City Council

Y Office of the City Clerk/Collector Dennis W. McCracken City of Edwardsville City Council Agenda January 19, 2016 7:00 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Avenue Call to Order Pledge of Allegiance Roll Call Welcome Citizens wishing to address Council * Consent Agenda * Approval of minutes of Council Meeting on January 05, 2016 Petitions and Communications * Activity and Financial Reports: A. Reports of Elected and Appointed Officials: a) City Clerk/Collector – Monthly Financial Report (electronic distribution) b) City Clerk/Collector – Monthly Activity Report c) City Treasurer – Monthly Financial Report d) Police – Monthly Activity Report e) Fire Chief – Monthly Activity Report (Fire and EMS Services) f) Public Works Director – Building, Electrical and Plumbing Permits B. Circuit Clerk’s Report 118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618.692.7500 Fax 618-692-7558 www.cityofedwardsville.com  Legislative & Executive Legal & Judicial City Treasurer City Clerk a) Confirmation of Poll of Council on January 14, 2016 to approve a Class B Liquor License for Catrinas, LLC to be located at 1027 Century Drive, Edwardsville, IL 62025 Finance Committee a) Minutes of Finance Committee meeting on December 29, 2015 * b) Group Health Insurance Fund Report - $528,486.70 c) Claims - $339,915.99 (Regular) and $29,388.86 (Library) for a total of $369,304.85 d) A Tourism fund Request for the “American Legion National Baseball Tournament and the Great Lakes Regional” event to be held at the SIUE Baseball Fields early August 2016 in the amount of $5,000.00 (½ funds to be distributed at time of approval; ½ of funds distributed upon verification of 150 overnight hotel stays, sponsorship benefits, and branding to the Edwardsville App). e) Finance Committee will meet on Tuesday, January 26, 2016, at 4:30 p.m. in the Governor Edwards Conference Room Public Safety Committee a) Minutes of Public Safety Committee meeting on December 28, 2015 b) Information: 1) Edwardsville Police Department 2015 Year In Review 2) Flood Update c) Approval of Change Order #1 and Final to Utility Safety and Design, Inc., for the SIUE Fire Station Gas Main Relocation in the increased amount of $6,031.00  d) Public Safety Committee will meet on Monday, January 25, 2016 at 5:30 p.m. in the Governor Edwards Conference Room Public Services Committee a) Minutes of the Public Services Committee meeting on December 10, 2015 b) Approval to award the Booster Station No. 1 Improvements Contract to Korte and Luitjohan Contractors, Inc. in the amount of $1,797,920.00 c) Approval of Construction Engineering Services with Crawford, Murphy, and Tilly, Inc. for the Booster Station No. 1 Improvement Contract in the estimated amount of $87,520.00 d) Approval of Construction Engineering Services with Oates Associates, Inc. for the Springer/Sheridan Avenue Resurfacing Contract in the estimated amount of $55,000.00 e) Resolution Appropriating Motor Fuel Tax Funds for the Milling and Resurfacing of the Parallel Parking lanes along Il 157 (Hillsboro Avenue) in the amount of $12,115.85 f) Resolution Authorizing the Mayor to Sign an Agreement with the State of Illinois Department of Transportation for the Improvement of FAS Route 770/FAU Route 8890 (Il Route 157) g) Resolution Approving Plans and Specification for the Improvement of FAS Route 770/FAU Route 8890 (IL Route 157), State Section (65,66) RS-5, Madison County, Illinois h) Resolution Approving the Submission of a Utility Permit to the Illinois Department of Transportation for the installation of water service at 301 North Main Street i) Information: 1) Change Order #1 and Final to Control Line, Inc. for the 2015 Pavement Marking Contract j) Public Services Committee will meet on Tuesday, January 26, 2016 at 5:30 p.m. in the Governor Edwards Conference Room Administrative & Community Service Committee a) Minutes of Administrative & Community Service Committee meeting on December 23, 2015  b) Second Reading of an Ordinance Granting a Franchise To Charter Communications Entertainment I, LLC d/b/a Charter Communications, Inc, Its Successors and Assigns The Right To Erect, Maintain, and Operate A Cable System In The City of Edwardsville, Illinois c) A Resolution Calling for Public Hearing Pursuant to 65 ILCS 5/11-74.3-1 To Consider An Edwardsville Town Centre Business Development District d) A Resolution Approving An Intergovernmental Cooperation Agreement With The Village of Glen Carbon For Cost Sharing of Consultant Services e) Items forwarded from Recreation, Arts and Special Events Board (RASE) 01/05/16 for approval: 1) Faith Coalition Edwardsville – Ecumenical Easter Service on 03/27/16 at City Park 2) RASE Board Minutes from November 03, 2015 f) A Resolution Amending The Fee Schedule for The City of Edwardsville g) Information: 1) Change Order #1 for Spray & Play Park relating to Value Engineering credits per Architectural Supplemental Instruction No. 1 dated 11/17/15 decreasing contract price by $95,464 2) Change Order #2 for Spray & Play Park relating to elimination of non- standard CMU decreasing contract price by $425.00 3) Change Order #3 for Spray & Play Park relating to Value Engineering (decrease in fence height from 6 feet to 3.5 feet (42 inches) decreasing contract price by $2,720.00 h) Administrative & Community Service Committee will meet on Thursday, January 28, 2016 at 5:30 p.m. in the Governor Edwards Conference Room Old Business a) Discussion: Public Safety Combined Facilities Lower Level Study New Business * Closed Session Action taken on Executive Session items Adjournment