City Council

Y Office of the City Clerk/Collector Dennis W. McCracken City of Edwardsville City Council Agenda May 01, 2017 7:00 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Avenue Call to Order Pledge of Allegiance Roll Call Welcome Citizens wishing to address Council * Consent Agenda * Approval of minutes of Council Meeting on April 18, 2017 Petitions and Communications a) Plan Commission Memo regarding Preliminary Plat of Heck’s Subdivision Legislative & Executive a) “Hit It Out of the Park” Award b) Proclamation – Motorcycle Safety & Awareness c) Class E Special Event Liquor License for City of Edwardsville Parks & Recreation for the McGauley Softball Tournament to be held at Vadalabene Field located at 501 Voge Ave, Edwardsville, IL 62025 on July 7th – 9th, 2017 118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618.692.7500 Fax 618-692-7558 www.cityofedwardsville.com  d) Class F Special Use Liquor License for Global Brew Inc for the “Always a Cougar Cookout” event to be held at Birger Hall at 30 North Circle Drive, Edwardsville, IL 62025 on Thursday, May 04, 2017 e) Class F Special Use Liquor License for Global Brew Inc for the “Taste of Edwardsville” event to be held at LCCC Leclaire Room located at 600 Troy Rd, Edwardsville, IL 62025 on Saturday, May 13, 2017 f) License to Conduct a Raffle for the Goshen Theatre Project with chances to be sold on Friday, May 12, 2017 g) License to Conduct a Raffle for the Madison County Extension Education Foundation with chances to be sold on June 17, 2017 h) Resignation of SJ Morrison from Edwardsville/SIUE Community Destination Group effective immediately Legal & Judicial City Treasurer City Clerk a) Confirmation of Poll of Council on April 20, 2017 to approve the Separation Agreement with E. Scott Hanson Finance Committee a) Minutes of Finance Committee meeting on April 13, 2017 * b) Group Health Insurance Fund Report - $256,964.59 c) Claims - $862,353.69 (Regular) $34,564.36 (Library) for a total of $ 896,918.05 d) An Ordinance Amending Ordinance No. 6013-06-16 Making Appropriations For The Fiscal Year Beginning The First Tuesday in May, A.D., 2016 And Ending The Monday Preceding The First Tuesday In May, A.D., 2017 (Committee recommends suspension of rules and passage on first reading) e) A Resolution Authorizing the Transfer of General Funds to Other Designated Funds of the City of Edwardsville f) Finance Committee meeting will be announced Public Safety Committee a) Minutes of Public Safety meeting on April 10, 2017 b) Information: 1) Change Order #10 for the Campus Station Project to L. Wolf Company in the increased amount of $8,671.00 2) Change Order #3 for the Combined Station Project to IMPACT Strategies, Inc in the decreased amount of $1,947.00 c) Public Safety Committee meeting will be announced Public Services Committee a) Minutes of the Public Services Committee meeting on April 11, 2017 b) Approval to Award the 2017–2018 MFT Material Letting by Group Number to: Group 1. Maclair Asphalt Sales, LLC for Cold Mix (EZ Street) Asphalt in the amount of $3,540.00 Group 2. Christ Brothers Asphalt, Inc. for Hot Mix Asphalt in the amount of $49,000.00 Group 5. Kientstra-Illinois, LLC for the Concrete Contract in the total contract amount of $70,875.00 Group 6. Beelman Logistics, LLC for Coarse Aggregate in the total contract amount of $17,234.00 c) Approval of Sole Source Resolution for the Quince Street Drainage Improvements to RCS Construction, Inc. in the amount of $40,000.00 d) Approval of Professional Services Agreement with Crawford, Murphy, and Tilly Inc for the Water Treatment Plant Evaluation and Asset Management Plan in the amount of $124,670.00 e) Approval of Professional Services Agreement with Oates Associates, Inc. in the amount of $15,000.00 for the Watershed Nature Center Trail Connection f) Approval of Professional Services Agreement with Oates Associates, Inc. in the amount of $29,700.00 for the IL-157 & Center Grove Road Nature Trail Connection  g) Approval of Resolution Approving the Preliminary Plat of Stone Cliff Manor Phase II Subdivision h) Public Services Committee meeting will be announced Administrative & Community Service Committee a) Minutes of Administrative & Community Service Committee meeting on April 13, 2017 b) Second reading of an Ordinance Amending Chapter 114, Article IV, Division 2 of the Codified Ordinances of the City of Edwardsville – Limited or Prohibited Parking Areas – prohibits parking on both sides of Hawthorne Hills Drive and Villa Court c) Second reading of an Ordinance Amending Chapter 114, Article IV, Division 3 of the Codified Ordinances of the City of Edwardsville (Designation of Stop Intersections) – establishes stop intersections within Hawthorne Hills Subdivision d) Second Reading of an Ordinance Amending Chapter 114, Article IV, Division 3 of the Codified Ordinances of the City of Edwardsville (Designation of Yield Intersections) – establishes a yield intersection within Hawthorne Hills Subdivision e) A Resolution Authorizing the Mayor to Request Proposals for the Sale and Redevelopment of the Public Safety Building (400 – 410 N. Main Street) f) An Ordinance Annexing Certain Territory to the City of Edwardsville, New Poag Associates LLC 15.2 Acre Tract on New Poag Road – Annexes the RESERVE PUD site (FIRST READING) g) Information: 1) Plan Commission Minutes 02/22/17 h) Administrative & Community Service Committee meeting will be announced Old Business New Business * Closed Session Action taken on Executive Session items Adjournment SINE DIE