Beautification & Tree Commission

Edwardsville Beautification & August 28, 2018 Tree Commission Minutes 6:30 pm City Hall Meeting called by: Benna Denue Type of meeting: Monthly Note taker: Jeffrey Papajcik Attendees: Benna Denue, Susan Bautsch, Wilma Jene Bond, Larry Lipe, Dennis Pluta, Jeanie Umbaugh, Kim Schoenfeld, David Sirko , `Clint Soldan (visitor) Absent: Bob Pfeiffer, Shawn McCue, Becky Standefer, Chris Farrar Minutes Agenda item: Reports Discussion:  Minutes from July 31, 2018 meeting reviewed and accepted; motion made by Sue & seconded by Kim  David reported budget as of August 31, 2018 – Salaries are 24% YTD, on track as of 1st quarter. Canopy used at Market was purchased last year and a banner for it is budgeted for this year. Conclusions:  To-Dos Person responsible Deadline  Review & comment on August 28 minutes All members Sept. 18, 2018 Agenda item: EBTC Page(s) on City Web Site Discussion:  Becky not present  Members believe it is a good idea to add a FAQs or “Did you know” page providing information to the community about relevant items such as not planting in the right-of-way, native vs. non-native plants, invasive plants, etc. Conclusions:  Above items were from previous meeting and must be verified with Becky To-Dos Person responsible Deadline  Develop suggestions for additional pages Kim/Jeff Oct., 2018 Agenda item: Welcome Signs Landscaping Discussion:  Solar light has been purchased Conclusions:  Light expected to be installed by next meeting To-Dos Person responsible Deadline  Installation City Sept. 2018 Agenda item: Saturday at the Market Discussion:  From previous Market – local sources do not stock many trees on the Tree Program list. Sue (Market Basket) and Jeff (WalMart) will contact local stores  Watershed Center will share the booth on 9/15  Revised Green Thumb form will be available for 9/15 Conclusions:  Chairs and table(s) will be made available for people running the booth To-Dos Person responsible Deadline  Revised Green Thumb form Kim Sept. 15, 2018  Run the booth Larry, Wilma, Benna Sept. 15, 2018  Request use of space for Market day in May Benna Sept. 25, 2018 Agenda item: Tree Planting Form Discussion:  Fully updated and made available online Conclusions:  To-Dos Person responsible Deadline  2  New Business New Volunteers None ________________________________________________________________________________________________ Community Forestry Grant Money is available from the Morton Arboretum to fund community programs. Susan worked with the Arboretum to start the grant application process which would be used to fund the City’s Tree Inventory Management Plan. This grant is in the form of a 50/50 participation with a value of up to $15,000. The work funded would be creating the plan, doing the inventory (species, location, ratings, etc.) and uploaded into the GIS. We need council approval to apply for the funds. Benna proposed a motion that the grant process move forward through Public Services; seconded by Larry and passed. The Arbor Specification Manual (Davey) must be submitted as part of the process. To-Dos Person responsible Deadline  Continue to support City efforts Susan Oct. 2018 ________________________________________________________________________________________________ Plummer Family Park Plans General Landscape and Planting Notes were distributed at the meeting by Becky. Kim provided a list of native plants as a reference guide; Jeff P. will reformat in an electronic version for possible website use. To-Dos Person responsible Deadline  Forward suggestions/comments to Bob P All members Sept. 15, 2018 ________________________________________________________________________________________________ Tree City Flag It appears that an older flag is being displayed at City Park. This should be taken down. New flag seems to be missing. To-Dos Person responsible Deadline  Research where new flag is and displayed Benna/Bob Aug. 17, 2018 Green Thumb Awards Discussion:  Kim revised the questionnaire to include the email address so that the head of the selection committee can correspond with applications to gather more information for awarding and writing the accompanying story. Conclusions:  It would be in accordance with the EBTC mission if we could advise people on what plants/trees in their yards are considered invasive so if they wanted they could take appropriate action. To-Dos Person responsible Deadline  Determine Green Thumb members for next year Benna Jan. 2019  Provide feedback to Kim All Sept. 25, 2018 3 ________________________________________________________________________________________________ EBTC Partners In an effort to work with others in the community, can we show the Plummer Park plans at Market Day? To-Dos Person responsible Deadline  Coordinate with City Benna/Bob Aug. 17, 2018 ________________________________________________________________________________________________ Fall Planting Replace large plants in pots with fall foliage; Dennis will have pots ready by emptying old plants To-Dos Person responsible Deadline  Plant fall foliage All Sept. 26, 2018 Rain date Sept. 27, 2018 ________________________________________________________________________________________________ 4  Continuing To-Dos To-Dos Person responsible Deadline  Add agenda item to February meeting for decision on Benna Feb. 2019 roses at Gov. Coles monument To-Dos Person responsible Deadline  Check on progress of proposed commission members Chris F Aug. 28, 2018 approval status  To-Dos Person responsible Deadline  Review paint on side of fence at Clock Tower Bob July 10, 2018  To-Dos Person responsible Deadline  Davey Meetings Becky/Sue See below  Updated Davey Resource timeline for Manual update and Code review (to be updated) o Kickoff May 2018 complete o Draft updates/recommendations June 2018 completed o EBTC review mid-July completed o 2nd meeting end of July completed o Final draft submitted Sept. 15, 2018 o Outreach to public/elected officials end of August To-Dos Person responsible Deadline  Update the EBTC web page with list of trees/info Becky Aug. 17, 2018  Work with City personnel Sue/Jeff Dec. 2018  Meeting was adjourned at 7:22 pm Next meeting scheduled for September 25, 2018. 5