Administrative & Community Services Committee

AGENDA Meeting Date: Thursday, June 10, 2021 Meeting Time: 5:00 P.M. Meeting Location: City Hall, Council Chambers 118 Hillsboro Avenue Edwardsville, IL 62025 ADMINISTRATIVE AND COMMUNITY SERVICES COMMITTEE AGENDA Committee Members Will Krause, Chair Janet Stack Jack Burns PUBLIC COMMENT 1. Approval of Minutes from the May 27, 2021 ACS meeting pg.3 2. Correspondence & Announcements: A. Monthly Permit Report – May 2021 pg.6 3. Council Matters A. FILED FOR SECOND READING: 1) An Ordinance Amending Chapter 54 (Historic Preservation) of the Codified Ordinances of the City of Edwardsville B. NEW ITEMS: 1) Wildey Theatre Presents Nektar – Four Shows pg.19 2) Resolution to Approve a User Agreement with the Tiger Hockey Club at the RP Lumber Center pg.22 3) Approval of Professional Services Agreement Amendment Number 3 with Chiodini Architects in the pg.29 amount of $11,250 4) Resolution Authorizing an Intergovernmental Agreement with the Village of Hamel (R.P. Lumber pg.30 Center) 5) Approval of RASE Board Item from June 1, 2021 pg.36 a) Kicks on Route 66: Kicks on 66’ Car Show: 9/11/2021 6) INFORMATIONAL: Climate Action Plan Presentation pg.47 C. ITEMS HELD IN COMMITTEE: 4. Boards & Commissions: A. Plan Commission B. Zoning Board of Appeals C. Human Relations Commission D. Historic Preservation Commission E. Recreation, Arts and Special Events Board 1) Recreation Report – June 2021 pg.53 2) Program Report – June 2021 pg.54 F. Edwardsville Beautification and Tree Commission G. Library Board H. Band Board I. Cool Cities If prospective attendees require an interpreter or other access accommodation, please contact the Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the meeting to arrange the accommodations. pg.1 AGENDA Administrative & Community Services Agenda Page 2 of 2 5. Old Business: 6. New Business: 7. Next ACS Meeting: Thursday, July 1, 2021 at 5:00 p.m. in City Hall Council Chambers, 118 Hillsboro Ave 8. Adjournment CITY COUNCIL MEETING: Tuesday, June 15, 2021 at 7:00 p.m. in City Hall Council Chambers, 118 Hillsboro Ave pg.2 AGENDA Administrative and Community Services Committee Minutes May 27, 2021 5:30 P.M. at City Hall Approved Date: ________________________________ Signature: ____________________________________ PRESENT: EXCUSED: Will Krause Janet Stack Jack Burns Emily Fultz Caleb Miller Breana Buncher Eric Williams John Cunningham Charles Bollinger Jeff Berkbigler James Arnold Tim Bell Desiree Bennhoff Elizabeth Grant Shauna Lynn Boad Jamie Henderson Dennis Denby Karen Zimmerman Sheila Voss Mary Grose Elizabeth Fogleman Gary Fogleman Ezra Temko Erin Long Rachel Tompkins PUBLIC COMMENT: None 1. Approval of minutes from the May 13, 2021 ACS meeting – Motion to approve (Krause), seconded (Burns) and voted all ayes to forward to Council 2. Correspondence & Announcements: A. Letter from Plan Commission regarding Timberlake Village PUD Amendment B. Letter from Plan Commission regarding Amazing Grace at Logan Place PUD Development Plan C. Letter from Zoning Board of Appeals regarding a Special Use Permit for 223 N. Kansas St. 1 pg.3 AGENDA 3. Council Matters A. FILED FOR SECOND READING: 1) An Ordinance Amending Chapter 22, Article IV of Codified Ordinances of Edwardsville, Illinois Concerning Raffles – This Ordinance amends the City’s raffle licensing rules and procedures. There have been no changes since the last meeting. Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council 2) An Ordinance Amending Ordinance Number 5029-8-97 to Add Territory in Edwardsville to the Gateway Commerce enter Enterprise Zone – The request for the extension was initiated by Plocher Construction Co. Inc. to stimulate economic growth by aiding their business attraction efforts. Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council B. NEW ITEMS: 1) Sign Variance Request – Twisted Biscuit – 1071 S. State Route 157 – This allows transfer of allowable signage from the west side of the building to the north side of the building for better visibility. Motion to approve (Krause), seconded (Burns) and voted all ayes to forward to Council 2) A Resolution Authorizing an Amendment to Timberlake Village Planned Unit Development. The PUD Amendment splits Lot 1B into two separate lots of approximately 25,479 sf. and 38,183 sf. They are still seeking medical office users. Motion to approve (Krause), seconded (Burns) and voted all ayes to forward to Council 3) A Resolution Authorizing Amazing Grace at Logan Place Planned Unit Development PUD Development Plan (6 and 7 Logan Place) – The PUD is proposing a Christian based ministry located at 6 and 7 Logan Place. This will be a non-profit ministry serving women in need providing coursework in financial literacy, cooking lessons, etc. Currently there is a mansion that is located at 7 Logan Place that will go through a renovation and a couple of building additions. One will be a commercial grade kitchen to the north and a sunroom to the south, an elevator and eventually there will be a detached garage. All of the additions will conform to the current building façade. The proposed classes will take place from 1pm – 9pm, Monday thru Friday with some smaller events on the weekends. They are implementing a registration process where they would need to register in advance. Both active and passive greenspace will be part of the site. Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council 4) A Resolution Approving a Special Use Permit for a Bed and Breakfast Establishment as a Home Occupation at 223 N. Kansas St. – The applicant Erin Long was present and spoke about her vision for this property. ZBA discussed how it will impact the neighborhood, how it would affect any property values and how it is in line with the City’s long term plan. After reviewing all of those items staff’s initial recommendation for this was for denial. This was because it is an area that is zoned Single Family although it is near the Downtown Central Business District. ZBA is most concerned 2 pg.4 AGENDA about Airbnb uses in other Single Family areas. It will be very difficult to enforce regulations on Airbnb’s. The ZBA meeting had four letters supporting and four letters in opposition. Alderman Krause has requested that an ordinance be made by the next ACS meeting that would start down a path looking how to regulate an Airbnb. Erin Long states that she wants to provide a local, luxury experience for the guests of the people and the businesses of Edwardsville. Motion to approve (Krause), seconded (Stack) and voted two ayes and one nay (Burns) to forward to Council 5) An Ordinance Amending Chapter 54 (Historic Preservation) of the Codified Ordinances of the City of Edwardsville – This ordinance change requires that if any evidence of historical significance is found during construction, that the approval of the Historic Preservation Commission may be needed. Karen Zimmerman was present and is concerned with this change. She feels that it opens the door and it effectively disbands the Historic District. Motion to approve (Krause), seconded (Burns) to forward for second reading on 06/10/21 6) INFORMATIONAL: Single Use Bag Ordinance – This is for businesses that are 7000 sf. or greater C. ITEMS HELD IN COMMITTEE: 1) A Resolution Authorizing Extension of Building Lease at Hoppe Park with Edwardsville Glen Carbon Little League Association 4. Boards & Commissions: A. Plan Commission – Minutes 04/19/21 B. Zoning Board of Appeals – Minutes 04/26/21 C. Human Relations Commission D. Historic Preservation Commission – Minutes 04/14/21 E. Recreation, Arts and Special Events Board F. Edwardsville Beautification and Tree Commission G. Library Board H. Band Board I. Cool Cities – Minutes 04/15/21 5. Old Business: None 6. New Business: None 7. Next ACS Meeting: Thursday, June 10, 2021 at 5:00 pm in City Hall, 118 Hillsboro Ave. 8. Adjournment – Motion to adjourn (Krause), seconded (Burns) CITY COUNCIL MEETING: Tuesday, May 18, 2021 at 7:00 p.m. at City Hall, 118 Hillsboro 3 pg.5 AGENDA pg.6 AGENDA pg.7 AGENDA pg.8 AGENDA pg.9 AGENDA pg.10 AGENDA pg.11 AGENDA pg.12 AGENDA pg.13 AGENDA pg.14 AGENDA pg.15 AGENDA pg.16 AGENDA pg.17 AGENDA pg.18 AGENDA ACTION ITEM TITLE: Wildey Theatre presents Nektar - four shows Thursday Sept. 30-Saturday Oct. 2, 2021 ORIGIN: Wildey Theatre SUMMARY: NEKTAR – Wildey Theatre Dates: Thursday Sept. 30- Saturday Oct. 2 2021 (four shows) Base contract cost: $15,000.00 vs. 55% of net ticket sales Tickets Thursday Sept. 30 $45, Friday Oct 1 & Saturday Oct. 2 $50 Other costs: Hotel $2880.00 (6 rooms nightly, 4 nights) hospitality expense estimate $750 Total contract cost of all items above. Base: $18630.00. Sell Out of 4 shows: $33792.00 Note: Thursday Sept. 30 show to raise money for “Play It Forward” a charity that provides musical instruments for kids who cannot afford them. $10 of each ticket sold will be earmark to them. RATIONALE: Sec. 2-591€ of Codified Ordinances authorizes the City Administrator to approve contracts with professional presenters, entertainers, group entertainment and troupes where such contracts do not exceed $25,000.00. Contract exceeding this authority is required to be approved by City Council action. Nektar played here early March 6- 8 2020 and sold out 4 shows. The shows were well received and garnished international press. Since then, even during our shutdown, we have been getting many people requesting Nektar to come back. The extremely low base against a percentage makes this a very low risk show. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: Not applicable SUGGESTED COUNCIL ACTION: APPROVAL pg.19 AGENDA pg.20 AGENDA pg.21 AGENDA DATE: 6 /8 / 2021 ACTION ITEM TITLE: Resolution authorizing signing of the user agreement with Edwardsville Tiger Hockey. ORIGIN: Parks and Recreation Dept. SUMMARY: This Resolution would authorize the Mayor to sign the user agreement with Edwardsville Tiger Hockey that allows the Edwardsville Tiger Hockey program to lease space at the RP Lumber Center. RATIONALE: Edwardsville Tiger Hockey is a community driven program that instills good ethics through hockey for the youth in our community and will serve as an anchor tenant at the RP Lumber Center adding revenue to our operational budget through their leasing of the locker room space and guaranteed minimum number of sheets of ice per year. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: Parks Master Plan SUGGESTED COUNCIL ACTION: Staff recommends approval of the use agreement with Edwardsville Tiger Hockey pg.22 AGENDA RESOLUTION NO._____________ RESOLUTION AUTHORIZING USER AGREEMENT WITH EDWARDSVILLE TIGER HOCKEY WHEREAS, The City will operate the RP Lumber Center (“Property”); and WHEREAS, Edwardsville Tiger Hockey (ETH) desires to lease and use Property as a practice space for the ETH program; and WHEREAS, the City desires to enter into a Use and Lease Agreement which is attached hereto as “Exhibit A” and by this reference made a part hereof, the terms of which are just and equitable. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE that the Mayor is authorized to sign the user agreement with ETH. Passed this _____ day of _____________________, 20___, pursuant to a roll call vote as follows: AYES: NAYES: ABSENT: ABSTENTION: APPROVED by me this _______ day of _____________________, 20___. BY: ______________________________ Art Risavy, Mayor City of Edwardsville ATTESTED: Filed in my office this _____ day of ____________________, 20___ BY: _________________________________ Michelle Boyer, City Clerk City of Edwardsville, Madison County, Illinois pg.23 AGENDA USER AND LEASE AGREEMENT This Lease Agreement (hereinafter “Agreement”) is made and entered into between Edwardsville Tiger Hockey, an Illinois not for profit corporation (hereinafter “ETH”) and the City of Edwardsville, Illinois, an Illinois municipal corporation (hereinafter “City”). City and ETH are sometimes hereafter referred to individually as a “Party” and collectively as the “Parties”. Recitals WHEREAS, City owns and operates the ice rink complex known as The RP Lumber Center (hereinafter “Facility”), located at 6289 Tiger Drive, Edwardsville, Illinois; and WHEREAS, ETH desires to use RP Lumber Center rooms 134, 134A, 135, 137, and 138 (hereinafter “Leased space”) in Exhibit A as their exclusive home locker rooms and office space for the ETH teams and coaches; and WHEREAS, ETH desires to use the RP Lumber Center Ice Rink (hereinafter “Ice Rink”) for practices and home games; and WHEREAS, ETH desires to use either of the RP Lumber Center Community Rooms (hereinafter “Community Room” for board meetings; and NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: ARTICLE I. 1.01 Leased Property. City hereby leases to ETH and ETH hereby uses from City upon the terms and subject to the conditions set forth in this Agreement, the Leased space. 1.02 No Warranties. ETH accepts the Leased space “AS IS” as suitable for ETH’s intended use. THERE ARE NO IMPLIED WARRANTIES OF MERCHANTABILITY, OF FITNESS FOR A PARTICULAR PURPOSE, OR OF ANY OTHER KIND ARISING OUT OF THIS AGREEMENT, AND THERE ARE NO WARRANTIES THAT EXTEND BEYOND THOSE EXPRESSLY STATED IN THIS AGREEMENT. 1.03 Design and Construction. ETH agrees to accept all costs for Leased space design changes and the corresponding construction change requests that ETH makes. Said design and construction changes must be City approved and will be paid by the City to the contractor with City to be repaid by ETH within 30 days. 1.04 Use of Leased space. ETH shall have the right to use the Leased space, pursuant to this Agreement. The Leased space shall be used for the purpose of storage of hockey equipment, coach’s meetings, players changing, and general pre and post-game activities during the normal business operation hours of the Facility. The City will have access to the Leased space for routine inspections and cleaning. If the City would like to use any of the Leased space during events such as but not limited to tournaments, the City shall first seek approval from ETH. Any usage by outside entities shall be mutually agreed upon by both the City and ETH. ETH agrees to follow all facility rules as outlined by the Parks and Recreation Department. pg.24 AGENDA 1.05 Use of Ice Rink. ETH shall have the right to rent the Ice Rink at a 20% discount of the published rate for practices. ETH shall rent and pay for a minimum of 175 sheets of ice for practices per year at the rate above. ETH shall have the right to use the Ice Rink for up to 6 hours free of charge for the exclusive use of a fundraiser at a mutually agreed upon date and time. 1.06 Use of Facility. ETH may provide championship banners to be hung in a mutually agreed upon location within the Facility. The City shall hang the banners. ETH shall be given the right to locate a trophy case of a mutually agreed upon size at a mutually agreeable location within the Facility. The City will not be held responsible for the trophy case or its contents. 1.07 Use of Community Rooms. ETH shall have the right to use a Community Room at no charge once a month for up to 90 minutes for monthly board meetings. Usage must be scheduled at least 30 days in advance. 1.08 Signage. ETH may provide, at their own expense, a City approved donor recognition sign to be located in a mutually agreed upon location within the Facility. The City shall hang the sign. ETH may provide, at their own expense City approved signage for the Leased space to be located in a mutually agreed upon location. The City shall install the signage. 1.09 Club Documents. ETH will provide City yearly with a list of Board of Directors and/or Association Officers within three (3) months of the end of their season. ARTICLE II. TERM 2.01 Term. The term of this Agreement shall be for a period of ten (10) years (the “Term”) commencing on the grand opening date and expiring ten years later or sooner if both sides agree to sign a new agreement. ETH is given the right of first refusal to extend the lease for an additional ten (10) years at a mutually agreed upon rate at least 90 days prior to termination of lease. If after the first ten (10) years the Agreement is not renewed, the City agrees to repay ETH back for said design, construction, and FFE improvements on a 20-year straight line depreciation basis. ARTICLE III. RENTALS PAYABLE 3.01 Rent Term. Compensation to the City of Edwardsville for ETH use of the Leased space is $800/month for the first three years and increases 3% per year for duration of agreement. Rent will be paid on annual basis upon opening of facility. ARTICLE IV. CONSTRUCTION AND FACILITY IMPROVEMENTS 4.01 Liens. ETH agrees that it shall not undertake any act which will cause a lien to be filed against the Facility, and ETCH acknowledges that it has no power to encumber or cloud City's title. ETH further agrees that if, because of any act or omission of ETH, any mechanics lien or other lien, charge, or order for the payment of money shall be filed against any portion of the Facility, or upon the right, title, and interest of ETH created by this Agreement, ETH shall, at its own cost and expense, cause the same to be discharged of record or bonded within fifteen (15) days after written notice by City to ETH of the filing thereof. ETH HEREBY AGREES TO INDEMNIFY AND HOLD CITY HARMLESS AGAINST AND FROM ALL COSTS, LIABILITIES, SUITS, PENALTIES, CLAIMS, AND DEMANDS RESULTING FROM THE FILING OF ANY SUCH LIEN. pg.25 AGENDA 4.02 City Construction and Maintenance. City will notify ETH when regular maintenance of the Leased space will occur with at least 24 hours-notice given when possible. City will clean the Leased space in accordance with Facility’s cleaning schedule. 4.03 ETH Construction/Maintenance. ETH shall not be allowed to alter, add, delete, or improve the facilities without prior written consent of the Director of Parks and Recreation. Any improvements will be ETH cost. Any furnishings provided by ETH will be ETH responsibility to maintain, repair, or replace. Any City property damaged by ETH will be ETH responsibility to pay for. ARTICLE V. TERMINATION 5.01 Termination. If ETH fails to fulfill any obligation under this Agreement, ETH shall be considered to be in default. If ETH fails to cure such default within thirty (30) days after written notice and request to cure from City, City may terminate this Agreement. In the event of an uncured default by ETH and termination by City, ETH will not be entitled to a refund of prorated prepaid user fees. ARTICLE VI. NATURE OF RELATIONSHIP 6.01 Licensor/Licensee Relationship. City and ETH agree that the nature of the relationship between them is one of licensor and licensee, and no other. Nothing contained in this Agreement shall be deemed or construed to create the relationship of principal and agent or that of partnership, joint venture or of any association between City and ETH. ETH shall maintain exclusive control, direction and management of their agents and employees, and City shall have no rights with respect thereto, except for City's right to enforce covenants of ETH as set forth in this Agreement. ARTICLE VII. ASSIGNMENT AND SUBLEASE 7.01 Assignment. ETH may not assign this Agreement or any portion thereof, except with the written consent of City, nor may ETH assign, transfer or delegate to any person ETH 's rights or duties with respect to the Leased space unless it obtains City’s written consent. In order to sublease any portion of the Leased space, ETH must have express written permission from City. ARTICLE VIII. INSURANCE 8.01 Proof of Insurance. ETH covenants and agrees that during the Term of this Agreement, ETH will furnish to City, at ETH’s sole cost and expense, a certificate of insurance as proof that it has secured and paid for a policy providing General Liability coverage of $1,000,000 per occurrence or claim and $3,000,000 aggregate. 8.02 Additional Insured. City shall be named as an additional insured under the above-described policies, and each such policy shall contain endorsements waiving subrogation rights against City and providing that such policies may not be cancelled unless City is provided with written notice of such intent to cancel at least thirty (30) days prior to any such cancellation. Each such insurance policy shall be procured from a company authorized to do business in the State of Illinois and shall be satisfactory to City. ETH shall provide evidence satisfactory to City that such coverage has been procured and is being maintained at all times during the Initial Term and during any Renewal Term. ARTICLE IX. INDEMNIFICATION 9.01 ETH SHALL, AT ITS SOLE COST AND EXPENSE, INDEMNIFY AND HOLD HARMLESS, TO THE EXTENT OF THE ABOVE ETH INSURANCE COVERAGE, CITY AND ANY OFFICER, AGENT, EMPLOYEE, OR OFFICIAL OF THE CITY (HEREINAFTER REFERRED TO AS “INDEMNITEES”), FROM AND AGAINST ANY AND ALL LIABILITY, OBLIGATIONS, DAMAGES, PENALTIES, CLAIMS, LIENS, COSTS, CHARGES, LOSSES AND pg.26 AGENDA EXPENSES (INCLUDING, WITHOUT LIMITATION, REASONABLE FEES AND EXPENSES OF ATTORNEYS, EXPERT WITNESSES AND CONSULTANTS), WHICH MAY BE IMPOSED UPON, INCURRED BY OR BE ASSERTED AGAINST THE INDEMNITEES BY REASON OF ANY ACT OR OMISSION OF ETH, ITS PERSONNEL, EMPLOYEES, MEMBERS, PLAYERS, PARTICIPANTS, COACHES, AGENTS, CONTRACTORS OR SUBCONTRACTORS, RESULTING IN PERSONAL INJURY, BODILY INJURY, SICKNESS, DISEASE OR DEATH TO ANY PERSON OR DAMAGE TO, LOSS OF OR DESTRUCTION OF TANGIBLE OR INTANGIBLE PROPERTY, LIBEL, SLANDER, INVASION OF PRIVACY AND UNAUTHORIZED USE OF ANY TRADEMARK, TRADE NAME, COPYRIGHT, PATENT, SERVICE MARK OR ANY OTHER RIGHT OF ANY PERSON, FIRM OR CORPORATION, WHICH MAY ARISE OUT OF OR BE IN ANY WAY CONNECTED WITH ETH’S CONSTRUCTION, INSTALLATION, OPERATION, MAINTENANCE, USE OR CONDITION OF THE FACILITY OR ETH’s IMPROVEMENTS CONSTRUCTED THEREON OR ETH’S FAILURE TO COMPLY WITH ANY FEDERAL, STATE OR LOCAL STATUTE, ORDINANCE OR REGULATION. ARTICLE X. GENERAL PROVISIONS 10.01 Binding Effect. The provisions of this Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, successors and assigns. 10.02 Interpretation and Place of Performance. This Agreement shall be enforceable and construed under the substantive laws of the State of Illinois, shall be performed in Madison County, Illinois, and venue for any action brought to interpret or enforce this Agreement shall lie in Madison County, Illinois. 10.03 Partial Invalidity. If any one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision herein, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 10.04 Force Majeure. In the event that either Party is delayed, hindered, or prevented from performing any action required herein, either Party shall not be liable or responsible if the delay is due to strike, riot, act of God, shortage of labor or materials, war, governmental laws, regulations, or other restrictions or any other causes of any kind which are beyond the reasonable control of either Party, and the period for the performance of such act shall be extended for a period equivalent to the period of such delay. 10.05 Amendment. This Agreement may not be altered, waived, or otherwise modified, except where done in writing, and signed by the Parties. EXECUTED this ____ day of ______________________, 2021. CITY: CITY OF EDWARDSVILLE, ILLINOIS By: _______________________________ Art Risavy, Mayor pg.27 AGENDA Attest: _______________________________ Michelle Boyer, City Clerk ETH: An Illinois not for profit corporation: By: ____________________________ Name: __________________________ Title: ___________________________ ATTEST: By: __________________________ Name: _______________________ Title: _________________________ pg.28 AGENDA pg.29 AGENDA DATE: 6/7/2021 ACTION ITEM TITLE: RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF HAMEL ORIGIN: Mayor’s Office/Parks and Recreation Dept. /Public Works Dept. SUMMARY: This resolution authorizes the Mayor to sign an Intergovernmental Agreement with the Village of Hamel for partial funding and use and benefit of the community ice rink, indoor track complex and youth center (The CENTER) and other consideration. RATIONALE: Authorizing the Mayor to sign the Intergovernmental Agreement with the Village of Hamel facilitates and ensures the Village of Hamel’s financial participation in the amount of $80,000 towards the City of Edwardsville debt service obligation to fund the construction of The CENTER. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: Authorization of the Mayor to sign the Intergovernmental Agreement and receiving $80,000 from the Village of Hamel for the construction of The Center is consistent with the funding plan for The CENTER. SUGGESTED COUNCIL ACTION: Staff requests consideration and passage of the proposed resolution to allow the Mayor to sign the Intergovernmental Agreement. pg.30 AGENDA RESOLUTION NO._____________ RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF HAMEL (R.P. LUMBER CENTER) WHEREAS, the City of Edwardsville, is a home rule unit of local government under the Illinois Constitution of 1970, Article VII, Section 6; and WHEREAS, pursuant to Article VII, Section 6(a) of the Illinois Constitution of 1970, as amended, the City of Edwardsville may exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection of the public health, safety, morals and welfare; and WHEREAS, the City of Edwardsville and the Village of Hamel wish to enter into an Intergovernmental Agreement with the City for the use and benefit of the community ice rink, indoor track complex and youth center (The CENTER) and other consideration; and WHEREAS, the City Council of the City of Edwardsville has determined that it is appropriate to execute the Intergovernmental Agreement with the Village of Hamel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edwardsville, Illinois that it approves an Intergovernmental Agreement with the Village of Hamel pursuant to the terms and conditions contained in the attached Intergovernmental Agreement which is incorporated herein by reference and authorizes the Mayor and City Clerk to execute and deliver the agreement to the Village of Hamel. Passed this _____ day of June, 2021, pursuant to a roll call vote as follows: AYES: NAYES: ABSENT: ABSTENTION: APPROVED by me this _______ day of _____________________, 20___. BY: ______________________________ Art Risavy, Mayor City of Edwardsville ATTESTED: Filed in my office this _____ day of ____________________, 20___ BY: _________________________________ Michelle Boyer, City Clerk City of Edwardsville, Madison County, Illinois pg.31 AGENDA pg.32 AGENDA pg.33 AGENDA pg.34 AGENDA pg.35 AGENDA EDWARDSVILLE PARKS DEPARTMENT MEMORANDUM To: Will Krause, Chairman Administrative & Community Services From: Amy Baxter, Office Assistant Parks and Recreation Date: June 3, 2021 Subject: Forwarded Items from Recreation, Arts & Special Events Board At the regular meeting of Recreation, Arts & Special Events Board on June 1, 2021 the Board reviewed the following requests for Community events: a. Kicks on Route 66: Kicks on 66’ Car Show: 9/11/2021 The above event is approved on the contingency that the wording is changed on the application to “intermittent release of traffic on 157 starting at 2 pm”. The event organizer will need to communicate this exit process to the car attendees so that they are aware prior to the end of the event that they will not be exiting all at once. In addition, the event organizer must confirm food trucks are registered with Madison County and the City of Edwardsville and to communicate this with Parks staff. The event organizer must have their 10 x 30 tent(s) inspected and approved by the Fire Department prior to their event. Lastly, the event organizer must advertise the event to inform the public of any air vehicles that will be in the area in hopes of limiting concerned citizen calls. The event organizers need to communicate all these contingencies to event staff, as well. The event was approved and reviewed by the Recreation, Arts & Special Events Board. The event have also been reviewed by a representative from the police department. The Board recommends the Administrative and Community Services Committee approve the event for forwarding to the City Council at the next meeting. pg.36 AGENDA pg.37 AGENDA pg.38 AGENDA pg.39 AGENDA pg.40 AGENDA pg.41 AGENDA pg.42 AGENDA pg.43 AGENDA pg.44 AGENDA pg.45 AGENDA pg.46 AGENDA PREAMBLE TO PRESENTATION OF CLIMATE ACTION PLAN Global Climate Change is making itself more clear, and is accepted by an increasing percentage of our population. Extreme weather events are now frequent, and changes are occurring (such as polar ice melts, increasing ocean temperatures and water levels) that were predicted by scientists when this phenomenon was first identified. As it becomes more obvious, it becomes extremely urgent. At a local level, the Cool Cities Initiative Advisory Committee to Edwardsville is offering our Climate Action Plan, which offers specific actions which can be taken to decrease our carbon footprint, and make our contribution to solving this global challenge. This document was prepared several years ago as a document which is aspirational in nature, and yet is specific in its recommendations. We are not asking the City Council to put each of these recommendations immediately into effect, rather to join with us in the process of taking each step one at a time, and other steps as they become available to us, to conduct our business and lives in as sustainable a manner as we can. We have been and will continue to work on these areas of improvement as a committee, and hope to advise the City as the City also moves along this path. Our City has taken many steps toward sustainability so far: retrofitting buildings since at least 2009, changing traffic lights to LED as finances allow, offering curbside residential recycling and downtown recycling containers, purchasing many acres of carbon absorbing natural woodlands to conserve and make public, beginning the installation of solar generation on city properties, passing a disposable bag fee for large retail settings, discontinuing spraying insecticides, installing electric vehicle recharging stations. We offer this Climate Action Plan to guide future efforts, and ask the City to embrace this document, and adopt it as a City guiding document. The Climate Action Plan offers policy/action goals for Transportation and Buildings; solutions for air and water pollution, and stormwater management; suggestions for use of renewable energy sources, and tree planting and use of native planting for carbon offset and for educational and community development to assist community members to utilize sustainable practices, as well as partnerships with other public entities to put these recommendations into effect, or to obtain funding for same. pg.47 AGENDA EDWARDSVILLE COOL CITIES CLIMATE ACTION PLAN INTRODUCTION: The overwhelming body of scientific evidence is clear: climate change is happening now, and the primary cause is human activity. Global average temperatures have risen by 1.4⁰F over the last century, and this warming trend is accelerating. The vast majority of scientists agree that the main culprit is the emission of heat-trapping greenhouse gases from the burning of fossil fuels such as coal and oil. The concentration of carbon dioxide in the atmosphere as of 2014 was 400 ppm, significantly higher than the natural range of 180 to 300 ppm of the last 650,000 years. The increase in carbon dioxide observed has been escalating since the industrial revolution and can be explained only by human-cause emissions of greenhouse gases. The original national Cool Cities goal by 2015 was to reduce carbon emissions by 2% per year from the 2009 baseline. A greenhouse gas inventory for the Edwardsville Community was completed in 2010 by Adam Rossell, an engineering student under the supervision of Southern Illinois University at Edwardsville engineering faculty member Susan Morgan. In 2009, the Edwardsville community emitted 347,295 tons of CO2. The distribution of emissions for Edwardsville was approximately 36.5% from transportation sources, 0.5 % from industrial sources, 36.9% from commercial sources, 25.7% from residential sources, and 0.5% from waste management sources. The creation of a Climate Action Plan, targeting primary greenhouse gas emission sources of the City of Edwardsville was finalized in 2015, and reflected in this document. The goal is the reduction of carbon emissions in the City and community, and the Climate Action plan is designed to provide the Cool Cities Committee (which has existed and been active since 2009) with a plan for a citywide approach to meeting this goal. TRANSPORTATION 1. Promote Transportation options such as bicycle trails, commute trip reduction programs, incentives for car pooling and public transit. 2. Work with Madison County Transit to promote public transit as a viable option for commuting to work, home, school and entertainment by helping promote the RIdeFinders, SchoolPool and other programs. 3. Work with Edwardsville High School, Metro-East Lutheran High School, and SIU- Edwardsville to increase student bicycling and participation in MCT’s SchoolPool program. 4. Encourage Edwardsville to reduce city fleet vehicle emissions by substituting and adding hybrid and electric vehicles for high emissions vehicles in the city fleet, and promote ‘no-idling’ measures. 5. Encourage the city to adopt a bicycle and pedestrian plan and to appoint a bike-ped commission. pg.48 AGENDA BUILDINGS 1. Continue to incorporate Edwardsville’s 2012 ordinance to practice and promote sustainable building practices using the U.S. Greed Building Council’s LEED program or a similar system. 2. Encourage the reduction of emissions related to electric and gas use in city commercial, institutional and industrial buildings by encouraging retrofitting and energy audits of city private and commercial buildings. 3. Encourage the reduction of emissions related to electric and gas use in residential buildings. 4. Promote 100% Renewable Energy Credit use for future electric supply negotiations. 5. Encourage energy audits and energy conservation retrofits in residential buildings. 6. Continue to encourage reduction of emissions related to electric and gas use in city owned and operated buildings, parks, parking lots, and along city streets. 7. Make energy efficiency a priority through building code improvements, retrofitting city facilities with energy efficient lighting and HVAC systems, and urging employees to conserve energy and save money. 8. Purchase only Energy Star equipment and appliances for City use. 9. Support Edwardsville’s City Comprehensive Land Use Plan to reduce sprawl, preserve open space, and create compact, walkable communities. ADAPTATION, air quality, storm water, urban design, plants and trees 1. Support Edwardsville City Comprehensive Land Use Plan, supporting permeable paving opportunities and incorporate rain gardens on city properties. Encourage best practices for storm water management including rain gardens, bioswales and permeable paving. 2. Encourage storage and re-use of rain water where applicable. 3. Continue to support Edwardsville tree planting program, encourage expansion of tree replacement programs, support xeriscaping (use of indigenous plants in city and residential landscaping), continue to support the beautification and tree commission. 4. Encourage education of homeowners to take their own steps to reduce flooding and manage heat waves through tree planning, xeriscaping and storm water management, installation of rain barrels, and other best practices. RENEWABLE ENERGY SOURCES 1. Encourage the reduction of commercial and residential emissions through the use of renewable sources of energy and thermal storage systems. 2. Investigate and promote all renewable energy sources. 3. Encourage residents to consider and install solar thermal panels, geothermal home installations, and solar electric generation in their homes. 4. Encourage residents to use hybrid and electric-powered vehicles and use of waste vegetable oils or propane where practicable. 5. Investigate the feasibility of purchasing solar power for city facilities. pg.49 AGENDA 6. Address zoning and permitting barriers to the installation of renewable energy sources in the residential and commercial sectors. 7. Explore waste to energy, thermal to energy conversions, or other technologies to lower use of non-renewable energy sources. WASTE, AIR, AND INDUSTRIAL POLLUTION 1. Identify opportunities to increase recycling in the community, such as in public gatherings and commercial establishments. 2. Identify opportunities to encourage carpooling. 3. Develop/Deliver community education regarding recycling, carpooling, air quality, composting, buying local produce, more sustainable gardening practices and reducing personal and business carbon footprint. 4. Provide information on food donation and composting/waste re-use and container re- use. 5. Promote an initiative to incentivize use of reusable grocery bags by charging for plastic bags. FOOD PRODUCTION 1. Provide links on City website to resources for composting, buying organic or locally raised food, and labels for conscientious food choice decisions as well as for Goshen Farmers Market 2. Support Edwardsville’s Goshen Farmer’s Market 3. Promote and support environmentally sustainable and community based gardening EDUCATION 1. Continue fostering and supporting educational partnerships with public and private schools 2. Support a bike-to-school initiative 3. Identify school-age “green” groups with intent to partner 4. Support school sustainability/green programs 5. Support no-idling initiatives 6. Endeavor to provide educational initiatives held at the Edwardsville Public Library 7. Explore developing a ‘green educational resource section’ in the library, including books and other information as well as a ‘green resources section’ on library website CARBON OFFSETS BY FORESTRY, PRAIRIE, GARDENS 1. Encourage and support the Edwardsville Beautification and Tree Committee 2. Encourage a City Urban Forestry and Native Grasses Program, encouraging decreased use of herbicides in road side management or by city contractors 3. Continue to Support the city in designation as Tree City pg.50 AGENDA 4. Continue educational efforts regarding the benefits of urban trees and planting and maintenance advice POLICY DEVELOPMENT 1. Regularly (every 5 years) review progress toward the goals of the Climate Action Plan, and set new or revised goals and/or revisit initiatives not yet achieved. 2. Create a Cool Cities portion of the City of Edwardsville website to provide residents and businesses with resources, information, and tools necessary to assess and reduce their greenhouse gas emissions. Ensure that policy decisions at all levels seek to reduce greenhouse gas emissions 1. Integrate the initiatives and strategies outlined in the Edwardsville Climate Action Plan into future policies and comprehensive City plans as relevant. 2. As the City considers major policies and programs related to the greenhouse gas (GHG) emissions, engage policy makers in the early stages of development to identify ways to reduce emissions. 3. Develop and adopt procurement guidelines for City procured goods and services that contribute to a reduction of greenhouse gas emissions. 4. Review existing ordinances and policies to make sure that they are consistent with the Edwardsville Climate Action Plan initiatives and strategies. Obtain and leverage funding for Edwardsville Climate Action Plan initiatives and strategies 1. Pursue local, state and federal grants, resources, and innovative funding sources to support, fund, and implement the initiatives and strategies in the Action Plan. 2. Encourage and support partnerships with other public entities (e.g., other municipalities, Madison County, Southern Illinois University Edwardsville, community groups and private businesses) to develop and leverage funds, resources to implement the initiatives and strategies in the Edwardsville Climate Action Plan. i. Encourage and support partnerships with other public entities (e.g., other municipalities, Madison County, Southern Illinois University Edwardsville, community groups and private businesses) in order to broaden our Cool Cities perspective & scope of initiatives. 3. Identify and publicly recognize community efforts to reduce greenhouse gas emissions. pg.51 AGENDA Support local, State, and National efforts to mitigate climate change 1. Participate in local, state and national initiatives and programs that provide information, tools and resources to implement the Edwardsville Climate Action Plan. 2. Promote and support greenhouse gas reduction efforts at the regional, state and national levels. 3. Seek ways to recognize, engage and support the efforts of civic, educational, religious and neighborhood organizations that address climate change. 4. Share Edwardsville’s successes and lessons learned with other municipalities through regional meetings and conferences or other reporting/coordinating means, such as through public presentations on reducing carbon emissions. 5. Annually (each January) assemble a list of accomplishments by the Cool Cities Initiative Advisory committee. 6. Annually (each January) set Cool Cities Initiative Advisory committee goals for the upcoming year. EDUCATION AND COMMUNITY DEVELOPMENT 1. Engage the public through information on climate change, its causes, and its impact on the environment 2. Disseminate Information on strategies that can be used toward climate change mitigation by individuals, businesses, and governmental bodies. 3. Engage the public with information about Energy Audits, Retrofitting and resource availability 4. Use festivals and local markets to model and promote environmentally friendly practices such as recycling, waste reduction, and energy conservation 5. Use the City website to promote actions individuals can take to reduce greenhouse gas emissions. COMMUNICATIONS/PUBLIC RELATIONS 1. Pursue establishing a presence on the City website regarding local Green events 2. Continue to publish articles promoting the Cool Cities Committee’s agenda in the local media. 3. Maintain relationships with other local Cool Cities Committees 4. Explore social media opportunities pg.52 AGENDA June 1st, 2021 RASE Board Report Trevor Spohr Parks and Sports Superintendent Updates Sports League Registration: Program Name: Information: PeeWee T-Ball Finishing soon, last two weeks are games Youth Softball (K-8th) Games and season are rolling steady! Adult Kickball (Coed and Women’s) We finished both leagues and are preparing everything to start again in Fall Youth Sand Volleyball Registering for our Tournament and Session #2 League NFL Flag Football (7-17) 8U is the only division that we are moving forward with, games start mid-June. Men’s League Softball Season in full swing, concession sales are doing great! Coed League Softball Season in full swing, concession sales are doing great! Pickleball Tournament The tournament went great, some hiccups but we’re better prepared for the next event! 3v3 Youth Basketball Tournament is moved to a different date. Plummer Family Park: Tournaments and league nights are in full swing. We are averaging $6500 in concessions during tournaments on the weekends and $500 each weeknight. Glen Ed wrapped up their season this week. We also had the Glen Ed Tournament on 5/20-5/23. It was a very well run event and we had no major problems! We are looking forward to the Fall to where they will use the entire park! Splash Pad: We are fully operational at the Splash Pad, looking forward to a great year! pg.53 AGENDA JUNE 2021 - Special Events and Activities EVENTS - MAY Summer Kick-Off and Ice Cream Social – Saturday, May 22, 2021  11 Local Vendors/Organizations  350+ Attendees Symphony – Started monthly series first concert May 30, 2021 JUNE Route 66 – June 12th – 10 AM to 11 PM Summer Arts in City Park Series – Starts June 18th and goes through September 4th Fishing Derby – June 19th pg.54