City Council

City of Edwardsville Council Proceedings July 15, 2014 The regularly scheduled meeting of the Edwardsville City Council was held at 7:00 p.m. in the Council Chambers with Mayor Patton presiding . Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts answered present on roll call. The Pledge of Allegiance was recited by all present. Mayor Patton welcomed everyone in attendance and those viewing on Cable Channel 993 to the meeting and asked if any citizen wished to address the council. Geoffrey G. Schlechte of Staunton Il voiced his concerns regarding the poor customer service from Eclipse Car Wash located at 6475 Center Grove Rd, Edwardsville, IL 62025. Motion by Butts, seconded by Risavy, to approve Consent Agenda . Mayor Patton read consent agenda as follows: Approval of minutes of Council Meeting on July 01, 2014 Activity and Financial Reports: A. Reports of Elected and Appointed Officials: a) City Clerk/Collector – Monthly Financial Report (electronic distribution) b) City Clerk/Collector – Monthly Activity Report c) City Treasurer – Monthly Financial Report (to be distributed) d) Police – Monthly Activity Report (to be distributed) e) Fire Chief – Monthly Activity Report (Fire and EMS Services) f) Public Works Director – Building, Electrical and Plumbing Permits B. Circuit Clerk’s Report Group Health Insurance Fund Report - $397,807.87 Executive Session – Collective Bargaining Executive Session – Real Estate Roll Call on Consent Agenda: Seven Ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. A Public Hearing regarding the proposed vacation of (Right-of-Way adjacent to 808 N. Main Street (East Fourth Street) conducted by Plan Commission on July 21, 2014 to be held at 7:00 p.m. was received for information and file. Motion by Stack, seconded by Mallon, to approve a Class E Special Event Liquor License for Edwardsville/Glen Carbon Chamber of Commerce for the SIUE Block Party to be held on August 22, 2014 at St. Louis Street and Second Street. Roll Call: Seven Ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Stamer, seconded by Krause, to approve a Class B Liquor License for Social Gastropub LLC, at Two 157 Center, Edwardsville, IL 62025 effective July 16, 2014. Roll Call: Seven Ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Minutes of Finance Committee meeting on June 11, 2014 were received for information and file. Motion by Butts, seconded by Mallon, to approve Claims - $349,210.45 (Regular) and $41,150.68 (Library) for a total of $390,361.13. Roll Call: Seven Ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Butts, seconded by Krause, to approve a Tourism Fund request from SIUE Arts & Issues for the advertising proposal to promote the SIUE Xfest to be held on September 10th through September 13th, 2014 in the amount of $3,000.00. (1/2 of funds to be distributed at time of approval; ½ of funds distributed after accounting completion). Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Butts, seconded by Krause, to approve a Tourism Fund request from The Rotary Club of Edwardsville for the Edwardsville Rotary Criterium to be held on August 16, 2014 in the amount of $5,000.00. (1/2 of funds to be distributed at time of approval; ½ of funds distributed after accounting completion). Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Finance Committee will meet on Wednesday, July 30, 2014 at 5:30 p.m. in the Governor Edwards Conference Room. Public Safety Committee meeting will meet on Monday, July 28, 2014 at 5:00 p.m. in the Governor Edwards Conference Room. Minutes of Public Services Committee meeting on June 24, 2014 were received for information and file. Approval to award the 2014-2015 MFT Material Letting by Group Number to: 1. Motion by Stamer, seconded by Risavy to award Group 1 Maclair Asphalt Sales, LLC for Cold Mix (EZ Street) Asphalt in the amount of $3,750.00. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. 2. Motion by Stamer, seconded by Butts to award Group 2 Maclair Asphalt Sales, LLC for Hot Mix Asphalt in the amount of $66,000.00. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. 3. Motion by Stamer, seconded by Butts to award Group 3 Beelman Logistics, LLC for Seal Coat Aggregate, ACBL Slag CA-13 in the amount of $14,040.00 Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. 4. Motion by Stamer, seconded by Krause to award Group 4 JTC Petroleum Company for application of the Oil and Chip Contract in the total amount of $74,679.00. a. CRS-2 Liquid Asphalt in the amount of $52,224.00. b. Seal Coat Aggregate, ACBL Slag CA-13 (loaded, spread, rolled) in the amount of $22,455.00. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. 5. Motion by Stamer, seconded by Butts to award Group 5 Concrete Supply of IL for the Concrete Contract in the total contract of $38,730.00. a. Class SI (Sidewalk) Ready-Mix Concrete in the amount of $20,355.00. b. Class PP (Pavement Patching) Ready-Mix Concrete in the amount of $18,375.00. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer. Louer, Stack and Butts voting aye. Motion Carried. 6. Motion by Stamer, seconded by Butts to award Group 6 Polo Trucking, Inc. for Coarse Aggregate, CA-5 in the amount of $1,516.25. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. 7. Motion by Stamer, seconded by Krause to award Group 7 Roy Wolfmeier Truck Service for Coarse Aggregate, CA-6 in the amount of $14,586.00. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. 8. Motion by Stamer, seconded by Risavy to award Group 8 Beelman Logistics, LLC for Coarse Aggregate, CA-11 in the amount of $3,285.00.  Roll call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Stamer, seconded by Butts for the approval of Change Order #1 to Kamadulski Excavating and Grading Co. in the amount of $15,675.00 for the Grand Avenue Reconstruction project. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Stamer, seconded by Butts for the Approval of Preliminary Engineering Services Proposal with Sheppard, Morgan & Schwaab, Inc, for the Johnson Street Reconstruction Project in the amount of $25,600.00. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Stamer, seconded by Butts for the Approval to purchase three (3) – 2015 Ford- 550 Cab and Chassis’ through the State of Illinois Department of Central Management Services Joint Purchasing Contract from Bob Ridings Ford in the amount of $39,365.00 each, for a total cost of $118,095.00. Information: 1) 2014 Community Development Block Grant Funding. 2) Illinois Department of Transportation MFT Audit Report (Jan 2006 – April 2008) Public Services Committee will meet on Tuesday, July 29, 2014 at 5:30 p.m. in Governor Edwards Conference Room. Minutes for Administrative & Community Services Committee on June 12, 2014 and the minutes from June 26, 2014 were received for information and file. Motion by Louer, seconded by Butts to approve a Resolution Regarding Approval of a Sign Variance for a Dynamic Display Sign at 4 Club Centre Dynamic Display Sign Variance Request PID 14-2-15-22-00-000-016. NOTE: This application was received on July 01, 2014 prior to City Council approving the “Resolution Establishing an Administrative Review Period during Which Sign Variances for Dynamic Signs Will Not Be Accepted.” Roll Call: Four ayes, with Aldermen Risavy, Stamer, Louer and Butts voting aye Three nays, with Aldermen Mallon, Krause and Stack voting nay. Motion Carried. Motion by Louer, seconded by Stack to approve a Roof Replacement Bids for Col. Benjamin Stephenson House Museum in the amount of $48,500.00 to Taylor Roofing - $40,000.00 will be paid by PEP Grant Funds with the remaining $8,500.00 to be paid by the Friends of Stephenson House. Roll Call: Seven ayes, with Aldermen Risavy, Mallon, Krause, Stamer, Louer, Stack and Butts voting aye. Motion Carried. Motion by Louer, seconded by Stack, Approval of items from the Recreation, Arts and Special Events (RASE) Board on May 06, 2014 & June 03, 2014; 1) SIUE Welcome Back Block Party – 08/22/2014 2) Newsong Fellowship Love our City Block Party – 09/07/2014 3) Global Brew Oktoberfest – 09/22/2014 4) Global Brew Fall Beer Fest – 10/11/2014 5) Leclaire Parkfest – 10/19/2014 Roll Call: Six ayes, with Aldermen Risavy, Mallon, Stamer, Louer, Stack and Butts voting aye. One Abstaining, with Aldermen Krause. Motion Carried. Zoning Board of Appeals Minutes of 05/27/2014 were received for information and file. Recreation, Arts and Special Events Board Minutes were received for information and file. Pam Farrar, President, Colonel Benjamin Stephenson House announced that tours of the Colonel Benjamin Stephenson would be curtailed for the roof construction schedule from August 04, 2014 through September 05, 2014. Administrative & Community Service Committee will meet on Thursday July 31, 2014, at 5:00 p.m. in the Governor Edwards Conference Room. Council recessed at 7:45 p.m. Council Returned to Executive Session at 7:50 p.m. Council reconvened into Open Session at 8:25 p.m. Council adjourned. ____________________________________ Hal Patton, Mayor Attest: _____________________________________ Dennis W. McCracken, City Clerk/Collector