City Council

Y Office of the City Clerk Emily E. Bates City of Edwardsville City Council Agenda August 18, 2020 7:00 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Avenue This meeting may be accessed with the following links and phone numbers: On the Web: https://zoom.us/j/99570391869?pwd=TXAwSHNaYm5xckhocGtpNlBTTEI0Zz09 Passcode: 859101 Via Telephone: Dial (for higher quality, dial a number based on your current location): 312-626-6799; or 646-558-8656; or 301-715-8592; or 346-248-7799; or 669-900-9128; or 253-215-8782 Webinar ID: 995 7039 1869 Passcode: 859101 Call to Order Pledge of Allegiance Roll Call Welcome Citizens wishing to address Council Citizens wishing to address Council – Members of the public may submit comments to this meeting by calling 618-307-1715 and leaving a message or by emailing publiccomment@cityofedwardsville.com. * Consent Agenda * Approval of minutes of Council Meeting on July 21, 2020 If prospective attendees require an interpreter or other access accommodation, please contact the Edwardsville City Clerk’s office at 618-692-7500 no later than 48 hours prior to the commencement of the meeting to arrange the accommodations. 118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618-692-7500 Fax 618-692-7558 www.cityofedwardsville.com  Petitions and Communications * Activity and Financial Reports: A. Reports of Elected and Appointed Officials: a) Finance Director – Monthly Financial Report (distributed electronically) b) Finance Department - Monthly Activity Report (distributed electronically) c) City Treasurer – Monthly Financial Report (included in packet) and Quarterly Report (distributed electronically) d) Police – Monthly Activity Report e) Fire Chief – Monthly Activity Report (Fire and EMS Services) f) Public Works Director – Building, Electrical and Plumbing Permits B. Circuit Clerk’s Report Legislative & Executive a) License to Conduct a Raffle for the Edwardsville Orchestra Boosters with proceeds going towards the Edwardsville Orchestra Boosters. Chances will be sold from August 24, 2020 – September 10, 2020; prizes include gift cards, lottery tickets and music lessons. b) License to Conduct a Raffle for the Friends of the 1820 Colonel Benjamin Stephenson House with proceeds going towards the support of the Stephenson House crisis relief. Chances will be sold from September 01, 2020 – December 01, 2020; prize includes a 5 cu. ft. freezer. Legal & Judicial City Treasurer City Clerk Finance Committee a) Minutes of Finance Committee meeting on July 28, 2020 ⃰ b) Group Health Insurance Fund Report - $236,274.96 c) Claims - $684,938.63 (Regular) and $60,331.09 (Library) for a total of $745,269.72  d) A Sole Source Resolution Authorizing a Contract with Collins & Herman Infrastructure Solutions for Perimeter Fencing at Plummer Family Park e) A Resolution Authorizing the Transfer of Funds to Other Designated Funds of the City of Edwardsville f) Finance Committee will meet on Tuesday, August 25, 2020 at 4:00 p.m. in City Hall and via virtual Zoom meeting Public Safety Committee a) Minutes of the Public Safety Committee meeting on July 30, 2020 b) A Sole Source Resolution Authorizing the Purchase of Ten (10) Motorola APX Model 4000, 800 MHz Portable Radios in a Total Amount of $29,747.40 c) Approval to purchase two (2) Police Patrol vehicles and associated items in an amount not to exceed $92,374.00 d) Public Safety Committee will meet on Thursday, August 27, 2020 at 4:00 p.m. in City Hall and via virtual Zoom meeting Public Services Committee a) Minutes of the Public Services Committee meeting on July 28, 2020 b) A Resolution Approving the Preliminary Plat of Governors’ Parkway / Troy Road Subdivision c) Approval of Change Order 1 to The Kilian Corporation for the 2020 Resurfacing Contract d) Information: 1) Change Order 1 and Final to Wissehr Electrical Contractors for the Solar Powered Rapid Flashing Beacon Contract e) Public Services Committee will meet on Tuesday, August 25, 2020, at 5:00 p.m. in City Hall and via virtual Zoom meeting Administrative & Community Services Committee a) Minutes of Administrative & Community Services Committee meeting on July 29, 2020 b) Second Reading of an Approval of a Jurisdictional Transfer Agreement and Ordinance accepting Goshen Road from Pin Oak Township  c) Second Reading of an Ordinance Partially Vacating a Cross Access Easement – 6185 & 6189 Bennett Drive d) Approval to Award the Nickel Plate Depot Renovation to Millennium Construction in the total amount of $230,800.00 for: 1) Base Bid in the amount of $172,500; 2) Alternate 1 in the amount of $36,500 for addition of deck along Troy Road; 3) Alternate 3 in the amount of $4,000 for addition of beadboard in interpretive room; and 4) Alternate 4 in the amount of $17,800 for restoration of existing wood windows e) A Resolution Approving a Transitional Buffer Yard Variance for 2122 Troy Road f) A Resolution Approving a Setback Variance for 2122 Troy Road g) A Resolution Approving a Parking Variance for 2122 Troy Road h) Items from Recreation, Arts & Special Events (RASE) Board meeting held August 04, 2020 for approval: 1) Eden Church Outdoor Concert – September 12, 2020 2) Global Brew Oktoberfest – September 19, 2020 i) Information: 1) Items from August 04, 2020 RASE Board Meeting: i. Parks & Recreation Department – Sports & Recreation Report ii. Parks & Recreation Department – Special Events & Activities Report j) Administrative & Community Services Committee will meet on Thursday, August 27, 2020 at 5:30 p.m. in City Hall and via virtual Zoom meeting Old Business New Business * Closed Session Action taken on Executive Session items Adjournment