Mobile Intensive Care System Trust Committee

Minutes of the Edwardsville Mobile Intensive Care Trust Committee Meeting June 23, 2016 The Mobile Intensive Care Trust Committee met on June 23, 2016 at 3:00 p.m. in the Gov. Edwards conference room at City Hall. Members present were Charles McDonald (Chairman), Keith Page, Jason Rankin, Dee McDonald, and Chief Rick Welle. The meeting was called to order at 3:05 p.m. The minutes from the last meeting held on February 17, 2016 were reviewed. It was noted that we are still looking for the minutes from the April 16, 2015 meeting. It was further noted that no action was taken at that April meeting and the committee members do have the financial statements from the meeting. Motion to approve the minutes from the February 2016 meeting was made by Keith Page, second by Jason Rankin, motion carried. It was noted by Chairman Charles McDonald that there were no public comments or correspondence to be addressed at the meeting. The Treasurers report was reviewed. It was noted that this year the trust has earned $3,219 in interest, received $350 in donations resulting in revenue of $3,569. The trust has total cash and investments of $283,439.82, with $24,366.87 eligible to be spent by the Committee per the by-laws. There was no old business to discuss. New business for discussion was presented by Chief Welle. He presented a need the department has to upgrade a portion of their software. The Chief explained that the department is seeking funds to buy “New World” software. The EMS side uses Image Trend software, the Fire side was using Fire House Firehouse software. This software was used for reporting needs of the department. The software was difficult to use and the support was not good. The County decided to purchase the New World software and allow other agencies to use it and only pay for additional modules. It was originally thought that this would work very well for the Fire side and the EMS would stay with Image Trend. However New World indicated that it would be compatible with the Image Trend and other departments were doing this. After the budget for the department was all finalized ready for approval, New World indicated there would be an additional cost to get Image Trend to be compatible with New World. The decision at that time was to not do the interface for Image Trend and New world which would cost approximately $23,000. New World has come back with a new proposal and cost of $22,000. This connection between the two softwares would make the process for the EMS much more efficient and would allow for mobile ability and would provide mobile mapping from dispatch to the ambulances. Chief Welle went to the city to try and get this project completed by they the city indicated there was no money to give them and that there were no extra funds in the capital budget. The City then suggested the Chief bring the request to the Mobile Intensive Care Trust since it is EMS related. Jason Rankin then reviewed the by-laws of the trust. He informed the committee that the trust funds are to be used for operating expenses of the department Mobile Intensive Care System that are not accounted for in the department’s budget. This expenditure is not really considered an operating expense but rather is a capital improvement expenditure. A discussion ensued concerning the interpretation of the by-laws, the committee agreed that there is tension with the language of the trust and this request. Further discussion ensued concerning the amount of requested funds ($22,000) and the amount of funds the trust has available. This request if funded would leave the trust with less than $5,000 to spend in an economic rate environment that is historically low and it would be years before the trust could build up the available funds again. Chief Welle made a motion to move forward with the purchase, there was no second. The motion died for lack of a second. There being no further business to come before the committee, Dee McDonald moved to adjourn, second by Keith Page, motion was voted upon and carried, and the meeting adjourned at 3:55p.m. Respectfully submitted, Dee McDonald Secretary