City Council
Regular MeetingEdwardsville, IL · August 19, 2014
Minutes
City of Edwardsville
Council Proceedings
August 19, 2014
The regularly scheduled meeting of the Edwardsville City Council was held at 7:00 p.m.
in the Council Chambers with Mayor Patton presiding . Aldermen Risavy, Mallon,
Krause, Stamer, Louer, Stack and Butts answered present on roll call.
The Pledge of Allegiance was recited by all present.
Mayor Patton welcomed everyone in attendance and those viewing on Cable Channel 993
to the meeting and asked if any citizen wished to address the council. No one came
forward.
Motion by, seconded by, to approve the Consent Agenda. Alderman Butts announced a
change in the claims amount. Mayor Patton read consent agenda as follows:
Approval of minutes of Council Meeting on July 15, 2014
Group Health Insurance Fund Report - $397,807.87
Executive Session – Collective Bargaining (5 ILCS 120/2(c)(2)
Roll Call on Consent Agenda: Seven Ayes, with Aldermen Mallon, Krause, Stamer,
Louer, Stamer, Butts and Risavy voting aye. Motion Carried.
Letter from Plan Commission regarding the proposed vacation of East 4th Street Right-of-
Way was received for information and file.
Mayor Hal Patton read a Proclamation designating American Legion Day on September
16, 2014 as follows:
Whereas, the American Legion was chartered by Congress in 1919 on September 16th as
a wartime veterans organization based on the four pillars of Veterans Affairs &
Rehabilitation, National Security, Americanism, and Children & Youth; and
Whereas, over the years, the American Legion has become a preeminent community-
service organization which now numbers more than 2.5 million members – men and
women – in over 14,000 American Legion posts worldwide working a variety of
programs that support the four pillars and benefit our nation’s veterans, its service
members, their families, the youth of America and its citizens; and
Whereas, the members of the American Legion are dedicated to upholding the ideals of
freedom and democracy, while working to make a difference in the lives of fellow
Americans; and
Whereas, the 2014 observance of American Legion Day provides an opportunity to
recognize Legionnaires in our community for their many contributions to our community.
Now, Therefore, I Hal R. Patton, Mayor of the City of Edwardsville Illinois do hereby
proclaim September 16, 2014, as The American Legion Day.
Mayor Patton presented the proclamation to
Motion by , and seconded by , to approve the appointment of Rich Walker to the Public
Safety Facilities Planning Committee.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stamer, Butts
and Risavy voting aye. Motion Carried.
Motion by , seconded by , to approve a Class E Special Event Liquor License for St.
Mary’s Catholic Church (Fall Fest) to be held at St. Mary’s Parking lot, 1802 Madison
Ave. Edwardsville on September 12th & 13th, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stamer, Butts
and Risavy voting Aye. Motion Carried.
Motion by, seconded by, to approve a Class F Special Event Liquor License for Global
Brew Tap House & Lounge for the Edwardsville International Food Festival to be held at
101 S. Buchanan St, Edwardsville on Saturday, September 13, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting Aye. Motion Carried.
Motion by , seconded by , to approve a Class F Special Event Liquor License for Global
Brew Tap House & Lounge for the Oktoberfest to be held at 101 S. Buchanan St.
Edwardsville on Saturday September 20, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting Aye. Motion Carried.
Motion by , seconded by , to approve a Class F Special Event Liquor License for Global
Brew Tap House & Lounge for the Fall Beer Festival to be held at 101 S. Buchanan St,
Edwardsville on Saturday, October 11, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting aye. Motion Carried.
Motion by , seconded by , to approve a Class F Special Event Liquor License for Global
Brew Tap House & Lounge for the Edwardsville Art Fair to be held at 101 S. Buchanan
St, Edwardsville on Friday, October 17th thru Sunday, October 19th 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting aye. Motion Carried.
Motion by , seconded by , to approve a License to Conduct a Raffle for St. Mary’s Parish
with chances to be sold on August 01, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting aye. Motion Carried.
Motion by , seconded by , to approve a License to Conduct a Raffle for Horizon of Hope
Breaset Cancer Benefit (American Cancer Society) with chances to be sold beginning
August 08, 2014 – August 25, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting aye. Motion Carried.
City Clerk McCracken confirmed a poll of the Council on July 17, 2014 to approve a
Proclamation for the Honarary Designation of a section of Plum Street as “Mike Shannon
Parkway” for the period from July 01, 2014 through August 20th, 2014.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting aye. Motion Carried.
City Clerk McCracken confirmed a poll of the Council on July 29, 2014 to approve a
Class F (Special Event) Liquor License for Robust Wine Bar for the event supporting
Edwardsville Neighbors in need at The Gardens at SIUE event held on Friday, August
01, 2014.
Roll Call: Six Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Butts and Risavy
voting aye. One Nay, with Aldermen Stack voting nay. Motion Carried.
Minutes of Finance Committee meeting on June 11, 2014 were received for information
and file.
Motion by , seconded by Mallon, to approve Claims - $797,999.21.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Stack, Butts and
Risavy voting aye. Motion Carried.
Finance Committee will meet on Thursday, August 13, 2014 at 5:30 p.m. in the Governor
Edwards Conference Room.
Minutes of Public Safety Committee meeting on June 23, 2014 were received for
information and file.
Public Safety Committee will meet on Monday, August 11, 20214 at 5:30 p.m. in the
Governor Edwards Conference Room.
Minutes of Public Services Committee meeting on July 08, 2014 were received for
information and file.
Motion by , seconded by , to award the demolition of 419 E. Union St. to Stutz
Excavating Inc. in the amount of $5,850.00.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Butts and Risavy
voting aye. Motion Carried.
Motion by , seconded by , to approve a Resolution Authorizing the Mayor to Sign
Amendment to Waste Hauling and Disposal Services Contract.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Butts and Risavy
voting aye. Motion Carried.
Public Services Committee will meet on Tuesday, August 12, 2014, at 5:30 p.m. in the
Governor Edwards Conference Room.
Minutes of Administrative & Community Service Committee meeting on July 10, 2014
were received for information and file.
Motion by Stamer, seconded by Butts, to approve an Ordinance Vacating the Right-of-
Way East Fourth Street Between 808 and 904 N. Main Street.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Butts and Risavy
voting aye. Motion Carried.
Motion by Stamer, seconded by Butts, to approve a Resolution Requesting Permission
from the Illinois Department of Transportation to Close Off State Routes 143, 157 and
159 for the August 16, 2014 Criterium event.
Roll Call: Seven Ayes, with Aldermen Mallon, Krause, Stamer, Louer, Butts and Risavy
voting aye. Motion Carried.
Plan Commission Minutes of June 16, 2014 were received for information and file.
Zoning Board of Appeals Minutes of June 23, 2014 were received for information and
file.
Historic Preservation Commission Minutes of June 11, 2014 were received for
information and file.
Administrative & Community Service Committee will meet on Thursday, August 14,
2014 at 5:00 p.m. in the Governor Edwards Conference Room.
Council recessed at 7:45 p.m.
Council Returned to Executive Session at 7:50 p.m. Council reconvened into Open
Session at 8:25 p.m.
Council adjourned.
____________________________________
Hal Patton, Mayor
Attest:
_____________________________________
Dennis W. McCracken, City Clerk/Collector
Agenda
Y
Office of the City Clerk/Collector
Dennis W. McCracken
City of Edwardsville
City Council Agenda
August 19, 2014
7:00 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Avenue
Call to Order
Pledge of Allegiance
Roll Call
Welcome
Citizens wishing to address Council
* Consent Agenda
* Approval of minutes of Council Meeting on August 05, 2014
Petitions and Communications
* Activity and Financial Reports:
A. Reports of Elected and Appointed Officials:
a) City Clerk/Collector – Monthly Financial Report (electronic
distribution)
b) City Clerk/Collector – Monthly Activity Report
c) City Treasurer – Monthly Financial Report (to be distributed)
Quarterly Treasurer’s Report
d) Police – Monthly Activity Report
e) Fire Chief – Monthly Activity Report (Fire and EMS Services)
f) Public Works Director – Building, Electrical and Plumbing Permits
B. Circuit Clerk’s Report
118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618.692.7500 Fax 618-692-7558 www.cityofedwardsville.com
Legislative & Executive
a) License to Conduct a Raffle for the Faith Coalition of Edwardsville with chances
to be sold beginning September 01, 2014 - October 30, 2014
b) License to Conduct a Raffle for the Friends of Troop 1030 (B.S.A.
) with chances to be sold beginning August 20, 2014 - September 06, 2014
Legal & Judicial
City Treasurer
City Clerk
Finance Committee
a) Minutes of Finance Committee meeting on July 30, 2014
* b) Group Health Insurance Fund Report - $391,038.94
c) Claims - $526,066.69 (Regular) and $49,982.96 (Library) for a total of
$576,049.65
d) Approval of the Intergovernmental Agreement Between the City of Edwardsville,
IL and County of Madison, IL Computer-Aided Dispatch/Records Management
System Expansion Project for the fiscal year in the amount of $26,250.00
e) Finance Committee will meet on Wednesday, August 27, 2014 5:30 p.m. in the
Governor Edwards Conference Room
Public Safety Committee
a) Minutes of Public Safety Committee meeting on July 28, 2014
b) Information: Public Safety Facilities Planning Committee Minutes from the April
24, 2014 and July 22, 2014 meetings
c) Public Safety Committee will meet on Monday August 25, 2014 at 5:30 p.m. in
the Governor Edwards Conference Room
Public Services Committee
a) Minutes of the Public Services Committee meeting on July 29, 2014
b) Approval to Award the 2014 CIP Sidewalk contract to RCS Construction, Inc. in
the amount of $47,488.09
c) Approval to Award the 2014 CIP Patching contract to RCS Construction, Inc. in
the amount of $156,368.83
d) Approval to purchase a 2015 Ford F250 Cab 4x4 Pickup from Bob Ridings Ford
in the amount of $23,960.00
e) Approval of Professional Services Agreement with Crawford, Murphy & Tilly
Inc., for the Edwardsville FPA Amendment and Plans & Specifications for the
Repainting of the Gerber Water Tower, in the amount of $33,240.00
f) Public Services Committee will meet on Tuesday, August 26, 2014 at 5:30 p.m.
in the Governor Edwards Conference Room
Administrative & Community Service Committee
a) Minutes of Administrative & Community Service Committee meeting on July 31,
2014
b) Second reading of an Ordinance Vacating the Right-of-way of East Fourth
Between 808 and 904 N. Main Street
c) Approval of an Ordinance adopting an addendum to the Mutual Aid Box Alarm
Agreement Secures policy compliance assuring MABAS eligibility of federal
fund reimbursement for Declarations of Disaster responses. The FEMA
Recovery Policy (RP9523.6) references for mutual aid agreements for public
assistance and fire management assistance is addressed in the addendum. –
Public Safety Committee recommends approval
d) Approval of items from the Recreation, Arts and Special Events (RASE) Board
on
1) Watershed Nature Center: Run Wild! 5k – October 4, 2014
2) Edwardsville YMCA: Halloween 5k October 11, 2014
3) Ed Glen Chamber of Commerce: Halloween Parade – October 31, 2014
e) Approval of an Ordinance Amending Chapter Six of the Codified Ordinances of
the City of Edwardsville (Alcoholic Beverages – Section 6-29. Definitions,
Section 6-34. Classification of Licenses; Fees, and Section 6-46. Closing Hours)
Ordinance Amends Liquor License and Regulations ordinance to include
classifications, regulations and definitions relevant to microbrewery and
brew pub establishments
f) Approval of a Resolution Authorizing the City Administrator to Execute a Lease
for Temporary Office Space for Special Census Workers at 1012 Plummer Drive,
Edwardsville, Illinois – Authorizes the lease of space in Prudential Building
for a 2 month period for use during the Special Census.
g) Administrative & Community Service Committee will meet on Thursday, August
28, 2014 at 5:00 p.m. in the Governor Edwards Conference Room
Old Business
New Business
* Closed Session
a) Executive Session - Personnel pursuant to 5ILCS 120/2(c)(1)
b) Executive Session - Collective Bargaining pursuant to 5 ILCS 120/2(c)(2)
c) Executive Session – Review of Closed Session minutes pursuant to 5 ILCS
120/2(c)(21)
Action taken on Executive Session items
Adjournment