Administrative & Community Services Committee

AGENDA Meeting Date: Thursday, December 16, 2021 Meeting Time: 5:00 P.M. Meeting Location: City Hall, Council Chambers 118 Hillsboro Avenue Edwardsville, IL 62025 ADMINISTRATIVE AND COMMUNITY SERVICES COMMITTEE AGENDA Committee Members Will Krause, Chair Janet Stack Jack Burns PUBLIC COMMENT 1. Approval of Minutes from the December 2, 2021 ACS meeting pg.3 2. Correspondence & Announcements: A. Monthly Building Permit Report – November 2021 pg.6 3. Council Matters A. FILED FOR SECOND READING: 1) An Ordinance Amending Appendix B (Zoning Code) of the Codified Ordinances of the City of pg.18 Edwardsville Regarding the elimination of Food Trucks in M-1 Light Manufacturing 2) An Ordinance Amending Appendix A (Land Development Code) of the Codified Ordinances of the City pg.21 of Edwardsville Regarding the routing of Preliminary and Final Plats 3) An Ordinance Establishing Edwardsville Tourism Advisory Committee pg.45 4) An Ordinance Making an Assessment, Levy, and Collection of Taxes within the Corporate Limits of the pg.50 City of Edwardsville, County of Madison, State of Illinois, for the Tax Year 2021 and for the Corporate Expenses for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 B. NEW ITEMS: 1) A Resolution Authorizing City Walk PUD Development Plan pg.56 2) An Ordinance Change Establishing Campus to Community Committee – first reading pg.75 3) Approval to purchase a 2022 F550 Cab and Chassis through the State of Illinois Department of Central pg.80 Management Services Joint Purchasing Contract from Morrow Brothers Ford, Inc. in the amount of $52,130 4) Approval of a Sole Source Resolution Authorizing the Awarding of a contract to Kane Fire Protection pg.84 Inc. for the installation of a fire sprinkler system for the entire Children’s Museum building in the amount of $48,000 5) Approval of a Sole Source Resolution Authorizing the Awarding of a contract to Kane Mechanical for pg.86 the installation of a new water main and backflow assembly to service a fire sprinkler system for the entire Children’s Museum building in the amount of $18,500 6) Approval of a Sole Source Resolution Authorizing the Awarding of a contract to ArchKey Technologies pg.88 for the installation of a fire alarm system for the entire Children’s Museum building in the amount of $12,995 C. ITEMS HELD IN COMMITTEE: 4. Boards & Commissions: If prospective attendees require an interpreter or other access accommodation, please contact the Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the meeting to arrange the accommodations. pg.1 AGENDA Administrative & Community Services Agenda Page 2 of 2 A. Plan Commission B. Zoning Board of Appeals C. Human Relations Committee D. Historic Preservation Commission E. Recreation, Arts and Special Events Board F. Edwardsville Beautification and Tree Commission G. Library Board H. Band Board I. Cool Cities 5. Old Business: 6. New Business: 7. Next ACS Meeting: Wednesday, December 29, 2021 at 5:00 p.m. in City Hall Council Chambers,118 Hillsboro Ave 8. Adjournment CITY COUNCIL MEETING: Tuesday, December 21, 2021 at 7:00 p.m. in City Hall Council Chambers, 118 Hillsboro Ave pg.2 AGENDA Administrative and Community Services Committee Minutes December 2, 2021 5:00 P.M. at City Hall Approved Date: ________________________________ Signature: _____________________________________ PRESENT: EXCUSED: Will Krause Janet Stack Jack Burns Emily Fultz Eric Williams Mike Lybarger James Arnold Kevin Head Elizabeth Grant John Falcone Todd Shaw Sophie & Collin Gifford Jesse Allen PUBLIC COMMENT: John Falcone was present and is concerned about the beginning time of ACS. He thinks that if the time changed then additional residents would be able to attend. He also requested that ACS reconsider his variance denial. Jesse Allen was present on behalf of Edwardsville Unity and wanted to express his proposal on creating an event at City Park in early October 2022. He is looking for collaborators. 1. Approval of minutes from the November 10, 2021 ACS meeting – Motion to approve (Krause), seconded (Burns) and voted all ayes to forward to Council 2. Correspondence & Announcements: A. Letter from Plan Commission regarding City Walk PUD Development Plan B. Letter from Plan Commission regarding a Text Amendment to Section 1242.04 – Light Manufacturing (M-1) C. Letter from Plan Commission regarding a Text Amendment to Article 3 Section 3-1.1 and 3-4A of Appendix A Land Development Code – Preliminary and Final Plat Routing D. Letter from Zoning Board of Appeals regarding a Special Use Permit for 200 S. Fillmore Street 3. Council Matters A. FILED FOR SECOND READING: None B. NEW ITEMS: 1 pg.3 AGENDA 1) An Ordinance Amending Appendix B (Zoning Code) of the Codified Ordinances of the City of Edwardsville Regarding the elimination of Food Trucks in M-1 Light Manufacturing. Food Trucks will no longer be regulated by the Zoning Code as a result of this amendment. – Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council 2) An Ordinance Amending Appendix A (Land Development Code) of the Codified Ordinances of the City of Edwardsville Regarding the routing of Preliminary and Final Plats – first reading – This Ordinance amendment will deal with how preliminary plats and final plats make their way through the approval process according to the land development code. Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council 3) A Resolution Approving a Special Use Permit for a “Type B” Non-Owner occupied Short-Term Rental at 200 South Fillmore Street – This means that the owners of this property will reside in their home elsewhere full time and the entire unit will be rented out via Airbnb or Vrbo for guests to temporarily stay. The SUP will not be transferrable to the next owner. Motion to approve (Krause), seconded (Burns) and voted all ayes to forward to Council 4) An Ordinance Annexing 7463 State Route 143 into the City of Edwardsville (Request Suspension of Rules and Pass on First Reading). They are requesting annexation to the City in order to connect to utilities. This is a straight forward annexation. Motion to suspend (Stack), seconded (Burns) and voted all ayes for suspension of rules. Motion to approve (Krause), seconded (Stack) and voted all ayes to forward to Council 5) An Ordinance Establishing Edwardsville Tourism Advisory Committee – first reading Elizabeth Grant thinks it makes sense to get the people who want to be involved together but it’s also a free way to increase the visibility of Edwardsville to oversee the way the money is spent. She started with a focus group that included six or seven people. She feels that she has a start of a really good group but would like to expand. She feels that if the City doesn’t utilize the support of people who have opinions then they are losing a great opportunity to make Edwardsville stronger. This is phase two of the process since the ordinance for tourism has changed. Phase three would be hiring a Community Relations Coordinator. District 7 has recently done this and it has been a huge success. Motion to approve (Krause), seconded (Burns) and voted all ayes to forward to Council 6) An Ordinance Making an Assessment, Levy, and Collection of Taxes within the Corporate Limits of the City of Edwardsville, County of Madison, State of Illinois, for the Tax Year 2021 and for the Corporate Expenses for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 – first reading – This must be filed with the County Clerk by the last Tuesday of December. The City believes that the access valuation is going to be $942,000,000 and keeping our tax rate flat with the 2020 tax rate of 1.4011 will result in a levy of $13,194,957 to fund governmental operations. This includes street improvements, fire pension, police pension, contributions, retirement, social security, and the library. Motion to approve (Krause), seconded (Stack), and voted all ayes to forward to Council 2 pg.4 AGENDA C. ITEMS HELD IN COMMITTEE: None 4. Boards & Commissions: A. Plan Commission – Minutes 10-18-21 B. Zoning Board of Appeals – Minutes 10-25-21 C. Human Relations Commission D. Historic Preservation Commission – Minutes 10-13-21 E. Recreation, Arts and Special Events Board F. Edwardsville Beautification and Tree Commission G. Library Board H. Band Board I. Cool Cities – Minutes 10-21-21 5. Old Business: Todd Shaw –owner of 112 E. Schwarz St. spoke. He is concerned about the new development “City Walk” going in at the corner of E. Schwarz and S. Kansas St. He spoke about the limited parking spots for this new development. Two cars can barely pass when there is parking on just the right side. The people who currently live on the street will not be able to park in front of their house if the residents in City Walk decide to have company into their new home. 6. New Business: A. Date and Time of December 30, 2021 ACS Meeting has been changed to December 29, 2021 in observance to New Year’s Day 7. Next ACS Meeting: Thursday, December 16, 2021 at 5:00 pm in City Hall Council Chambers, 118 Hillsboro Ave. 8. Adjournment – Motion to adjourn (Krause), seconded (Stack) CITY COUNCIL MEETING: Tuesday, December 7, 2021 at 7:00 p.m. at City Hall Council Chambers, 118 Hillsboro Ave. 3 pg.5 AGENDA pg.6 AGENDA pg.7 AGENDA pg.8 AGENDA pg.9 AGENDA pg.10 AGENDA pg.11 AGENDA pg.12 AGENDA pg.13 AGENDA pg.14 AGENDA pg.15 AGENDA pg.16 AGENDA pg.17 AGENDA DATE: December 2, 2021 ACTION ITEM TITLE: An Ordinance Amending Appendix B (Zoning Code) of the Codified Ordinances of the City of Edwardsville Regarding the elimination of Food Trucks in M-1 Light Manufacturing ORIGIN: Public Works SUMMARY: The attached ordinance amendment proposes the elimination of Food Trucks within the “M-1” Light Manufacturing District. RATIONALE: In September 2021, Chapter 82 “Peddlers and Solicitors” was amended to address the locations in which food trucks may operate in the City of Edwardsville. Food Trucks will no longer be regulated by the Zoning Code as a result of this amendment. COMPLIANCE WITH COMPREHENSIVE PLAN: N/A SUGGESTED COUNCIL ACTION: Approval pg.18 AGENDA ORDINANCE NO. ___________ AN ORDINANCE AMENDING APPENDIX B (ZONING) OF THE CODIFIED ORDINANCES OF THE CITY OF EDWARDSVILLE REGARDING FOOD TRUCKS WHEREAS, the Corporate Authorities of the City of Edwardsville may establish regulations pertaining to zoning within the City of Edwardsville; and WHEREAS, Chapter 1242.04, Section (d) of Appendix B, Zoning, provides the permitted uses within the “M-1” Light Manufacturing District; and WHEREAS, the proposed text amendment will eliminate the only reference to Food Trucks in the Zoning Code because Food Trucks are now wholly regulated by Chapter 82, “Peddlers and Solicitors” as per Ordinance # 6710-09-2021 and; WHEREAS, the Plan Commission did hold a properly noticed public hearing on November 15, 2021 and recommended approval of the proposed amendments to Appendix B (Zoning) by a vote of 9 ayes and 0 nays. WHEREAS, the Administrative and Community Services Committee held a public meeting on December 2, 2021 and recommended approval of the proposed amendments to Appendix B (Zoning) by a vote of 3 ayes and 0 nays. NOW, THEREFORE IT BE ORDAINED BY THE CITY COUNCIL OF THE CITY COUNCIL OF EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. RECITALS. The facts and statements contained in the preamble of this Ordinance are found to be reasonable and correct and are hereby adopted as part of this Ordinance. SECTION 2: PERMITTED USES. The following variance is hereby removed from section 1242.04 (b) (6). (6) Food trucks, provided they are located on lots five acres in size or larger, unless otherwise specified by chapter 82, article IV SECTION 3. SEVERABILITY. Each section and each part of each section of this Codified Ordinance is hereby declared to be an independent section or part of a section, and if any such section or part of a section, or any provision thereof is held to be invalid, the remaining sections or parts of sections shall not be affected thereby. SECTION 4. EFFECTIVE DATE. This Ordinance shall be in full force and effect upon its passage, approval and publication as provided by law. PASSED by the City Council of the City of Edwardsville, Madison County, Illinois this ______ day of ___________, 2021, pursuant to a roll call as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______day of ________________, 2021 By: ____________________________ Art Risavy, Mayor of the pg.19 AGENDA City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this _____ day of _______________, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville Madison County, Illinois. pg.20 AGENDA DATE: December 2, 2021 ACTION ITEM TITLE: An Ordinance Amending Appendix A (Land Development Code) of the Codified Ordinances of the City of Edwardsville Regarding the routing of Preliminary and Final Plats ORIGIN: Public Works SUMMARY: The proposed text amendment streamlines the approval procedure for preliminary and final plats and corrects other minor typos. The text amendment also changes all instances of the terminology ‘Department of Development Administration’ to ‘Department of Public Works.’ RATIONALE: This ordinance will result the approval process of both Preliminary and Final Plats as follows: 1. Review by Plan Commission 2. Review by Public Services Committee 3. Review by Administrative & Community Services Committee 4. Review and decision by City Council Currently, the process requires the Plat be forwarded through the ACS Committee, to City Council, who then directs Public Services to review it, before sending a recommendation to City Council. The new process is more streamlined while still allowing ample opportunity for public involvement during the process. COMPLIANCE WITH COMPREHENSIVE PLAN: N/A SUGGESTED COUNCIL ACTION: Approval pg.21 AGENDA ORDINANCE NO. ___________ AN ORDINANCE AMENDING APPENDIX A (LAND DEVELOPMENT CODE) OF THE CODIFIED ORDINANCES OF THE CITY OF EDWARDSVILLE REGARDING PRELIMINARY AND FINAL PLATS WHEREAS, the Corporate Authorities of the City of Edwardsville may establish regulations pertaining to zoning within the City of Edwardsville; and WHEREAS, Article 3, Section 3-1.1 of Appendix A, Land Development Code, provides the procedure by which preliminary plats are reviewed; and WHEREAS, Article 3, Section 3-4A of Appendix A, Land Development Code, provides the routing in which final plats are reviewed; and WHEREAS, the proposed text amendment will allow for a more streamlined review procedure for both preliminary and final plats by requiring review by the Public Services Committee and then the Administrative and Community Services Committee, prior to the City Council taking action on said plats; and WHEREAS, the proposed text amendment will also correct other minor typos and department names; and WHEREAS, the Plan Commission did hold a properly noticed public hearing on November 15, 2021 and recommended approval of the proposed amendments to Appendix A (Land Development Code) by a vote of 9 ayes and 0 nays. NOW, THEREFORE IT BE ORDAINED BY THE CITY COUNCIL OF THE CITY COUNCIL OF EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. RECITALS. The facts and statements contained in the preamble of this Ordinance are found to be reasonable and correct and are hereby adopted as part of this Ordinance. SECTION 2: AMENDMENT. The Land Development Code is hereby modified as shown in the following exhibits: A. Exhibit A – Section 3-1.1 – Preliminary Plats B. Exhibit B – Section 3-4 – Final Plats SECTION 3. SEVERABILITY. Each section and each part of each section of this Codified Ordinance is hereby declared to be an independent section or part of a section, and if any such section or part of a section, or any provision thereof is held to be invalid, the remaining sections or parts of sections shall not be affected thereby. SECTION 4. EFFECTIVE DATE. This Ordinance shall be in full force and effect upon its passage, approval and publication as provided by law. PASSED by the City Council of the City of Edwardsville, Madison County, Illinois this ______ day of ___________, 2021, pursuant to a roll call as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______day of ________________, 2021 pg.22 AGENDA By: ____________________________ Art Risavy, Mayor of the City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this _____ day of _______________, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville Madison County, Illinois. pg.23 AGENDA Appendix A Section 3-1. Preliminary plats. 3-1.1 General procedure: Before preparing a proposed plat for an area, the owner, developer, or their representatives should have a pre-application meeting with the department of development administrationPublic Works and department of public works to determine applicable ordinance regulations and standards which must be complied with. After the pre-application meeting(s), the subdivider should then prepare a concept plan for the proposed subdivision. The concept plan shall be submitted to the department of development administrationPublic Works and delivered to the city's concept plan review team which shall consist of members of the department of development administrationPublic Works. Department of public works, fire department, police department, parks department, and any city consultant(s). One week after submittal of the concept plan to the city's concept plan review team, the director of the department of development administrationPublic Works shall schedule a concept plan review team meeting. One week after the city's concept plan review team meeting, the director of the department of development administrationPublic Works shall schedule a concept plan review team meeting with the developer to review the concept plan to determine applicable ordinance regulations, standards and development concepts. After the concept plan review team meeting(s), the subdivider should then prepare the preliminary plat or plan. As defined in the land development code, the preliminary plat cannot be considered as filed until all required data are submitted. The preliminary plat is received in the office of the department of development administrationPublic Works with filing fees to be paid at the city clerk's office after plat receipt. The department of development administrationPublic Works will forward the plat to the plan commission and other appropriate agencies, for their review after which the plan commission will forward the plat or plan, with its written recommendations (as well as comments from other appropriate agencies when required) to the city council, through the public services and administrative and community service committees. The city council shall then forward the plat or plan to the public services committee for their review and preparation of resolution after which they will return it to the city council with their written recommendations, who then shall approve, disapprove, or approve with modifications the preliminary plat by resolution. 3-1.2 Filing procedure: Except as specifically provided otherwise below, every person who proposes to subdivide any land located within the subdivision jurisdiction of this municipality shall file 30 copies of the preliminary plat of said subdivision with department of development administrationPublic Works. Whenever a tract is to be developed in stages and only a portion of that tract is to be submitted for final plat approval, nonetheless, a preliminary plat or plan of the entire tract shall be submitted. All preliminary plats shall be reviewed and acted upon in accordance with Illinois Statutes. 3-1.3 Information required: Every preliminary plat shall be prepared and sealed by an Illinois Licensed Land Surveyor and Illinois Licensed Professional Engineer when public improvements are proposed in accordance with state law at any scale from one inch equals 20 feet through one inch equals 100 feet provided the resultant drawing or drawings do not exceed 24 inches by 36 inches. Preliminary plats shall include all of the following: (a) Small key map showing the relation of the proposed subdivision to section or U.S. Survey lines and to platted subdivisions and dedicated roads within 300 feet of the proposed subdivision; (b) Names and addresses of the owner, subdivider (if not the owner), licensed land surveyor and licensed professional engineer. (c) Proposed name of the subdivision; (d) Zoning district classification of the tract to be subdivided, and of the adjacent land; (Supp. No. 45) Page 1 of 5 pg.24 AGENDA (e) North arrow, graphic scale, and date of plat; (f) The gross and net acreage area of the proposed subdivision; the acreage of street rights-of-way; the acreage of any areas reserved for the common use of the property owners within the subdivision and/or for public use; and the gross acreage reserved for green space, the net acreage for active green space and net acreage for passive green space. (g) All lot lines adjacent to and abutting the subdivision; (h) Tract boundary lines showing dimensions, bearings, angles, and references to known land lines; (i) Types of existing vegetation and topography of the tract to be subdivided as indicated by two-foot contour data for land having slopes of zero to four percent, five-foot contour data for land having slopes between four to 12 percent, and ten-foot contour data for land having slopes of 12 percent or more; (j) Any proposed alteration, adjustment or change in the elevation, topography or existing vegetation of any area; (k) Locations of such features as bodies of water, ponding areas, natural drainage, railroads, cemeteries, bridges, parks, schools, etc. All open drainage ditches shall be identified with flow line elevations indicated at every proposed property line or at 100-foot intervals, whichever is closest; (l) Streets and rights-of-way on and adjoining the site of the proposed subdivision; names, street rights- of-way and paving widths; approximate gradients; types and widths of pavement, curbs, sidewalks, crosswalks, planting strips and other pertinent data, including classification of all existing or proposed streets as to function as defined by this code; (m) A copy of the results of any tests made to ascertain subsurface rock and soil conditions and the water table, and a report addressing soil types referencing the "Soil Survey of Madison County" (prepared by Soil Conservation Service); (n) Locations, widths, and purposes of all existing and proposed easements; (o) A copy of the description of all proposed deed restrictions and covenants; (p) Location and size of existing and proposed sanitary and storm sewers, water lines (with static pressure), fire hydrants (with flow test data), flood hazard areas, and general stormwater detention basins; (q) Locations, types, and approximate sizes of all other existing and proposed utilities; (r) Building setback or front yard lines and dimensions; (s) Locations, dimensions, and areas of all parcels to be reserved or dedicated for schools, parks/playground, and other public purposes; (t) Locations, dimensions, and areas of all proposed or existing lots within the subdivision; (u) Signed statements from the Madison County "9-1-1" Coordinator, the U.S. Post Master, the Edwardsville Police Department, and the Edwardsville Fire Department approving the street names; (v) Evidence of proposed compliance with soil erosion and sediment control ordinances; (w) A written report by a professional engineer discussing the infrastructure proposed and the manner in which site constraints are intended to be dealt with including and flood hazard areas, requirements for Section 404 permit and archaeological sign-off by the required public agencies; (x) Evidence that: (Supp. No. 45) Page 2 of 5 pg.25 AGENDA 1) Cultural resources sign-off has been requested from the State of Illinois Department of Historic Sites; 2) Endangered species sign-off has been requested from the Department of Natural Resources; (y) Drainage map showing extent of existing watersheds and outlets; proposed sub-watersheds and their outlets; contours, A-zones, existing and proposed drainage structures drainage areas, existing and proposed land use, and detention storage basins, facilities, with indications of future responsibility for maintenance of the basins and structures; (z) Opinion of probable cost of public improvements prepared by a licensed engineer; and (aa) Locations, dimensions, and areas of all parcels to be reserved or used for Green Space and its intended use. 3-1.4 Plan commission action: The plan commission shall either approve or disapprove the application for preliminary plat or plan approval within 60 days from the date of said application or the filing of the last item of required supporting data, whichever date is later, unless the plan commission and the subdivider mutually agree to extend this time limit. If the plan commission disapproves the preliminary plat they shall furnish to the applicant and forward to the city council within the 60-day period a written statement specifying the aspects in which the proposed plat fails to conform to this code and/or the official map. If the plan commission approves or disapproves the preliminary plat, they shall inform the city council and action can be taken at the next regularly scheduled city council meeting. (a) Notice of meeting. The plan commission shall give notice of its consideration of any preliminary plat and allow the opportunity to be heard to the following person(s) or group(s) during its preliminary review time period: 1. Any person requesting notification of the meeting. 2. Any governmental or taxing body which requests notification of the meeting. 3-1.5 Review by city council; time constraints: The city council shall review the preliminary plat, along with the plan commission recommendations and approve, disapprove or approve subject to certain conditions and/or modifications said preliminary plat within 30 days after its next regularly scheduled meeting following receipt of the written plan commission recommendations, unless variances from zoning code requirements are needed, in which case, the city council's 30 days shall commence the day after the board of appeals hearing is held, as required by the zoning code. If the city council rejects the preliminary plat, their resolution shall specify the aspects in which the plat fails to comply with this code and/or the official map. The city clerk shall attach a certified copy of the council's resolution of approval or disapproval to the preliminary plat. One copy of the resolution and plat shall be retained by the clerk, one copy shall be filed with the department of development administrationPublic Works, one copy shall be filed with the department of public works, and one copy shall be sent to the subdivider by return receipt mail. 3-1.6 Rights and privileges of subdivider: Preliminary plat approval shall confer the following rights and privileges upon the subdivider: (a) That the preliminary plat will remain in effect for a two-year period from the day the city council approves the same. The applicant may, during this period, submit all or part of said preliminary plat for final approval. In the event that the subdivision is being developed in stages, the applicant may, by written mutual agreement with the city council, have final approval of the last part of the plat delayed for a period not to exceed five years from the date of the preliminary plat approval. Any part of a subdivision which is being developed in stages shall contain a tract of land at least one block in area or five gross acres. (Supp. No. 45) Page 3 of 5 pg.26 AGENDA (b) That the general terms and conditions under which the preliminary plat approval was granted will not be changed for final approval, excluding issues of water supply adequacy or sewer capacity. (c) The subdivider may proceed with design of improvement plans and preparation of stormwater calculations for all facilities or utilities intended to be provided. Actual construction of such facilities and improvements may commence after review and acceptance of the plans, specifications and calculations and upon issuance of a site development permit in accordance with article IV of this division by the director of public works. (Supp. No. 45) Page 4 of 5 pg.27 AGENDA (Supp. No. 45) Page 5 of 5 pg.28 AGENDA Appendix B Section 3-4. Final plats. 3-4A. FINAL MAJOR PLATS The final plat shall not be executed until certification by the director of public works of subdivision improvement plans has occurred. The final plat is filed in the office of the department of development administrationPublic Works, together with all appropriate certifications. The department of development administrationPublic Works after determining that the plat meets all of the requirements set forth in the land development code for final plat (approved preliminary plat, certified improvement plans, compliance with subsections 3-4.2, and 3-4.3) and that all certification have been included, will forward two copies of the final plat to the public works department for review. Advisory reports shall be prepared by both departments in accordance with subsection 3-4.4 of this division. Following its review, as we as comments from other appropriate agencies, the plan commission will forward the plat to the public services committee and administrative and community services committee for review. The ACS committee following its review shall prepare a draft resolution and forward it and the final plat with all recommendations and comments to the city council. The city council will then by resolution approve, disapprove, or approve with modifications the final plat. The city council shall not approve any final plat unless it determines that the plat is in compliance with all pertinent requirements of this code including those set forth in the subsections below. 3-4.1 Filing, time limits: The subdivider of every subdivision who desires final plat approval shall file 30 copies of the final plat which have been signed and sealed by the owner, developer, district engineer (where applicable by law) and registered land surveyor, and any supporting data with the department of development administrationPublic Works and pay all associated filing fees with the city clerk no later than two years after preliminary plat approval has been granted. However, with the consent of the city council, the subdivider may delay application for final approval of part(s) of the tract shown on the preliminary plat for successive one-year periods. No lot shall be sold for such subdivision and filed for record as required by state statutes. 3-4.2 Information required: Every final plat shall be prepared by a registered land surveyor on mylar in ink at a scale not greater than 50 feet equals one inch and the resultant drawing shall be 24 [by] 36 inches. The final plat and supporting data shall portray/provide all of the information required by statute, and shall include: (a) North arrow, graphic scale, date, and area location map; (b) Name of subdivider, subdivision, identification of the portion of the public lands survey in which the subdivision is located; (c) Accurate metes and bounds or other adequate legal description of the tract, and the included area of the subdivision to the nearest one-hundredth of an acre; (d) Accurate boundary lines, with dimensions and bearings or angles which provide a survey of the tract, closing with an unadjusted error of closure of not more than one foot in 10,000 feet; or not more than 0.5 foot, whichever is less, adjusted to close; (e) All dimensions shall be shown in feet and decimals of a foot or meters and centimeters; (f) Reference to recorded plats of adjoining platted land by record name, plat book, and page number; (g) Accurate locations of all existing streets intersecting the boundaries of the subdivision; (Supp. No. 45) Page 1 of 16 pg.29 AGENDA (h) Right-of-way lines of all streets, other rights-of-way, easements, and lot lines with accurate dimensions, angles, or bearings and curve data, including radii, arcs or chords, points of tangency, and central angles; (i) Name and right-of-way width of every proposed street; (j) The purpose of any existing or proposed easement(s) and dimensions thereof. The following easement statements: "A permanent non-exclusive easement is hereby reserved for and granted to the City of Edwardsville, Madison County, Illinois, and to those public utility companies operating in the City of Edwardsville, in, upon, across, over, under, and through the areas shown by dashed lines and labeled "UTILITY EASEMENT" on this Plat of Subdivision for the purpose of installing, constructing, inspecting, operating, replacing, renewing, altering, enlarging, removing, repairing, cleaning, and maintaining sanitary sewers, storm sewers, water mains, electrical, gas, telephone, cable TV, or other utility lines or appurtenances, all manholes, hydrants, pipes, connections, catch basins, wire, conduit, and without limitation, such other installations as may be required to furnish public utility service to or through the attached area, and such other appurtenances and additions thereto as said City and Utilities may deem necessary, together with the right of access across the lots and real estate included in the attached document for the necessary personnel and equipment to do any or all of the above work. The right is also hereby granted to said City and Utilities to cut down, trim, or remove any trees, shrubs, or other plants that interfere with the operation of or access to said sewers or, without limitation, utility installations in, on, upon, or across, under, or through said "UTILITY EASEMENT". No permanent buildings, swimming pools, retaining walls, fences, surfaces, earth fill, or landscaping (including trees and shrubs) shall be placed on said "UTILITY EASEMENT" that then or in the future interfere with the aforesaid uses and rights. Where a "UTILITY EASEMENT" is used for water, storm, or sanitary sewers, other utility installations shall be subject to the prior approval of the said City so as not to interfere with or cause damage to these systems. Maintenance of said easements shall remain the responsibility of the property owners. Property owners shall be responsible for the costs associated with removing unauthorized obstacles from the "UTILITY EASEMENT". "A permanent, non-exclusive easement is hereby reserved for and granted to the City of Edwardsville, Madison County, Illinois, in, upon, across, over, under, and through the areas shown by dashed lines and labeled "DRAINAGE EASEMENT" on this Plat of Subdivision for the purpose of installing, constructing, inspecting, replacing, renewing, altering, enlarging, removing, repairing, cleaning, and maintaining, ditches, swales, catch basins, culverts, piping, and without limitation such other installations as may be required to provide for drainage of surface water from, to, or through the attached area, and such other appurtenances and additions thereto as said City may deem necessary, together with the right of access across the lots and real estate included in the attached document for the necessary personnel and equipment to do any or all of the above work. The right is also hereby granted to said City to cut down, trim, or remove any soil, silt, trees, shrubs, other plants or appurtenances or structures that interfere with the operation of or access to said drainage ways, in on upon, or across, under, or through said "DRAINAGE EASEMENT". No permanent buildings, swimming pools, retaining walls, fences, surfaces, earth fill, or landscaping (including trees and shrubs) shall be placed on said "DRAINAGE EASEMENT" that then or in the future interfere with the aforesaid uses and rights. Maintenance of said easements shall remain the responsibility of the property owners. Property owners shall be responsible for the costs associated with removing unauthorized obstacles from the "DRAINAGE EASEMENT". (k) Number of each lot, lot dimensions, and (may be a separate list) lot areas; (l) Purpose(s) for which sites, other than private lots, are reserved; (m) Building or setback lines with accurate dimensions sufficient to determine their locations; (Supp. No. 45) Page 2 of 16 pg.30 AGENDA (n) Restrictions of all types which will run with the land, and become covenants in the deeds of lots; (o) Certification of dedication of all public areas; (p) Accurate distances and directions of the nearest established NOS, FEMA, or published benchmark based on NOS datum; reference corners shall be accurately described on the final plat; (q) Reference to known and permanent monuments from which future surveys may be made; and the surveyor must, at the time of making his survey, establish permanent monuments (set in such a manner that they will not be moved by frost) which mark the external boundaries of the tract to be divided or subdivided and must designate upon the plat the locations where they may be found; (r) Location, type, material and size of all monuments and lot markers to be set prior to recording; (s) A set of signed "as-built" public improvement plans, acceptable to the public works department; (t) Signature attesting to the final plat by the owner, developer, land surveyor and district engineer (if required by statute); (u) Applicable 100-year flood elevations as determined by FEMAFEAM, or as determined by highest applicable downstream culvert or roadway overflow elevation, and lowest basement foundation opening or top of pool wall elevation for all lots subject to flooding from stormwater drainage ways, whether natural or man-made. (v) Locations, dimensions, and areas of all parcels to be reserved or used for green space and its intended use. 3-4.3 Certificates required: As required by state law, the following certificates shall be executed on the final plat: (a) Owner's certificate. We, ___________, the Owners of (description) , have caused the said tract to be surveyed and subdivided in the manner shown, and said subdivision is to be hereinafter known as ___________, except as noted. All rights-of-way and easements shown hereon are hereby dedicated to the use of the public forever including the release and waiver of the right of homestead under the Homestead Exemption laws of the State of Illinois. Dated this _____ day of _______, 19___. ___________(Seal) ___________(Seal) (b) Notary public's certificate. State of Illinois ) ) ss County of Madison ) I, ___________, a Notary Public in and for the County aforesaid, do hereby certify that (owners) are personally known to me to be the same persons whose names are subscribed to the foregoing instrument, and that they appeared before me this day in person and acknowledged that they signed and sealed the same as their free and voluntary act for the uses and purposes therein set forth, including the release of waiver of the right of homestead. Given under my hand and Notarial Seal this _____ day of _______, 19___. (Supp. No. 45) Page 3 of 16 pg.31 AGENDA ___________ Notary Public (c) Surveyor's certificate. I, ___________ an Illinois Registered Land Surveyor, do hereby certify that this plat is a correct representation of a survey made under my direct supervision at the request of ___________ for the purpose of subdividing the tract into lots as shown. The subject tract (is) (is not) within 1½ miles of a municipality having a comprehensive plan and exercising its powers outside its corporate limits per statutes. ___________ Land Surveyor ___________ Illinois Registration Number ________ Date My license expires: ________ (d) County clerk's certificate. I, ___________, County Clerk of Madison County, Illinois, do hereby certify that I find no unpaid or forfeited taxes against any of the real estate included within this plat. ___________ County Clerk ________ Date (e) Certificate of city council. I, ___________, Clerk of the City of Edwardsville, do hereby certify that the plat shown herein was duly presented to the City Council and approved at a meeting of same held on (date) . ___________ City Clerk (f) Drainage certificate. (Supp. No. 45) Page 4 of 16 pg.32 AGENDA We, the undersigned, do hereby certify that, to the best of our knowledge, based on investigation and accepted principles, no residences or structures are, or will be, located within the one hundred year (100-Year) flood elevation as defined or identified by FEMA Community Panel # _____. By: ___________ Owner(s) By: ___________ Licensed, but Uninsured, Professional Engineer By: ___________ Registration Number and Expiration Date ___________ Date (g) 9-1-1 certification. I, ___________ Madison County 9-1-1 Coordinator do hereby certify that the street/road/highway names and numbering system on the attached plat have been reviewed and approved for use. ___________ 9-1-1 Coordinator ___________ Date 3-4.4 Administrative review, advisory report: Within 30 days from the date of application for final plat approval, the director of development administrationPublic Works and the director of public works shall review said final plat (and supporting data), and shall each advise the planning commission in writing whether it substantially conforms to the approved preliminary plat and improvement plans. A copy of their advisory reports shall be forwarded to the city council. The plan commission may prepare an addendum to said report (should they so desire), and forward same to the city council. 3-4.5 Action by city council: The city council shall either approve or disapprove the application for final plat approval by resolution within 60 days from the date of said application or the filing of the last item of required supporting data, whichever date is later, unless the council and the subdivider mutually agree to extend this time limit. The city council shall not approve any final plat unless: (a) The final plat substantially conforms to the approved preliminary plat; and (b) The supporting documentation with the final plat manifests substantial compliance with the design and improvements standards of this code, zoning ordinance, and the official map; and (c) To the council's knowledge and belief, the final plat complies with all pertinent requirements of state law; and (d) Either of the following has been met - (Supp. No. 45) Page 5 of 16 pg.33 AGENDA 1. All required improvements have reached completion and are shown on the final plat to be dedicated; or 2. The subdivider/developer provided assurance per section 3-3 to assure completion and dedication of all required improvements. If the city council disapproves the final plat, their resolution shall specify the aspects in which the plat fails to meet the above conditions for approval. The city clerk shall attach a certified copy of the council's resolution of approval or disapproval to the final plat. One copy of the resolution and plat shall be retained by the clerk, one copy shall be filed with the director of development administrationPublic Works, one copy shall be filed with the director of public works, and one copy shall be given to the subdivider. 3-4.6 After the council's action: The final plat with addresses as assigned by the Madison County 9-1-1 Coordinator shall be recorded in the Madison County Recorder's Office. After the final plat has been recorded, the office of development administrationPublic Works shall be provided with 15 copies of it. 3-4.7 Changes in approved final plats: Once the final plat is approved by the city council, it shall not thereafter be modified; provided, however, that minor changes may be made upon written application to and approved by the director of development administrationPublic Works and director of public works. Major changes require the filing of a new final plat and complete review. Changes will be considered major based on written opinion of either of the directors above named. 3-4B. MINOR SUBDIVISIONS Minor subdivisions may be exempted from the procedures and requirements for preliminary plats in section 3-1 and the subdivider may proceed to filing a final minor subdivision plat for review per the final minor plat procedures specified in section 3-5. Minor subdivisions consisting of up to and including five lots shall be submitted for review by an administrative review team to be appointed by the mayor that shall include the city planner, city engineer, and the director of public works and may include a member of the plan commission. The administrative review team may, at its discretion, obtain additional input from others, including but not limited to other city departments, utility providers, and county and state agencies. Upon the recommendation of the administrative review team, minor subdivisions may proceed to consideration by city council, beginning with review by the public services committee followed by review by the administrative and community services committee (See subsection 3-4.B4 Administrative review—Advisory report). Minor subdivisions shall be voted on by resolution of the city council. The plat and resolution shall be recorded with the county recorder of deeds. All other provisions of this ordinance shall apply. 3-4.B-1 Filing: The city council shall not approve any final minor plat unless it determines that the plat is in compliance with all pertinent requirements of this code including those set forth in the subsections below. The subdivider of every subdivision who desires final minor plat approval shall file 15 copies of the final minor plat which have been signed and sealed by the owner, developer, district engineer (where applicable by law) and registered land surveyor, and any supporting data with the department of public works and pay all associated filing fees with the city clerk upon submittal of the final minor plat. No lot within a final minor plat shall be sold or filed for recording until such times as the final minor plat has been approved by council as required by state statutes. 3-4.B-2 Information required: Every final minor plat shall be prepared by a registered land surveyor. The final plat and supporting data shall portray/provide all of the information required by statute, and shall meet the following specifications: 1. The final minor subdivision shall include all portions of the lot or lots to be divided. (Supp. No. 45) Page 6 of 16 pg.34 AGENDA 2. The plans shall be drawn in waterproof black ink. The scale shall be one inch equals 20 feet, 40 feet, or 50 feet; however, the resulting drawing should be 24 inches by 36 inches. Scales or sheet sizes other than this may be approved only on a case-by-case basis by the city engineer. Lettering shall be 0.1" or larger for the sake of legibility when the record documents are archived in microfilm by the city. Black or blue line prints in a quantity determined by the public works director and a digital file in a format acceptable to the city shall be provided to the city on or before the time of the final plat application. 3. All dimensions shall be shown in feet and decimals of a foot. 4. Phase II drainage report. 5. All surveys for a final minor subdivision plat shall be made under the active and personal direction of a registered land surveyor of Illinois, and the following basic information shall be shown: A. North arrow, graphic scale, and date of plat. B. Names and addresses of the owner, subdivider (if not the owner), licensed land surveyor and licensed professional engineer. C. Proposed name of the subdivision and section, township and range numbers in which the subdivision is located. D. Accurate metes and bounds or other adequate legal description of the tract, and the included area of the subdivision to the nearest one-hundredth [of an acre]. E. Accurate boundary lines, with dimensions and bearings or angles, which provide a survey of the tract, closing with an error of closure of not more than one foot in 10,000 feet. Coordinates shall be established for all property corners. F. Accurate distances and directions to the nearest established section corner monument. Reference corners shall be accurately described on the plat. G. All elevations shall be referenced to the National Geodetic Vertical Datum of 1929, and the said reference and benchmark shall be clearly stated on any plans or drawings showing such datum. H. Small key map showing the relation of the proposed subdivision to section or U.S. Survey lines and to platted subdivisions and dedicated roads within 300 feet of the proposed subdivision. I. Accurate location with accurate dimensions, angles, or bearings and curve data, including radii, arcs or chords, points of tangency, and central angles of all existing and recorded right-of-way intersecting or adjoining the boundaries of subject tract, including width and name, shown by heavy solid lines. J. The purpose and location of any existing easement and dimensions thereof shown by light dashed lines and shall contain the following easement statements as applicable: "A permanent non-exclusive easement is hereby reserved for and granted to the City of Edwardsville, Madison County, Illinois, and to those public utility companies operating in the City of Edwardsville, in, upon, across, over, under, and through the areas shown by dashed lines and labeled "UTILITY EASEMENT" on this Plat of Subdivision for the purpose of installing, constructing, inspecting, operating, replacing, renewing, altering, enlarging, removing, repairing, cleaning, and maintaining sanitary sewers, storm sewers, water mains, electrical, gas, telephone, cable TV, or other utility lines or appurtenances, all manholes, hydrants, pipes, connections, catch basins, wire, conduit, and without limitation, such other installations as may be required to furnish public utility service to or through the attached area, and such other appurtenances and additions thereto as said City and Utilities may deem necessary, together with the right of access across the lots and real estate included in the attached document for the necessary personnel (Supp. No. 45) Page 7 of 16 pg.35 AGENDA and equipment to do any or all of the above work. The right is also hereby granted to said City and Utilities to cut down, trim, or remove any trees, shrubs, or other plants that interfere with the operation of or access to said sewers or, without limitation, utility installations in, on, upon, or across, under, or through said "UTILITY EASEMENT". No permanent buildings, swimming pools, retaining walls, fences, surfaces, earth fill, or landscaping (including trees and shrubs) shall be placed on said "UTILITY EASEMENT" that then or in the future interfere with the aforesaid uses and rights. Where a "UTILITY EASEMENT" is used for water, storm, or sanitary sewers, other utility installations shall be subject to the prior approval of the said City so as not to interfere with or cause damage to these systems. Maintenance of said easements shall remain the responsibility of the property owners. Property owners shall be responsible for the costs associated with removing unauthorized obstacles from the "UTILITY EASEMENT". "A permanent, non-exclusive easement is hereby reserved for and granted to the City of Edwardsville, Madison County, Illinois, in, upon, across, over, under, and through the areas shown by dashed lines and labeled "DRAINAGE EASEMENT" on this Plat of Subdivision for the purpose of installing, constructing, inspecting, replacing, renewing, altering, enlarging, removing, repairing, cleaning, and maintaining, ditches, swales, catch basins, culverts, piping, and without limitation such other installations as may be required to provide for drainage of surface water from, to, or through the attached area, and such other appurtenances and additions thereto as said City may deem necessary, together with the right of access across the lots and real estate included in the attached document for the necessary personnel and equipment to do any or all of the above work. The right is also hereby granted to said City to cut down, trim, or remove any soil, silt, trees, shrubs, other plants or appurtenances or structures that interfere with the operation of or access to said drainage ways, in on upon, or across, under, or through said "DRAINAGE EASEMENT". No permanent buildings, swimming pools, retaining walls, fences, surfaces, earth fill, or landscaping (including trees and shrubs) shall be placed on said "DRAINAGE EASEMENT" that then or in the future interfere with the aforesaid uses and rights. Maintenance of said easements shall remain the responsibility of the property owners. Property owners shall be responsible for the costs associated with removing unauthorized obstacles from the "DRAINAGE EASEMENT". K. Locations of street trees: The developer shall provide trees along the street frontage of all land developments. The location of required street trees shall be clearly delineated on all site development plans, including those for planned unit developments. Street trees shall be deciduous hardwood trees of not less than three-inch caliper size as measured six inches above the ground with a clear trunk of at least six feet. Required street trees may include existing trees, new trees or a combination thereof, provided that there is one tree for every 50 lineal feet, or part thereof, of street frontage. Street trees may be located within the street right-of-way or on the subject property at least eight feet from the edge of the pavement, but not more than ten feet from the edge of the street right-of-way. Street trees shall be centered at least three feet from the edge of sidewalks, and spaced not less than 20 feet apart. The placement of street trees must not interfere with proposed or existing utility lines. It is the responsibility of the developer to provide adequate front, side and rear yards, not less than six feet in width for the planting of such trees. Street trees may include any of the following recommended species: Thornless Honey Locust, Red Maple, Sugar Maple, Hedge Maple, Seedless Green Ash, White Ash, Gingko, Ironwood, Pin Oak, Willow Oak, Red Oak, Littleleaf Linden, Silver Linden, Japanese Zelkova, and Bradford, Cleveland, or Aristocrat Pear. L. Locations of existing street lighting standards and street signs. (Supp. No. 45) Page 8 of 16 pg.36 AGENDA M. Number each lot or site for identification and indicate the address assigned by the county 911 coordinator. N. Lot dimensions shown in feet and decimals, area of each lot, and required building setback lines. O. Names of owners of record of adjoining platted and unplatted land adjoining platted land by record name, date and number. P. Zoning district classification of the tract to be subdivided and the adjacent land. Q. Reference to recorded subdivision plats within 300 feet of reference to known and permanent monuments from which future surveys may be made; and the surveyor must, at the time of making his survey, establish permanent monuments (set in such a manner that they will not be moved by frost) which mark the external boundaries of the tract to be divided or subdivided and must designate upon the plat the locations where they may be found. R. Applicable 100-year flood elevations as determined by FEMA, or as determined by highest applicable downstream culvert or roadway overflow elevation, and lowest basement foundation opening or top of pool wall elevation for all lots subject to flooding from stormwater drainage ways, whether natural or manmade. S. Notation on plat of required finished floor elevations and suitability of each lot for walkout basements. T. Location, type, material and size of all monuments and lot markers. U. The acreage area of the proposed subdivision to the nearest hundredth of an acre; the acreage of any areas reserved for the common use of the property owners within the subdivision and/or for public use; and the gross acreage reserved for green space, the net acreage for active green space and net acreage for passive green space. V. Restrictions of all types which will run with the land, and become covenants in the deeds of lots. W. Certification of dedication of all public areas. X. Certification by a registered land surveyor and a registered professional engineer with registration numbers and seal(s) affixed to all final documents of the final minor subdivision plat. The engineer shall also certify on the plat: "All required and applicable agencies were properly notified and approved of the project", and these agency notifications shall include: Illinois Historic Preservation Agency (IHPA); Illinois Department of Natural Resources (IDNR - endangered species); Illinois Department of Natural Resources (IDNR - stream hydraulics); Natural Resource Conservation Service (NRCS); U.S. Army Corps of Engineers (USAGE - Clean Water Act - stream hydraulics); Illinois Environmental Protection Agency (IEPA - storm water permit); Madison County Department of Roads and Bridges (entrance permit); Illinois Department of Transportation Division of Highways (IDOT- entrance permit); U.S. Department of Agriculture (USDA - prime farm land)." The applicable agency sign-offs shall be submitted to the city before the city will sign the final minor subdivision plat. Y. Certificate that all taxes due have been paid. Z. Signature attesting to the final minor subdivision plat by the owner, developer, land surveyor and district engineer (if required by statute). 3-4.B-3 Final minor subdivision certificates required. As required by state law, the following certificates shall be executed on the final plat: (a) Owner's certificate. (Supp. No. 45) Page 9 of 16 pg.37 AGENDA We, _______, the Owners of (description) have caused the said tract to be surveyed and subdivided in the manner shown, and said subdivision is to be hereinafter known as ___________, except as noted. All rights- of-way and easements shown hereon are hereby dedicated to the use of the public forever including the release and waiver of the right of homestead under the Homestead Exemption laws of the State of Illinois. Dated this _______ day of _______, 20_____. _______(Seal) _______(Seal) (b) Notary public's certificate. State of Illinois ) ) ss County of Madison ) I, _______, a Notary Public in and for the County aforesaid, do hereby certify that (owners) are personally known to me to be the same persons whose names are subscribed to the foregoing instrument, and that they appeared before me this day in person and acknowledged that they signed and sealed the same as their free and voluntary act for the uses and purposes therein set forth, including the release of waiver of the right of homestead. Given under my hand and Notarial Seal this _______ day of _______, 20_______. _______ Notary Public (c) Surveyor's certificate. I, _______, an Illinois Registered Land Surveyor, do hereby certify that this plat is a correct representation of a survey made under my direct supervision at the request of ___________ for the purpose of subdividing the tract into lots as shown. The subject tract (is) (is not) within 1½ miles of a municipality having a comprehensive plan and exercising its powers outside its corporate limits per statutes. ___________ Land Surveyor ___________ Illinois Registration Number _______/_______/_______ Date My license expires: _______/_______/_______ (d) County clerk's certificate. I, _______, County Clerk of Madison County, Illinois, do hereby certify that I find no unpaid or forfeited taxes against any of the real estate included within this plat. ___________ County Clerk _______/_______/_______ Date (e) Certificate of city council. (Supp. No. 45) Page 10 of 16 pg.38 AGENDA I, ___________, Clerk of the City of Edwardsville, do hereby certify that the plat shown herein was duly presented to the City Council and approved at a meeting of same held on (date). ___________ City Clerk (f) Drainage certificate. We, the undersigned, do hereby certify that, to the best of our knowledge, based on investigation and accepted principles, no residences or structures are, or will be, located within the 100-year flood elevation as defined or identified by FEMA Community Panel (Number). By: ___________ Owner(s) By: ___________ Licensed, but Uninsured, Professional Engineer By: ___________ Registration Number and Expiration Date _______ Date (g) 9-1-1 certification. I, Madison County 9-1-1 Coordinator do hereby certify that the street/road/highway names and numbering system on the attached plat have been reviewed and approved for use. ___________ 9-1-1 Coordinator _______ Date 3-4.B-4 Administrative review, advisory report. Before preparing a proposed minor plat for an area, the owner, developer, or their representatives shall submit a concept plan of the proposed subdivision to the department of public works. The concept plan should show the proposed lot layout with lot dimensions and demonstrate that the plat meets the requirements of a minor subdivision (See Land Development Code - Selected Definitions, "Subdivisions, Minor" section 2-2). A concept review meeting will occur within ten business days of submittal of the concept plan. The intent of the concept review meeting is to determine applicable ordinance regulations, standards and development concepts with the owner, developer, or their representatives. Members of the public works department, fire department, police department, parks department, and any other consultant, utility providers, or government agency as deemed appropriate to the proposed plat will be included in this concept review meeting. The city planner will provide written comments to the owner, developer, or their representatives following the concept review meeting. Following a concept plan review meeting, the subdivider or his/her representative may submit a minor subdivision plat. As defined in the land development code, the minor plat cannot be considered as filed until all required data are submitted. The minor plat is to be submitted to the department of public works with filing fees to be paid at the time of plat submission. Fifteen copies of a minor plat are to be filed with the department of public works. Of these, three shall be on 11 by 17-inch sheets while 12 shall be on 24 by 36-inch sheets. Minor subdivisions shall include all plans and (Supp. No. 45) Page 11 of 16 pg.39 AGENDA specifications and other such supporting documents as may be necessary, including the form of guarantee or performance bond to be used. After confirming that the plat meets the requirements of a minor subdivision set forth in the Land Development Code and the minor plat submission is complete, the city planner shall forward copies of the plat to the city engineer, the director of public works, and other city departments, utility providers, and/or county or state agencies as deemed appropriate in order to obtain input, corrections and changes to the minor subdivision plat. Review comments are prepared by those receiving a copy of the minor plat and returned to city planner within ten business days of the plat submittal. The minor plat shall then be forwarded to an administrative review team comprised of the city planner, city engineer, director of public works and, at the mayor's discretion, one member of the plan commission. Once comments have been received, the administrative review team shall review the plat and prepare comments and required corrections. Written comments and required corrections from the administrative review team shall be forwarded to the subdivider or his/her representative within 15 business days of plat submittal for corrective action as deemed necessary. Upon resubmittal, the subdivider or his/her representative shall respond to any comments and corrections in writing and make the necessary changes to the minor subdivision. The minor plat shall not be scheduled to come before the council or subcommittees of council until approved for forwarding by the administrative review team. Once all comments and corrections have been satisfactorily addressed, the administrative review team shall transmit the minor subdivision and a report of findings and recommendations in resolution format to the city council. A recommendation for approval, approval with changes or disapproval of the final minor subdivision plat shall be made by the administrative review team as well as the date of said action shall be noted in writing and attached to the final minor subdivision. If the minor plat is recommended for disapproval, the reasons for disapproval should be so stated. The final minor subdivision and accompanying documents shall be transmitted to the city council through the public services committee for its review. The public services committee shall subsequently transmit a review recommendation to the administrative and community service committee, which shall review the final minor subdivision and forward to the city council. The city council shall take action on the final minor subdivision within 45 days from the date of the administrative review team's transmittal, unless such time is extended by written mutual consent of the subdivider and council. If the final minor subdivision is disapproved by the city council, the reasons for such action shall be noted in writing by order or resolution stating the reasons for disapproval, specifying specifically the aspects in which the minor subdivision fails to conform to the city's ordinances. If the final plat is approved by the city council, the final plat shall be sent to the city clerk's office which shall take such action to record the final minor plat with the county recorder of deeds. (Ord. No. 5919-12-13, § 3, 12-3-2013) 3-4.C CONSOLIDATION PLATS AND BOUNDARY ADJUSTMENT PLATS. In the case of consolidation of lots or parcels, or the sale or exchange of lots or parcels to or between adjoining property owners, where such sale or exchange does not create additional tots and where the original lots are not reduced below minimum size requirements, a consolidation plat or boundary adjustment plat may be filed. In no instance shall lots smaller than the minimum lot size be created as a result of said plat. Variations from requirements of the Zoning Code shall not be permitted. The requirements of Section 5-17 (Greenspace) shall not apply. Applicants shall submit to the director of public works, a plat showing proposed adjustment of lot lines together with information required per section 3-4.C-2, "Information Required." (Supp. No. 45) Page 12 of 16 pg.40 AGENDA 3-4.C-1 Filing. The director of public works shall not approve any consolidation plat or boundary adjustment plat unless it determines that the plat is in compliance with all pertinent requirements of this Code including these set for the in the subsections below. Every consolidation plat or boundary adjustment plat filed for approval shall be signed be signed and sealed by the owner/developer and registered land surveyor. It shall be submitted, with all supporting data and associated filing fees, to the department of public works. No lot within the consolidation plat or boundary adjustment plat shall be sold or filed for recording until such time as said plat has been approved as required by state statute. 3-4.C-2 Information Required. Applicants shall submit to the director of public works a consolidation plat or boundary adjustment plat prepared by a registered land surveyor and showing the following information: 1. All portions of land to be consolidated or divided. Land within different zoning districts shall not be consolidated. 2. The plans shall be drawn in waterproof black ink. The scale shall be one inch equals 20 feet, 40 feet, or 50 feet; however, the resulting drawing should be 24 inches by 36 inches. Scales or sheet sizes other than this may be approved only on a case by case basis by the director of public works. A digital file shall also be provided to the city at the time of application. 3. All dimensions shall be shown in feet and decimals of a foot. 4. All surveys for a consolidation plat or boundary adjustment plat shall be made under the active and personal direction of a registered land surveyor of Illinois, and the following basic information shall be shown: a. North arrow, graphic scale, and date of plat. b. Names and addresses of the owner, developer (if different than the owner), licensed land surveyor, and licensed professional engineer (if applicable). c. Proposed name of the subdivision and section, township and range numbers in which the subdivision is located. d. Accurate metes and bounds or other legal description of the tract, and the area of the land to be platted, to the nearest one-hundredth of an acre. e. Accurate boundary lines, with dimensions and bearings or angles, which provide a survey of the tract, closing with an error of closure of not more than one foot in 10,000 feet. Coordinates shall be established for all property corners. f. Accurate distances and directions to the nearest established section corner monument. Reference corners shall be accurately described on the plat. g. Ail elevations shall be referenced to the National Geodetic Vertical Datum of 1929, and the said reference and benchmark shall be clearly stated on any plans or drawings showing such datum. h. Small key map showing the relation of the proposed subdivision to section or U.S. Survey lines and to platted subdivisions and dedicated roads within 300 feet of the subject property. i. Accurate location with dimensions, angles, or bearings and curve data, including radii, arcs or chords, points of tangency, and central angles of all existing and recorded right-of-way intersecting or adjoining the boundaries of the subject tract, including width and name, shown by heavy solid lines. j. The purpose and location of any existing easement and dimensions thereof shown by light dashed lines. New easements and dedications of land are not permitted. (Supp. No. 45) Page 13 of 16 pg.41 AGENDA k. Locations of existing street lighting standards and street signs. l. Number each lot or site for identification and indicate the address assigned by the 9-1-1- Coordinator. m. Lot dimensions shown in feet and decimals, area of each lot, and required building setback lines. n. Names and owners of record of adjoining platted and unplatted land by record date, name, and number. o. Zoning district classification of the subject tract and the adjacent land. p. Reference to recorded subdivision plats within 300 feet of reference to known and permanent monuments from which future surveys may be made; and the surveyor must, at the time of making the survey, establish permanent monuments (set in such a manner that they will not be moved by frost) which mark the external boundaries of the tract to be divided or subdivided and must designate upon the plat the locations where they may be found. q. Applicable 100-year flood elevations as determined by FEMA, or as determined by highest applicable downstream culvert or roadway overflow elevation, and lowest basement foundation opening or top of pool wall elevation for all lots subject to flooding from stormwater drainage ways, whether natural or manmade. r. Notation on plat of required finished floor elevations and suitability of each lot for walkout basements. s. Location, type, material and size of all monuments and lot markers. t. The acreage area of the proposed subdivision to the nearest hundredth of an acre; the acreage of any areas reserved for the common use of the property owners within the subdivision and/or for public use; and the gross acreage reserved for green space, the net acreage reserved for active green space, and net acreage for passive green space. u. Certification by a registered land surveyor and a registered professional engineer {if applicable) with registration numbers and seal(s) affixed to all final documents of the consolidation plat or boundary adjustment plat. v. Certificate that all taxes due have been paid. w. Signature attesting to the consolidation plat or boundary adjustment plat by the owner(s) and land surveyor. x. All structures existing on the property, including area, dimensions, and setbacks to existing and proposed property lines. 3-4.C-3 Certificates Required. As required by state law, the following certificates shall be executed on the final plat: 1. Owner's certificate. We, _______, the Owners of (description) have caused the said tract to be surveyed and subdivided in the manner shown, and said subdivision is to be hereinafter known as _______, except as noted. Dated this _______ day of _______, 20_______. _______ (Seal) _______ (Seal) 2. Notary public's certificate. State of Illinois ) (Supp. No. 45) Page 14 of 16 pg.42 AGENDA ) ss County of Madison ) I, _______, a Notary Public in and for the County aforesaid, do hereby certify that (owners) are personally known to me to be the same persons whose names are subscribed to the foregoing instrument, and that they appeared before me this day in person and acknowledged that they signed and sealed the same as their free and voluntary act for the uses and purposes therein set forth, including the release of waiver of the right of homestead. Given under my hand and Notarial Seal this _______ day of _______, 20_______. _______ Notary Public 3. Surveyor's certificate. I, _______, an Illinois Registered Land Surveyor, do hereby certify that this plat is a correct representation of a survey made under my direct supervision at the request of ___________ for the purpose of subdividing the tract into lots as shown. The subject tract (is) (is not) within 1½ miles of a municipality having a comprehensive plan and exercising its powers outside its corporate limits per statutes. ___________ Land Surveyor ___________ Illinois Registration Number _______/_______/_______ Date My license expires: _______/_______/_______ 4. County clerk's certificate. I, ___________ County Clerk of Madison County, Illinois, do hereby certify that I find no unpaid or forfeited taxes against any of the real estate included within this plat. ___________ City Clerk _______/_______/_______ Date 5. Drainage certificate. We, the undersigned, do hereby certify that, to the best of our knowledge, based on investigation and accepted principles, no residences or structures are, or will be, located within the 100-year flood elevation as defined or identified by FEMA Community Panel (Number). By: ___________ Owner(s) By: ___________ Licensed Professional Engineer By: ___________ Registration Number and Expiration Date (Supp. No. 45) Page 15 of 16 pg.43 AGENDA _______ Date 6. 9-1-1 certification. I, Madison County 9-1-1 Coordinator do hereby certify that the street/road/highway names and numbering system on the attached plat have been reviewed and approved for use. ___________ 9-1-1 Coordinator _______ Date 7. Director of Public Works Certificate. I, ___________, Director of Public Works for the City of Edwardsville, Illinois, do hereby certify that this Plat conforms to the requirements of the Land Development Code of the City of Edwardsville. This Plat shall be void if not recorded by ___________. ___________ Director of Public Works _______ Date 3-4.C-4 Review and Approval. Before preparing a consolidation plat or boundary adjustment plat, the owner, developer, or their representatives shall submit a concept plan of the proposed plat to the department of public works. The concept plan should show the proposed lot layout with lot dimensions and demonstrate that the plat meets the requirements set forth in Section 3-4C and all lot size requirements set forth in the city's zoning code. City staff will review the proposed plat and the city planner will provide written comments to the owner, developer, or their representatives within 30 days of the date of submittal. If any revisions to the plat are necessary, the owner, developer, or their representatives shall resubmit the plat, with revisions, to the department of public works. After confirming that the plat meets the requirements set forth in Section 3-4C of the Land Development Code, the director of public works shall sign the plat. The owner, developer, or their representatives, shall file the plat with the county recorder of deeds within 60 days after approval of the director of public works. If any such plat is not filed within this period, the approval shall expire and resubmittal and approval shall be required. The owner, developer, or their representatives, shall provide the city with three copies of the recorded plat. (Ord. No. 6654-05-2020, § 2(Exh. A), 5-19-2020) (Supp. No. 45) Page 16 of 16 pg.44  DATE: 2 December 2021 AGENDA ACTION ITEM TITLE: AN ORDINANCE ESTABLISHING EDWARDSVILLE TOURISM ADVISORY COMMITTEE ORIGIN: City Administration SUMMARY: An Ordinance that establishes the Edwardsville Tourism Advisory Committee. This committee will focus on ways to promote events and businesses within the City of Edwardsville. They will develop a City wide tourism advisory plan and community calendar and make recommendations for policies, programs, and activities that will increase the number of visitors to Edwardsville. Recommendations will be forwarded to the Administrative and Community Services Committee that will be in the best interest of the community. Members will be no less than 7 and no more than 11, appointed by the Mayor, to serve up to a 3 years term, and will meet once a month. RATIONALE: The city is in need of an advisory committee to focus on: 1. Develop a Tourism Advisory Plan. 2. Establish ways in which the City can improve marketing for special events. 3. Work with SIUE Destination Group to improve communications between students and the City. 4. Surveying the residents, community leaders and businesses on tourism events. 5. Developing guidelines on tourism funding and types of uses. 6. Review and apply for grants to support tourism in Edwardsville. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: NONE SUGGESTED COUNCIL ACTION: APPROVAL pg.45 AGENDA Ordinance No. _____________________ An Ordinance Establishing the City of Edwardsville – Tourism Advisory Committee WHEREAS, the City of Edwardsville, Illinois is a home rule municipality pursuant to Article VII, Section 6 of the Constitution of the State of Illinois of 1970 and may exercise any power and perform any function pertaining to its government and affairs, including the power to tax; and WHEREAS, the City of Edwardsville desires to promote tourism in the City; increase the number of visitors to our community, promote City wide events; and become a destination choice for families, businesses, weddings, reunions, tours, etc; and WHEREAS, a tourism advisory committee would advise on ways to promote events and businesses on the internet, social media, and develop a City wide tourism advisory plan and community calendar, and WHEREAS, it is in the best interests of the City to encourage recommendations for policies, programs, and activities that will increase the number of visitors to Edwardsville, and advise decision makers, and WHEREAS, it is in the best interests of the City to examine tourism as a whole, while still exploring separate opportunities to increase the number of visitors WHEREAS, the City Council believes that establishing within the City administration a tourism advisory committee to recommend and advise the Administrative and Community Services Committee on policy and implementation for tourism issues would be beneficial and in the best interests of the community. NOW THEREFORE, be it ordained by the City Council of the City of Edwardsville, Madison County, Illinois, as follows: SECTION 1. RECITALS. The facts and statements contained in the preamble of this Ordinance are found to be true and correct and are hereby adopted as part of this Ordinance. SECTION 2. AMENDMENT. The Codified Ordinances of Edwardsville, Illinois are hereby amended by adding Sections 114-501 through 505 as shown below: Sec. 114-501. Creation. There shall be and is hereby created the Edwardsville Tourism Advisory Committee. Sec. 114-502. Membership; term. pg.46 AGENDA (a) The Group shall consist of no less than seven (7) and no more than eleven (11) members appointed by the Mayor, and approved by the Council, from constituencies which have an interest in tourism. (b) All members shall be voting members. (c) Six (6) members shall constitute a quorum. (d) Members who are appointed shall serve for a 3-year term (staggered appointments) (e) The committee shall meet once a month and is subject to the rules and guidelines of all City of Edwardsville committees. Sec. 114-503. Functions and Duties. The Group shall have the following functions and duties: (a) Develop a Tourism Advisory Plan (b) Create a Community Calendar (c) Establish ways in which the City can improve marketing for special events. (d) Work with SIUE Destination Group to improve communication between students and City on special events. (e) Surveying residents, community leaders and businesses on tourism events (f) Develop guidelines on tourism funding and types of uses (ie advertising, printing, marketing, etc). (g) Recommend tourism budget for marketing, special parks, and community redevelopment. (h) Review and apply for grants to support tourism in Edwardsville. (i) The committee shall make an annual report of its recommendations to the city council. Sec. 114-504. Officers; bylaws. The committee shall elect annually from its membership a chair. Bylaws may be adopted by the committee, which bylaws shall not be inconsistent with the City Code or other policies that may be established by the City Council. A copy of the committee bylaws shall be filed with the City Clerk for the use of the City. pg.47 AGENDA Sec. 114-505. Minutes; annual report; work plan. The committee shall take and file minutes in accordance with the requirements of the Illinois Open Meetings Act. On or before April 30 of each year, the committee shall file a report with the City setting forth the activities of the committee for the previous year. On or before October 1 of each year, the committee shall file a work plan with the City for the upcoming year. SECTION 3. SEVERABILITY. All ordinances or parts of ordinances in conflict with, or inconsistent with the provisions of this Ordinance are hereby repealed to the extent of any such conflict or inconsistency. SECTION 4. REPEALER. All ordinances, resolutions, and parts of ordinances and resolutions in conflict with this Ordinance are hereby repealed. If any part or portion of this Ordinance shall be declared invalid by a Court of competent jurisdiction, such partial invalidity shall not affect the remainder of this Ordinance. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in full force and effect immediately upon its passage and publication as provided by law. ADOPTED this ________ day of _______________________, 20__, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______ day of ___________________, 20____. BY:_____________________________________ Art Risavy, Mayor ATTEST, this _________ day of ______________________, 20___. pg.48 AGENDA BY:__________________________________ Michelle Boyer, City Clerk pg.49 AGENDA DATE: November 30, 2021 ACTION ITEM TITLE: An Ordinance Making An Assessment, Levy, and Collection of Taxes within the Corporate Limits of the City of Edwardsville, County of Madison, State of Illinois, for the Tax Year 2021 and for the Corporate Expenses for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 ORIGIN: Finance Department SUMMARY: Annual Tax Levy Ordinance assesses property taxes to fund activities appropriated for the current fiscal year (2021-2022) by the annual appropriation ordinance. Funds will not be received until the end of 2022. RATIONALE: Government activities are funded through a combination of sales taxes, utility taxes, state income taxes, motor fuel taxes, and real property taxes. The City will levy an amount of $13,194,957, which based on the estimated equalized assessed valuation of $942,000,000, will result in an estimated tax rate of 1.4011 (City and Library combined), which is a 0% increase from the 2020 final tax rate. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: SUGGESTED COUNCIL ACTION: pg.50 AGENDA ORDINANCE NO. __________ AN ORDINANCE MAKING AN ASSESSMENT, LEVY, AND COLLECTION OF TAXES WITHIN THE CORPORATE LIMITS OF THE CITY OF EDWARDSVILLE, COUNTY OF MADISON, STATE OF ILLINOIS, FOR THE TAX YEAR 2021 AND FOR THE CORPORATE EXPENSES FOR THE FISCAL YEAR BEGINNING MAY 1, 2021 AND ENDING APRIL 30, 2022. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF EDWARDSVILLE, ILLINOIS: Section 1: That the total amount of appropriations for all corporate purposes legally made to be collected from the tax levy of the current fiscal year is hereby ascertained to be the sum of Thirteen Million, One Hundred Ninety-Four Thousand, and Nine Hundred Fifty-Seven Dollars ($13,194,957). Section 2: That the sum of Thirteen Million, One Hundred Ninety-Four Thousand, and Nine Hundred Fifty-Seven Dollars ($13,194,957) being the total appropriations heretofore legally made which are to be collected from the tax levy of the current fiscal year of the City of Edwardsville for all corporate purposes of said City of Edwardsville, for purposes of providing for a General Fund, Retirement Fund, Police Pension Fund, Fire Pension Fund, Social Security Fund, Street and Bridge Fund, Public Library Fund, as appropriated for the current fiscal year by annual appropriation ordinance of the City of Edwardsville for the year 2021, passed by the Mayor and City Council of said City of Edwardsville at the legally convened meeting of April 20, 2021, be, and the same as hereby levied upon all of the taxable property in the City of Edwardsville subject to taxation for the current year, the specific amounts as levied for the various funds heretofore named being included herein, the tax so levied being for the fiscal year of said City and for the said appropriation to be collected from said tax levy, the total of which has been ascertained as aforesaid and being as follows: pg.51 AGENDA (A) GENERAL FUND Total Amount Levied for General Fund (to include the following $7,229,850 departments: Administration, Legislative & Executive, Legal & Judicial, Clerk/Collector, Human Resources, Municipal Court, Treasurer, Grounds & Buildings, Police, Fire/EMS, Public Works, Street, Cable TV, Historic Preservation, Planning & Zoning, Beautification Committee, SIUE Destination Committee, Parks, Municipal Band, Liability Insurance, Other General Government, and Other community & Economic Development) (B) RETIREMENT FUND Total Amount Levied for the Retirement Fund $ 727,864 (C) POLICE PENSION FUND Total Amount Levied for the Police Pension Fund $ 1,139,600 (D) FIRE PENSION FUND Total Amount Levied for the Fire Pension Fund $ 992,324 (E) SOCIAL SECURITY FUND Total Amount Levied for the Social Security Fund $ 632,497 (F) STREET & BRIDGE FUND Total Amount Levied for the Street & Bridge Fund $ 929,822 (G) LIBRARY FUND Total Amount Levied for the Library Fund $ 1,543,000 TOTAL AMOUNT OF LEVY $13,194,957 Section 3: That the total amount of Thirteen Million, One Hundred Ninety-Four Thousand, and Nine Hundred Fifty-Seven Dollars ($13,194,957) ascertained above be and is hereby assessed and levied against all property within said City subject to taxation within the City of Edwardsville according to the value of said property as the same assessed and equalized for the State and County purposes for the current tax year. Section 4: That this Levy Ordinance is adopted pursuant to the procedures set forth in the Illinois Municipal Code. Section 5: That there is hereby certified to the County Clerk of Madison County, Illinois, the several sums above, constituting said total amount, and the total amount of Thirteen Million, One Hundred Ninety-Four Thousand, and Nine Hundred Fifty-Seven Dollars ($13,194,957) which total amount the City of Edwardsville requires to be raised by taxation for the current fiscal year of the City, and the City Clerk of the City is hereby ordered and directed to file with the County Clerk of the County on or before the time required by law, a certified copy of this Ordinance. pg.52 AGENDA Section 6: This Ordinance shall take effect and be in full force from and immediately on and after its passage and approval as provided by law. PASSED by the City Council this ____ day of ______________, 2021. AYES: NAYS: ABSENT: ABSTAINS: APPROVED by the Mayor this _____ day of___________, 2021. ______________________________ Art Risavy, Mayor ATTEST: _____________________________ Michelle A. Boyer, City Clerk pg.53 AGENDA Certificate of Compliance The undersigned, as Mayor of the City of Edwardsville hereby certifies that I am the presiding officer of the city of Edwardsville and as such presiding officer, I hereby certify that the levy ordinance, a copy of which is attached hereto, was adopted pursuant to and in all respects in compliance with the provisions of Sections 18-60 through Sections 18-85 of the “Truth in Taxation Law”. Date ____________________________ ______________________________ Art Risavy, Mayor ATTEST: _____________________________ Michelle A. Boyer, City Clerk pg.54 AGENDA City of Edwardsville 2021 Tax Levy 2019 Rate Setting EAV 786,084,246 4.5% increase from 2018 2020 Rate Setting EAV 888,486,731 13.0% increase from 2019 2021 Estimate EAV 942,000,000 6.0% increase from 2020 2021 Increase % Change 2021 Estimated City Fund Levy (Decrease) from last yr Tax Rate General Fund 7,229,850 668,517 10.2% 0.7675 IMRF/Retirement 727,864 21,200 2.9% 0.0773 Police Pension 1,139,600 - 0.0% 0.1210 Fire Pension 992,324 - 0.0% 0.1054 Social Security 632,497 18,422 2.9% 0.0672 Street/Bridge 929,822 - 0.0% 0.0988 city total 11,651,957 708,139 6.4% 1.2370 Library 1,543,000 41,000 2.7% 0.1639 TOTAL 13,194,957 749,139 6.0% 1.4011 pg.55 AGENDA DATE: November 29, 2021 ACTION ITEM TITLE: A Resolution Authorizing City Walk PUD Development Plan ORIGIN: Public Works SUMMARY: The proposed PUD, City Walk, is a 0.54 acre property with eight (8) individual, single-family residential dwelling units arranged arranged around a centralized courtyard for common use. Minimum greenspace and parking requirements are satisfied with the proposal. RATIONALE: The PUD Development Plan provides the Edwardsville Community with an innovative “pocket neighborhood” approach to single-family dwelling development. The Plan Commission recommended City Walk PUD Development Plan for approval by a vote of 6 ayes, 1 nay, and 1 abstention. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: The 2010 Comprehensive Plan Future Land Use Plan shows this site as both “Downtown” and “Neighborhood.” The development proposal is consistent with elements of both of these future eland use categories. SUGGESTED COUNCIL ACTION: Approval of the Resolution Authorizing City Walk PUD Development Plan and associated Exhibits. pg.56 AGENDA RESOLUTION No. ______________ A RESOLUTION AUTHORIZING CITY WALK PUD DEVELOPMENT PLAN (FKA COTTAGE WALK / 202 & 210 EAST SCHWARZ STREET) WHEREAS, Chapter 1243 of the City Code of the City of Edwardsville provides for the authorization of Planned Unit Developments (PUD) within the municipal boundaries; and WHEREAS, City Walk (“Developer”) has submitted an application for approval of a proposed PUD Development Plan for eight (8) individual, single-family residential development with the residential buildings arranged around a centralized courtyard for common use, containing approximately 0.54 acres identified as parcel identification number 14-2-15-11-15-404-014 & 14-2-15-11-15-404-015. The site is zoned B-1C Downtown Transition District; and WHEREAS, the PUD Review Committee has reviewed the proposed PUD and no objection was made to allowing it to move forward in the review process; and WHEREAS, on August 16, 2021 the Plan Commission conducted a Conceptual Project Workshop public meeting of the proposed City Walk PUD (Case 2021-33) to provide the developer with informal and non-binding input from Plan Commission members and the general public; and WHEREAS, on November 15, 2021 the Plan Commission did hold a properly noticed public hearing for the purpose of reviewing the proposed City Walk PUD Development Plan (Case 2021-42). After considering the testimony presented at said hearing voted 6 ayes, 1 nay, and 1 abstention, to recommend approval of the PUD subject to the terms and conditions of the attached Exhibits A, B, and C; and WHEREAS, it is the intent of Developer and all current and future property owners to adhere to all provisions of the PUD Development Plan and will agree to properly construct and maintain all required elements of the PUD; and WHEREAS, Developer Owner and all current and future property owners accept and agree to ensure that required improvements on the PUD such as but not limited to the 11/29/2021 pg.57 AGENDA landscape screening, berms, fencing, private drive aisles and all stormwater drainage retention facilities remain properly maintained pursuant to the development plan; and WHEREAS, the City Attorney has reviewed and approved all legal instruments submitted with the development plan; and WHEREAS, Developer and Owner has complied with and obtained all necessary approvals required by the City Code, Chapter 1243 for a Planned Unit Development on said property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE AS FOLLOWS: SECTION 1. The City Council hereby finds all the recitals in the preamble of this Resolution to be reasonable and accurate. SECTION 2. Pursuant to Chapter 1243, Sections 1243.02 to 1243.10 and Section 1243.15, the City Council hereby approves City Walk PUD Development Plan upon the terms and conditions as contained, described and depicted in the following documents and listed below: (a) Exhibit A – PUD Narrative; (b) Exhibit B – PUD Conditions; (c) Exhibit C – PUD Site layout and landscape plan (d) Exhibit D – PUD Architectural renderings SECTION 3. All improvements shall be built pursuant to the requirement of the City Code unless specifically waived or modified in the PUD documents. Final building elevations consistent with what is described in the PUD exhibits shall be submitted with all applications for Building Permits and are subject to approval of the Department of Public Works. The City of Edwardsville shall not issue any building permits if it is determined that the final elevations described in these Exhibits are not consistent with the provisions of Chapter 1243. SECTION 4. Any changes to the PUD Development Plan or any of the attachments hereto shall only be made and approved in accordance with Section 1243.11 of the City Code. SECTION 5. Upon approval of this resolution, the approved PUD Development Plan shall be signed by all appropriate authorities as designated by the City Code and other appropriate codes and laws and thereafter recorded along with this resolution and its attachments by the Developer or Owner prior to any construction or issuance of permits on the project. The Developer or Owner shall provide recorded copies of the documents to the City prior to issuance of permits or the sale of any of the Property. SECTION 6. Upon approval of this Resolution, the developer is authorized to begin the PUD Site Plan Review Process per Section 1243.15 Site Plan Review, specifically 1243.15(e) General Procedures for Site Plan Review Process. 11/29/2021 pg.58 AGENDA SECTION 7. All other City codes, regulations and ordinances shall be in full force and affect unless specifically waived or modified herein or in any of the attachments and the developer shall be required to construct this project in accordance therewith. ADOPTED by the City Council of the City of Edwardsville, Madison County, Illinois this _______ day of ______________, 2021, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: ABSTENTION: APPROVED by me this _______day of ________________, 2021 By: ____________________________ Art Risavy, Mayor of the City of Edwardsville, Madison County, Illinois ATTESTED, Filed in my office, this _____ day of _______________, 2021 By: ____________________________ Michelle Boyer, Clerk of the City of Edwardsville Madison County, Illinois. 11/29/2021 pg.59 AGENDA PUD Development Plan City Walk 202 East Schwarz Street Edwardsville, Illinois Prepared by: Thouvenot Wade & Moerchen Inc. 600 Country Club View Edwardsville, Illinois 62025 Phone - 618-656-4040 Fax – 618-656-4343 Email – jvenvertloh@twm-inc.com August, 2021 Revised September, 2021 Revised October, 2021 Revised November 24, 2021 pg.60 AGENDA Developer Contact Information: Pfund Construction 3925 Blackburn Road Edwardsville, Illinois 62025 618-692-9502 City Walk Planned Unit Development will be located on a 0.54 Acre parcel. The development will consist of eight (8) residential buildings. Access to each unit will be via parking lots that will have access from South Kansas Street and the existing alley located between Troy Road and South Kansas. Please refer to the attached concept plan for more information. Please also refer to PUD Step 4, Item 2, Sub items A through L below to help better describe the proposed uses and characteristics within the development. 2. Project Statement of Intent A. Location - The proposed 0.54-acre development is located at 202 East Schwarz Street. Congressional description of the property is Section 11 Township 4N Range 8W of the 3rd Principal Meridian. See attached Concept Plan for Location Map. B. Site & Site Characteristics – The overall size of the proposed PUD will be 0.54 Acres. The proposed site will be developed on two existing lots. The existing site generally slopes from the center of the site out in all four directions. The site will contain eight (8) residential buildings, a dumpster enclosure and two parking lots which will provide a total of 16 spaces. The proposal includes 0.08 acres of active in the central courtyard, and 0.10 acres of passive greenspace. Exterior lighting will be provided in parking and courtyard areas. A monument sign will be provided along E Schwartz Street. C. Buildings as proposed will be constructed of a mix of brick, metal panel and hard board siding. Please refer to the table located at the end of this report for a breakdown of exterior building materials being planned for the structures. The structure footprints will consist of a first floor of 612 square feet a second floor of 580 square feet. Please refer to the floor plans and elevations located at the end of this report. The minimum square footage per code is 750 sf per building footprint. A variance is being requested to allow a 612 square foot footprint. Footprint of the structures is consistent with the goal of the development which is to provide quality, maintenance free living, at a higher density than a traditional neighborhood. The total finished area remains generous and the units have full basements for storage. Setbacks for the proposed development are being proposed as follows. i. From East Schwarz Street – 10’ ii. From Alley – 15’ iii. From S. Kansas Street – 15’ iv. Side Yard Setback between structures – 10’ v. From South property line – 15’ 2 pg.61 AGENDA The setbacks as described above are being requested as a variance Front Yard setback from Schwarz is 25’ per code, rear yard setback from alley is 30’ per code, rear yard setback from S. Kansas is 30’ per code, side yard setbacks between structures are 20’ per code and the rear yard setback from South property line is 30’ per code. D. The proposed land uses within the PUD will consist of 0.54 Acres of a PUD Residential overlay. There will be no mixed-use features with this project. The existing zoning is B1-C. The properties to the south and west are residential, so the proposed overlay zoning will align with the local neighborhood. E. The proposed infrastructure improvements for the project will consist of private water services a sanitary sewer extension and sanitary sewer laterals, private utilities, and a private storm sewer system with underground detention to serve the proposed buildings. The sanitary sewer will be accessed from the existing main along East Schwarz Street. The water service will be accessed via the existing water main along East Schwarz Street. There will be individual water meters for each building, which will individually tap the existing water main. Public utilities area accessible along the frontage of East Schwarz and South Kansas. There is an existing gas main underground that will serve the proposed site. Telephone, electric and cable are overhead along the frontage of the site. F. The demographics of the buildings will depend on the buyers. The units will be constructed on a speculative basis. G. The proposed project will be built in as demand warrants. It is anticipated that 4 buildings per year will be constructed for a build out timeline of 2 years from the start of construction. It is anticipated buildings will begin as soon as sitework and approvals are obtained for the development. H. Deed restrictions or covenants will be finalized with the Final Development Plan. I. The objective of this PUD is to provide a development with a neighborhood feel and maintenance free living. J. The site density being proposed is 8 units / 0.54 Ac. = 14.81 units / acre. K. Traffic circulation will be via South Kansas or the alley to the private parking lots. Existing sidewalks are located along South Kansas Street and East Schwarz Street. Sidewalks will be provided around the courtyard, giving access to the individual buildings and the parking areas, and connect to the existing sidewalk along East Schwarz Street. A variance is being requested for the placement of the proposed parking lot 4 feet from the south property line in lieu of the required 5 feet. The parking lot will be screened by a wood and metal fence that will compliment the architecture of the structures. Since a fence is being constructed to screen the development from the south the requirement for the transitional buffer yard be waived as adequate screening is being provided L. Common Space is being provided in the central courtyard 3 pg.62 AGENDA M. Review of the available NFIP FEMA Flood Maps has been conducted and no floodplains exist on site. N. The proposed site will be easily accessible to emergency responders. Emergency access will be via South Kansas, East Schwarz or the existing alley. 4 pg.63 AGENDA EXHIBIT B City Walk P.U.D. Development Plan Conditions [Except as noted herein below, other codes and regulations of the City of Edwardsville shall apply.] 1. SITE City Walk is located at the southeast quadrant of the intersection of East Schwarz Street and S. Kansas Street and is comprised of 0.54 acres. The property is currently zoned B-1C, Downtown Transition Area. 2. SITE ACCESS The site will be accessed via S. Kansas Street and the alley between S. Kansas and S. Buchanan Streets. One parking lot will be accessible from each of these ingress/egress points. 3. BUILDING USE The PUD proposes eight (8) individual, single-family residential buildings arranged around a centralized courtyard for common use. Each individual residence will have an approximately 612 square foot footprint with 580 square feet of living space on the second floor for a total of 1,192 square feet of living space between the first and second floors. Each unit will also have a full basement, further increasing the total square footage of each unit. The total density for the site is 14.81 units per acre. 4. BUILDING SETBACKS The proposed minimum setbacks are as follows: Side Proposed Setback B-1C Required Setbacks Front (north) 10’ 5’ minimum – 20’ maximum West Side Yard (S. Kansas) 15’ None East Side Yard (alley) 15’ None Rear Yard (south) 15’ 15’ Between Structures 10’ n/a 5. BUILDING MATERIAL Building materials will be as follows and homes will be constructed in accordance with the architectural plans provided in Exhibit C. Building Materials for buildings 2-7: Building Materials Front* Right* Left* Rear Horizontal Wood 0% 56.3% 96.5% 92.9% Siding Metal Panel 32.5% 0% 0% 0% Brick Masonry 27.8% 0% 0% 0% Glass 32.2% 43.8% 3.5% 7.1% IPE Wood Siding 7.5% 0% 0% 0% TOTAL 100% 100% 100% 100% *The front of the structure includes the front door, while the right and left sides are identified by looking at the structure from a point in front of the front door. 1 12/2/2021 pg.64 AGENDA Building Materials for buildings 1 and 8: Building Materials Front* Right* Left* Rear Horizontal Wood Siding 0% 56.3% 66.5% 66.5% Metal Panel 32.5% 0% 30% 11.3% Brick Masonry 27.8% 0% 0% 11.9% Glass 32.2% 43.8% 3.5% 7.1% IPE Wood Siding 7.5% 0% 0% 3.2% TOTAL 100% 100% 100% 100% *The front of the structure includes the front door, while the right and left sides are identified by looking at the structure from a point in front of the front door. 6. GREEN SPACE In total, 7,840 SF (0.18 acres), or approximately 33% of the gross acreage of the site, will be dedicated as greenspace, of which 18% (4,356 SF/0.10 acres) is classified as passive and 14% (3,484 SF/0.08 acres) is classified as active. 7. LANDSCAPING AND SCREENING Landscaping will be installed in a manner consistent with page L-1. Screening will be provided in the form of a sight-proof fence along the southern property line. The final landscape plan shall be required to meet or exceed the minimum landscape standards required by ordinance. 8. PARKING Parking provided for this PUD meets the minimum requirement of two spaces per dwelling unit. In total, 16 spaces are provided for the 8 dwelling units, with 10 in the west parking lot and 6 in the east parking lot. The developer requested a variance for the proposed parking lots to be 4 feet from the southern property line instead of the required 5 feet. 9. SIDEWALKS Public sidewalks currently exist along S. Kansas Street and E. Schwarz Street, which will remain. Internal sidewalks will be added to provide access to the front of each home and site circulation between the courtyard and parking lots. 10. PERMANENT SIGNS All signage for this development will meet the terms and conditions of Chapter 94 (Sign Code) of the Codified Ordinances of the City of Edwardsville. An easement has been provided for a monument sign along E. Schwarz Street in the common courtyard area. 11. STORMWATER DETENTION A stormwater will be handled with an underground detention basin located on the west side of the courtyard. 12. EXTERIOR LIGHTING Exterior lighting shall be installed in a way that does not produce any spillover lighting. 13. TRASH & RECYLING 2 12/2/2021 pg.65 AGENDA A trash enclosure and concrete pad meeting the requirements of Section 95-5(d) will be installed along the east side of the site with access from the alley. The dumpster enclosure is proposed to be 1.73 feet from the south property line, with the fence being installed to the south to provide screening. 14. UTILITIES Both city water and city sanitary sewer services will be accessed from the existing mains along E. Schwarz Street. Storm sewers and underground detention will be private, and will feed into the City’s existing public system. An existing underground gas main will serve the site, while telephone, electric, and cable are provided overhead along the frontage of the site. 15. PHASING/COMPLETION The proposed project will be built in one phase beginning in the Winter 2021/2022. 3 12/2/2021 pg.66 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW, SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618-656-4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 11/24/2021 REV. DATE DESCRIPTION CITY COMMENTS 1 08/02/21 LAND USE REV. 2 10/27/21 DRAWN BY: DESIGNED BY: JJV CHECKED BY: APPROVED BY: JJV PROJECT NO: 210723 PROJECT: CITY WALK PLANNED UNIT DEVELOPMENT CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: CONCEPT PLAN 1 pg.67 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW, SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618-656-4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 11/24/2021 REV. DATE DESCRIPTION CITY COMMENTS 1 08/02/21 LAND USE REV. 2 10/27/21 DRAWN BY: DESIGNED BY: JJV CHECKED BY: APPROVED BY: JJV PROJECT NO: 210723 PROJECT: CITY WALK PLANNED UNIT DEVELOPMENT CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: EXISTING CONDITIONS 2 pg.68 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW, SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618-656-4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 11/24/2021 REV. DATE DESCRIPTION CITY COMMENTS 1 08/02/21 LAND USE REV. 2 10/27/21 DRAWN BY: DESIGNED BY: JJV CHECKED BY: APPROVED BY: JJV PROJECT NO: 210723 PROJECT: CITY WALK PLANNED UNIT DEVELOPMENT CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: SITE PLAN 3 pg.69 AGENDA CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. EDWARDSVILLE 600 COUNTRY CLUB VIEW, SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618-656-4040 WWW.TWM-INC.COM PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 MO. PROF. ENGR. CORP. 001528 MO. LAND SURVEYING CORP. 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 11/24/2021 REV. DATE DESCRIPTION CITY COMMENTS 1 08/02/21 LAND USE REV. 2 10/27/21 DRAWN BY: DESIGNED BY: JJV CHECKED BY: APPROVED BY: JJV PROJECT NO: 210723 PROJECT: CITY WALK PLANNED UNIT DEVELOPMENT CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: UTILITY PLAN 4 pg.70 AGENDA LANDSCAPE PLAN LEGEND CONSULTING ENGINEERING GEOSPATIAL SERVICES ILLINOIS SWANSEA - LAWNS WATERLOO EDWARDSVILLE PEORIA MISSOURI ST. CHARLES ST. LOUIS - ORNAMENTAL TREE TENNESSEE NASHVILLE THOUVENOT, WADE & MOERCHEN, INC. - DECIDUOUS TREE EDWARDSVILLE 600 COUNTRY CLUB VIEW, SUITE 1 EDWARDSVILLE, ILLINOIS 62025 618-656-4040 WWW.TWM-INC.COM - CONIFEROUS TREE PROF. LICENSE NUMBER IL. PROF. DESIGN FIRM 184-001220 IL. PROF. ENGR. CORP. 62-035370 IL. PROF. STR. ENGR. CORP. 81-005202 IL. PROF. LAND SURV. CORP. 048-000029 - LANDSCAPE BED MO. PROF. ENGR. CORP. MO. LAND SURVEYING CORP. 001528 000346 TN. PROF. ENGR. FIRM 8974 SEAL SIGNATURE: DATE SIGNED: LICENSE EXPIRATION: ISSUED FOR REVIEW 7/7/2021 REV. DATE DESCRIPTION CITY COMMENTS 1 08/02/21 DRAWN BY: DESIGNED BY: JJV CHECKED BY: APPROVED BY: JJV PROJECT NO: 210723 PROJECT: COTTAGE WALK PLANNED UNIT DEVELOPMENT CITY OF EDWARDSVILLE MADISON COUNTY, ILLINOIS TITLE: LANDSCAPE PLAN L1 pg.71 AGENDA FLOOR PLAN COTTAGE WALK OWNER: KEITH MORAN 202/210 E SCHWARZ EDWARDSVILLE, IL 62025 NICKAS ARCHITECTURE, LLC NOVEMBER 30, 2021 pg.72 AGENDA ARCHITECTURAL ASPHALT SHINGLES ARCHITECTURAL 12 ASPHALT SHINGLES 6 ROOF METAL FLAT LOCK 18" ROOF 118' - 0" TALL X 36" WIDE SIDING 118' - 0" MAPES CANOPY METAL FLAT LOCK 18" TALL X 36" WIDE SIDING ROWLOCK ROWLOCK METAL CABLE RAILING BRICK BRICK SECOND FLOOR SECOND FLOOR 110' - 0" 110' - 0" IPE WOOD SIDING IPE WOOD SIDING LP SIDING ROWLOCK ROWLOCK FLOOR PLAN FLOOR PLAN 100' - 0" 100' - 0" FRONT ELEVATION RIGHT ELEVATION ARCHITECTURAL ASPHALT SHINGLES 12 ARCHITECTURAL 6 ASPHALT SHINGLES ROOF ROOF 118' - 0" 118' - 0" MAPES CANOPY MAPES CANOPY METAL FLAT LOCK 18" TALL X 36" WIDE SIDING LP SMART SIDING METAL CABLE RAILING METAL CABLE RAILING SECOND FLOOR SECOND FLOOR 110' - 0" 110' - 0" LP SMART SIDING SIDING FLOOR PLAN FLOOR PLAN 100' - 0" 100' - 0" BACK ELEVATION LEFT ELEVATION ELEVATIONS COTTAGE WALK OWNER: KEITH MORAN 202/210 E. SCHWARZ EDWARDSVILLE, IL 62025 NOVEMBER 30, 2021 pg.73 AGENDA RENDERS COTTAGE WALK OWNER: KEITH MORAN 202/210 E. SCHWARZ EDWARDSVILLE, IL 62025 NOVEMBER 30, 2021 pg.74  DATE: 16 December 2021 AGENDA ACTION ITEM TITLE: AN ORDINANCE CHANGE ESTABLISHING CAMPUS TO COMMUNITY COMMITTEE ORIGIN: City Administration SUMMARY: An Ordinance that changes the name of the SIUE Destination Group to Campus to Community Committee Group. The change also adds one selected Lewis and Clark member to the committee appointed by the Chancellor. The committee’s focus will not change but will ensure Lewis and Clark representation is heard and open lines of communication are established since they have the Nelson campus within the City of Edwardsville city limits. RATIONALE: The City wants to ensure representation of Lewis and Clark Community College is included in the Campus to Community Committee Group. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: NONE SUGGESTED COUNCIL ACTION: APPROVAL pg.75 AGENDA Ordinance No.: _______________ An Ordinance Establishing – Campus to Community Committee Group WHEREAS, the strengthening of the existing good relationship between the City of Edwardsville (hereinafter “City”) and Southern Illinois University Edwardsville (hereinafter “SIUE” or “University”) and Lewis and Clark Community College is based upon constantly improved communications, and WHEREAS, the Main Campus of SIUE and Lewis and Clark Nelson Campus are totally within the corporate boundaries of the City, and WHEREAS, it is in the best interests of both the City and SIUE and Lewis and Clark to encourage students to complete secondary education and pursue post-secondary education, and WHEREAS, it is in the best interests of both the City and SIUE and Lewis and Clark to encourage the admission and retention of students in the various colleges and programs WHEREAS, retention of post-secondary students is a form of economic development that benefits both the universities community, the City of Edwardsville and the community-at-large, NOW, THEREFORE, BE AND IT IS HEREBY ORDAINED BY THE City Council of the City of Edwardsville, Illinois that: I. The City Code of the City of Edwardsville is amended by the inclusion of the following language as set forth in sections respectively indicated below: Sec. 58-60. Creation. There shall be and is hereby created the Campus to Community Committee Group, hereafter referred to in this Division as the "Group." Sec. 58-61. Membership; term. (a) The Group shall consist of no less than seven (7) and no more than eleven (11) members appointed by the Mayor. At least four (4) of the members of the Group shall be appointed by the SIUE Chancellor from the SIUE community and made up of a representative from the SIUE Administration, a representative from the SIUE Faculty and two (2) representatives from SIUE Student Government. At least one (1) of the members of the Group shall be appointed by the Lewis and Clark Chancellor from the Lewis and Clark College community, Members pg.76 AGENDA appointed by the Chancellors are subject to removal and replacement at the discretion of the Chancellors at any time. (b) Members appointed by the Mayor shall be with the advice and consent of the City Council and subject to removal by the Mayor. If a vacancy occurs on the Group from the Mayor selected members, a replacement may be selected by the Mayor with the advice and consent of the City Council. The Chancellors may select a replacement for vacancies from the SIUE and Lewis and Clark members of the Group. Sec. 58-62. Functions. The Group shall have the following goals and functions: (a) Gather information from, and otherwise communicate with, other groups, organizations and agencies regarding City-University/College issues and problems. (b) Identify and foster partnerships between the University/College, the City, student groups, businesses and community organizations for internship/employment opportunities to assist in retaining students and graduates in the community. (c) Document and discuss issues of importance to the SIUE and Lewis and Clark community, specifically as they affect City-operated services. (d) Review and discuss ordinances and legislation that may affect the university/college community. (e) Recommend to City Council local legislation and policy actions or changes which would enhance the relationship of students in the community. (f) Develop an open line of communication between SIUE and Lewis and Clark students and the City to create a more student-friendly environment and better understand student needs. (g) Provide SIUE and Lewis and Clark students and City residents with a greater awareness of community/SIUE/Lewis and Clark events, activities, organizations, and businesses, athletic and cultural attractions. (h) Establish focus areas for study and input on specific objectives, including but not limited to: 1. Transportation 2. Downtown Edwardsville pg.77 AGENDA 3. Student involvement in community activities 4. The Wildey Theatre 5. Strategic Planning 6. Community involvement in on-campus activities 7. Entrepreneurship 8. Sustainability 9. Community/Campus beautification 10. Wayfinding and signage issues Sec. 58-63. Officers; bylaws. The Group shall elect annually from its membership a chairperson, vice-chairperson and such other officers as may be deemed necessary by the Group. Bylaws may be adopted by the Group, which bylaws shall not be inconsistent with the City Code or other policies that may be established by the City Council. A copy of the bylaws shall be filed with the City Clerk for the use of the City. Sec. 58-64. Minutes; annual report; work plan. The Group shall be subject to and take and file minutes in accordance with the requirements of the Illinois Open Meetings Act. On or before April 30 of each year, the Group shall file a report with the City setting forth the activities of the Board for the previous year. On or before October 1 of each year, the Group shall file a work plan with the City for the upcoming year. II. Any ordinance or sections of ordinances in conflict with this ordinance are hereby repealed. III. This ordinance shall become effective immediately upon passage. PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE, MADISON COUNTY, ILLINOIS and approved by the Mayor this ______ day of December 2021 . __________________________ Art Risavy, Mayor pg.78 AGENDA Attest: ______________________________ Michelle Boyer, City Clerk Ayes:______ Nays: ______ pg.79 AGENDA DATE: 12/13/2021 ACTION ITEM TITLE: Approval to Purchase One (1) 2022 F-550 Cab and Chassis through the State of Illinois Department of Central Management Services Joint Purchasing Contract from Morrow Brothers Ford, Inc. in the amount of $52,130 ORIGIN: Parks and Recreation SUMMARY: This item is to approve the purchase of one (1) 2022 F-550 Cab and Chassis for the use by the Parks and Recreation Department. This truck will be utilized by the Parks and Recreation Laborers. Estimated delivery time for this vehicle is approximately 20 weeks. RATIONALE: The Parks and Recreation Department proposes replacing an existing 1997 F-450 dump truck. The new F-550 cab and chassis will be outfitted with a dump bed body, snow plow and salt spreader. This vehicle is included in the approved 2021-2022 budget under the following line item: Park Improvement (251-5-510-6730) – One dump truck with snow plow COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: NA SUGGESTED COUNCIL ACTION: Approval pg.80 AGENDA Morrow Brothers Ford 1242 Main Street Greenfield, IL 62044 State of Illinois Central Management Services 21-416CMS-BOSS4-P-29479 Summary Sheet 2022 Ford F550 4x4 Cab and Chassis Automatic Transmission Shift on Fly 4x4 Bluetooth Connectivity Power windows/locks/mirrors Trailer tow mirrors w/ heated glass Remote keyless entry 7.3L V8 Gasoline Engine Trailer Brake Controller Electronic Back-Up Alarm 1- Extra Key with Remote New M License and Title Delivery Total Cost $52,130.00 Quantity: 1 Estimated Lead Time: 20 weeks pg.81 AGENDA pg.82 AGENDA pg.83 AGENDA DATE: 12/13/2021 ACTION ITEM TITLE: Approval of a Sole Source Resolution Authorizing the Awarding of a contract to Kane Fire Protection Inc. for the installation of a fire sprinkler system for the entire Children’s Museum building in the amount of $48,000 ORIGIN: Parks and Recreation and Building and Grounds SUMMARY: This item is to approve the sole source resolution to authorize the approval of awarding a contract to Kane Fire Protection Inc. for the installation of a fire sprinkler system for the entire Children’s Museum building. RATIONALE: The City recognized the need to install a fire sprinkler system for the Children’s Museum building in order to make it a safer establishment for the tenants and all of its guests. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: NA SUGGESTED COUNCIL ACTION: Approval pg.84 AGENDA SOLE SOURCE RESOLUTION AUTHORIZING THE AWARDING OF A CONTRACT TO KANE FIRE PROTECTION INC. FOR THE INSTALLATION OF A FIRE SPRINKLER SYSTEM FOR THE ENTIRE CHILDREN’S MUSEUM BUILDING WHEREAS, the City of Edwardsville is home rule municipality pursuant to Section 6, Article VII of the Illinois Constitution of 1970 and owns and operates certain parks facilities; and WHEREAS, the City of Edwardsville has recognized a need to install a fire sprinkler system for the entire Children’s Museum building; and WHEREAS, Kane Fire Protection Inc. has provided a bid to install a fire sprinkler system for the entire Children’s Museum building at the cost of $48,000 which the Parks and Recreation and Buildings and Grounds Departments have evaluated and determined is a fair and reasonable cost; and WHEREAS, the City Code, Section 2-591, bid Purchasing Regulation, (d) Exemption from the Bidding Process; provides for the award of single source contracts for services without competitive bidding if such exemption is authorized by two-thirds of all the Aldermen then holding office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE that: The City of Edwardsville City Council has reviewed and hereby approves by two-thirds majority vote the awarding of a contract to Kane Fire Protection Inc. for the installation of a fire sprinkler system for the entire Children’s Museum building in the amount of $48,000. THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR OF SAID CITY THIS _______ DAY OF _____________, 2021. ______________________________ Art Risavy, Mayor AYES:____ NAYS:____ ABSENT:____ ABSTENTION:____ ATTEST:____ ____________________________________ Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this _____ day of ______________, 2021. pg.85 AGENDA DATE: 12/13/2021 ACTION ITEM TITLE: Approval of a Sole Source Resolution Authorizing the Awarding of a contract to Kane Mechanical for the installation of a new water main and backflow assembly to service a fire sprinkler system for the entire Children’s Museum building in the amount of $18,500 ORIGIN: Parks and Recreation and Building and Grounds SUMMARY: This item is to approve the sole source resolution to authorize the approval of awarding a contract to Kane Mechanical for the installation of a new water main and backflow assembly to service a fire sprinkler system for the entire Children’s Museum building. RATIONALE: The City recognized the need to install a fire sprinkler system for the Children’s Museum building in order to make it a safer establishment for the tenants and all of its guests. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: NA SUGGESTED COUNCIL ACTION: Approval pg.86 AGENDA SOLE SOURCE RESOLUTION AUTHORIZING THE AWARDING OF A CONTRACT TO KANE MECHANICIAL FOR THE INSTALLATION OF A NEW WATER MAIN AND BACKFLOW ASSEMBLY TO SERVICE A FIRE SPRINKLER SYSTEM FOR THE ENTIRE CHILDREN’S MUSEUM BUILDING WHEREAS, the City of Edwardsville is home rule municipality pursuant to Section 6, Article VII of the Illinois Constitution of 1970 and owns and operates certain parks facilities; and WHEREAS, the City of Edwardsville has recognized a need to install a new water main and backflow assembly to service a fire sprinkler system for the entire Children’s Museum building; and WHEREAS, Kane Mechanical has provided a bid to install a new water main and backflow assembly to service a fire sprinkler system for the entire Children’s Museum building at the cost of $18,500 which the Parks and Recreation and Buildings and Grounds Departments have evaluated and determined is a fair and reasonable cost; and WHEREAS, the City Code, Section 2-591, bid Purchasing Regulation, (d) Exemption from the Bidding Process; provides for the award of single source contracts for services without competitive bidding if such exemption is authorized by two-thirds of all the Aldermen then holding office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE that: The City of Edwardsville City Council has reviewed and hereby approves by two-thirds majority vote the awarding of a contract to Kane Mechanical for the installation of a new water main and backflow assembly to service a fire sprinkler system for the entire Children’s Museum building in the amount of $18,500. THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR OF SAID CITY THIS _______ DAY OF _____________, 2021. ______________________________ Art Risavy, Mayor AYES:____ NAYS:____ ABSENT:____ ABSTENTION:____ ATTEST:____ ____________________________________ Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this _____ day of ______________, 2021. pg.87 AGENDA DATE: 12/13/2021 ACTION ITEM TITLE: Approval of a Sole Source Resolution Authorizing the Awarding of a contract to ArchKey Technologies for the installation of a fire alarm system for the entire Children’s Museum building in the amount of $12,995 ORIGIN: Parks and Recreation and Building and Grounds SUMMARY: This item is to approve the sole source resolution to authorize the approval of awarding a contract to ArchKey Technologies for the installation of a fire alarm system for the entire Children’s Museum building. RATIONALE: The City recognized the need to install a fire sprinkler system for the Children’s Museum building in order to make it a safer establishment for the tenants and all of its guests. COMPLIANCE WITH COMPREHENSIVE PLAN OR OTHER PLAN: NA SUGGESTED COUNCIL ACTION: Approval pg.88 AGENDA SOLE SOURCE RESOLUTION AUTHORIZING THE AWARDING OF A CONTRACT TO ARCHKEY TECHNOLOGIES FOR THE INSTALLATION OF A FIRE ALARM SYSTEM FOR THE ENTIRE CHILDREN’S MUSEUM BUILDING WHEREAS, the City of Edwardsville is home rule municipality pursuant to Section 6, Article VII of the Illinois Constitution of 1970 and owns and operates certain parks facilities; and WHEREAS, the City of Edwardsville has recognized a need to install a fire alarm system for the Children’s Museum; and WHEREAS, ArchKey Technologies has provided a bid to install a fire alarm system for the Children’s Museum at the cost of $12,995 which the Parks and Recreation and Buildings and Grounds Departments have evaluated and determined is a fair and reasonable cost; and WHEREAS, the City Code, Section 2-591, bid Purchasing Regulation, (d) Exemption from the Bidding Process; provides for the award of single source contracts for services without competitive bidding if such exemption is authorized by two-thirds of all the Aldermen then holding office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE that: The City of Edwardsville City Council has reviewed and hereby approves by two-thirds majority vote the awarding of a contract to ArchKey Technologies for the installation of a fire alarm system for the entire Children’s Museum building in the amount of $12,995. THIS RESOLUTION PASSED BY THE CITY COUNCIL OF THE CITY OF EDWARDSVILLE, MADISON COUNTY, ILLINOIS, AND APPROVED BY THE MAYOR OF SAID CITY THIS _______ DAY OF _____________, 2021. ______________________________ Art Risavy, Mayor AYES:____ NAYS:____ ABSENT:____ ABSTENTION:____ ATTEST:____ ____________________________________ Michelle Boyer, City Clerk, City of Edwardsville, Madison County, Illinois this _____ day of ______________, 2021. pg.89