Planning & Zoning Commission

Regular Meeting

DeKalb, IL · June 7, 2017

Minutes

MINUTES CITY OF DEKALB PLANNING AND ZONING COMMISSION June 7, 2017 The Planning and Zoning Commission held a Meeting on June 7, 2017 at the City of DeKalb Municipal Building, 200 S. Fourth St., DeKalb, Illinois. Chair Atherton called the meeting to order at 6:00 PM. A. ROLL CALL Natalie Nelson called the roll. Members of the Planning and Zoning Commission present at roll call: Katharina Barbe, Vicki Buckley, David Castro, Matthew Crull, Deborah Nier, Jerry Wright, and Chair Christina Atherton. No members were absent. City staff present were Community Development Director Jo Ellen Charlton, Principal Planner Dan Olson, and Administrative Assistant Natalie Nelson. B. APPROVAL OF THE AGENDA (Additions/Deletions) Chair Atherton requested a motion to approve the June 7, 2017, agenda as presented. K. Barbe motioned to approve the agenda, V. Buckley seconded the motion, and the motion was approved by unanimous voice vote. C. PUBLIC PARTICIPATION (Open Floor to Anyone Wishing to Speak on Record) None D. APPROVAL OF MINUTES None E. OLD BUSINESS None F. NEW BUSINESS 1. Approval of a Final Plat of Subdivision for Cornerstone Subdivision STAFF REPORT Principal Planner Dan Olson provided a summary of the approval process for the Cornerstone Development, which will be a four-story building with first floor commercial uses and 51 apartments on the upper floors. He stated that the City Council has already approved the property’s zoning and the development Planning and Zoning Commission June 7, 2017 Page 2 of 3 agreement, which outlines all of the necessary approvals. He stated that the Commission has before them the final plat to review and provide a recommendation to the City Council. He reported that the final plans are currently under City staff review, and both the final plat and the final plan will be presented to the City Council for approval. Mr. Olson provided an update on the project’s progress and stated that the demolition is nearly complete and the foundation and utility work will follow. He noted that the Barb City Bagel building will be demolished and replaced with a 40- space parking lot after the completion of the four-story building. He stated that the final plat separates the development into two lots: Lot 1 (.46 acres) for the four- story building and Lot 2 (.32 acres) for the future 40-space parking lot. He pointed out that the final plat includes vacation of the alley along the south side of Lot 1 and establishment of an easement for encroachment of the footings, sidewalks dedication, and a pedestrian walkway easement. He noted that the sample motion in the meeting packet includes addressing staff comments prior to City Council action. He noted that the comments are minor, and the applicant is currently working to resolve them. He announced that the developer, John Pappas, was present in the audience and available to answer questions from the Commission. COMMISSION DISCUSSION D. Castro asked why the development was divided into two lots. Planner Olson explained that this decision occurred because the two improvements will occur at different times, and the future transfer of ownership of a part of the development is simpler if it is already a separate lot. Principal Charlton added that development agreement includes the provision for the developer, who owns both lots, to transfer ownership of the parking lot to the City when increased parking demand prompts the City to build a parking deck on that lot. D. Castro asked if the Commission will consider the Cornerstone Subdivision development again. Planner Olson responded that, unless a major change in the plans is necessary, the Commission will not see it again. He explained that the City Council is the last to review and approve of the final plat and plan. C. Atherton commented that the downtown area already looks much different with the building gone. She complimented the company hired to perform the demolition. MOTION M. Crull motioned that the Planning and Zoning Commission recommend approval of the Final Plat of Cornerstone Subdivision P.U.D. dated May 1, 2017 subject to Planning and Zoning Commission June 7, 2017 Page 3 of 3 the staff comments, numbered 1-7, being addressed prior to final City Council action. The motion was seconded by Buckley. VOTE A roll Call vote was taken. Yea: K. Barbe, V. Buckley, D. Castro, M. Crull, D. Nier, J. Wright, and Chair Atherton. Nay: none. The motion passed. G. REPORTS / ITEMS FOR NEXT MEETING The Commission will meet on June 21, 2017 for three public hearings to consider the following: • UDO text amendments to define Banquet Hall and Social Club uses, update regulations for Nonconforming Uses, and update the Public Hearing Notification process, • A Special Use Permit for Littlejohn School to construct a mobile classroom, and • A UDO text amendment to add a Micro-distillery use. At the last City Council meeting, the zoning and plan approvals for at 1114 Blackhawk Road and the Sanitary District were approved I. ADJOURNMENT J. Wright motioned to adjourn, K. Barbe seconded the motion, and the motion was approved by unanimous voice vote. The meeting adjourned at 6:12 PM Respectfully Submitted, Natalie Nelson, Administrative Assistant Minutes were approved by the Planning and Zoning Commission on July 7, 2017.

Agenda

COUNCIL CHAMBERS 200 S. Fourth St., 2nd Floor DeKalb, IL 60115 REVISED AGENDA Planning and Zoning Commission June 7, 2017 6:00 PM LOCATION CHANGE: THE MEETING WILL TAKE PLACE IN COUNCIL CHAMBERS, LOCATED ON THE 2ND FLOOR OF THE MUNICIPAL BUILDING, 200 S. FOURTH STREET, DEKALB, ILLINOIS. A. ROLL CALL B. APPROVAL OF AGENDA (Additions or Deletions) C. PUBLIC PARTICIPATION (Open Floor to Anyone Wishing to Speak on Record) D. APPROVAL OF MINUTES None E. OLD BUSINESS None F. NEW BUSINESS 1. Approval of a Final Plat of Subdivision for Cornerstone Subdivision G. REPORTS/ITEMS FOR NEXT MEETING H. ADJOURNMENT STAFF REPORT June 2, 2017 TO: Planning and Zoning Commission FROM: Jo Ellen Charlton, Community Development Director Dan Olson, Principal Planner RE: Cornerstone DeKalb – Final Plat of Cornerstone Subdivision P.U.D. (112, 118, 122 and 124 Lincoln Highway and 122 S. First St.) (Cornerstone DeKalb, LLC) I. GENERAL INFORMATION A. Purpose Approval of a Final Plat of Subdivision for the Cornerstone DeKalb project. B. Owner/Applicant Cornerstone DeKalb, LLC C. Location and Size 112, 118, 122 and 124 Lincoln Highway and 122 S. First St.; .78 acres II. BACKGROUND AND ANALYSIS On February 27, 2017, the City Council approved Ordinance No. 2017-11, which approved the re-zoning of the subject site from the “CBD” Central Business District to the “PD-C” Planned Development - Commercial District. The Ordinance also approved a Development Agreement to allow for the construction of a four-story building with 51 apartment units on the upper floors and commercial uses on the first floor. The Development Agreement required that the Final Plat be subject to review by the Planning and Zoning Commission and then by the City Council. The Final Plans have been submitted to the City and are under review by staff. The Development Agreement required that the Final Plans are to be reviewed and approved by the City Council. Demolition of the building has been completed and work continues on removing materials from the site. Work on the foundation and utilities will be occurring next. Demolition of the building at 122 S. First St. (Barb City Bagel Building) will commence once the new 4- story building has been constructed. A 40 space parking lot will be built in its place. The Final Plat includes the following highlights: • The Plat creates two lots. Lot 1 is .46 acres and will contain the 4-story building. Lot 2 is .32 acres and will contain the existing building at 122 S. First St. (Barb City Bagel Building) and the future parking lot. • Vacation of the 18 foot wide alley along the south side of the proposed Lot 1. • Establishment of a three foot wide foundation easement along S. First Street and E. Lincoln Highway to allow for the encroachment of the footings into the Right-Of- Way. • Dedication of three feet of the sidewalk along E. Lincoln Highway to the City of DeKalb. • Establishment of a 10 foot wide easement to the City of DeKalb along the east side of the building for a pedestiran path. • Establishment of a five foot wide access easment to the north of the proposed parking lot. Page 2 of 3 III. RECOMMENDATION Sample Motion: I move that the Planning and Zoning Commission recommend approval of the Final Plat of Cornerstone Subdivision P.U.D. dated May 1, 2017 subject to the following staff comments being addressed prior to final City Council action. 1. Language for the proposed foundation easement, that meets with the approval of the City Engineer, shall be added to the plat. 2. Consideration should be given to removing the P.U.D. reference on the Plat as it is no longer used in the UDO. 3. The City Acceptance Resolution Certificate should be removed and replaced with a City Mayor and City Clerk Certificate. The current Mayor’s name, Jerry Smith, should be added as well as the current City Clerk, Susanna Herrmann. 4. The Plat should be revised to remove the gap in the three foot dedication of the sidewalk along E. Lincoln Highway. 5. The School Certificate should be revised to remove the reference that the City of DeKalb is the owner of the property. 6. A City Engineer Certificate should be added to the Plat with language acceptable to the City Engineer. 7. Any additional comments from the City Engineer. Page 3 of 3 EAST LINCOLN HIGHWAY (IL. RT. 38) FIRST STREET ALLEY 05/01/2017 F:\2017 Jobs\2170022\Civil\FP-2170022.dwg, 5/31/2017 3:06:37 PM 2170022 - FILE wendler engineering services, inc. DJV GROUNDBREAKING SOLUTIONS engineers surveyors scientists FP-2170022 www.wendlergs.com ph: 815.288.2261 Illinois Professional Design Firm No. 184-000848 F:\2017 Jobs\2170022\Civil\site-2170022.dwg, 5/24/2017 4:13:23 PM BENCHMARK INFORMATION MAG REVISION DATE OF BDS,DJV LAYOUT DJB 05/17/2017 2170022 PLAN FOR www.wendlergs.com ph: 815.288.2261 - 2 of 10 Illinois Professional Design Firm No. 184-000848