Joint Review Board

MINUTES JOINT REVIEW BOARD MEETING FEBRUARY 15, 2019 The Joint Review Board of the City of DeKalb, Illinois convened on February 15, 2019 in the City of DeKalb Council Chambers, located in the DeKalb Municipal Building, 200 S. Fourth Street, DeKalb, Illinois. A. CALL TO ORDER Chair Craven called the meeting to order at 2:00 p.m. B. ROLL CALL City of DeKalb Executive Assistant Ruth Scott called the roll and the following members of the Joint Review Board (JRB) were present: Bill Nicklas – City of DeKalb Jamie Craven – DeKalb Community Unit School District #428 Gary Hanson – DeKalb County Amy Doll – DeKalb Park District Emily Faulkner – DeKalb Public Library Terry Hannan – DeKalb County Forest Preserve Jennifer Jeep Johnson – DeKalb Township Craig Smith – DeKalb Township Road and Bridge District Bob Johnson – Kishwaukee Community College #523 Mark Eddington – Kishwaukee Water Reclamation District Tim Hays – Public Member C. PUBLIC PARTICIPATION There was none. D. CONTINUED DISCUSSION OF JOINT REVIEW BOARD COMPOSITION There was discussion regarding members of the JRB that have voting authority and those that don’t. Ms. Faulkner stated that the DeKalb Public Library Board (DPLB) has suggested it wouldn’t be appropriate for her to come to all JRB meetings since the DPLB isn’t a voting member. Mr. Nicklas indicated that the DPLB definitely has a voice. Mr. Craven asked for discussion regarding the options provided for this item, which included Option 1 – Having the JRB meet annually as required by the state; or Option 2 – Convene only the official JRB quarterly. Discussion ensued. Mr. Johnson noted Kishwaukee College’s preference for Option 1. Brief discussion ensued, with majority consensus to move forward with Option 1. Joint Review Board Meeting Minutes February 15, 2019 Page 2 of 3 MOTION Ms. Doll moved for the approval of Option 1; seconded by Mr. Hanson. VOTE Motion carried by a majority voice vote of those present. E. CONTINUED DISCUSSION OF TIF-SURPLUS OPTIONS INVOLVING TIF 1 AND TIF 3. Discussion ensued regarding TIF Surplus Options for TIF 1 and TIF 3, which is continued from the February 1, 2019 JRB meeting. Mr. Craven stated the school board gave consensus to move forward with the recommendation for the City to end TIF 1 early (FY2021) and wouldn’t pursue a surplus agreement in TIF 3. District representatives present also indicated the preference of their boards, with a majority indicating the same as the school board. A roll call vote of the districts present indicated consensus to move forward with the preferred option as noted above. Each representative will consult with their respective board and confirm direction at the next meeting. F. NEXT MEETING Following brief discussion, it was decided the JRB would meet on the fourth Friday during the months of January, April, July and October at 1:00 p.m. MOTION Mr. Johnson moved to accept the proposed JRB meeting schedule; seconded by Ms. Doll. VOTE Motioned carried by a majority voice vote of those present. Mr. Nicklas provided a brief status of the forensic audit, indicating the Request for Proposals has been released. Mr. Nicklas also thanked everyone for their work, time, good will and dedication to find common ground. G. ADJOURNMENT MOTION Joint Review Board Meeting Minutes February 15, 2019 Page 3 of 3 Mrs. Jeep Johnson moved to adjourn the meeting; seconded by Ms. Doll. VOTE Motioned carried by a majority voice vote of those present and the meeting adjourned at 2:21 p.m. ___________________________________ RUTH A. SCOTT, Executive Assistant Approved by the Joint Review Board: April 26, 2019.