City Council

City of Edwardsville Council Proceedings June 3, 2014 The regularly scheduled meeting of the Edwardsville City Council was held at 7:00 p.m. in the Council Chambers with Mayor Patton presiding. Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer answered present on roll call. Alderman Louer was excused. The Pledge of Allegiance was recited by all present. Mayor Patton welcomed everyone in attendance and asked it any citizen wished to address the Council. No one came forward. Motion by Stack, seconded by Mallon, to approve the Consent Agenda. Item b) under ACS - A Resolution Authorizing a Sign Variance Regarding a Dynamic Sign at 2477 South State Route 157 for Edison’s Entertainment was held in Committee. An Executive Session – Personnel and an Executive Session – Real Estate were added to Closed Session items. Mayor Patton read Consent Agenda items as follows: Minutes of Council Meeting on May 20, 2014 Group Health Insurance Fund Report - $197,533.74 Executive Session – Personnel Executive Session – Real Estate Roll Call on Consent Agenda: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Notice of Public Hearing on Tuesday, June 17th, 2014 to review An Ordinance Making Appropriations for the Fiscal Year beginning the First Tuesday in May, A.D., 2014 and ending the Monday preceding the First Tuesday in May, A.D., 2015 was received for information and file. Notice of Public Hearing on Tuesday, June 17, 2014 regarding Proposed Boundary Agreement between the City of Edwardsville and Village of Glen Carbon was received for information and file. City Clerk/Collector Dennis W. McCracken gave a presentation in regards to the duties and responsibilities of the City Clerk’s Office. Mr. McCracken spoke of several retirements of employees with 20 years or more from the office and the addition of two new employees. Mr. McCracken gave examples of services provided including voter registration, ordinance compliance, utility customer service, ambulance billing, cash receiving, utility billing and general duties. Future projects to enhance services within the Clerk’s office were discussed. Motion by Stamer, seconded by Stack, to approve a Class F Special Event Liquor License for Bin- 51 Inc. for an event to be held at St. Boniface Church, 128 N. Buchanan on Friday, June 6 th, 2014. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Stamer, seconded by Stack, to approve a Class E Special Event Liquor License for City of Edwardsville Parks & Recreation Kickball Event to be held at Winston Brown Complex on September 12th & 13th, 2014. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Stack, seconded by Stamer, to approve a License to Conduct a Raffle for the Friends of the Wildey with chances sold on June 26, 2014. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Stamer, seconded by Stack, to approve a License to Conduct a Raffle for the SIUE University Staff Senate Fundraising Committee with chances sold from June 16 th through September 18th, 2014. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Stack, seconded by Risavy, to approve a Class F Special Event Liquor License for E- Zone At Sunset Hills d/b/a Edison’s Entertainment for the Route 66 Event to be held on June 13th & June 14th, 2014. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Butts, seconded by Stamer, to approve a Class B Liquor License to Unkle Munkey’s, LLC, 1027 Century Drive effective June 4, 2014. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. City Clerk McCracken confirmed a poll of the Council on May 23rd, 2014 to appoint Barb Stamer as Mayor Pro Tem from May 29, 2014 through June 2, 2014. Roll Call: Seven Ayes, with Aldermen Louer, Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Minutes of Finance Committee meeting on May 14, 2014 were received for information and file. Motion by Butts, seconded by Mallon, to approve Claims in the amount of $302,530.08. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. An Ordinance Making Appropriations for the Fiscal Year Beginning the First Tuesday in May, A.D., 2014 and Ending the Monday Preceding the First Tuesday in May, A.D., 2015 was filed for second reading. Finance Committee will meet on Wednesday, June 11, 2014 at 5:30 p.m. in the Governor Edwards Conference Room. Minutes of Public Safety Committee meeting on April 28, 2014 were received for information and file. Intent to Purchase Child Identification Kit was received for information and file. Public Safety Committee will meet on Monday, June 9, 2014 at 5:30 p.m. in the Governor Edwards Conference Room. Minutes of the Public Services Committee meeting on May 13, 2014 were received for information and file. Motion by Stamer, seconded by Risavy, Approval to Purchase a 2014 Ford F-150 through the State of Illinois Department of Central Management Services Joint Purchasing Contract from Wright Automotive in the amount of $21,344.00. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Stamer, seconded by Risavy, Approval to Purchase a 2014 Ford F-150 through the State of Illinois Department of Central Management Services Joint Purchasing Contract from Wright Automotive in the amount of $21,719.00. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried Public Services Committee will meet on Tuesday, June 10, 2014 at 5:30 p.m. in the Governor Edwards Conference Room. Minutes of Administrative & Community Service Committee meeting on May 15, 2014 were received for information and file. A Resolution Authorizing a Sign Variance Regarding a Dynamic Display Sign at 2477 South State Route 157 for Edison’s Entertainment (A sample dynamic display sign was on site after dusk on 5/20/14 for Council members and neighborhood representatives to view following Council Meeting) was held in committee. Motion by Mallon, seconded by Stack, to approve A Resolution authorizing a Sign Variance for a Freestanding Sign for Johnston Law Offices at 420 S. Buchanan. Request is to allow replacement of an existing sign at approximately 5’4” from the property line rather than the required 13 foot setback. The leading edge of the replacement sign will not be any closer than the existing sign is currently located. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. An Ordinance Ascertaining the Prevailing Rate of Wages for Public Works of the City of Edwardsville, Madison County, Illinois – Ordinance adopted and updated annually listing the annual rate of pay for required various trades within Madison County for all contracts utilizing Public Funds per State Statutes was filed for second reading. An Ordinance Amending the Land Development Code of the City of Edwardsville Division 1, Article 1 General Provisions, Section 1-4 Instances when plats will not be required – Clarifies the applicability of Illinois Plat Act Exemptions to the Land Development Code was filed for second reading. An Ordinance Amending Chapter 94 of the Codified Ordinances of Edwardsville, Illinois (Signs) Amendment establishing spacing between dynamic display signs was filed for second reading. An Ordinance Approving a Boundary Line Agreement Between the City of Edwardsville and the Village of Glen Carbon, Illinois (Intergovernmental Cooperation Agreement – Establishes mutual agreed upon annexation boundaries between the two communities) was filed for second reading. Motion by Mallon, seconded by Stamer, to approve A Resolution Establishing Policies for Fence Variances for Fences within Drainage and Utility Easements – Policy no longer considers variance to allow fence placement within easements for drainage or containing public utilities or immediately adjacent to public utility and establishes written approach to fence permits. Roll Call: Five Ayes, with Aldermen Butts, Risavy, Mallon, Krause and Stamer voting aye. One Nay, with Alderman Stack voting nay. Motion Carried Motion by Mallon, seconded by Stack, to approve A Resolution Approving the Execution of a Cooperation Agreement between Madison County Housing Authority and the City of Edwardsville Intergovernmental Cooperation Agreement setting forth payment in lieu of taxes. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Motion by Mallon, seconded by Stack, to approve A Resolution Granting a Utility Transmission Easement to Ameren Illinois on City Property– Grants an Easement to Ameren for Property by City of Edwardsville Water Treatment Plant. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Soliciting bids for replacement of roof materials and fasteners for Stephenson House was received for information and file. Administrative & Community Service Committee will meet on Thursday, June 12, 2014 at 4:30 p.m. in the Governor Edwards Conference Room. Alderman Krause announced a meeting of the Historic Preservation Commission to be held at 6:00 p.m. on June 11, 2014. Alderman Butts expressed his concerns regarding development along South State Rt. 157 currently zoned commercial after meeting with members of the Sunset Hills Homeowners Association. Council recessed at 7:55 p.m. and went into Executive Session. Council reconvened into Open Session at 8:45 p.m. Motion by Stack, seconded by Krause, Exercise Purchase option on 121 East Union Street and Trailer Park for $492,900. Roll Call: Six Ayes, with Aldermen Stack, Butts, Risavy, Mallon, Krause and Stamer voting aye. Motion Carried. Council adjourned. _____________________________ Hal Patton, Mayor Attest: ______________________________________ Dennis W. McCracken, City Clerk/Collector