City Council

CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. February 11, 2026 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – January 28, 2026 Communications • Health and Healing Awareness Proclamation • Sunshine’s Cupcakery Black History Month Proclamation • George Rawlinson Proclamation Public Comments Bids – None. Other Business (O) – None. *Consent Agenda (C) 1. Resolution Authorizing Execution of a Final Plat of Vacation and Plat of Easement from Amano Enzyme USA Co., Ltd. and Acceptance for Ownership and Maintenance Certain Public Improvements within the Site Located at 1415 Madeline Lane 2. Resolution Authorizing 2026 Vehicle and Equipment Procurements 3. Resolution Authorizing Execution of an Agreement with Engineering Enterprises, Inc. for Professional Services in Connection with the 2026 McClure Avenue Resurfacing Project City Council Agenda – February 11, 2026 Page 2 4. Resolution Authorizing Execution of an Agreement with Fehr Graham and Associates, LLC for Professional Services in Connection with the 2026 Shales Parkway and East-Side Streets Resurfacing Project Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Civilian Review Board December 15, 2025 b. Cultural Arts Commission December 8, 2025 c. Heritage Commission January 6, 2026 d. Parks and Recreation Board November 18, 2025 e. Planning and Zoning Commission January 5, 2026 f. Committee of the Whole January 14, 2026 g. City Council January 14, 2026 2. Various Reports a. Electric Tax Announcements Next Committee of the Whole Meeting, Wednesday, February 25, 2026, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, February 25, 2026, at 7:00 p.m. in the City Council Chambers Adjournment *All matters listed under Consent Agenda are considered to be routine and non-controversial by the City Council and will be enacted by one motion and one roll call vote. There will be no sepa- rate discussion of these items. If discussion is desired by a Council member or citizen, that item will be removed from the Consent Agenda and will be considered separately immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the Con- sent Agenda should contact a Council member prior to the meeting and request that the item be removed for discussion. The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accom- modations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.  Resolution No. 26-20 RESOLUTION AUTHORIZING EXECUTION OF A FINAL PLAT OF VACATION AND PLAT OF EASEMENT FROM AMANO ENZYME USA CO., LTD. AND ACCEPTANCE FOR OWNERSHIP AND MAINTENANCE CERTAIN PUBLIC IMPROVEMENTS WITHIN THE SITE LOCATED AT 1415 MADELINE LANE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized to execute a Final Plat of Vacation for 1415 Madeline Lane for the purpose of vacating a city easement prepared by Jacob & Hefner Associates dated January 9, 2024, last revised April 24, 2024, a copy of which is attached hereto. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute and accept a Plat of Easement for 1415 Madeline Lane for watermain purposes from Amano Enzyme USA Co., Ltd. regarding the property legally described on said plat prepared by Jacob & Hefner Associates dated November 28, 2023, last revised on May 10, 2024, a copy of which is attached hereto. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Clerk is hereby authorized and directed to cause said Final Plat of Vacation and Plat of Easement for 1415 Madeline Lane to be recorded in the office of the Recorder of Deeds of Kane County, Illinois. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts for ownership and maintenance certain public improvements within 1415 Madeline Lane which will include watermain, fire hydrants and sidewalks. Acceptance of the public improvements will add the following city-maintained facilities: Approximately two 8-inch valves in 48-inch vaults; one fire hydrant; 340 lineal feet of 5-foot sidewalk and all their respective appurtenances to the city-maintained facilities. David J. Kaptain, Mayor Presented: February 11, 2026 Adopted: Vote: Yeas Nays: Recorded: Attest: Kimberly A. Dewis, City Clerk  Resolution No. 26-21 RESOLUTION AUTHORIZING 2026 VEHICLE AND EQUIPMENT PROCUREMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that due to continuing supply constraints within the motor vehicle industry the City Council has determined that an exception to the procurement ordinance is necessary and in the best interest of City in connection with 2026 fleet vehicle and equipment procurements to maintain timely service delivery for core fleet vehicles. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Manager is hereby authorized to proceed with 2026 fleet vehicle and equipment procurements for the vehicles and equipment set forth in Exhibit A attached hereto and made a part hereof by this reference, in the total amount not to exceed $4,477,000, and that the City Manager is hereby further authorized to execute all necessary and required contracts and other documents for the purchase of such vehicles and equipment in forms as approved by the Corporation Counsel. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City Manager is directed to submit to the City Council a year-end written report prior to the end of 2026 reporting on all procurements for 2026 fleet vehicle and equipment purchase pursuant to the authorization provided in this resolution. David J. Kaptain, Mayor Presented: February 11, 2026 Adopted: Vote: Yeas Nays: Recorded: Attest: Kimberly A. Dewis, City Clerk  EXHIBIT A 2026 VEHICLE PROCUREMENT DESCRIPTION Maint Vehicles for Building Maintenance $174,000.00 Neighborhood Services Department NS Fleet Replacement $176,000.00 DCASE DCASE Pick-up Truck $70,000.00 LM New Explorer for City Forester $50,000.00 LM Lords Park Vehicle Replacements $65,000.00 New F-350 truck for Land LM Management Center City Crew $63,000.00 Net New Vehicles for Sports Rec Complex $130,000.00 Parks and Recreation Cargo Van T- Rec 350 $55,000.00 2026-2028 General Fleet PW Replacement $750,000.00 PW 2026-2028 PW General Equipment 200,000.00 Street Sweeper Replacement PW Program - Final Year $475,000.00 Police Vehicles $753,000.00 DCASE DCASE drop-deck trailer $24,000.00 Lords Park 10 Ft Mower LM Replacement Toro 4000-D $100,000 Wing Park Large Area Mower Replacement Z Master 7500-D LM Yanmar 44HP 144 Inch SD $75,000 Wing Park and Lords Park LM Gator/UTV replacement $50,000 SC- Elgin Sports Complex Utility REC Vehicle with Attachments $67,000 Utilities Sewer Dept Vactor $650,000 Vehicles - Water Department Util (Utility) $550,000.00 $4,477,000.00  Resolution No. 26-22 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2026 MCCLURE AVENUE RESURFACING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Engineering Enterprises, Inc., for professional services in connection with the 2026 McClure Avenue resurfacing project, a copy of which is attached hereto and made a part hereof by reference. David J. Kaptain, Mayor Presented: February 11, 2026 Adopted: Vote: Yeas Nays: Recorded: Attest: Kimberly A. Dewis, City Clerk  Resolution No. 26-23 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH FEHR GRAHAM AND ASSOCIATES, LLC FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE 2026 SHALES PARKWAY AND EAST-SIDE STREETS RESURFACING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of the city; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Fehr Graham and Associates, LLC, for professional services in connection with the 2026 Shales Parkway and East-side resurfacing project, a copy of which is attached hereto and made a part hereof by reference. David J. Kaptain, Mayor Presented: February 11, 2026 Adopted: Vote: Yeas Nays: Recorded: Attest: Kimberly A. Dewis, City Clerk  Civilian Review Board Monday, December 15, 2025 at 5:30 p.m. City Hall, 150 Dexter Court 2nd Floor Conference Room The meeting was called to order at 5:30 p.m. by Chair Rush. Present: Thomas Aagesen (Zoom), Jose Bosque (5:40p.m.), Carrie Estrada, Charles Horton, Kai Rush, Karen Schock, Deborah Willis (5:55 p.m.). Absent: Bruce Corn and LaVonia Gaddy. Minutes Approval A motion was made by Estrada, seconded by Horton, to approve the November meeting minutes. Motion approved. Public Comment None. New Business Civilian Review Board: Procedures for Civilian Recommendations/Actions Reviewed the proposed procedures. Items discussed included limits on public comment, how to track time and what should be done if the person goes over their allotted time limit. Also discussed was if there should be further input from the public once the board has made their decision. Old Business Update from Chief Complaint 25-37, 25, 38, 25-39, 23-33 Chief Lalley provided an update on outstanding complaints. There was a review of how the complaints would be given to the board and where the materials can be found. Civilian Review Board December 15, 2025 Page 2 Miscellaneous There was discussion regarding the setting up of special meetings. Adjournment Willis made a motion, seconded by Bosque, to adjourn the meeting. Motion approved. The meeting was adjourned at 6:27p.m. Submitted by K. Dewis  Meeting Minutes Monday, December 8, 2025 6:00pm City Hall, South Wing, Second Floor Conference Room A. Call to Order: 6:00pm B. Roll Call: a. Commissioners Thayer, Rende, Smith, Mongold, Novelli, Lane present. Chairman Kearney present. Staff Wilhelmi. C. Citizen’s Forum: a. Parker Olson, Individual Artist Grant Application: i. Presenting on “Umbrella Amaryllis,” a short film. A short film about a woman who is going through a process to be turned into an inanimate object and ultimately finds a human connection within herself. This re-submission includes a balanced budget with more detail. A mental health consultant will be on set and at the exhibition with the goal of creating a safe and uplifting space. Visual artists will display and sell their work; the exhibition is themed around art and human resistance. A question and answer session will be held after the film which will focus on the filmmaking and the film. This project will pull heavily from local talent. ii. Commissioner Mongold noted that the presentation of the project was well done. Commissioner Novelli ask about future distribution, to which Parker responded the film will be submitted to a variety of festivals, both local and national. Commissioner Novelli asked about marketing; Parker responded that he will be partnering with local arts organizations, putting up posters, cold calls, etc. b. Hans Klimmer, Individual Artist Grant Application: i. Presenting on a visual artist exhibition in response to the current state of the national immigration movement. As a glass artist, the exhibition will be through the lens of fragility and immigrant ties. Casts of zip tied hands of endangered people in Elgin will be made; this is done via silicone first and then in glass. The exhibit will show manikin faces rather than specific images of the individuals. Beneath the hands will be artifacts of the individuals that represent them or have been left behind. The grant funds would largely cover the cost of 12 sets of  hands. The exhibit would be a traveling exhibit in the surrounding area. Possible exhibit locations would include local churches, museums, etc. ii. Commissioners asked about show dates. Hans responded that the shows dates have not been set as the project is in the early stages. The goal is to have the pieces on display as consistently as possible. Commissioner Smith asked about the subjects would be selected. Hans responded that he would initially be focusing on those within his realm as that trust has already been established. He noted that he was open to any suggestions for organizations to connect with. D. Staff Report: a. Financial Report: i. No update. b. Hemmens: i. The end of the year shows are taking place. c. Elgin Art Showcase: i. The lease for 220 DuPage was approved by city council. ii. The move will begin soon with the lease at 164 Division ending on 12-31-2025. d. Approval of November 2025 Minutes: i. Motion to approve the November Minutes by Commissioner Rende. Seconded by Commissioner Thayer. Approved by a vote of 6-0-1 with Commissioner Smith abstaining. E. Old Business a. 2025 ECAC Projects: i. Elgin Fringe Festival: 1. EFF hosted USAFF this year in October. 2. The festival more than doubled attendance at 1,325. Ticket buyers came from largely from the Chicagoland region with the most outside of Elgin being Chicago. Out of state visitors from Pennsylvania, Michigan, Wisconsin, Minnesota, and Nevada also attended. 3. 134 performing artist applications were received while 41 visual artist applications were received. A total of 33 performing artists/groups and 20 visual artists were accepted into the festival. Artists traveled from Wisconsin, Idaho, California, Georgia, and more. ii. Going Dutch: 1. The Going Dutch programming for 2025 included residencies, performances, and artist development series. In total, the program engaged 85 artists and reached nearly 300 audience members. b. Organizational Grant Applications- 2026: i. Motion to approve the 2026 Organizational Grants as follows: those with an average score of 18 and above at the adjusted grant amount, those with an average score of 14 and above at 85% by Commissioner Novelli, seconded by Commissioner Mongold. Approved by a vote of 4-0-3 with Commissioners Thayer, Lane, and Rende abstaining. F. New Business: a. Parker Olson Individual Artist Grant  i. Commissioners noted that the resubmission addressed the hesitations previously presented. ii. Motion to approve the Individual Grant in the amount of $1,000 by Commissioner Thayer. Seconded by Commissioner Rende. Approved by a vote of 7-0. b. Hans Klimmer Individual Artist Grant i. Commissioners noted that he is clearly passionate about the project. They also noted that while the project as a whole may be viewed as political, the artwork and artistic vision itself is of the highest caliber. They also noted that this project is responsive to this moment in time and has created a place for conversation. ii. Motion to approve the Individual Grant in the amount of $1,000 by Commissioner Mongold. Seconded by Commissioner Rende. Approved by a vote of 7-0. c. Proposed Budget 2026: moved to January 2026. G. Adjournment: 8:15pm a. Motion to adjourn the by Commissioner Mongold. Seconded by Commissioner Rende. Approved by a vote of 7-0.  City of Elgin Elgin Heritage Commission January 6, 2026 Minutes A. The meeting of the Elgin Heritage Commission was called to order at 6:00 p.m. in the City Council Chambers by Chairman John Marston. 1. Members Present: Vivien Lasken, Tonya Luchetti, John Marston, Allison Peterson, Christina Pila, Marge Rowe, Dennis Roxworthy, Melissa Street 2. Members Absent: Gina Tunar 3. City Staff Present: Christen Sundquist, Historic Preservation Planner B. Approval of Minutes: 1. A motion was made by Commissioner Roxworthy to approve November 4, 2025 minutes as submitted. The motion was seconded by Commissioner Rowe. The motion passed 6-0-2 (Luchetti, Pila abstained). C. Recognize Persons Present Rebecca Hunter D. Plaque applications: None E. Old Business 1. Reports from Neighborhood Groups on Heritage Related Activities a. Commissioner Rowe noted the following: i. Elgin History Museum will be hosting an exhibit and open house at the Nancy Kimble Cobblestone (302 W. Chicago) showcasing Hans Klemmer’s Kiln- Formed Glass on January 10th. ii. Elgin History Museum has their annual Trivia Night fundraiser on January 30th. b. Commissioner Peterson noted the following: i. She noted that she spoke with a staff member at U-46 regarding the closure of Washington Elementary. She stated that U-46 does not have any plans for the building and will maintain it until one is proposed. They are open to proposals and to work with the Heritage Commission with possible adaptive reuse options for the building. She noted that she will reach out to them again with a follow-up on how the commission can assist U-46 with the reuse of the building and if there is a possibility of having an open house or open doors event with a tour of the interior during Preservation Month. Elgin Heritage Commission: Minutes Page 2 c. Chairman Marston noted the following: i. He stated that a former Heritage Commission member, Len Govednik, passed away before Christmas. He was an advocate for Elgin’s historic architecture and did incredible rehabilitation and restoration work to his landmarked bungalow. 2. 2025 Elgin Heritage Commission Goals a. Bungalow Website No update. 3. Design Review Subcommittee No update. 4. 2025 Marketing and Outreach Plan a. Educational Videos Commissioner Luchetti noted that we should wait on creating a new video until after our campaign discussion. b. Gail Borden Library – Proposed Events Rebbeca Hunter stated that she’s working with the library on organizing a few lectures for Preservation Month. Commissioner Tunar, was absent at tonight’s meeting but will follow up with us regarding her conversations with the library at the next meeting. c. Gin City – Kerri Liu Collaboration The commission noted that they are excited to see what Kerri Liu has created for their campaign. It was noted she will present to them at their February meeting. 5. 2026 Preservation Month Staff noted the call for nominations will be announced next week and will provide the commissioners with the application and press release so they can forward onto interested parties. Rebecca Hunter noted that Ace Hardware is sponsoring four community events of which she offered the commission the opportunity to set up a table on May 2nd or May 3rd with a hands-on class for window glazing and stripping paint where property owners may swing by and ask experts for the process. The commission noted that this would be a great opportunity for a workshop and to promote the commission’s goals further. Staff will provide a couple windows for the workshop. A motion was made by Commissioner Roxworthy to set up a table with the commissions promotional material and provide a hands-on class for window glazing and stripping paint either on May 2nd or May 3rd for four hours at Ziegler’s Ace Hardware. The motion was seconded by Commissioner Pila. The motion passed unanimously. Elgin Heritage Commission: Minutes Page 3 a. Event Location Staff noted that she received pricing from The Lodge for the rental and will continue to review with the owner for review at the commission’s February meeting. The commission noted that this space for the event will likely draw in large interest for attendance. b. Caterer Discussion Staff noted that she received one quote so far and will bring the others to the commission for their review at their February meeting. F. New Business 1. 2025 Budget Wrap Up Report; 2026 Budget Projections Staff noted that we ended the year with no remaining budget but did not have enough additional funds to provide to major goals including possible interpretive signage projects. She also noted that we typically use remaining end of year funds to place a down payment for a caterer for the Mayor’s Awards but we did not have enough to do so this year. For 2026, she noted the budget is tight, especially with 2/3rds of the commission’s funds going towards the Mayor’s Awards. She noted that she will propose to ask for additional funds for 2027 during budget discussions in the summer so that the commission isn’t using their entire budget by Q2 and can fund other projects later in the year such as interpretive signage in the community. 2. Approve 2026 Meeting Amended Schedule Due to an Open Meetings Act change, a public body may not hold or schedule a meeting on an election day. As the commission meets the first Tuesday of the month, the November 3rd meeting needs to be cancelled (election day) and rescheduled for December. A motion was made by Commissioner Roxworthy to approve the amended 2026 meeting schedule. The motion was seconded by Commissioner Peterson. The motion passed unanimously. 3. Grant Programs Staff noted that the Historic Rehabilitation Grant program and the Paint Grant program will open on Thursday, January 8th. She will send the press release to the commissioners so they can forward on to those interested. The deadline for submission of the grant applications will be March 27th at 5:00PM. G. Other Business None H. Adjournment A motion was made by Commissioner Pila to adjourn the meeting. The motion was seconded by Commissioner Street and passed unanimously. The meeting was adjourned at 7:11 p.m. Elgin Heritage Commission: Minutes Page 4 Respectfully submitted, Christen Sundquist, AICP Approved: 02/03/2026 Historic Preservation Planner Community Development Department  Monthly Electricity Tax Revenue 2024 2025 2025 YTD Difference Month YTD Month YTD Month Cumulative Over (Under) Budget Month Actual Actual Actual Actual Budget Budget % Amount Jan $ 367,093 $ 367,093 $ 367,256 $ 367,256 $ 370,026 $ 370,026 -0.75% $ (2,771) Feb 345,620 712,714 357,255 724,511 338,423 708,449 2.27% 16,062 Mar 326,516 1,039,229 323,467 1,047,978 331,787 1,040,236 0.74% 7,742 Apr 306,342 1,345,572 306,389 1,354,367 307,732 1,347,968 0.47% 6,399 May 316,787 1,662,359 286,969 1,641,336 320,810 1,668,778 -1.64% (27,442) Jun 360,360 2,022,719 329,036 1,970,372 363,194 2,031,972 -3.03% (61,600) July $ 431,144 $ 2,453,863 501,823 2,472,195 409,525 2,441,496 1.26% 30,698 Aug 407,544 2,861,407 446,374 2,918,569 413,725 2,855,221 2.22% 63,347 Sep 389,672 3,251,079 347,293 3,265,861 348,561 3,203,783 1.94% 62,078 Oct 313,706 3,564,784 338,351 3,604,212 321,983 3,525,766 2.22% 78,446 Nov 286,086 3,850,870 263,768 3,867,980 318,292 3,844,059 0.62% 23,921 Dec $ 333,829 $ 4,184,699 $ 393,852 $ 4,261,832 $ 355,941 $ 4,200,000 1.47% $ 61,832 Budget $ 4,200,000 $ 4,200,000 Monthly Receipts $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2024 2025