City Council

Y Office of the City Clerk/Collector Dennis W. McCracken City of Edwardsville City Council Agenda March 21, 2017 7:00 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Avenue Call to Order Pledge of Allegiance Roll Call Welcome Citizens wishing to address Council * Consent Agenda * Approval of minutes of Council Meeting on March 07, 2017 Petitions and Communications * Activity and Financial Reports: A. Reports of Elected and Appointed Officials: a) City Clerk/Collector – Monthly Financial Report (electronic distribution) b) City Clerk/Collector – Monthly Activity Report c) City Treasurer – Monthly Financial Report d) Police – Monthly Activity Report e) Fire Chief – Monthly Activity Report (Fire and EMS Services) f) Public Works Director – Building, Electrical and Plumbing Permits B. Circuit Clerk’s Report 118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618.692.7500 Fax 618-692-7558 www.cityofedwardsville.com Legislative & Executive a) Recognition of Officers Barb Frolik, Greg Bauer, Matt Evers and Matthew Hodskins with a lifesaving award b) Proclamation – Delta Phi Epsilon’s 100th anniversary c) Proclamation – Honoring 2016/2017 EHS Cheerleading Squad d) License to Conduct a Raffle for St. Boniface Church with chances to be sold from March 24, 2017 – May 27, 2017 Legal & Judicial City Treasurer City Clerk Finance Committee a) Minutes of Finance Committee meeting on March 02, 2017 b) Group Health Insurance Fund Report - $ c) Claims - $1,014,620.38 (Regular) and $21,519.01 (Library) for a total of $1,036,139.39 d) Tourism Fund Request for the “Edwardsville YMCA – Tumbling Trampoline State Meet” in the amount of $5,000.00 (with ½ of funds to be distributed at time of approval; ½ of funds distributed upon completion and reporting of event) e) Finance Committee will meet on Thursday, March 30, 2017 at 4:30 p.m. in the Governor Edwards Conference Room Public Safety Committee a) Minutes of Public Safety Committee meeting on February 13, 2017 b) Change Order #8 with L. Wolf Company for the Campus Station Project in the increased amount of $17,999.00 c) INFORMATION: 1) Change Order #1 with IMPACT Strategies, Inc. for the New Public Safety Faciltiy in the decreased amount of $11,594.00 d) Public Safety Committee will meet on Monday, March 27, 2017 at 5:30 p.m. in the Governor Edwards Conference Room Public Services Committee a) Minutes of the Public Services Committee meeting on February 14, 2017 b) Approval of IDOT Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code in the amount of $560,000 c) Approval of Supplemental Resolution for Improvement by Municipality under the Illinois Highway Code (West Schwarz Street) d) Approval of Construction Engineering Services with Oates Associates, Inc. for the Schwarz Street Reconstruction Contract in the estimated amount of $82,200.00 e) Approval of Change Order #2 to Baxmeyer Construction, Inc., in the increased amount of $537,306.00 f) Information – 2017 Large Item Pickup Dates: 1) Spring 2017 – 3/20, 3/22, 3/24, 3/28, 3/30 2) Fall 2017 – 11/6, 11/8, 11/10, 11/14, 11/16 g) Public Services Committee will meet on Tuesday, March 28, 2017 at 5:00 p.m. in the Governor Edwards Conference Room Administrative & Community Service Committee  a) Minutes of Administrative & Community Service Committee meeting on March 02, 2017 b) Second reading of an Ordinance Annexing 3601 First Presbyterian Church – Annexes 5.58 acres site into the City of Edwardsville c) Second reading of an Ordinance Amending Chapters 1242, 1248, and 1252 of the Codified Ordinances of the City of Edwardsville (Zoning District Regulations, Scope of Regulations and Definitions) Amendment modifies size of lots allowable for percent of coverage through administrative review, allows architecturally consistent reconstruction for non-conforming single family residences located in R-1 Districts to be rebuilt to original building footprint provided allowable setbacks are maintained; and general language housekeeping of other affected portions of the zoning ordinance. (Ordinance has been revised and is reflective of changes discussed at 2/16/17 & 03/02/16 ACS) – Filed for on 2nd Reading 2/7/17 d) An Ordinance Amending Chapter 122 of the Codified Ordinances of the City of Edwardsville (Weeds – Nuisance, removal notices, citations, etc.) – Amends the current ordinance to allow the City to more promptly respond to grass and weed height regulations, removes a discrepancy between an 8” and 12’standard, reducing the standard to 6”, declares a nuisance for weeds & grass on residential lots and lots adjacent or adjoining residential lots, and would allow managed natural landscaping as long as it meets specific requirements of the ordinance. – File for 1st Reading e) An Ordinance Amending Chapter 114, Section 114-302 of the Codified Ordinances of the City of Edwardsville (Parking Prohibited At All Times) – Prohibits parking on the East Side of Elm Street – File for 1st Reading f) Forwarded Items from 03/07/17 RASE Board for approval:  Edwardsville Education Assoc. – Prop E Rally 03/25/17 - City Park  EHS Key Club Easter Egg Hunt 04/08/17 - City Park  Edwardsville Rotary Club: Criterium 08/19/17 – Downtown Streets g) Resolution Authorizing an Agreement to Encourage Redevelopment within the Monclaire Business District – Agreement stipulates the criteria for reimbursable expenditures to the developer within the Montclaire Business District h) Administrative & Community Service Committee will meet on Thursday, March 30, 2017 at 5:30 p.m. Old Business New Business  Closed Session * a) Executive Session – Collective Bargaining Action taken on Executive Session items Adjournment