Transit Site Selection Committee
Regular MeetingDeKalb, IL · February 10, 2022
Minutes
Minutes of the February 10th Transit Site Selection Committee Meeting
A. Roll Call: Mr. Gill called the meeting to order at 9:11 AM. Present Gill, Smith, Webb, Irving, Groce,
Duffy. Absent, None.
B. Approval of the Agenda: motion Groce, 2nd Duffy, voice vote all Aye no Nays, motion passes
C. Approval of Minutes: Minutes of Feb 3rd, motion Webb, 2nd Smith, voice vote All Ayes on Nays, motion
passes
D. Public Participation: None present, none submitted for the record
E. Reports: None
F. Old Business: 1. Transit Maintenance and Operations Facility Site Selection Matric: motion to discuss
Duffy, 2nd Groce, voice vote, all Aye no Nay motion passes, item opened:
Mr. Gill asked if all present participants were able to complete a cursory review of the final two sections
of the Matrix. All responded in the affirmative.
Mr. Gill informed the committee that the scores would be formally adopted at the Feb 17 meeting.
Mr. Gill went through sub-heading of the Matrix (Sect 3.1 – 4.6) to ensure the participants were
comfortable with the rating process for each and if any clarifications/corrections were necessary to a
sub-heading.
G. New Business:
1. Members shared importance of the City communicating to the Public on all aspects oif the project
development, particularly that costs are fully covered by Fed/State grant for not only the development
but the operations/,maintenance of the facility moving forward. Gill noted the Stantec site professional
services for Site Development included specific items related to such public participation and
information.
Mr. Gill asked if all present participants were able to complete a cursory review of the first two sections
of the Matrix. All responded in the affirmative.
Mr. Gill informed the committee that the scores would not be recorded or formally adopted at this
meeting at this meeting, but at the Feb 17 meeting.
Mr. Gill led review of previous sub-headings 1.4,1.5, and 2.4. No issues persisted.
Mr. Gill went through sub-heading of the Matrix (Sect 3.1 – 4.6) to ensure the participants were
comfortable with the rating process for each and if any clarifications/corrections were necessary to a
sub-heading.
No issues requiring further review
No further motion or action taken.
H. Next Meeting, no conflicts discussed
I. Adjournment: motion Groce, 2nd Webb, voice vote all aye, no nay. Adjourned at 9:56 AM
Agenda
AGENDA
TRANSIT SITE SELECTION COMMITTEE MEETING
February 10, 2022
9:00 a.m.
LOCATION
164 E. Lincoln Highway
DeKalb City Hall First Floor Conference Room
DeKalb, Illinois 60115
A. Roll Call
B. Approval of the Agenda
C. Approval of Minutes
1. Approval of the Minutes from February 3rd, 2022
D. Public Participation
E. Reports
F. Old Business
1. Transit Maintenance and Operations Facility Site Selection Matrix Discussion
G. New Business
1. None
H. Next Meeting: Thursday, February 17, 2022, at 9:00 a.m.
I. Adjournment
Minutes of the February 3rd Transit Site Committee Meeting
A. Roll Call: Mr. Gill called the meeting to order at 9:10 AM. Present Gill, Smith, Irving, Groce, Duffy.
Absent, Webb.
B. Approval of the Agenda: motion Groce, 2nd Smith, voice vote all Aye no Nays, motion passes
C. Approval of Minutes: None
D. Public Participation: None present, none submitted for the record
E. Reports: None
F. Old Business: None
G. New Business:
1. Transit Maintenance and Operations Facility Site Selection Matric: motion to discuss Smith, 2nd Groce,
voice vote, all Aye no Nay motion passes, item opened:
Mr. Gill asked if all present participants were able to complete a cursory review of the first two sections
of the Matrix. All responded in the affirmative.
Mr. Gill informed the committee that the scores would not be recorded or formally adopted at this
meeting at this meeting, but at the Feb 17 meeting.
Mr. Gill went through each sub-heading of the Matrix (Sect 1.1 – 2.4) to ensure the participants were
comfortable with the rating process for each and if any clarifications/corrections were necessary to a
sub-heading.
Items 1.1- 1.3, no issue
Item 1.4, Mrs. Groce raised a concern language within 1.4 was confusing and potentially contradictory
between ecological impacts of the existing site and surrounding area TO the proposed facility vs.
ecological impacts to the site and surrounding area FROM the proposed facility. The Group was in favor
of creating a new sub-heading 1.5 to compliment 1.4, so impacts TO the facility and FROM the facility
could be ranked independently.
Items 2.1-2.3, no issue
Item 2.4, as it lacked deeper description, Mr. Gill instructed it was to be taken to mean the level to
which a problematic Title Search result may inhibit timely acquisition/development of a project, and
how would that ultimate acquisition time balance against the other aspects of a site’s characteristics.
The group was comfortable re-evaluating items 1.4, 2.4, and the new 1.5 along with the sections 3.1
through 4.6 for the next meeting.
No further motion or action taken.
H. Next Meeting, no conflicts discussed
I. Adjournment: motion Groce, 2nd Smith, voice vote all aye, no nay. Adjourned at 9:46 AM