Historic Preservation Commission

Edwardsville Historic Preservation Commission January Meeting Minutes DATE: Wednesday, January 11, 2017 TIME: 7:00 p.m. PLACE: Council Chambers, City Hall 118 Hillsboro Avenue, Edwardsville, IL 62025 I. CALL TO ORDER ~ Jennifer called the meeting to order at 7:01 p.m. II. ROLL CALL: Present: Kurt Ackerman, Debbie Caulk, Joe Hutton, Cara Lane, Tom May, Bob Nickrent, Casey Weeks, Jennifer Wilkins, and Kathryn Biarkis. Also Present: Walter Williams. Absent: Cheryl Jett, Andrew Payne, and Cindy Reinhardt. III. COA DESIGN REVIEW a. COA #1 ~ The applicant called Walt at 2:30 this afternoon and asked about the protocol for the COA and said that he was not prepared at the time and would like to have this COA moved to the next month with the proper documentation. Location: 844 Hale Ave. Owner: Rahul Bansal Project: New 12x12 backyard shed IV. CITIZENS WISHING TO ADDRESS HPC a. Ryan Conner at 837 Troy Rd. discussed windows he would like to replace in his home. The current windows are wood with a metal storm over it. His goal is to replace them all with uniform windows. Kurt commented that refurbishing old windows has a much longer life expectancy and the guidelines support repairing original windows. Mr. Conner is worried about the condition of the paint. Kurt discussed te notion of first growth wood and that is the key to outlasting any newly constructed window. Jennifer recommended checking the Friends of Leclaire website for a list of contractors. Joe recommended that Mr. Conner take a look at ways to move it back to the authentic design of Historic District as he considers proceeding with all his house projects. Kurt recommended the Oldhouseguy website. The applicant was told that he did not need a COA to simply replace the glass (something he could do fairly quickly and cheaply) until he can get to a complete repair. V. APPROVAL OF MINUTES OF HPC MEETING in December ~ Motion for approval by Bob; 2nd by Joe; Motion carried VI. FINANCIAL REPORT ~ a. Jennifer shared that we have an invoice for the Blue Carpet Corridor Coalition. b. Casey shared that Joe Weber will checking at SIUE for the plaques (they should be done at this point).  VII. CORRESPONDENCE ~ None at this time VIII. COMMITTEE REPORTS a. Attaboy letters ~ None at this time b. Historic Districts and Landmarks updates i. Stephenson House ~ Debbie said that there may by an annual winter dinner ii. Brick Streets ~ None at this time iii. Downtown ~ The new Bin 51 is starting to shape up nicely iv. Leclaire ~ None at this time v. St. Louis Street ~ Casey commented that the COA for the Travous 824 St. Louis St. needs to be updated annually IX. OLD BUSINESS a. Amendment to Design~ Discussions have continued about how HPC can devote time to make decisions and revisions; Joe commented about how this task is gaining some traction and that there are some upcoming opportunities for these amendments to be exercised, so next month would be a good time as a deadline. b. Landmarks plaques ~ They should be coming soon; Joe Weber is checking on finalizing this. c. Windows poster ~ Jennifer is generating a list of places for availability and is looking for suggestions for appropriate places to display. X. NEW BUSINESS a. Casey shared the FOIA and the Sunshine Act regarding email and instant messaging communication. Discussion cannot be among more than a quorum. Using the “reply all” function when the matter is regarding reaching a decision are in violation of this act. b. Casey also discussed the committee of 4 evolving since its inception. Originally the committee of 4 only addressed issues that were already on the agenda that needed further attention. If the committee is addressing issues that are not on the agenda, then it is a violation of the Act. c. Walt suggested that some of the brochures be updated, and for the next fiscal year, we can ask for that to be put in the budget. Walt suggested that we work with the Alton Regional Convention and Visitors Bureau in the future. (The City is already contracting with this company for other projects.) d. Bob asked about a previous project and Kurt confirmed that it has been repointed. XI. ADJOURNMENT: NEXT MEETING IS Wednesday, February 8, 2017; Meeting adjourned at 8:26 p.m. 118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel 618.692.7500 www.cityofedwardsville.com