Joint Review Board

Regular Meeting

DeKalb, IL · October 30, 2020

Minutes

MINUTES JOINT REVIEW BOARD MEETING OCTOBER 30, 2020 The Joint Review Board (JRB) of the City of DeKalb, Illinois convened on October 30, 2020 at 1:00 p.m. at the DeKalb Police Department, located at 700 W. Lincoln Highway, DeKalb, Illinois. A. CALL TO ORDER. City of DeKalb City Manager Bill Nicklas called the meeting to order at 1:03 p.m. B. ROLL CALL. City of DeKalb Executive Assistant Ruth Scott called the roll and the following members of the JRB were present: City of DeKalb – Bill Nicklas* DeKalb Community Unit School District #428 – Cindy Carpenter* (Remote) DeKalb County – Gary Hanson* (Remote) DeKalb Park District – Amy Doll* DeKalb Township – Lisa King* (Remote) DeKalb Township Road and Bridge District – Craig Smith Kishwaukee College #523 – Bob Johnson* Kishwaukee Water Reclamation District – Mark Eddington (Remote) The following members of the JRB were absent: DeKalb Public Library – Emily Faulkner DeKalb County Forest Preserve – Terry Hannan Public Member – TBD Others present included Attorney Brad Stewart for DeKalb Township, Attorney Gino Galluzzo for the DeKalb School Board, and Attorney Matt Rose for the City of DeKalb. At this point in the meeting, Mr. Nicklas nominated Ms. Doll as Chair of the JRB. MOTION Mr. Johnson moved to approve the nomination; seconded by Mr. Hanson. VOTE Motion carried by a 6-0 roll call vote of those voting members present. Aye: Nicklas, Carpenter, Hanson, Doll, King, Johnson. Nay: None. C. APPROVAL OF MINUTES. 1. Minutes of the Joint Review Board Meeting of July 31, 2020. MOTION *Indicates Voting Members Joint Review Board Meeting Minutes October 30, 2020 Page 2 of 3 Ms. Carpenter moved to approve the minutes of the July 31, 2020 JRB meeting; seconded by Mr. Nicklas. VOTE Motion carried by a 6-0 roll call vote of those voting members present. Aye: Nicklas, Carpenter, Hanson, Doll, King, Johnson. Nay: None. D. SELECTION OF A NEW PUBLIC MEMBER – LARRY BERKE. Mr. Nicklas introduced Larry Berke as the nominee for Public Member, noting he was nominated by Mayor Jerry Smith. MOTION Mr. Johnson moved to approve the nomination; seconded by Mr. Nicklas. VOTE Motion carried by a 6-0 roll call vote of those voting members present. Aye: Nicklas, Carpenter, Hanson, Doll, King, Johnson. Nay: None. E. PUBLIC PARTICIPATION. Bessie Chronopoulos spoke regarding her concerns regarding the use of Tax Increment Financing (TIF) funds by past administrations. F. PRESENTATION OF THIRD QUARTER FY2020 TIF FINANCIALS. Mr. Nicklas provided an overview of this item based on the information provided in the agenda packet, which included a City of DeKalb revenue and expenditure report for the period ending September 30, 2020, a TIF #1 Fund (Central Area) report, TIF #3 (Central Business) report, TIF #3 private property rehabilitation report, 2020 TIF administrative costs for Mr. Nicklas, and former City of DeKalb Assistant City Manager Ray Munch. Brief discussion ensued regarding forgivable loans, and the tracking and oversite of TIF funds. G. UPDATE ON DEKALB TIF PROJECTS. Mr. Nicklas provided an overview of current TIF projects, which included the former City of DeKalb City Hall site at 200 S. Fourth Street. He noted that this will be the biggest hit and purest revenue stream for the life of the TIF #3 and stated this property hasn’t been taxed since the late 60’s. Brief discussion ensued. H. DISCUSSION OF A PROPOSED INTERGOVERNMENTAL AGREEMENT (IGA). Discussion regarding this item included an overview of the proposed IGA document with the JRB. Items discussed included additions to the document as discussed during the July 2020 JRB meeting, the manner of reporting, the schedule and flexibility of surplus payouts, typos within the Joint Review Board Meeting Minutes October 30, 2020 Page 3 of 3 document, the annual audit of the TIF program, project approval, and the limited release of the City of DeKalb from all past claims. Following this discussion, Mr. Hanson announced that he would be retiring at the end of the year. Attorney Rose commended the civility, good will, and spirit of comradery throughout this process. I. NEXT MEETING: JANUARY 22, 2021. The next meeting of the JRB will be held on Friday, January 22, 2021. J. ADJOURNMENT. MOTION Ms. Carpenter moved to adjourn the meeting; seconded by Mr. Johnson. VOTE Motion carried by a 7-0 roll call vote of those voting members present. Aye: Nicklas, Carpenter, Hanson, Doll, King, Johnson, Berke. Nay: None. The meeting adjourned at 2:30 p.m. Respectfully submitted, __________________________________ RUTH A. SCOTT, Executive Assistant Approved by the Joint Review Board on January 22, 2021.

Agenda

AGENDA JOINT REVIEW BOARD MEETING October 30, 2020 1:00 p.m. DeKalb Police Department 700 W. Lincoln Highway 2nd Floor Training Room DeKalb, Illinois COVID-19 Notice: This meeting will be conducted in-person with a physically present quorum and open to the public. The corporate authorities of the City of DeKalb intend to conduct this meeting in compliance with all applicable social distancing and public health requirements. All persons attending this meeting in-person shall be required to wear protective face masks/coverings. Furthermore, the corporate authorities of the City of DeKalb intend to conduct this meeting pursuant to Illinois Governor JB Pritzker’s Executive Order 2020- 56 dated October 2, 2020 (the “Executive Order”), which prohibits gatherings of more than 25 people, unless the City of DeKalb determines that it is necessary to invoke the Governmental Functions exemption contained in Section 4(c) of Executive Order 2020-43 “to ensure the operation of government agencies or to provide for or support the health, safety and welfare of the public.” Any person wishing to provide public comment or otherwise address public officials in person during this meeting must comply with all applicable rules governing the conduct of this meeting including, but not limited to, the aforementioned social distancing and face covering requirements. The City of DeKalb JRB is providing the following conveniences for the public to monitor this meeting:  The City of DeKalb will tape the meeting and upload the full contents to its website as soon as practicable after the meeting.  Persons wishing to make public comment but who are unable or unwilling to attend may forward their comments to Executive Assistant Ruth Scott at ruth.scott@cityofdekalb.com. Note that all electronic or mail-in submissions must be received no later than 5:00 p.m. on the day prior to the meeting in order to ensure dissemination to the JRB before the meeting convenes.  Zoom meeting information is as follows: Join Zoom Meeting: https://us02web.zoom.us/j/82969772535?pwd=VTV3MWU2ZWp6TkZvVVdsckpscEVpZz09 Meeting ID: 829 6977 2535 Passcode: 049215 One Tap Mobile: +13126266799,,82969772535#,,,,,,0#,,049215# US (Chicago) A. Call to Order B. Roll Call: City of DeKalb – Bill Nicklas* DeKalb Community Unit School District #428 – Cindy Carpenter * DeKalb County – Gary Hanson* DeKalb County Forest Preserve – Terry Hannan DeKalb Park District – Amy Doll* DeKalb Public Library – Emily Faulkner *Indicates Voting Members Joint Review Board Meeting Agenda October 30, 2020 Page 2 of 2 DeKalb Township – Lisa King* DeKalb Township Road and Bridge District – Craig Smith Kishwaukee College #523 – Bob Johnson* Kishwaukee Water Reclamation District – Mark Eddington Public Member – TBD C. Approval of Minutes 1. Minutes of the Joint Review Board Meeting of July 31, 2020. D. Selection of a New Public Member – Larry Berke. E. Public Participation. F. Presentation of Third Quarter FY2020 TIF Financials. G. Update on DeKalb TIF Projects. H. Discussion of a Proposed Intergovernmental Agreement. I. Next Meeting: January 22, 2021. J. Adjournment.