Administrative & Community Services Committee

AGENDA Meeting Date: Thursday, October 28, 2021 Meeting Time: 5:00 P.M. Meeting Location: City Hall, Council Chambers 118 Hillsboro Avenue Edwardsville, IL 62025 ADMINISTRATIVE AND COMMUNITY SERVICES COMMITTEE AGENDA Committee Members Will Krause, Chair Janet Stack Jack Burns PUBLIC COMMENT 1. Approval of Minutes from the October 14, 2021 ACS meeting pg.3 2. Correspondence & Announcements: A. Letter from Plan Commission regarding Ironworks PUD Amendment pg.6 B. Letter from Zoning Board of Appeals regarding a Special Use Permit for 6181 Bennett Drive pg.7 C. Letter from Zoning Board of Appeals regarding a Variance for 1425 McCoy Drive pg.9 3. Council Matters A. FILED FOR SECOND READING: B. NEW ITEMS: 1) A Resolution Authorizing an Amendment to Ironworks PUD Development Plan and PUD Site Plan pg.12 2) A Resolution Approving a Special Use Permit for 6181 Bennett Drive pg.28 3) A Resolution Approving a Variance for a Setback at 1425 McCoy Drive pg.30 4) A Resolution Approving an Annexation Agreement Concerning 1 Robinwood Lane pg.32 5) Approval of an Ordinance Amending Chapter 106 (Taxation) Section 106-326 of the Codified pg.42 Ordinances of Edwardsville, Illinois (Municipal Hotel/Motel Tax) – first reading 6) INFORMAITON ONLY: Leclaire Water Tower Repairs and painting pg.45 7) INFORMATION ONLY: Discussion of City Plaza and Ninian Edwards Statue activities to date C. ITEMS HELD IN COMMITTEE: 4. Boards & Commissions: A. Plan Commission – Minutes 09/20/21 pg.46 B. Zoning Board of Appeals – Minutes 08/23/21 pg.50 C. Human Relations Committee D. Historic Preservation Commission E. Recreation, Arts and Special Events Board F. Edwardsville Beautification and Tree Commission G. Library Board H. Band Board I. Cool Cities – Minutes 09/16/21 pg.58 5. Old Business: 6. New Business: If prospective attendees require an interpreter or other access accommodation, please contact the Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the meeting to arrange the accommodations. pg.1 AGENDA Administrative & Community Services Agenda Page 2 of 2 A. Date and Time of next ACS Meeting 7. Next ACS Meeting: TBD 8. Adjournment CITY COUNCIL MEETING: Tuesday, November 2, 2021 at 7:00 p.m. in City Hall Council Chambers, 118 Hillsboro Ave pg.2 AGENDA Administrative and Community Services Committee Minutes October 14, 2021 5:00 P.M. at City Hall Approved Date: ________________________________ Signature: _____________________________________ PRESENT: EXCUSED: Will Krause Jack Burns Janet Stack Emily Fultz Eric Williams Nate Tingley Chief Whiteford Chris Byrne Randy Niebur Tom Hewlett PUBLIC COMMENT: Tom Hewlett – He commented on the maintenance building going in at Plummer Park. He does not like the location of where it will go and feels it should be put back where it was originally located on the original plans. He also feels that spending $300,000 at one time doesn’t make a lot of sense. He is for the park but thinks that there are a lot of things that need to be done and that this maintenance building can be put aside. He also feels that a fabric structure can be used as storage in place of what the current plan is. Randy Niebur – At the last ACS meeting staff delayed the gaming review for about a month as they didn’t have enough information at that time to determine a conclusion. His quick review is that there is no effect on the community so far because the City has it so well restricted that most people don’t know it’s there. The Moose has received $64,673.41 in less than six months. The Knights of Columbus has received $7,357 in less than a month. The City has had a financial gain of $10,622.18. Randy Niebur – Last year at least four aldermen voted to law marijuana stores in the City. This year with two new alderwomen he thinks it would be a very good idea to put on the ballot for the citizens to decide. He does not want Edwardsville to be known as a place to get marijuana and a place with the big gas station with slot machines. He asks that it be put on the ballot and let the people of Edwardsville decide. Will Krause explained that the State only issues so many licenses for marijuana dispensaries. When the marijuana law passed there were a few businesses that were looking to locate in the City of Edwardsville. However, that time has passed so the number of licenses issued 1 pg.3 AGENDA by the state are filled for this region. Will Krause explains that whether it gets put it on the ballot or not the law is essentially dead since we don’t have a business currently. Additional licenses would be issued to economically distressed areas that had experienced high rates of incarceration and were going to use those new issuances as part of a rehabilitation program for individuals who had offenses with cannabis in the past and that does not pertain to Edwardsville. 1. Approval of minutes from the September 30, 2021 ACS meeting – Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council 2. Correspondence & Announcements: A) Monthly Building Permit Report – September 2021 3. Council Matters A. FILED FOR SECOND READING: None B. NEW ITEMS: 1) Approval of Agreement with AAIC, Inc. for Design Services of Fire Department Substation. This agreement will be for Architectural and Engineering Design Services for the East station. The Requests for Qualifications were issued with six firms responding. Four firms were interviewed and staff recommends AAIC for this project. This will include solar panel on the roof and it was allowed to have extra review time with Cool Cities Committee. They went over the Resolution that was approved in 2012 to follow the lead principals so we can coordinate with Cool Cities. The dollar amount of this contract is $345,010. This does include construction administration services if we get to that point. Potentially this will be out for bid in May 2022. Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council C. ITEMS HELD IN COMMITTEE: 1) A Resolution Authorizing Approval of Professional Service Agreement with CMT in the amount of $39,860 for Plummer Family Park Maintenance Building. Continue to hold for staff to conduct additional research. – Motion to hold (Krause, second Burns) 4. Boards & Commissions: A. Plan Commission B. Zoning Board of Appeals C. Human Relations Commission D. Historic Preservation Commission E. Recreation, Arts and Special Events Board F. Edwardsville Beautification and Tree Commission 2 pg.4 AGENDA G. Library Board H. Band Board I. Cool Cities 5. Old Business: None 6. New Business: None 7. Next ACS Meeting: Thursday, October 28, 2021 at 5:00 pm in City Hall, 118 Hillsboro Ave. 8. Adjournment – Motion to adjourn (Krause), seconded (Stack) CITY COUNCIL MEETING: Tuesday, October 19, 2021 at 7:00 p.m. at City Hall Council Chambers, 118 Hillsboro Ave. 3 pg.5 AGENDA PLAN COMMISSION DATE: October 19, 2021 TO: MAYOR CITY COUNCIL ADMINISTRATIVE & COMMUNITY SERVICES COMMITTEE FROM: PLAN COMMISSION ITEM: Ironworks PUD Amendment MOTION: Move for approval with staff recommendations. In addition, a stairway will be installed on the south side connecting the sidewalk to the front door area of building. The two elevations the developer submitted will be included with final elevations presented to City Council for approval. VOTE: Ayes: 8 Boline, Schlueter, Gerber, Harr, Miracle, Pepper, Pierceall, Scheffel Nays: 0 Abstains: 0 COMMENTS: SIGNATURE: s/ Mike Boline, Chairman Meeting Dates: Plan Commission – October 18, 2021 pg.6 AGENDA October 26, 2021 Honorable Mayor Risavy And City Council City of Edwardsville 118 Hillsboro Avenue Edwardsville, IL 62025 Re: Case 2021-41 Resolution for a Special Use Permit for 6181 Bennett Drive (PID 14-2-15- 15-03-301-012) from B-2 Commercial/Business District Dear Mayor and Council: Your Zoning Board of Appeals transmits for your consideration its recommendations on a Special Use Permit to allow the owner of 6181 Bennett Drive to allow two (2) drive-through lanes for the proposed bank building. The property is currently zoned B-2 Commercial/Business District. After due notice as required by law, the Zoning Board of Appeals held a public hearing on October 25, 2021 at City Hall, 118 Hillsboro Avenue, Edwardsville, Illinois. The Zoning Board of Appeals recommended approval of the Special Use Permit with a vote of 6 ayes, 0 nays and 0 abstain, based on the following findings of fact: 1. Existing uses and zoning of nearby property and relationship to Edwardsville’s adopted comprehensive plan. Direction Zoning Designation Use North R-2 Multiple-family Residential District Vacant Lot East B-2 Commercial Business District Commercial South B-2 Commercial Business District Commercial West R-1 Single Family Residential District with SIUE Institutional Public Service District Overlay 2. Extent to which property value diminishes adjacent to the zoned parcels. Value decrease to be supplied by the petitioner and made by professional appraiser. No property value information provided by petitioner. pg.7 AGENDA Zoning Board of Appeals - Page 2 of 2 6181 Bennett Drive Zoning Resolution of a Special Use Permit 3. Extent to which the proposed change alters or promotes the public health, safety morals or general welfare. The proposed use will neither alter nor promote the public health, safety, morals, or general welfare of the community. 4. The relative gain to the public as compared to the hardship imposed upon the property owners, and there is a need for the proposed special use. The Special Use Permit would allow two (2) proposed drive-through lanes in conformance with the B-2 Commercial Business Zoning District Regulations. 5. The suitability of the subject property for the zoned purposes indicated by ordinance. It is suitable. The adjacent properties to the east and south of the subject site are zoned B-2 Commercial/Business District. Site circulation is adequate for the proposed use and the location of the drive-through window allows for sufficient stacking within the drive-through lanes. According by a vote of 6 ayes, 0 nays, and 0 abstain, the Zoning Board of Appeals recommend approval of the requested Special Use Permit. Respectfully submitted, Bob Hotz Bob Hotz Chairman Zoning Board of Appeals pg.8 AGENDA August 31, 2021 Honorable Mayor Risavy And City Council City of Edwardsville 118 Hillsboro Avenue Edwardsville, IL 62025 Re: Case 2021-36 Resolution for a Variance for 1425 McCoy Drive (PID 14-2-15-12-04-406- 021) from R-1 Single Family Residence District Dear Mayor and Council: Your Zoning Board of Appeals transmits for your consideration its recommendations on a Variance to allow a side yard setback of 4.3 feet to the west property line, rather than the required 10 feet at 1425 McCoy Drive. The property is currently zoned R-1 Single Family Residence District. After due notice as required by law, the Zoning Board of Appeals held a public hearing on August 23, 2021 at City Hall, 118 Hillsboro Avenue, Edwardsville, Illinois. The Zoning Board of Appeals recommended denial of the Variance. A motion to approve the request failed with a vote of 0 ayes, 4 nays and 0 abstain, based on the following findings of fact: 1. Existing use(s) and zoning of the property in question. The subject property is currently zoned R-1 Single Family Residence District. Direction Zoning Designation Use North “B-2” Commercial Business District Vacant Lot “R-1” Single-Family Residential South Single-Family Dwelling District “R-1” Single-Family Residential East Single-Family Dwelling District West “B-2” Commercial Business District Vacant Lot pg.9 AGENDA Zoning Board of Appeals - Page 2 of 3 1425 McCoy Drive Zoning Resolution of a Variance 2. The particular physical surroundings, shape or topographical condition of the specific property involved would result in a particular hardship upon the owner, as distinguished from a mere inconvenience or loss of revenue, if the strict letter of the regulations were carried out. The subject property is Lot 40 of a subdivision known as “Cheryl Lynn Estates” and contains approximately 18,600 sq. ft. Required setbacks in an “R-1” Single-Family Residential District are:  25 ft. front setback  10 ft. side setback  30 ft. rear setback There are no particular concerns about the physical surroundings, lot shape, or topographical conditions with this property. 3. The condition upon which the requested variance is based would not be applicable, generally to other property within the same zoning classification. This lot is irregular measuring ±95’ wide with a depth of 142.07’ on the west side and 210.40’ on the east side. The lot contains ±18,600 square feet in area and platted in 1978. The proposed 4.3’ side yard setback is not consistent with other homes in Cheryl Lynn Estates. 4. The alleged difficulty or hardship has not been created by any person presently having an interest in the property. The home was constructed in the late 1980’s and Madison County records indicate that the current owners have lived in the home since it was built. 5. The granting of the variance will not be detrimental to the public welfare or injurious to other property or improvements in the neighborhood in which the property is located. The distance between the structure on the subject tract and the adjoining property to the west will be reduced as a result of the proposed variance. 6. The proposed variance will not impair an adequate supply of light and air to adjacent property, or substantially increase congestion in the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The proposed variance would not. 7. The proposed variance complies with the spirit and intent of the restrictions imposed by this code. Staff’s opinion is that the variance request does not comply with the spirit and intent of the restrictions imposed by this code. pg.10 AGENDA Zoning Board of Appeals - Page 3 of 3 1425 McCoy Drive Zoning Resolution of a Variance 8. There is no self-imposed hardship. This request is considered a self-imposed hardship because the applicant was aware of the size and configuration of the structure on the lot at the time the property was acquired. Further, the City’s bulk standards for setbacks have not changed since 1987. The Zoning Board of Appeals recommended denial of the requested Variance. A motion to approve the request failed with a vote of 0 ayes, 4 nays and 0 abstain. Respectfully submitted, Bob Hotz Bob Hotz Chairman Zoning Board of Appeals pg.11 AGENDA DATE: October 27, 2021 ACTION ITEM TITLE: Approval of a Resolution Authorizing an Amendment to the Ironworks Planned Unit Development (FKA/Theatre View Commons Planned Unit Development) Development Plan ORIGIN: Public Works SUMMARY: The Ironworks PUD was approved by the City Council on February 6, 2018. The original PUD approval allowed restricted land uses on lots 4, 5, and 6. The 2020 PUD Amendment allowed additional uses on lots 4, 5, and 6, as well as the reconfiguration of lots 4 and 6. The PUD Amendment is now requesting to remove the drive-thru from Lot 5 and construct on Lot 6, allow for 2-story building approximately 10,000 sf with 2,400 sf basement to utilize for storage only and reduce setback from the southern property line of 20 feet instead of the required 25 feet. The PUD Conditions, as amended, remain applicable for the requested PUD Amendment. RATIONALE: The Planned Unit Development Amendment allows:  Drive-thru be removed from Lot 5 and given to Lot 6.  Two-story building approximately 10,000 sf with 2,400 sf basement to utilize for storage only.  Reduced setback from the southern property line of 20 feet instead of the required 25 feet.  The remaining PUD conditions are unchanged. The Ironworks PUD Amendment was recommended for approval by the Plan Commission by a vote of 8 ayes and 0 nays. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: The PUD and corresponding amendment complies with the 2010 Comprehensive Plan. SUGGESTED COUNCIL ACTION: Approval of the PUD amendment. pg.12 AGENDA RESOLUTION No. ______________ A RESOLUTION AUTHORIZING AN AMENDMENT TO IRONWORKS PUD DEVELOPMENT PLAN AND PUD SITE PLAN (FKA/THEATRE VIEW COMMONS) WHEREAS, Chapter 1243 of the City Code of the City of Edwardsville provides for the authorization of Planned Unit Developments (PUD) within the municipal boundaries; and WHEREAS, Section 1243.11 of Chapter 1243 allows for amendments or revisions to approved PUD Development Plans per the established criteria; and WHEREAS, Ironworks Plaza, LLC (“Developer” and “Owner”) has submitted an application for approval of an amendment to the approved Ironworks PUD. The property consists of Parcels 14-2-15- 23-00-000-067, 14-2-15-23-00-000-065, 14-2-15-23-00-000-066, and 14-2-15-23-00-000-064. The site is zoned B-2 Commercial/Business District with an existing PUD overlay known as Ironworks PUD, approved by Resolution 214-02-2018 on February 6, 2018; and WHEREAS, The PUD Site Plan was approved by the Plan Commission on May 20, 2019; and WHEREAS, the PUD Development Plan was previously amended via Resolution 418-04-2020 WHEREAS, on October 18, 2021 the Plan Commission did hold a properly noticed public hearing for the purpose of reviewing the proposed PUD Amendment (Case 2021-40) and, after considering the testimony presented at said hearing, voted to recommend approval of the PUD Amendment subject to the terms and conditions of the attached Exhibit A, Exhibit B, Exhibit C, and D; and WHEREAS, all other terms and exhibits of the Ironworks PUD approved by Resolution 214-02- 2018 on February 6, 2018 remain unchanged and shall apply; and WHEREAS, the City Attorney has reviewed and approved all legal instruments submitted with the development plan; and WHEREAS, Developer and Owner has complied with and obtained all necessary approvals required by the City Code, Chapter 1243 for a Planned Unit Development on said property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE AS FOLLOWS: SECTION 1. The City Council hereby finds all the recitals in the preamble of this Resolution to be reasonable and accurate. SECTION 2. Pursuant to Chapter 1243, Sections 1243.02 to 1243.10 and Section 1243.15, the City Council hereby approves the Ironworks Planned Unit Development Amendment upon the terms and conditions as contained, described and depicted in the following documents: (a) Exhibit A – Revised Narrative (b) Exhibit B – Revised PUD Conditions (c) Exhibit C – Amended Final Plat and Amended Final Development Plan 10/19/2021 pg.13 AGENDA (d) Exhibit D- Architectural Renderings SECTION 3. All improvements shall be built pursuant to the requirement of the City Code unless specifically waived or modified in the PUD documents. SECTION 4. Any changes to the Development Plan or any of the attachments hereto shall only be made and approved in accordance with Section 1243.11 of the City Code. SECTION 5. All other City codes, regulations and ordinances shall be in full force and affect unless specifically waived or modified herein or in any of the attachments and the developer shall be required to construct this project in accordance therewith. ADOPTED by the City Council of the City of Edwardsville, Madison County, Illinois this _______ day of ______________, 2021, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______day of ________________, 2021 By: ____________________________ Art Risavy, Mayor of the City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this _____ day of _______________, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville Madison County, Illinois. 10/19/2021 pg.14 AGENDA PUD Development Plan Narrative Ironworks Lot 6 – Formerly Known As Theatre View Commons – Planned Unit Development Edwardsville, Illinois Prepared by: Thouvenot Wade & Moerchen Inc. 600 Country Club View Edwardsville, Illinois 62025 Phone - 618-656-4040 Fax – 618-656-4343 Email – jvenvertloh@twm-inc.com Prepared November, 2017 Revised December 13, 2017 Revised January 4, 2018 Revised January 26, 2018 Amended February 24, 2020 Amended August 30, 2021 Revised September 14, 2021 Revised October 8, 2021 Revised October 20, 2021 pg.15 AGENDA Applicant Contegra Construction is a general contracting and construction management firm serving the education, industrial, healthcare, municipal, and office market. They are proposing a commercial complex to be located off of Plum Street in Edwardsville, Illinois. The proposed location is just north of Center Grove Road and west of Plum Street within the existing Theatre View Commercial Park. Developer Contact Information: Contegra Construction Co. Eric Gowin / Jim Mundy 22 Gateway Commerce Center Drive W Suite 110 Edwardsville, IL 62025 Property Overview The proposed land uses within the PUD will consist of 5.69 acres of retail and office space that will be in conformance with the B-2 zoning code. Please refer to the attached development plan for more information. Site & Site Characteristics – The overall size of the proposed PUD will be 5.69 Acres. The existing site consists of flat terrain and is wooded. There are two tributaries that drain through the existing site. One tributary flows under Plum Street into the existing lake located in the southeast corner of the site. The other flows from the south from Center Grove Road and into the low-lying wetlands area west of First to the Finish where it combines with tributary 1 and flows to the north under Governors Parkway The proposed development will have a total of 4 proposed lots which will vary in size and use. Lot 4 will have a size of 55,222 s.f. (1.28 ac.). The uses on Lot 4 shall conform to any use allowed within the B-2 zoning district. Lot 4 shall contain as many parking spaces as required to bring the number of parking spaces within the overall development to 215 spaces. Lot 5 will have a size of 126,600 s.f. (2.91 ac.) and will contain two (2) retail buildings. The uses within the 2 buildings shall be any use allowed within the B-2 zoning district. Lot 6 will have a size of 30,753 s.f. (0.71 ac.). The uses within Lot 6 shall conform to any use allowed within the B-2 Zoning District. Common 1 will have a size of 34,597 s.f. (0.79 ac.) and will provide storm water management for the overall Theatre View Commercial Park. The development will be constructed in 3 phases. Phase 1 consisted of the development of Lot 5 which included approximately 22,000 square feet of in-line retail / restaurant space spread over 2 buildings. Phase 1 of the development has been completed and is currently in service. Phase 2 will involve the development of Lot 6. Lot 6 is located in the southeast corner of the development. Phase 2 is anticipated to break ground in the Spring of 2022. The proposal includes an approximately 10,000 sf 2-story bank / office development with a partial basement for storage and IT. The proposal also includes a drive thru and ATM. Lot 6 will consist of 35 parking spaces. Lot 6 will share a common dumpster with Lot 5. Phase 3 will be the development of Lot 4 and is anticipated to break ground beyond 2021. The deed restrictions and covenants have been provided and were recorded with Phase 1 of the development. 2 pg.16 AGENDA The objective of the development is to provide destination retail and restaurants with Class A Office Space to the City of Edwardsville. Commercial Buildings Building materials for the proposed building to be constructed on Lot 6 will be consistent and complimentary of those existing building located on Lot 5. Lot 4 – Will contain any use allowed within the B-2 zoning district Lot 5 – Approximately 22,000 s.f. of inline retail split between 2 buildings. This phase of the project is in operation. Lot 6 – Will contain approximately 10,000 sf 2-story bank / office building with partial basement for storage and IT. There shall be no offices allowed in the basement portion of the building. The building materials for each of the buildings will be similar in nature in order to provide a cohesive development. Greenspace Requirements Per the City of Edwardsville Land Development Code, no active greenspace is required within the B-2 zoning district. The passive greenspace for the overall development has been provided with the dedication of Commons-A with the original platting of the commercial park. Exterior Lighting / Screening / Buffers Exterior lighting will be a mix of street lighting within the parking lots and building lighting on each individual building. The proposed lighting will be aesthetically pleasing and will adhere to the ordinance of zero spillover at the property line. The light poles shall be a maximum of 20 feet in height plus a 3-foot concrete base for a total maximum height of 23 feet. The western property line will be screened with landscape planting. A fence is not anticipated along this property line Zoning / Setbacks Setbacks for the proposed development are being proposed as follows; i. Front Yard Setback – 50’ ii. Side Yard Setback – 20’ - 25’ iii. Rear Yard Setback – 25’ With this amendment, a reduction in the side yard setback is being requested along the southern property line of Lot 6. The request is to reduce the setback from 25 feet to 20 feet in order to accommodate the proposed building. Public Utilities The infrastructure for the project will consist of public water and sanitary sewer main extension to service the proposed buildings. Onsite storm sewer will collect the storm water runoff and convey to the proposed detention basin. A storm water bypass line will be required to convey the storm water from the south and the east around the proposed development to the natural outlet point under Governors Parkway. All public infrastructure has been installed and is operational. 3 pg.17 AGENDA On-Site Parking The parking lot and drive aisles will be constructed in accordance with the City of Edwardsville land development code. The parking lot drive aisles will be 22 – 24 feet wide and the parking spaces will be 9 feet by 19 feet. Handicap spaces have been provided throughout the development and are in conformance with ADA requirements. A total of 139 parking spaces were provided with Phase 1 of the development and a total of 35 parking spaces are being proposed with the development of Lot 6. Once fully constructed a total of 215 parking spaces shall be provided in the overall development. Traffic Circulation and Site Access The proposed roadways will remain private. A cross access easement has been platted to serve as access for the proposed lots. The development will be accessed via Plum Street and the existing common access road of the Theatre View Subdivision. A cross access easement has been provided along Lot 4 for access to Lot 5. The proposed site will be accessible to emergency responders. Access points will be provided via the proposed Plum Street connection and can also be accessed via the common access roadway system designed and constructed with the original Theatre View Commercial Park. Pedestrian and Bike Access On and Off Site The development will connect to the existing MCT Goshen Trail to the north via a 10’ wide sidewalk. There is also existing sidewalk at the front of the development along Plum Street. Each of the proposed lots will have pedestrian circulation via dedicated sidewalks and striped walkways through the proposed parking lot. Environmental and Conservation Review of the available NFIP FEMA Flood Maps has been conducted and no floodplains exist on site. A Phase 1 Environmental Site Assessment has been conducted and no environmental concerns exist on site. An Eco CAT has been submitted and the response has been provided with this submittal. A copy of the Eco CAT response has been included. A submittal has been made to IHPA for Archeological signoff for the proposed project. The submittal letter for this has been included with this submittal. The Madison County Soil and Water Conservation District has been informed of the project. A copy of the submittal letter has been included with this submittal. A cost estimate has been prepared for the proposed site. A copy of this is included with this submittal. Drive-Thru Lane(s) A drive-thru is planned for Lot 6 and will meet the City’s current requirement for stacking of vehicles. With this amendment, the single drive thru facility allowed for the development is hereby requested to be moved to Lot 6 to serve the proposed facility. 4 pg.18 AGENDA EXHIBIT B Ironworks P.U.D. Development Plan Conditions (Revised 10-18-2021 for Amendment to Lot 6) [Except as noted herein below, other codes and regulations of the City of Edwardsville shall apply.] A. PERMITTED USES. The uses permitted shall include only those allowed in the B-2 Commercial/Business District and one facility serviced by one drive-thru lane, with the following exceptions and conditions. 1. Lots 4, 5, and 6 shall be permitted to have any use permitted in the B-2 Commercial/Business District, with the following exceptions: a. Auditoriums, meeting rooms and other g. Public utility places of assembly h. New and/or used auto lots b. Mass transit facilities i. Warehouses c. Schools, music studios, dance studios. j. Bus terminals and/or mass transit facilities d. Theaters (indoors) k. Car washes using mechanical, blowers and e. Any use that involves commercial, service or other conveyance means or storage activities conducted more than l. Churches or other places of worship 25 percent outside a completely enclosed building f. Dwelling units 2. Uses on Lot 4 shall further be limited by available on-site parking. For example, if the minimum number of parking spaces required by the code cannot fit on Lot 4, the said use shall not be permitted. 3. Lot 6 shall be limited to a one-story building measuring no more than 9,000 square feet in area. Lot 6 will contain approximately 10,000 s.f. 2-story bank/office building with 2,400 square feet partial basement for storage and IT. B. BUILDING SETBACKS The building on Lot 4 will maintain the following setbacks for the closest points: Location Description Provided Required As Amended 3-16-20 Front Parallel to IL Route 159-Plum Street 62.07 feet 50 feet 62.07 feet (due to cross access (includes cross access easement) easement/private street) Side– Adjacent to Theater View 25 feet 25 feet 25 feet South Commercial Plaza Lot 2 (Eclipse Car Wash) Rear Adjacent to Keller site (6469 Center 47.06 feet 25 feet 50 feet (due to underground Grove Rd) detention) Side– Adjacent to PUD Lot 5 144 feet 25 feet 68 feet on the eastern edge and North 25 feet on the western edge (due to OHE easement). If easement is vacated, the minimum setback shall be 25 feet. 01/24/18;Amended (Amended 3-16-20; Amended 10-18-2021) 1 pg.19 AGENDA The buildings on Lot 5 will maintain the following setbacks for the closest points: Location Description Provided Required Front Adjacent to IL State Route 159-Plum Street 292 feet 50 feet Adjacent to PUD Lot 6 98 feet 50 feet Side–South Adjacent to PUD Lot 4 72 feet 25 feet Rear Adjacent to Keller site (6469 Center Grove Rd) 37 feet 25 feet Side–North Adjacent to PUD Common-1 22.81 feet 25 feet The building on Lot 6 will maintain the following setbacks for the closest points: Location Description Provided Required Front Adjacent to IL State Route 159-Plum Street 72.860.01 50 feet feet Side–South Adjacent to PUD Lot 5 (Ingress/Egress Drive) 2056.96 25 feet feet Rear Adjacent to PUD Lot 5 39.521.29 25 feet feet Side–North Adjacent to Theater View Commercial Plaza Commons A (Passive 7453.69 25 feet Green Space) feet C. TRASH & RECYLING Two (2) Trash enclosures and concrete pads shall not be located in any cross access easement and are required to adhere to the City’s screening requirements. Any/all trash & recycling containers provided are required to adhere to the City’s screening requirements with the area of placement approved by the City.City. If at any time a trash enclosure is needed on Lot 6, it must be installed. Staff may review and approve the new dumpster location. D. SITE ACCESS & CONNECTIONS The development can be accessed is accessible through an existing entrances from Center Grove Road and on Plumb Street and from the Madison County Trail System. A cross access easement has been provided to serve as access for the proposed lotsThe development will be accessed through the existing entrance from Center Grove Road and Plum Street. One additional entrance will be provided from Plum Street for the development subject to approval from the Illinois Department of Transportation and Madison County Transit if necessary. A cross access easement for ingress/egress shall be provided to the adjacent undeveloped parcel west of this PUD. The site has an existing link to the MCT Trail system. Bicycle parking shall be included in the development to compliment the trail accessibility from the subject site. The development includes internal sidewalks and provisions for pedestrian circulation within the development. Any improvements required shall be the responsibility of the Developer and completion of said improvement shall be required prior to issuance of an occupancy permit for any structure. E. ARCHITECTURAL REQUIREMENTS For Lot 5, Ththe retail buildings shall be consistent in appearance with the architectural rendering provided by the applicant and attached as Exhibit D. Building materials will consist of tilt-up concrete wall panels. Some wall panels will be cast with brick. Storefront glazing will include dark bronze aluminum frames and wood entrance doors. Canopy styles will vary and include panted exposed steel and Corten steel finishes. 01/24/18;Amended (Amended 3-16-20; Amended 10-18-2021) 2 pg.20 AGENDA Building materials for Lot 4 and Lot 6 shall be similar to and consistent with materials used on Lot 5. Allowable building materials shall be brick, concrete, stone, glass, fiber-cement panels, wood, and metal. for the other two buildings shall be similar for a cohesive development. The City of Edwardsville shall not issue a building permit for a given lot if is determined that said building does not adhere to the PUD Development Plan provisions, or as otherwise allowed by Section 1243.11 Amendments or Revisions to an Approved PUD Development Plan. F. LANDSCAPING A Landscape plan will be required at the time of submission for building permits for each of the lots. Landscaping shall be required to meet or exceed the minimum landscape standards required by ordinance and shall include the landscape screening planting along the western property line to screen the adjacent site. G. PARKING The Planned Unit Development shall provide no less than 2156 parking spaces. The entire PUD site shall include cross parking agreements with all parking to be shared among the three lots.; however, the minimum number of parking spaces provided on Lot 4 shall be 51. H. DRIVE-THRU FACILITY Only one drive-through will be permitted for this site. Said drive-through facility shall be located on the north side of Lot 6 as shown on the Amended PUD Development Plan. H.I. EXTERIOR LIGHTING Said drive through facility shall be located on the south side of Lot 5, as shown on the PUD Development Plan. EXTERIOR LIGHTING SShall be mix of street lighting provided within the parking lot and building lighting on each individual building. The proposed parking lot light poles shall be a maximum height of 20-foot installed on a 3-foot concrete base for a total height of 23 feet. The proposed lighting will adhere to the ordinance of zero spillover at the property lines. All building mounted lighting to be installed so light is directed downward to eliminate glare from beyond the property lines and should be included in the photometric calculations. I.J. TEMPORARY SIGNS Construction signs: The developer will be permitted to erect one (1) temporary 32 square foot construction sign on each of the subject lots at a major entrance to the PUD and shall be removed within 14 days after the intended use has begun upon the completion of construction. J.K. PERMANENT SIGNS If so elected, one (1) multi-tenant permanent monument sign may be located at the entrance to the PUD at the intersection of Plum Street (Illinois State Route 159). The sign shall comply with the requirements of the City of Edwardsville sign ordinance. All wall signs shall also comply with the City of Edwardsville’s sign ordinance. K.L. UTILITY EXTENSION The eight (8) inch water main shall be extended to the west property line through the PUD development. L.M. LETTER OF CREDIT A Letter of Credit for infrastructure to guarantee the satisfactory completion of the extension of the water main and sanitary sewer in the amount of the engineer’s estimate for all associated costs. 01/24/18;Amended (Amended 3-16-20; Amended 10-18-2021) 3 pg.21 AGENDA M.N. MAINTENANCE OF IMPROVEMENTS The Theatre View Commons PUD shall adhere to the requirements of Land Development Code Section 3-5 MAINTENANCE OF IMPROVEMENTS, including posting a maintenance bond in the amount of twenty (20) percent of the cost estimate of the public improvements. The maintenance bond will be in effect 2 years after the public improvements completed and accepted. N.O. STORMWATER DETENTION A Stormwater Maintenance Agreement shall be executed for the stormwater detention basin that serves Theater View Commercial Plaza and Theatre View Commons Planned Unit Development. The property owners will be responsible for inspections and maintenance of the stormwater detention basins as required per the stormwater maintenance agreement. 01/24/18;Amended (Amended 3-16-20; Amended 10-18-2021) 4 pg.22 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618.656.4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 09.14.2021 REV. DATE DESCRIPTION CITY COMMENTS 1 09.14.21 CITY COMMENTS 2 10/7/2021 CITY COMMENTS 3 10/25/21 DRAWN BY: PDH DESIGNED BY: JJV CHECKED BY: JJV APPROVED BY: JJV PROJECT NO: 210863 PROJECT: IRONWORKS LOT 6 CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: pg.23 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618.656.4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 09.14.2021 REV. DATE DESCRIPTION CITY COMMENTS 1 09.14.21 CITY COMMENTS 2 10/7/2021 CITY COMMENTS 3 10/25/21 DRAWN BY: PDH DESIGNED BY: JJV CHECKED BY: JJV APPROVED BY: JJV PROJECT NO: 210863 PROJECT: IRONWORKS LOT 6 CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: pg.24 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618.656.4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 09.14.2021 SITE KEY LEGEND REV. DATE DESCRIPTION CITY COMMENTS 1 09.14.21 CITY COMMENTS 2 10/7/2021 CITY COMMENTS 3 10/25/21 DRAWN BY: PDH DESIGNED BY: JJV CHECKED BY: JJV APPROVED BY: JJV PROJECT NO: 210863 PROJECT: IRONWORKS LOT 6 CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: pg.25 AGENDA pg.26 AGENDA pg.27 AGENDA DATE: October 26, 2021 ACTION ITEM TITLE: A Resolution Approving a Special Use Permit for a Drive-Through Facility at 6181 Bennett Drive ORIGIN: Public Works SUMMARY: A drive-through facility with two (2) drive through lanes has been requested for 6181 Bennett Drive. At this time, a bank plans to open at this location. Following a public hearing before the Zoning Board of Appeals on October 25, 2021, the board recommended approval with a vote of 6 ayes and 0 nays. RATIONALE: The site has ample stacking space and should function appropriately for the requested drive- through use. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: The proposed drive-through use complies with the zoning ordinance requirements. SUGGESTED COUNCIL ACTION: Approval pg.28 AGENDA RESOLUTION NO.__________________ A RESOLUTION APROVING A SPECIAL USE PERMIT FOR A DRIVE-THROUGH FACILITY AT 6181 BENNETT DRIVE WHEREAS, a petition has been filed with the City of Edwardsville and referred to the Zoning Board of Appeals to request a Special Use Permit to allow two (2) drive-through lanes at 6181 Bennett Drive; WHEREAS, public notice in the form required by law, was given of said October 25, 2021, public hearing by publication not more than 30 days nor less than 15 days prior to said hearing in The Intelligencer, a newspaper of general circulation in this City; and WHEREAS, the request for a Special Use Permit is consistent with the City of Edwardsville Comprehensive Plan and Zoning Ordinance and substantially meets the criteria for Standards for Special Use Permit, found in the ordinance; and WHEREAS, the Zoning Board of Appeals did at its October 25, 2021 Meeting recommend approval of this Special Use Permit request (Case 2021-41) with a vote of 6 ayes and 0 nays; and WHEREAS, the Administrative & Community Services Committee did on October 28, 2021, recommend _______ of the Special Use Permit for a drive-through facility with a vote of ___ ayes and ___ nays; and NOW THEREFORE, Be It Resolved by the City Council, City of Edwardsville, Illinois, that after appropriate review and discussion, the Special Use Permit for a drive-through facility is hereby approved. This Resolution passed by the City Council, City of Edwardsville, Madison County, Illinois, and approved by the Mayor this ___ day of November, 2021 pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this ___ day of November, 2021 By: ____________________________ Art Risavy, Mayor of the City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this ___ day of November, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville, Madison County, Illinois. pg.29 AGENDA DATE: September 2, 2021 ACTION ITEM TITLE: A Resolution Approving a Variance for a Setback at 1425 McCoy Drive ORIGIN: Public Works SUMMARY: The applicant has requested a 5.7 foot variance that would allow the proposed addition to have a side yard setback of 4.3 feet instead of the required 10 feet. The request would allow an addition to a single family residence. Following a public hearing before the Zoning Board of Appeals on August 23, 2021, the motion for approval failed with a vote of 0 ayes and 4 nays. RATIONALE: The applicant has requested the variance to reduce the required setback of the side yard in order to construct an addition to the existing residence. The existing residence is currently setback 14.2-feet from the side property line, while the proposed 288 square foot addition would result in a rear setback of only 4.3 feet. This request results in a self-created hardship. COMPLIANCE WITH COMPREHENSIVE PLAN: N/A SUGGESTED COUNCIL ACTION: Denial pg.30 AGENDA RESOLUTION NO.__________________ A RESOLUTION APPROVING A VARIANCE FOR A SETBACK AT 1425 MCCOY DRIVE WHEREAS, a petition has been filed with the City of Edwardsville and referred to the Zoning Board of Appeals to request a Variance from the setback requirements to allow a 4.3 feet setback rather than the required 10 foot side yard setback; and WHEREAS, public notice in the form required by law, was given of the August 23, 2021 public hearing, by publication on July 31, 2021, not more than 30 days nor less than 15 days prior to said hearing, in The Intelligencer, a newspaper of general circulation in this City; and WHEREAS, the request for a Variance is not consistent with the City of Edwardsville Comprehensive Plan and Zoning Ordinance and substantially does not meet the criteria for Standards for Variances found in the ordinance; and WHEREAS, the Zoning Board of Appeals did at its August 23, 2021 meeting, move for approval of this Variance request (Case 2021-36) for a reduction in the side yard setback to 4.3 feet and said motion failed by a vote of 0 ayes and 4 nays; and WHEREAS, the Administrative & Community Services Committee did on September 2, 2021, recommend approval of the Variance request (Case 2021-36) for a reduction in the side yard setback to 4.3 feet, by a vote of ___ ayes and ___ nays; and NOW THEREFORE, Be It Resolved by the City Council, City of Edwardsville, Illinois, that after appropriate review and discussion, the Variance for a reduction in the side yard setback to 4.3 feet is hereby ___. This Resolution passed by the City Council, City of Edwardsville, Madison County, Illinois, and approved by the Mayor this day of September, 2021 pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this day of September, 2021 By: ____________________________ Art Risavy, Mayor of the City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this day of September, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville, Madison County, Illinois. pg.31 AGENDA DATE: October 26, 2021 ACTION ITEM TITLE: An Ordinance Approving an Annexation Agreement concerning 1 Robinwood Lane, Edwardsville PID: 14-1-15-10-09-101-004 SUMMARY: The resolution approves an Annexation Agreement of 1 Robinwood Lane and allows connection to the City’s water main. RATIONALE: An approved annexation agreement is required for connection to City utilities for all properties that are outside and not adjacent to City limits. The annexation agreement was requested by the property owners, who need access to the City’s water source for a new single-family dwelling. Connection to City water mains upon payment of applicable related charges. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: N/A SUGGESTED COUNCIL ACTION: Approval pg.32 AGENDA Resolution No.________ A RESOLUTION APPROVING AN ANNEXATION AGREEMENT CONCERNING 1 ROBINWOOD LANE, EDWARDSVILLE, IL 62025 PID: 14-1-15-10-09-101-004 WHEREAS, this City has heretofore received a proposed Annexation Agreement concerning property owned by Nathan and Courtney Niebling, a copy of which is attached hereto as Exhibit A and made a part hereof; and WHEREAS, pursuant to Illinois Statute this City has given public Notice of a hearing to be held on November 2, 2021 as required by law for the consideration of this said Agreement; and WHEREAS, the said public hearing was in fact held at the date, place and time specified in the said notice, and the Affidavit of the publisher’s notice is attached hereto and made a part hereof as Exhibit B; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE, ILLINOIS AS FOLLOWS: 1. That the foregoing recitals and Exhibit(s) A, B, and C be and are hereby incorporated into and made a part of this Resolution. Exhibit A – Annexation Agreement Exhibit B – Annexation Exhibit Exhibit C – 1 Robinwood Lane Legal Description 2. The Annexation Agreement concerning property owned by Nathan and Courtney Niebling be and is hereby approved and the Mayor of this City is authorized to execute the same for and on behalf of this City and to bind this City thereto. 3. This Resolution shall be effective after its passage. Passed by the City Council of the City of Edwardsville and filed in the Office of the City Clerk, on this _____ day of ________________, 20___ the vote being taken by ayes and nays entered on the Legislative record as follows: pg.33 AGENDA AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______day of ________________, 2021 By: ____________________________ Art Risavy, Mayor of the City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this _____ day of _______________, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville Madison County, Illinois. pg.34 AGENDA pg.35 AGENDA pg.36 AGENDA pg.37 AGENDA pg.38 AGENDA pg.39 AGENDA pg.40 AGENDA TRACT B: A TRACT OF LAND BEING PART OF THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 4 NORTH, RANGE 8 WEST OF THE THIRD PRINCIPAL MERIDIAN, IN MADISON COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF LOT 19 IN BROADVIEW PARK, AS RECORDED IN PLAT BOOK 26 PAGE 3 OF THE MADISON COUNTY RECORDER'S OFFICE RECORDS; THENCE SOUTH 01 DEGREE 04 MINUTES 56 SECONDS EAST ON THE WESTERLY LINE OF LOTS 18, 17 AND 16 OF SAID BROADVIEW PARK, A DISTANCE OF 362.78 FEET; THENCE SOUTH 89 DEGREES 30 MINUTES 13 SECONDS WEST, A DISTANCE OF 87.15 FEET; THENCE NORTH 01 DEGREE 26 MINUTES 26 SECONDS WEST, A DISTANCE OF 174.72 FEET; THENCE NORTH 89 DEGREES 24 MINUTES 34 SECONDS WEST, A DISTANCE OF 248.42 FEET; THENCE NORTH 00 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 297.77 FEET; THENCE SOUTH 90 DEGREES 00 MINUTES 00 SECONDS EAST, A DISTANCE OF 239.69 FEET; THENCE SOUTH 63 DEGREES 01 MINUTE 25 SECONDS EAST, A DISTANCE OF 103.43 FEET TO THE WESTERLY LINE OF SAID LOT 19; THENCE SOUTH 01 DEGREE 04 MINUTES 56 SECONDS EAST ON SAID WESTERLY LINE, A DISTANCE OF 64.62 FEET TO THE POINT OF BEGINNING, CONTAINING 113,085 SQUARE FEET, OR 2.60 ACRES, MORE OR LESS. pg.41 AGENDA DATE: 10/28/2021 ACTION ITEM TITLE: Approval of an Ordinance Amending Chapter 106 (Taxation) Section 106-326 of the Codified Ordinances of Edwardsville, Illinois (Municipal Hotel/Motel Tax) ORIGIN: Department of Public Works, Division of Planning and Zoning SUMMARY: The City Council has previously adopted Section 106-321 to levy and impose a tax upon the privilege of renting a hotel or motel room within the City at the rate of nine percent (9%) of the rental or leasing charge for each such hotel or motel room rented for each twenty-four- hour period or any portion thereof. This ordinance removes the word ‘overnight’ and changes references to the city collector and the city treasurer to the Department of Finance. In addition, this ordinance changes the allocation of the proceeds of the tax to the following: .5% Community Redevelopment 1.5% Tourism and Marketing 1% Special Parks 6% Debt Service towards new parks or park improvements. RATIONALE: The removal of the word “overnight” recognizes the impact of all non-resident visitors. The Special Event grant program will be funded by the General Fund and coordinated by the Department of Parks and Recreation. The additional funding for park improvements is necessary to address repairs and improvements needed at the City’s parks. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: N/A SUGGESTED COUNCIL ACTION: Staff recommends approval. pg.42 AGENDA ORDINANCE NO. __________________________ ORDINANCE AMENDING CHAPTER 106 (TAXATION) SECTION 106-326 OF THE CODIFIED ORDINANCES OF EDWARDSVILLE, ILLINOIS (Municipal Hotel/Motel Tax) WHEREAS, the City of Edwardsville, Illinois is a home rule municipality pursuant to Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and may exercise any power and perform any function pertaining to its government and affairs, including the power to tax; and WHEREAS, the City Council has previously adopted Section 106-321 to levy and impose a tax upon the privilege of renting a hotel or motel room within the City at the rate of nine percent (9%) of the rental or leasing charge for each such hotel or motel room rented for each twenty-four-hour period or any portion thereof; and WHEREAS, the City Council finds that the proceeds of the Municipal Hotel/Motel Tax should continue to be used to promote tourism along with supporting the City’s special parks; improvement to the City’s parks; and support to the City’s community redevelopment fund; and WHEREAS, the City Council finds that the proceeds from the Municipal Hotel/Motel Tax should be redistributed as follows; .5% for community redevelopment; 1.5% for tourism and marketing; 1% for special parks; and 6% for debt service towards new parks or park improvements; and WHEREAS, the City Council deems it to be in the best interest of the City of Edwardsville to amend Section 106-326 to remove “overnight” and changes references to the city collector and city treasurer to the Department of Finance. NOW THEREFORE, be it ordained by the City Council of the City of Edwardsville, Madison County, Illinois, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble of this Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance. SECTION 2. AMENDMENT. The Codified Ordinances of Edwardsville, Illinois Section 106-326 is hereby amended as shown below: Sec. 106-326. Proceeds of tax and fines. (a) Tourism fund. The proceeds of taxes, interests, penalties and fines under this article shall be placed into a fund solely to promote tourism, marketing, special events, special parks, park improvements and conventions to and within the municipality or otherwise attract nonresident overnight visitors to the municipality. Said fund shall be hereafter referred to as the "Tourism fund." The Tourism Fund proceeds from the 9% Hotel/Motel Tax shall be allocated as pg.43 AGENDA follows: .5% for community redevelopment; 1.5% for tourism and marketing; 1% for special events; 1% for special parks; and 6% for debt service towards new parks or park improvements. No proceeds under this article paid into said fund shall be used to advertise for or otherwise promote new competition within the hotel business. The Department of Finance city clerk's office and the city treasurer's office may each be reimbursed for their actual expenses of administering and collecting the tax imposed herein up to five percent of the taxes, interest, penalty or fines collected, each year. The legal and judicial department and budget may be reimbursed for all expenses of collection and reasonable attorneys' fees as awarded and paid, in any action to recover taxes, interest or penalty or to prosecute violations. (b) Purpose and duties. The finance committee of the city council shall establish a process for accepting requests for funding, review requests for funding, and make recommendations to the city council for action. SECTION 3. SEVERABILITY. All ordinances or parts of ordinances in conflict with, or inconsistent with the provisions of this Ordinance are hereby repealed to the extent of any such conflict or inconsistency. SECTION 4. REPEALER. All ordinances, resolutions, and parts of ordinances and resolutions in conflict with this Ordinance are hereby repealed. If any part or portion of this Ordinance shall be declared invalid by a Court of competent jurisdiction, such partial invalidity shall not affect the remainder of this Ordinance. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect immediately upon its passage and publication as provided by law. ADOPTED this ________ day of _______________________, 20__, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______ day of ___________________, 20____. BY:_____________________________________ Art Risavy, Mayor ATTEST, this _________ day of ______________________, 20___. BY:__________________________________ Michelle Boyer, City Clerk pg.44 AGENDA October 26, 2021 RE: Leclaire Water Tower Renovation The Leclaire water tower located at the intersection of Longfellow Ave. and Troy Rd., was constructed roughly 85 years ago. The 250,000-gallon elevated storage tank has not been in service for 30 to 40 years. In spring of 2021 environmental and structural evaluations were performed. Although no known hazardous materials are present, there are some structural deficiencies and safety concerns. Environmental and structural evaluations are available upon request. Please be advised the following values are budgetary and can only be finalized after a formal bidding process is complete. Address structural and safety concerns: ……………………………$65,000.00 Media blasting, painting and decals…………………………………$430,000.00 Total Estimated Cost…………………………..…………………………$495,000.00 pg.45 AGENDA pg.46 AGENDA pg.47 AGENDA pg.48 AGENDA pg.49 AGENDA pg.50 AGENDA pg.51 AGENDA pg.52 AGENDA pg.53 AGENDA pg.54 AGENDA pg.55 AGENDA pg.56 AGENDA pg.57 AGENDA pg.58 AGENDA pg.59