Administrative & Community Services Committee

Administrative and Community Services Committee Minutes August 13, 2020 5:30 P.M. at City Hall Approved Date: August 27, 2020 ________________________________ /s/A. Risavy Signature: ____________________________________ PRESENT: EXCUSED: Art Risavy Will Krause SJ Morrison Jack Burns Emily Fultz Cheryl Porter Eric Williams Kevin Head Jeanne Wojcieszak Nate Tingley Walt Williams Emily Bates Mike Lybarger David Oates ` Dustin Riechmann Dan Burkes Emily Kliningsmith Ezra Temko Eryn Coppersmith Asher Denkyrah PUBLIC COMMENT: Resident Emily Kliningsmith was present to discuss the relocation of the Ninian Edwards statue. Resident Ezra Temko was present to discuss the placement of the statue and believes it is not an appropriate reflection of our values. Resident Eryn Coppersmith was present to discuss her hope that the statue be relocated as part of what the City is doing for racial inequality. Glen Carbon resident Asher Denkyrah was present to discuss the importance of how we reassess certain people in our history. 1. Approval of minutes from the July 29, 2020 ACS meeting – Motion to approve (Morrison), seconded (Krause) and voted all ayes to forward to Council. 2. Correspondence & Announcements: None 1 3. Council Matters A. FILED FOR SECOND READING: 1) An Ordinance Partially Vacating a Cross Access Easement – 6185 & 6189 Bennett Drive- Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council. 2) Approval of a Jurisdictional Transfer Agreement and Ordinance accepting Goshen Road from Pin Oak Township – Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council. B. NEW ITEMS: 1) Approval to Award the Nickel Plate Depot Renovation to Millennium Construction – They were the low bidder. The bid tabulation was discussed. This is for the full renovation. There was much discussion as to how this would be paid for. The following motions were made: Motion to approve the base bid including alternate 1 and 4 (Morrison), seconded (Risavy) and voted all ayes to forward to Council. Motion to reconsider the previous motion (Risavy), seconded (Morrison). Motion to approve the base bid including alternate 1, 3, and 4 (Morrison), seconded (Risavy) and voted all ayes to forward to Council. 2) Variance Request – 2122 Troy Road Transitional Buffer Yard (TBY) – This is located on the north and west side of the outlot on Madison Avenue. The code requires a 25 foot transitional buffer yard on the north property line and a 10 foot transitional buffer yard along the east property line. They are wanting to take the transitional buffer yard down to 12 feet on the north property line. Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council. 3) Resolution Approving a Setback Variance for 2122 Troy Road – The applicant has requested a variance for setbacks of 0 feet to the north side property line and 21.5 feet to the south side property line. The required side yard setback is 25 feet. Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council. 4) Resolution Approving a Parking Variance for 2122 Troy Road – The applicant has requested a variance to reduce the number of parking spaces from the required 268 spaces to 216 spaces. This is a reduction of 52 spaces or 20%. The use for this building is being proposed as medical use. There is an existing cross-parking agreement with Kohl’s. However, this variance would assure the user that the parking will comply, even in the absence of a cross-parking agreement. Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council. 2  5) Approval of RASE Board Items from August 4, 2020 Meeting: Motion to approve (Krause), seconded (Morrison) and voted all ayes to forward to Council. a) Eden Church Outdoor Concert – September 12, 2020 b) Global Brew Oktoberfest – September 19, 2020 6) Information: a) Recreation Report- for review and file b) Program Report – for review and file C. ITEMS HELD IN COMMITTEE: None 4. Boards & Commissions: A. Plan Commission B. Zoning Board of Appeals C. Human Relations Commission D. Historic Preservation Commission E. Recreation, Arts and Special Events Board F. ETEC G. Library Board H. Band Board I. Cool Cities 5. Old Business: Alderman Krause asked for clarification regarding RASE board items with regard to the Governor’s orders. Nate Tingley explained that the Oktoberfest was contingent on us being in Phase 5 of the Governor’s Restore Illinois plan. The Outdoor Concert does have a plan in place for it to continue. 6. New Business: None 7. Next ACS Meeting: Thursday, August 27, 2020 at 5:30 PM at City Hall, 118 Hillsboro Avenue 8. Adjournment – Motion to adjourn (Krause), seconded (Morrison). CITY COUNCIL MEETING: Tuesday, August 18, 2020 at 7:00 p.m. at City Hall, 118 Hillsboro Avenue 3