville, Illinois December 19, 2016 -1-  INDEPENDENT AUDITOR’S REPORT ON SUPPLEMENTARY INFORMATION The Honorable Mayor Members of the City Council City of DeKalb, Illinois We have audited the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund and the aggregate remaining fund information of the City of DeKalb, Illinois (the City) as of and for the year ended June 30, 2016, which collectively comprise the basic financial statements of the City and have issued our report thereon dated December 19, 2016, which expressed an unmodified opinion on those statements. Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The supplementary information (schedule of revenues, expenditures, and changes in fund balances and schedules of fund balance by source for the Tax Increment Financing #1 Fund, Tax Increment Financing #2 Fund and Tax Increment Financing Debt Service Fund) are presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole. Naperville, Illinois December 19, 2016 -2- SUPPLEMENTARY INFORMATION  CITY OF DEKALB, ILLINOIS COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TAX INCREMENT FINANCING DISTRICTS REDEVELOPMENT FUNDS For the Year Ended June 30, 2016 Debt Service Special Revenue Funds Fund Tax Tax TIF Total Increment Increment Debt (Memorandum Financing #1 Financing #2 Service Only) REVENUES Taxes $ 6,347,586 $ 1,216,455 $ - $ 7,564,041 Investment Income (288,068) 53,089 - (234,979) Total Revenues 6,059,518 1,269,544 - 7,329,062 EXPENDITURES Community Development Contractual Services 2,253,338 287,360 - 2,540,698 Capital Outlay 3,615,093 192,082 - 3,807,175 Debt Service Principal Retirement - - 825,000 825,000 Interest and Fiscal Charges - - 243,663 243,663 Total Expenditures 5,868,431 479,442 1,068,663 7,416,536 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 191,087 790,102 (1,068,663) (87,474) OTHER FINANCING SOURCES (USES) Transfers In - - 1,068,663 1,068,663 Transfers (Out) (1,068,663) - - (1,068,663) Total Other Financing Sources (Uses) (1,068,663) - 1,068,663 - NET CHANGE IN FUND BALANCES (877,576) 790,102 - (87,474) FUND BALANCES, JULY 1 2,596,538 7,661,414 - 10,257,952 FUND BALANCES, JUNE 30 $ 1,718,962 $ 8,451,516 $ - $ 10,170,478 (See independent auditor's report.) -3-  CITY OF DEKALB, ILLINOIS SCHEDULE OF FUND BALANCE BY SOURCE TAX INCREMENT FINANCING #1 FUND For the Year Ended June 30, 2016 BEGINNING BALANCE, JULY 1, 2015 $ 2,596,538 DEPOSITS Property Taxes 6,347,586 Investment Income (288,068) Total Deposits 6,059,518 Balance Plus Deposits 8,656,056 EXPENDITURES AND TRANSFERS Community Development 2,253,338 Capital Outlay 3,615,093 Transfers (Out) 1,068,663 Total Expenditures and Transfers 6,937,094 ENDING BALANCE, JUNE 30, 2016 $ 1,718,962 ENDING BALANCE BY SOURCE Property Tax 1,718,962 Subtotal 1,718,962 Less Surplus Funds - ENDING BALANCE $ 1,718,962 (See independent auditor's report.) -4-  CITY OF DEKALB, ILLINOIS SCHEDULE OF FUND BALANCE BY SOURCE TAX INCREMENT FINANCING #2 FUND For the Year Ended June 30, 2016 BEGINNING BALANCE, JULY 1, 2015 $ 7,661,414 DEPOSITS Property Taxes 1,216,455 Investment Income 53,089 Total Deposits 1,269,544 Balance Plus Deposits 8,930,958 EXPENDITURES Community Development 287,360 Capital Outlay 192,082 Transfers (Out) - Total Expenditures 479,442 ENDING BALANCE, JUNE 30, 2016 $ 8,451,516 ENDING BALANCE BY SOURCE Property Tax 8,451,516 Subtotal 8,451,516 Less Surplus Funds - ENDING BALANCE $ 8,451,516 (See independent auditor's report.) -5-  CITY OF DEKALB, ILLINOIS SCHEDULE OF FUND BALANCE BY SOURCE TIF DEBT SERVICE FUND For the Year Ended June 30, 2016 BEGINNING BALANCE, JULY 1, 2015 $ - DEPOSITS Transfers In 1,068,663 Total Deposits 1,068,663 Balance Plus Deposits 1,068,663 EXPENDITURES Debt Service 1,068,663 Total Expenditures 1,068,663 ENDING BALANCE, JUNE 30, 2016 $ - ENDING BALANCE BY SOURCE Transfers In - Subtotal - Less Surplus Funds - ENDING BALANCE $ - (See independent auditor's report.) -6-  ATTACHMENT L INDEPENDENT AUDITOR’S REPORT The Honorable Mayor Members of the City Council City of DeKalb, Illinois We have examined management’s assertion, included in its representation letter dated December 19, 2016 that the City of DeKalb, Illinois (the City) complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85-1142) during the year ended June 30, 2016. Management is responsible for the City’s assertion and for compliance with those requirements. Our responsibility is to express an opinion on management’s assertion about the City compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City’s compliance with statutory requirements. In our opinion, management’s assertion that the City of DeKalb complied with the aforementioned requirements for the year ended June 30, 2016 is fairly stated, in all material respects. This report is intended solely for the information and use of the Mayor, the Members of the City Council, management of the City, Illinois State Comptroller’s Office and the joint review boards and is not intended to be and should not be used by anyone other than these specified parties. Naperville, Illinois December 19, 2016 -1-  ATTACHMENT M City of DeKalb Intergovernmental Agreements - FY16 2016 2016 Date of $$$ Transferred from $$$ Received by Agrmt Agreement Name City of DeKalb City of DeKalb 5/27/2007 Intergovernmental agreement on the exstention of the central area tax increment financing redevelopment plan and project. $ 3,173,793 $0 9/27/2007 Rider to the intergovernmental agreement on the exstention of the centeal area tax increment financing redevelopment plan and project with DeKalb Community School District #428 $0 $0 9/28/2009 Intergovernmental agreement regarding the distribution of tax increment financing proceeds through July, 2010 $0 $0 SECTION 2 [Sections 2 through 5 must be completed for each redevelopment project area listed in Section 1.] FY 2016 Name of Redevelopment Project Area: TIF #2 Primary Use of Redevelopment Project Area*: Mixed If "Combination/Mixed" List Component Types: commericial/residential/industrial Under which section of the Illinois Municipal Code was Redevelopment Project Area designated? (check one): Tax Increment Allocation Redevelopment Act _x_ Industrial Jobs Recovery Law _____ No Yes Were there any amendments to the redevelopment plan, the redevelopment project area, or the State Sales Tax Boundary? [65 ILCS 5/11-74.4-5 (d) (1) and 5/11-74.6-22 (d) (1)] If yes, please enclose the amendment labeled Attachment A x Certification of the Chief Executive Officer of the municipality that the municipality has complied with all of the requirements of the Act during the preceding fiscal year. [65 ILCS 5/11-74.4-5 (d) (3) and 5/11-74.6- 22 (d) (3)] Please enclose the CEO Certification labeled Attachment B x Opinion of legal counsel that municipality is in compliance with the Act. [65 ILCS 5/11-74.4-5 (d) (4) and 5/11-74.6-22 (d) (4)] Please enclose the Legal Counsel Opinion labeled Attachment C x Were there any activities undertaken in furtherance of the objectives of the redevelopment plan, including any project implemented in the preceding fiscal year and a description of the activities undertaken? [65 ILCS 5/11-74.4-5 (d) (7) (A and B) and 5/11-74.6-22 (d) (7) (A and B)] If yes, please enclose the Activities Statement labeled Attachment D x Were any agreements entered into by the municipality with regard to the disposition or redevelopment of any property within the redevelopment project area or the area within the State Sales Tax Boundary? [65 ILCS 5/11-74.4-5 (d) (7) (C) and 5/11-74.6-22 (d) (7) (C)] If yes, please enclose the Agreement(s) labeled Attachment E x Is there additional information on the use of all funds received under this Division and steps taken by the municipality to achieve the objectives of the redevelopment plan? [65 ILCS 5/11-74.4-5 (d) (7) (D) and 5/11-74.6-22 (d) (7) (D)] If yes, please enclose the Additional Information labeled Attachment F x Did the municipality's TIF advisors or consultants enter into contracts with entities or persons that have received or are receiving payments financed by tax increment revenues produced by the same TIF? [65 ILCS 5/11-74.4-5 (d) (7) (E) and 5/11-74.6-22 (d) (7) (E)] If yes, please enclose the contract(s) or description of the contract(s) labeled Attachment G x Were there any reports or meeting minutes submitted to the municipality by the joint review board? [65 ILCS 5/11-74.4-5 (d) (7) (F) and 5/11-74.6-22 (d) (7) (F)] If yes, please enclose the Joint Review Board Report labeled Attachment H x Were any obligations issued by municipality? [65 ILCS 5/11-74.4-5 (d) (8) (A) and 5/11-74.6-22 (d) (8) (A)] If yes, please enclose the Official Statement labeled Attachment I x Was analysis prepared by a financial advisor or underwriter setting forth the nature and term of obligation and projected debt service including required reserves and debt coverage? [65 ILCS 5/11-74.4- 5 (d) (8) (B) and 5/11-74.6-22 (d) (8) (B)] If yes, please enclose the Analysis labeled Attachment J x Cumulatively, have deposits from any source equal or greater than $100,000 been made into the special tax allocation fund? 65 ILCS 5/11-74.4-5 (d) (2) and 5/11-74.6-22 (d) (2) If yes, please enclose Audited financial statements of the special tax allocation fund labeled Attachment K x Cumulatively, have deposits of incremental taxes revenue equal to or greater than $100,000 been made into the special tax allocation fund? [65 ILCS 5/11-74.4-5 (d) (9) and 5/11-74.6-22 (d) (9)] If yes, please enclose a certified letter statement reviewing compliance with the Act labeled Attachment L x A list of all intergovernmental agreements in effect to which the municipality is a part, and an accounting of any money transferred or received by the municipality during that fiscal year pursuant to those intergovernmental agreements. [65 ILCS 5/11-74.4-5 (d) (10)] If yes, please enclose list only, not actual agreements labeled Attachment M x  SECTION 3.1 - (65 ILCS 5/11-74.4-5 (d) (5) and 65 ILCS 5/11-74.6-22 (d) (5)) Provide an analysis of the special tax allocation fund. FY 2016 TIF NAME: TIF #2 Fund Balance at Beginning of Reporting Period $ 7,661,414 Revenue/Cash Receipts Deposited in Fund During Reporting FY: Reporting Year Cumulative* % of Total Property Tax Increment $ 1,216,455 $ 17,520,165 100% State Sales Tax Increment 0% Local Sales Tax Increment 0% State Utility Tax Increment 0% Local Utility Tax Increment 0% Interest $ 53,089 $ 61,312 0% Land/Building Sale Proceeds 0% Bond Proceeds 0% Transfers from Municipal Sources 0% Private Sources 0% Other (identify source _____________; if multiple other sources, attach schedule) 0% *must be completed where current or prior year(s) have reported funds Total Amount Deposited in Special Tax Allocation Fund During Reporting Period $ 1,269,544 Cumulative Total Revenues/Cash Receipts $ 17,581,477 100% Total Expenditures/Cash Disbursements (Carried forward from Section 3.2) $ 479,442 Distribution of Surplus Total Expenditures/Disbursements $ 479,442 NET INCOME/CASH RECEIPTS OVER/(UNDER) CASH DISBURSEMENTS $ 790,102 FUND BALANCE, END OF REPORTING PERIOD* $ 8,451,516 * if there is a positive fund balance at the end of the reporting period, you must complete Section 3.3 SURPLUS*/(DEFICIT)(Carried forward from Section 3.3) $ 601,516  SECTION 3.2 A- (65 ILCS 5/11-74.4-5 (d) (5) and 65 ILCS 5/11-74.6-22 (d) (5)) FY 2016 TIF NAME: TIF #2 ITEMIZED LIST OF ALL EXPENDITURES FROM THE SPECIAL TAX ALLOCATION FUND (by category of permissible redevelopment cost, amounts expended during reporting period) FOR AMOUNTS >$10,000 SECTION 3.2 B MUST BE COMPLETED Category of Permissible Redevelopment Cost [65 ILCS 5/11-74.4-3 (q) and 65 ILCS 5/11-74.6- 10 (o)] Amounts Reporting Fiscal Year 1. Costs of studies, administration and professional services—Subsections (q)(1) and (o) (1) 8342 Financial and Management Services 574 8366 Legal Expenses and Notices 1,920 9001 Transfer to General Fund 113,198 $ 115,692 2. Cost of marketing sites—Subsections (q)(1.6) and (o)(1.6) $ - 3.Property assembly: property acquisition, building demolition, site preparation and environmental site improvement costs. Subsections (q)(2), (o)(2) and (o)(3) $ - 4.Costs of rehabilitation, reconstruction, repair or remodeling of existing public or private buildings. Subsection (q)(3) and (o)(4) 8624 Private Property Rehab and Redevelopment 124,402 8625 Remodeling and Renovations 27,680 $ 152,082 5. Costs of construction of public works and improvements. Subsection (q)(4) and (o)(5) 8316 Alleys - Maintenance 2,156 8321 Sidewalks - Maintenance 14,564 8632 Street Maintenance 8,318 8633 Street Reconstruction 31,682 $ 56,720 6.Costs of removing contaminants required by environmental laws or rules (o)(6) - Industrial Jobs Recovery TIFs ONLY $ -  SECTION 3.2 A PAGE 2 7. Cost of job training and retraining, including "welfare to work" programs Subsection (q)(5), (o)(7) and (o)(12) $ - 8.Financing costs related to obligations issued by the municipality. Subsection (q) (6) and (o)(8) $ - 9. Approved taxing district's capital costs. Subsection (q)(7) and (o)(9) 8344 Economic Development Incentives 154,948 $ 154,948 10. Cost of Reimbursing school districts for their increased costs caused by TIF assisted housing projects. Subsection (q)(7.5) - Tax Increment Allocation Redevelopment TIFs ONLY $ - 11. Relocation costs. Subsection (q)(8) and (o)(10) $ - 12.Payments in lieu of taxes as defined in Subsections 11-74.43(m) and 11-74.6-10(k). Subsection (q)(9) and (o)(11) $ - 13. Costs of job training, retraining advanced vocational or career education provided by other taxing bodies. Subsection (q)(10) and (o)(12) $ -  SECTION 3.2 A PAGE 3 14. Costs of reimbursing private developers for interest expenses incurred on approved redevelopment projects. Subsection (q)(11)(A-E) and (o)(13)(A-E) $ - 15. Costs of construction of new housing units for low income and very low-income households. Subsection (q)(11)(F) - Tax Increment Allocation Redevelopment TIFs ONLY $ - 16. Cost of day care services and operational costs of day care centers. Subsection (q) (11.5) - Tax Increment Allocation Redevelopment TIFs ONLY $ - TOTAL ITEMIZED EXPENDITURES $ 479,442  Section 3.2 B FY 2016 TIF NAME: TIF #2 List all vendors, including other municipal funds, that were paid in excess of $10,000 during the current reporting year. ______ There were no vendors, including other municipal funds, paid in excess of $10,000 during the current reporting period. Name Service Amount Curran Contracting Contractor $39,409.44 Standard Roofing Contractor $70,000.00 Barb City Manor Redevelopment Reimbursement $54,361.86 Target Corporation ED Rebate $154,947.59  SECTION 3.3 - (65 ILCS 5/11-74.4-5 (d) (5) 65 ILCS 11-74.6-22 (d) (5)) Breakdown of the Balance in the Special Tax Allocation Fund At the End of the Reporting Period FY 2016 TIF NAME: TIF #2 FUND BALANCE, END OF REPORTING PERIOD $ 8,451,516 Amount of Original Issuance Amount Designated 1. Description of Debt Obligations Total Amount Designated for Obligations $ - $ - 2. Description of Project Costs to be Paid IGA Agreement $ 1,500,000 Private Property Improvements $ 350,000 Transfer to Central Area TIF $ 6,000,000 Total Amount Designated for Project Costs $ 7,850,000 TOTAL AMOUNT DESIGNATED $ 7,850,000 SURPLUS*/(DEFICIT) $ 601,516 * NOTE: If a surplus is calculated, the municipality may be required to repay the amount to overlapping taxing  SECTION 4 [65 ILCS 5/11-74.4-5 (d) (6) and 65 ILCS 5/11-74.6-22 (d) (6)] FY 2016 TIF NAME: TIF #2 Provide a description of all property purchased by the municipality during the reporting fiscal year within the redevelopment project area. __x___ No property was acquired by the Municipality Within the Redevelopment Project Area Property Acquired by the Municipality Within the Redevelopment Project Area Property (1): Street address: Approximate size or description of property: Purchase price: Seller of property: Property (2): Street address: Approximate size or description of property: Purchase price: Seller of property: Property (3): Street address: Approximate size or description of property: Purchase price: Seller of property: Property (4): Street address: Approximate size or description of property: Purchase price: Seller of property:  SECTION 5 - 65 ILCS 5/11-74.4-5 (d) (7) (G) and 65 ILCS 5/11-74.6-22 (d) (7) (G) PAGE 1 FY 2016 TIF NAME: TIF #2 *Page 1 is to be included with TIF Report. Pages 2-3 are to be included ONLY if projects are listed. Box below must be filled in with either a check or number of projects, not both Check if NO projects were undertaken by the Municipality Within the Redevelopment Project Area: ______ ENTER total number of projects undertaken by the Municipality Within the Redevelopment Project Area and list them in detail below*. __25___ Estimated Investment for Subsequent Fiscal Total Estimated to TOTAL: 11/1/99 to Date Year Complete Project Private Investment Undertaken (See Instructions) $ - $ - $ - Public Investment Undertaken $ 2,173,632 $ 1,500,000 $ - Ratio of Private/Public Investment 0 0 Project 1: *IF PROJECTS ARE LISTED NUMBER MUST BE ENTERED ABOVE FY16 Sidewalk Maintenance Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 14,564 Ratio of Private/Public Investment 0 0 Project 2: FY16 Street Reconstruction Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 31,682 Ratio of Private/Public Investment 0 0 Project 3: FY16 Barb City Manor Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 124,362 Ratio of Private/Public Investment 0 0 Project 4: FY16 Target TIF Rebate Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 154,948 Ratio of Private/Public Investment 0 0 Project 5: FY16 City Hall Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 27,680 Ratio of Private/Public Investment 0 0 Project 6: District 428 IGA - Founder's Elementary Repairs Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 1,500,000 Ratio of Private/Public Investment 0 0  PAGE 2 Project 7: FY15 Street Reconstruction Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 284,676 Ratio of Private/Public Investment 0 0 Project 8: FY15 City Hall Remodeling/Restructuring Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 28,455 Ratio of Private/Public Investment 0 0 Project 9: FY15 Barb City Manor Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 100,000 Ratio of Private/Public Investment 0 0 Project 10: FY15 Housing Rehab Grants Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 17,491 Ratio of Private/Public Investment 0 0 Project 11: FY15 Target TIF Rebate Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 135,327 Ratio of Private/Public Investment 0 0 Project 12: FY15 Sidewalk Maintenance Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 105,887 Ratio of Private/Public Investment 0 0 Project 13: FY14 Housing Rehab Grants Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 13,044 Ratio of Private/Public Investment 0 0 Project 14: FY14 Founders School Bus Lane Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 75,000 Ratio of Private/Public Investment 0 0 Project 15: FY14 City Hall Remodeling/Restructuring Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 41,775 Ratio of Private/Public Investment 0 0  PAGE 3 Project 16: FY14 Scholle Façade Project Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 18,334 Ratio of Private/Public Investment 0 0 Project 17: FY14 Annual Street/Alley Maintenance Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 477,591 Ratio of Private/Public Investment 0 0 Project 18: FY14 Annual Sidewalk Maintenance Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 49,328 Ratio of Private/Public Investment 0 0 Project 19: FY14 Target TIF Rebate Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 140,090 Ratio of Private/Public Investment 0 0 Project 20: FY14 Stormwater Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 11,500 Ratio of Private/Public Investment 0 0 Project 21: FY13 Housing Rehab Grants Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 29,728 Ratio of Private/Public Investment 0 0 Project 22: FY13 Barb City Manor Improvements Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 63,568 Ratio of Private/Public Investment 0 0 Project 23: FY13 Sidewalk Replacement Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 25,064 Ratio of Private/Public Investment 0 0 Project 24: FY13 Target TIF Rebate Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 184,875 Ratio of Private/Public Investment 0 0 Project 25: FY12 Housing Rehab Grants Private Investment Undertaken (See Instructions) Public Investment Undertaken $ 18,663 Ratio of Private/Public Investment 0 0 Optional: Information in the following sections is not required by law, but would be helpful in evaluating the performance of TIF in Illinois. *even though optional MUST be included as part of complete TIF report SECTION 6 FY 20156 TIF NAME: TIF #2 Provide the base EAV (at the time of designation) and the EAV for the year reported for the redevelopment project area Year redevelopment project area was Reporting Fiscal Year designated Base EAV EAV List all overlapping tax districts in the redevelopment project area. If overlapping taxing district received a surplus, list the surplus. _____ The overlapping taxing districts did not receive a surplus. Surplus Distributed from redevelopment Overlapping Taxing District project area to overlapping districts $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - SECTION 7 Provide information about job creation and retention Description and Type Number of Jobs Number of Jobs (Temporary or Retained Created Permanent) of Jobs Total Salaries Paid $ - $ - $ - $ - $ - $ - $ - SECTION 8 Provide a general description of the redevelopment project area using only major boundaries: Optional Documents Enclosed Legal description of redevelopment project area Map of District ATTACHEMENT B  ATTACHMENT D FY2016 TIF #2 Activities Statement July 1, 2015 – June 30, 2016 Barb City Manor Improvements: Barb City Manor is an assisted living facility for low to moderate income senior citizens. The facility is located at 680 Haish Blvd. During FY16, TIF funds were provided to Barb City Manor, Inc. for the remodeling of two residential units ($54,361) and the replacement of the roof over the boiler/chiller room ($70,000). Target TIF Rebate: FY16 was year 7 of 10 in an agreement with Target Corporation to rebate 50% of the property taxes for the portion of the facility that is located in the TIF District. This incentive was provided in a development agreement, which was approved in 2004 for a regional distribution center to be located in the City of DeKalb. City Hall Remodeling: Improvements made to City Hall during FY16 included continued improvements to the former Police Department area to convert previous holding cells into offices and storage spaces. Additional improvements were made to multiple offices on the second floor. District 428 IGA – Founder’s Elementary: The City approved an intergovernmental agreement with Community School District 428 for facility improvements to both Clinton Rosette Middle School and Founder’s Elementary. Clinton Rosette Middle School is located in the Central Area TIF District, and Founder’s Elementary is located in TIF #2. The agreement is for the City to reimburse the school district in an amount not to exceed $2,000,000. The IGA was approved in FY16, but reimbursement is estimated to be paid out in FY16.5 or FY17. ATTACHMENT E  G-1 January 11, 2016 356  G-1 January 11, 2016 357  G-1 January 11, 2016 358  G-1 January 11, 2016 359  G-1 January 11, 2016 360  G-1 January 11, 2016 361  ATTACHMENT H MINUTES JOINT REVIEW BOARD MEETING TAX INCREMENT FINANCING REDEVELOPMENT PLAN & PROJECT TIF #2 REDEVELOPMENT PROJECT AREA CITY OF DEKALB December 22, 2016 The Joint Review Board of the City of DeKalb, Illinois, held its annual meeting on Tuesday, December 22, 2016 in the large conference room of the DeKalb Municipal Building, 200 South Fourth Street, DeKalb, Illinois. Anne Marie Gaura, City Manager, called the meeting to order at 2:00 p.m. ROLL CALL: Staff liaison Jennifer Diedrich recorded the roll and the following members of Joint Review Board were present: Rob Galick, Kishwaukee Community College, Jason Magnum, DeKalb Park District; Christine Johnson, DeKalb County; Eric Johnson, DeKalb Township. Also present was: Anne Marie Gaura, City of DeKalb; Cathy Haley, City of DeKalb; Ellen Divita, City of DeKalb; and Jennifer Diedrich, City of DeKalb. 1. APPROVAL OF AGENDA MOTION Mr. Johnson moved to approve the agenda; seconded by Mr. Galick. Motion carried 4-0-4 on voice vote. 2. REVIEW OF 2013 PROGRAM, ACTIVITIES, AND FINANCIAL ADMINISTRATION Ms. Diedrich reviewed the contents 2015 Annual TIF#2 report in detail. 3. QUESTIONS AND COMMENTS NONE ADJOURNMENT: MOTION Mr. Galick moved to adjourn the meeting; seconded by Mr. Johnson. Motion carried 4-0-4 by voice vote. The meeting was adjourned at 2:18 p.m. JENNIFER M. DIEDRICH, Economic Development Coordinator  ATTACHMENT K CITY OF DEKALB, ILLINOIS REPORT ON COMPLIANCE WITH PUBLIC ACT 85-1142 For the Year Ended June 30, 2016 CITY OF DEKALB, ILLINOIS TABLE OF CONTENTS Page(s) INDEPENDENT AUDITOR’S REPORT ........................................................................ 1 INDEPENDENT AUDITOR’S REPORT ON SUPPLEMENTARY INFORMATION.......................................................................... 2 SUPPLEMENTARY INFORMATION Combining Schedule of Revenues, Expenditures and Changes in Fund Balances - Tax Increment Financing Tax Increment Financing Districts Redevelopment Funds ..................................... 3 Schedule of Fund Balance by Source Tax Increment Financing #1 Fund .......................................................................... 4 Tax Increment Financing #2 Fund .......................................................................... 5 TIF Debt Service Fund ............................................................................................ 6  INDEPENDENT AUDITOR’S REPORT The Honorable Mayor Members of the City Council City of DeKalb, Illinois We have examined management’s assertion, included in its representation letter dated December 19, 2016 that the City of DeKalb, Illinois (the City) complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85-1142) during the year ended June 30, 2016. Management is responsible for the City’s assertion and for compliance with those requirements. Our responsibility is to express an opinion on management’s assertion about the City compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City’s compliance with statutory requirements. In our opinion, management’s assertion that the City of DeKalb complied with the aforementioned requirements for the year ended June 30, 2016 is fairly stated, in all material respects. This report is intended solely for the information and use of the Mayor, the Members of the City Council, management of the City, Illinois State Comptroller’s Office and the joint review boards and is not intended to be and should not be used by anyone other than these specified parties. Naperville, Illinois December 19, 2016 -1-  INDEPENDENT AUDITOR’S REPORT ON SUPPLEMENTARY INFORMATION The Honorable Mayor Members of the City Council City of DeKalb, Illinois We have audited the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund and the aggregate remaining fund information of the City of DeKalb, Illinois (the City) as of and for the year ended June 30, 2016, which collectively comprise the basic financial statements of the City and have issued our report thereon dated December 19, 2016, which expressed an unmodified opinion on those statements. Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The supplementary information (schedule of revenues, expenditures, and changes in fund balances and schedules of fund balance by source for the Tax Increment Financing #1 Fund, Tax Increment Financing #2 Fund and Tax Increment Financing Debt Service Fund) are presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements as a whole. Naperville, Illinois December 19, 2016 -2- SUPPLEMENTARY INFORMATION  CITY OF DEKALB, ILLINOIS COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TAX INCREMENT FINANCING DISTRICTS REDEVELOPMENT FUNDS For the Year Ended June 30, 2016 Debt Service Special Revenue Funds Fund Tax Tax TIF Total Increment Increment Debt (Memorandum Financing #1 Financing #2 Service Only) REVENUES Taxes $ 6,347,586 $ 1,216,455 $ - $ 7,564,041 Investment Income (288,068) 53,089 - (234,979) Total Revenues 6,059,518 1,269,544 - 7,329,062 EXPENDITURES Community Development Contractual Services 2,253,338 287,360 - 2,540,698 Capital Outlay 3,615,093 192,082 - 3,807,175 Debt Service Principal Retirement - - 825,000 825,000 Interest and Fiscal Charges - - 243,663 243,663 Total Expenditures 5,868,431 479,442 1,068,663 7,416,536 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 191,087 790,102 (1,068,663) (87,474) OTHER FINANCING SOURCES (USES) Transfers In - - 1,068,663 1,068,663 Transfers (Out) (1,068,663) - - (1,068,663) Total Other Financing Sources (Uses) (1,068,663) - 1,068,663 - NET CHANGE IN FUND BALANCES (877,576) 790,102 - (87,474) FUND BALANCES, JULY 1 2,596,538 7,661,414 - 10,257,952 FUND BALANCES, JUNE 30 $ 1,718,962 $ 8,451,516 $ - $ 10,170,478 (See independent auditor's report.) -3-  CITY OF DEKALB, ILLINOIS SCHEDULE OF FUND BALANCE BY SOURCE TAX INCREMENT FINANCING #1 FUND For the Year Ended June 30, 2016 BEGINNING BALANCE, JULY 1, 2015 $ 2,596,538 DEPOSITS Property Taxes 6,347,586 Investment Income (288,068) Total Deposits 6,059,518 Balance Plus Deposits 8,656,056 EXPENDITURES AND TRANSFERS Community Development 2,253,338 Capital Outlay 3,615,093 Transfers (Out) 1,068,663 Total Expenditures and Transfers 6,937,094 ENDING BALANCE, JUNE 30, 2016 $ 1,718,962 ENDING BALANCE BY SOURCE Property Tax 1,718,962 Subtotal 1,718,962 Less Surplus Funds - ENDING BALANCE $ 1,718,962 (See independent auditor's report.) -4-  CITY OF DEKALB, ILLINOIS SCHEDULE OF FUND BALANCE BY SOURCE TAX INCREMENT FINANCING #2 FUND For the Year Ended June 30, 2016 BEGINNING BALANCE, JULY 1, 2015 $ 7,661,414 DEPOSITS Property Taxes 1,216,455 Investment Income 53,089 Total Deposits 1,269,544 Balance Plus Deposits 8,930,958 EXPENDITURES Community Development 287,360 Capital Outlay 192,082 Transfers (Out) - Total Expenditures 479,442 ENDING BALANCE, JUNE 30, 2016 $ 8,451,516 ENDING BALANCE BY SOURCE Property Tax 8,451,516 Subtotal 8,451,516 Less Surplus Funds - ENDING BALANCE $ 8,451,516 (See independent auditor's report.) -5-  CITY OF DEKALB, ILLINOIS SCHEDULE OF FUND BALANCE BY SOURCE TIF DEBT SERVICE FUND For the Year Ended June 30, 2016 BEGINNING BALANCE, JULY 1, 2015 $ - DEPOSITS Transfers In 1,068,663 Total Deposits 1,068,663 Balance Plus Deposits 1,068,663 EXPENDITURES Debt Service 1,068,663 Total Expenditures 1,068,663 ENDING BALANCE, JUNE 30, 2016 $ - ENDING BALANCE BY SOURCE Transfers In - Subtotal - Less Surplus Funds - ENDING BALANCE $ - (See independent auditor's report.) -6-  ATTACHMENT L INDEPENDENT AUDITOR’S REPORT The Honorable Mayor Members of the City Council City of DeKalb, Illinois We have examined management’s assertion, included in its representation letter dated December 19, 2016 that the City of DeKalb, Illinois (the City) complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85-1142) during the year ended June 30, 2016. Management is responsible for the City’s assertion and for compliance with those requirements. Our responsibility is to express an opinion on management’s assertion about the City compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City’s compliance with statutory requirements. In our opinion, management’s assertion that the City of DeKalb complied with the aforementioned requirements for the year ended June 30, 2016 is fairly stated, in all material respects. This report is intended solely for the information and use of the Mayor, the Members of the City Council, management of the City, Illinois State Comptroller’s Office and the joint review boards and is not intended to be and should not be used by anyone other than these specified parties. Naperville, Illinois December 19, 2016 -1-