Committee of the Whole

City of East Moline Committee of the Whole City Council Chambers th 915 16 Avenue  East Moline, IL 61244 DATE: July 6, 2026 TIME: Immediately Following the Regular Council Meeting 1 FY2026 East Moline Main Street Investment Rothert 2 30th Avenue Lift Station Access (WWTP) Glasgow  COMMITTEE OF THE WHOLE Agenda Item FY2026 Services Agreement with East Moline Main Street Prepared by: Mark Rothert, City Administrator Meeting Date July 20, 2026 Agenda Item # 1 Type of Action (Ordinance, Resolution, Receive & File, Amendment). Resolution Council Date for Action August 3, 2026 DESCRIPTION Resolution 26-63 (attached) authorizes the renewal of the City’s professional services agreement with East Moline Main Street and provides a $50,000 investment for services supporting downtown redevelopment, small businesses, community events, and tourism. East Moline Main Street is a nonprofit organization that works with the City, downtown businesses, property owners, community organizations, sponsors, and volunteers to support the continued revitalization of downtown East Moline. The proposed agreement establishes the specific services East Moline Main Street will provide to the City from July 1, 2026, through June 30, 2027. The agreement is intended to provide clear expectations regarding the organization’s responsibilities, accountability, and use of the City’s financial support. Under the agreement, East Moline Main Street will provide services in four primary areas: 1. Organizational Capacity: East Moline Main Street will maintain an active board of directors, a multiyear strategic plan, a designated point of contact, participation in Main Street training, and financial and in-kind support from public and private partners. 2. Downtown Redevelopment: The organization will serve as a central point of coordination for downtown redevelopment activities, assist with development incentives, support historic preservation, pursue grants, maintain property and economic-development information, and provide recommendations concerning downtown improvements and redevelopment opportunities. 3. Small-Business Assistance: East Moline Main Street will assist existing and prospective downtown businesses and support the implementation of City programs, including the Business Improvement Grant Program, Downtown Review Committee, Revolving Loan Fund, Vacant Property Registration Program, and other economic-development incentives. 4. Events and Tourism: The organization will work with City staff and community partners to develop and support events, obtain sponsorships, promote activities, and assist City special- event committees.  COMMITTEE OF THE WHOLE Accountability The agreement requires East Moline Main Street to: • Submit an annual work plan coordinated with the City’s downtown redevelopment goals; • Provide quarterly reports on its progress, activities, and priorities; and • Provide the City with three (3) voting representatives on its board of directors. These provisions provide the City Council with measurable oversight of the services supported by the City’s investment. Recommendation The City’s investment of $50,000 was already provided to EMMS earlier in the fiscal year. This action formalizes and renews the services agreement. Staff recommends approval of Resolution 26-63, to enter into the FY2026 professional services agreement with East Moline Main Street. FINANCIAL IMPACT Amount Available Amount Line Item # Line-Item Title Department Budgeted Funds Requested 010-105-52454.08 Community Relations- Elected Officials $50,000 $0 $0 - (already paid EM Main Street earlier in year) TOTALS - Expenditure $50,000 $0 $0 If this is a CIP Project, identify project number RECOMMENDATION/REQUESTED ACTION Approval RECORD OF VOTES: MOTION BY SECONDED BY TO CITY COUNCIL VOTES OLIVIA JEFF LARRY ADAM RHEA LYNN J.R. VOTES DOROTHY DEPPE JONES GUTHRIE OAKES SEGURA RICO YES NO ABSTAIN ABSENT  RESOLUTION 26-63 A RESOLUTION AUTHORIZING INVESTEMENT WITH EAST MOLINE MAIN STREET WHEREAS, the City of East Moline (“City”) is a municipality organized and operating under the Illinois Municipal Code; and WHEREAS, the City of East Moline aims to revitalize and economically redevelop its historic downtown; and WHEREAS, the City desires redevelopment services, small business support, event and tourism development and assistance in implementing its Business Improvement Grant program, Vacant Property Registration, and Downtown Review Committee; and WHEREAS, the City intends, as it is best suited to help facilitate growth, development and tourism in downtown East Moline; and WHEREAS, the City Council finds it in the best interest of the City to partner with East Moline Main Street, a 501(c)(3) non-profit organization, through a Services Agreement to achieve its goals. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ROCK ISLAND COUNTY, ILLINOIS, THAT: Section 1. The findings and recitations set forth above are adopted and found to be true and correct. Section 2. The Services Agreement attached hereto as Exhibit A is hereby approved and renewed. Section 3. As part of the Professional Services Agreement, the City shall make a 2026 investment with East Moline Main Street totaling $50,000. Section 4. The Mayor is authorized to execute, and the City Clerk is directed to attest, the Services Agreement with the East Moline Main Street, in substantially the form attached hereto as Exhibit A, with such changes as the Mayor deems necessary and appropriate to make, along with any other documents necessary to facilitate the Agreement as contemplated by Exhibit A. Approved and Adopted this day of , 2026. __________________________________________ Mayor of the City of East Moline, Illinois ATTEST: ________________________________________ City Clerk of the City of East Moline, Illinois  Exhibit A SERVICES AGREEMENT This Professional Services Agreement ("Agreement") is made between the City of East Moline, an Illinois municipal corporation located at 912 Sixteenth Ave., East Moline, IL 61244 ("City") and the East Moline Main Street ("EMMS")., a 501(c)3 tax exempt nonprofit organization, located at 1033 7th St., East Moline, Illinois 61244 WHEREAS, the City requests EMMS to perform certain services for it; and WHEREAS, the EMMS has sufficiently performed services for the City in prior years; and WHEREAS, the City and EMMS desire to enter into an agreement, which will define respective rights and duties as to all services to be performed; NOW, THEREFORE, in consideration of covenants and agreements contained herein, the parties hereto agree as follows: 1. SCOPE OF SERVICES The EMMS shall provide the City with the following “Services”: a. Organizational Capacity focused on the Downtown. EMMS shall: 1. Maintain a Main Street board of directors. 2. Maintain a multi-year strategic plan incorporating the community’s vision. 3. Maintain a point of contact for communications. 4. Gain financial and in-kind support from the private and public sectors. 5. Attend adequate Main Street training and conferences. b. Downtown Redevelopment Services. EMMS shall: 1. Serve as a clearinghouse and central point of coordination for downtown redevelopment information and activity. 2. Demonstrate a strong historic preservation ethic on redevelopment projects in the downtown area. 3. Conduct activities intended to result in a diversified and expanded tax base. 4. Promote a positive image of East Moline among development prospects. 5. Assess the available development incentives and provide recommendations for their use in the downtown area. 6. Stimulate and coordinate greater involvement and financial commitment of the public and private sectors in economic development efforts. 7. Review and recommend policies, regulations, procedures, etc., regarding business issues that may be adopted by the appropriate agency to implement. 8. Coordinate Main Street's efforts with other development groups in the area or region. 9. Review and make recommendations regarding options for downtown improvements and enhancements. 10. Pursue grants that may be available to assist in development. 11. Develop and implement appropriate marketing and public relations programs. 12. Maintain up-to-date community and economic data, promotional materials, and a site and building inventory.  c. Small Business Assistance and Support. EMMS shall: 1. Advocate for the needs of small business community. 2. Provide implementation support for the City's programs that include the Business Improvement Grant Program, Downtown Review Committee, Revolving Loan Fund, Vacant Property Registration, or other local incentive programs through the Business Development Districts, Tax Increment Financing Districts, Enterprise Zone, River Edge Redevelopment Zone, or Special Service Area. 3. Provide assistance and technical expertise to the City on downtown redevelopment issues as needed. 4. Provide assistance in packaging development incentives for prospective or expanding businesses in the downtown area. 5. Meet with current and potential businesses to discuss inducements and barriers to expansion and conducting business in the downtown area and make recommendations to improve those inducements and reduce the barriers. d. Event & Tourism Development. EMMS shall: 1. Work with city staff, outside organizations, sponsors or volunteers to create signature events for the City of East Moline during the term of the agreement; 2. Secure sponsorships to financially support such events; produce and distribute advertising to attract residents and visitors to special events. 3. Help provide support to the City's special event committees (e.g. parade, 4th of July, etc). 2. TERM The term of this Agreement shall commence July 1, 2026 and end June 30, 2027 unless otherwise terminated sooner via Section 11 of this Agreement. At any time, the parties may choose to extend this Agreement for any desired time period allowed by law, upon mutual written agreement. 3. COMPENSATION It is the intent of the City to make a contribution to support EMMS in the amount of $50,000. EMMS shall invoice the City for this investment. 4. BOARD REPRESENTATION EMMS agrees that the City shall have three (3) representatives serving as voting members on the EMMS Board of Directors. 5. ACCOUNTABILITY AND REPORTING EMMS shall submit an annual work plan that is coordinated with the City’s goals for downtown redevelopment. EMMS shall report quarterly to the City on its progress toward goals and priorities. 6. EMMS'S PERSONNEL EMMS shall employ experienced and knowledgeable employees or volunteers to perform Services in a timely and effective manner. EMMS shall determine appropriate staffing levels and shall promptly inform the City of any reasonably anticipated or known employment-related actions which may affect the performance of Services. 7. CHANGES a. Change Orders. The City, without invalidating this Agreement, may order changes in the work within the general scope of the Agreement consisting of additions, deletions, or other revisions. b. Change Order Requirements. All change orders shall be a written order signed by the City and shall specify: i. the elements of the Services to be changed, and ii. the impact, if any, that the requested change will have on (A) the compensation, (B) time for performance or (C) any other terms or conditions of this Agreement.  c. Adjustments to Compensation. In the event that any such changes materially impact the cost to the EMMS of performing the Services or the time required for such performance, the parties shall negotiate in good faith a reasonable and equitable adjustment in the fees and schedule, as applicable. 8. INDEPENDENT STATUS OF EMMS a. Status. EMMS is an independent EMMS of City. Nothing contained in this Agreement shall be construed to create the relationship of employer and employee, principal and agent, partnership or joint venture, or any other fiduciary relationship. b. No Authority. EMMS shall have no authority to act as agent for, or on behalf of, City, or to represent City, or bind City in any manner. 9. REPRESENTATIONS AND WARRANTIES The City and the EMMS respectively represents and warrants to each other that each respectively is fully authorized and empowered to enter into the Agreement and that their entering into the Agreement and to each parties' knowledge the performance of their respective obligations under the Agreement will not violate any agreement between the City or the EMMS respectively and any other person, firm or organization or any law or governmental regulation. 10. CONFIDENTIAL INFORMATION EMMS and its employees shall to the fullest extent permitted by law, endeavor to honor requests for confidentiality for good cause shown by the requester. The foregoing shall be subject to any legal or policy reason to promote disclosure or transparency as the case may be. 11. TERMINATION This Agreement may be terminated by either the City or the EMMS at any time for any reason, with or without cause, by giving forty-five (45) days from written notice of termination. The City may terminate this agreement immediately upon written notice in the event EMMS engages in gross or willful misconduct which causes material damage to the City. 12. INDEMNIFICATION To the fullest extent permitted by law, EMMS shall defend, indemnify, and hold harmless the City, its elected and appointed officials, employees and volunteers and others working on behalf of the City, from and against any and all third-party claims, demands, suits, costs (including reasonable legal costs), expenses, and liabilities ("Claims") alleging personal injury, including bodily injury or death, and/or prope1ty damage, but only to the extent that any such Claims are caused by the negligence of or material breach of any obligation under this Agreement by EMMS or any officer, employee, representative, or agent of EMMS. EMMS shall have no obligations under this Section to the extent that any Claim arises as a result of EMMS's compliance with local, state or federal laws, ordinances, rules, regulations, resolution, executive orders or other instructions received from the City. To the fullest extent permitted by law and without waiver of sovereign or statutory immunity, the City shall defend, indemnify, and hold harmless EMMS, its officers, employees, representatives, and agents, from and against any and all Claims alleging personal injury, including bodily injury or death, and/or property damage, but only to the extent that such Claims are caused by (a) the negligence of, or material breach of any obligation under this Agreement by, the City or any officer, employee, representative, or agent of Municipality or (b) EMMS's compliance with local, state, or federal laws, ordinances, rules, regulations, resolutions, executive orders or other instructions received from the City. If either Party becomes aware of any incident likely to give rise to a Claim under the above indemnities, it shall notify the other and both Parties shall cooperate fully in investigating the incident. 13. INSURANCE EMMS shall procure and maintain and shall cause any subcontractor of EMMS to procure and maintain, the following minimum insurance coverage listed below throughout the term of this Agreement: Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) general aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, and independent EMMSs. The policy shall contain a severability of interest provision and shall be endorsed to include the City and the City's officers, employees, and EMMSs as additional insureds. Prior to commencement of Services, EMMS shall submit certificates of insurance acceptable to the City. 14. DISCRIMINATION & ADA COMPLIANCE EMMS will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, disability, national origin or any other category protected by applicable federal or state law. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment adve1tising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. EMMS agrees to post in conspicuous places, available to employees and applicants for employment, notices required by any state or federal agency, setting forth the provisions of state or federal Equal Opportunity laws. EMMS shall comply with the appropriate provisions of the Americans with Disabilities Act (the "ADA"), as enacted and as from time to time amended, and any other applicable federal regulations. A signed ce1tificate confirming compliance with the ADA may be requested by Municipality at any time during the term of this Agreement. 15. GENERAL PROVISIONS a. Entire Agreement. This Agreement constitutes the entire agreement between the parties, and supersedes all prior agreements, representations and understandings of the parties, written or oral. b. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. c. Amendment. This Agreement may be amended only by written agreement of the parties. d. Assignment. This Agreement shall not be assigned by either party without the consent of the other party. e. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois, without regard to its conflict of laws rules. f. No Waiver of Rights. A failure or delay in exercising any right, power or privilege in respect of this Agreement will not be presumed to operate as a waiver, and a single or partial exercise of any right, power or privilege will not be presumed to preclude any subsequent or further exercise, of that right, power or privilege or the exercise of any other right, power or privilege. g. Notice. Any notice under this Agreement shall be in writing and shall be deemed sufficient when presented in person, or deposited for mailing, pre-paid, first-class United States Mail, or sent by electronic mail to the following addresses:  If to City: City Administrator City of East Moline 912 Sixteenth Ave East Moline, Illinois 61244 If to EMMS: President or Executive Director East Moline Main Street 1033 7th St East Moline, Illinois 61244 h. Force Majeure. Any delay or nonperformance of any provision of this Agreement by either Party (with the exception of payment obligations) which is caused by events beyond the reasonable control of such party, shall not constitute a breach of this Agreement, and the time for performance of such provision, if any, shall be deemed to be extended for a period equal to the duration of the conditions preventing such performance. i. Dispute Resolution. In the event a dispute arises out of or relates to this Agreement, or the breach thereof, and if said dispute cannot be settled through negotiation, Parties agree first to try in good faith to settle the dispute by mediation, before resorting to arbitration, litigation, or some other dispute resolution procedure. The cost thereof shall be borne equally by each Party. IN WITNESS WHEREOF, the City and the EMMS have each executed and delivered this Agreement as of the Effective Date. CITY OF EAST MOLINE EAST MOLINE MAIN STREET By: By: Reggie Freeman, Mayor Patricia Hansen, Executive Director Attest: Wanda Roberts-Bontz, City Clerk  COMMITTEE OF THE WHOLE Agenda Item WWTP – 30th Avenue Lift Station Access Prepared by: Brian Glasgow – Wastewater Treatment Director Meeting Date July 20, 2026 Agenda Item # 2 Type of Action (Ordinance, Resolution, Receive & File, Amendment) Resolution Council Date for Action August 3, 2026 DESCRIPTION Lift stations are installed in low lying areas of the collection system where the flow cannot be gravity fed to the WWTP. These "pumping" stations are designed to force feed the sewer flow back up to a place where gravity can then take over, eventually making its way to the WWTP. Accessibility to lift stations is extremely vital due to the nature of their intended use. Over the years, access to 30th Avenue Lift Station has been a struggle. Erosion, from rain and snow melt has continued to be a nuisance, creating ruts in the gravel drive (please see attached photos). The gravel either washes out into the ravine or ends up in the lift station, causing issues with lift pumps, and potentially making its way out into the collection system, creating blockages in sewer mains and continuing to wreak havoc further on down the line. In early 2024, the City hired Miller Trucking & Excavating to place a sheet pile wall (attached photo) along the outside of the 30th Avenue fence line to help stop some of the erosion that has taken place on the north side. Access down the hill continues to be a problem. Throughout the winter months and the rainy season, driving down the hill is a safety hazard. In terms of walking, city staff run the risk of falling or sliding down the hill. When the time comes to pull one of the pumps at the lift station for maintenance of any kind, I'm concerned as to how to direct my staff to do so in a safe manner. I'm especially concerned about this type of work to be performed during the winter months, but unfortunately the time will come. I have received 4 quotes, all from local and reputable contractors to cut out the curb, excavate the site to prepare, and pour in a 6" PCC drive down to the lift station. I did not budget for this expense but upon approval, I plan to utilize funds from my Contingency and Facility Maintenance line items to pay for this endeavor. Of the 4 quotes received, Laud is the lowest bidder, therefore staff recommend moving forward with Laud's quote for $32,616.00.  COMMITTEE OF THE WHOLE FINANCIAL IMPACT: Amount Available Amount Line Item # Line-Item Title Department Budgeted Funds Requested 250-030-52480.00 Contingency WWTP $80,000 $77,693.63 $20,000 250-030-52773.10 Facility Maintenance WWTP $70,000 $43,142.29 $12,616 TOTALS $150,000 $120,835.92 $32,616 If this is a CIP Project, identify project number RECOMMENDATION/REQUESTED ACTION Approval RECORD OF VOTES: MOTION BY SECONDED BY TO CITY COUNCIL VOTES OLIVIA JEFF LARRY ADAM RHEA LYNN J.R. VOTES DOROTHY DEPPE JONES GUTHRIE OAKES SEGURA RICO YES NO ABSTAIN ABSENT McClintock Trucking & Excavating, Inc. 1701 1st Ave Silvis, IL 61282 Quote Date Phone: (309)-912-9138 5/4/2026 Ian Pavelonis City of East Moline RE: 30th Ave Lift Station Ipavelonis@eastmoline.com 309-752-1549 Job No Customer Job No Customer PO Quote Terms Due Date 15 Days Quantity Description U/M Rate/Unit Price McClintock will provide all labor, equipment, and material for the following Pour a 6" PCC access road to the lift station off of 30th Ave Core out and remove material from the curb and down to the lift station. Install and compact a CA6 sub base. Form and pour a drive approximately the area of the existing gravel from the curb down to a flat pad south of the fenced area. Pour an extension from the flat pad at the bottom to direct water to the creek. A curb will be poured along the north side to contain runoff and detur erosion The southwest corner of the lift station fence will be removed to widen the access road. Re installation and modification is not included The existing curb along 30th Ave will be cut down at the entrance. The access road will be backfilled, graded and grassy areas will be hydroseeded. Total Lump Sum Price $ 123,000.00 Miller Trucking & Excavating 3303 John Deere Road Silvis, IL 61282 Proposal WWW.MTE47.com Phone: 309-755-7644 Proposal: 070826 Fax: 309-796-2967 Date: 7/8/2026 To: Project: City of East Moline 30th Avenue Lift Station Estimating Department 30th Avenue & Archer Drive 1200 13th Ave East Moline, IL 61244 East Moline, IL 61244 Salesperson Proposal Valid For Scott Schulte 30 days from date above Scope of Work MTE's proposal includes: • Removal of existing curb & gutter • Earthwork for new access drive • 6” PCC Pavement on 6” CA-6 aggregate base • 4” PCC rollover curb • Site Restoration & Seeding • Erosion Controls Exclusions Bonding SWPPP preparation, plan or permit Rock excavation Removal or replacement of unsuitable soils Removal of unforeseen obstructions Removal of hazardous material Overexcavation Dewatering measures Excavation for footings & foundations Backfill for footings & foundations Soil and compaction testing Asbestos abatement Electrical work Gas main or service work Proposal Total: 49,875.00 Acceptance Accepted by: Title: Date: Page 1