Capital Improvements/Transportation Trust Authority

NOTICE OF OPEN MEETING Public Notice is hereby given that the Capital Improvements/Transportation Trust Authority of the City of Excelsior Springs at 4:00 PM, July 13, 2026 to consider and act upon the matters on the following agenda and such other matters as may be presented at the meeting and determined to be appropriate for discussion at the time. The tentative agenda of this meeting is as follows. Capital Improvements/Transportation Trust Authority City of Excelsior Springs AGENDA Capital Improvements/Transportation Trust Authority Meeting 4:00 PM Monday, July 13, 2026 Council Chambers, 201 E. Broadway, Excelsior Springs, MO 64024 Call to Order Pledge of Allegiance Roll Call Minutes of June 8, 2026 Meeting A. June 8, 2026 Capital Improvements/Transportation Trust Meeting Minutes 1. APPROVAL OF CAPITAL IMPROVEMENT FINANCIALS A. Capital Improvements Financials thru June 2026 2. APPROVAL OF TRANSPORTATION TRUST FINANCIALS A. Transportation Trust Financials through May 2026 3. APPROVAL OF CEMETERY MAINTENANCE FUND REQUEST A. Cemetery Maintenance Fund Request 4. APPROVAL OF REVISION TO HALL OF WATERS ARCHITECTURAL SERVICES WITH STRATA A. Architectural Services with STRATA for Hall of Waters Building 5. COMMENTS 6. ADJOURN Representatives of the news media may obtain copies of this notice by contacting the City Manager's office, 201 East Broadway. Phone (816) 630-0752. If any accommodations are required in order to attend this meeting (i.e. qualified interpreter, large print, reader, hearing assistance), please notify the City Manager's office no later than 48 hours prior to the beginning of the meeting. Date and Time of Posting: Friday, July 10, 2026 at 3:30pm Capital Improvements/Transportation Trust Authority Minutes of Regular Meeting June 8, 2026 | 4:00 pm | Council Chambers in Hall of Waters Building ___________ 1. Roll Call: Present: Mike Edwards, Laurie Gehrt, Lyndsey Baxter, Chuck Duckworth (joined by zoom), and Mayor Morgan. Absent: Mary Lou Greim. Also Present: Fire Chief Joe Maddick, Police Chief Greg Dull, Police Lt. Jeremiah Renne, Mayor Pro-Tem Reggie St. John, Councilman John McGovern, City Manager Melinda Mehaffy, and Authority Secretary Susan Conyers. 2. Approval –Meeting Minutes of April 13, 2026: Mike Edwards motioned to approve the April 13, 2026 meeting minutes; Laurie Gehrt seconded. All Ayes; motion approved. 3. Approval – Capital Improvements Financials through 5/31/26: City Manager Melinda Mehaffy presented to the Authority spreadsheets of the Capital Improvements budget and financials through March 31, 2026. Laurie Gehrt motioned to approve the Capital Improvements Financials presented through May 31, 2026; Mike Edwards seconded. Roll Call of Votes: Ayes – Lyndsey Baxter, Mike Edwards, Chuck Duckworth, Laurie Gehrt, and Mayor Morgan. Nays – None. All Ayes; motion approved. 4. Approval – Garage Door Replacement at Fire Station: Fire Chief Joe Maddick briefed the Authority of the request of $89,809.00 for Overhead Door to furnish and install all existing garage doors (10 doors), springs, tracks, openers/operators, and wiring for the commercial doors at the Fire Station. Mike Edwards motioned to approve the purchase and installation of garage doors at the Fire Station; Lyndsey Baxter seconded. Roll Call of Votes: Ayes –Laurie Gehrt, Chuck Duckworth, Lyndsey Baxter, Mike Edwards, and Mayor Morgan. Nays – None. All Ayes; motion approved. 5. Approval – HVAC Improvements for Police Station: Police Chief Greg Dull briefed the Authority of the request of $176,400.00 for a new HVAC system for the Police Station provided and installed by Colvin’s Heating & Cooling. The new system would replace the aging HVAC and boiler system with a new, energy-efficient system that provides both heating and cooling. There was discussion about applying for energy efficient incentive. Laurie Gehrt motioned to approve the request of $176,400.00 for the Police Department HVAC system. Mike Edwards seconded. Roll Call of Votes: Ayes -Laurie Gehrt, Chuck Duckworth, Mike Edwards, Lyndsey Baxter, and Mayor Morgan. Nays – None. All Ayes; motion approved. 6. Comments: Melinda Mehaffy: We anticipate having the July 13th Capital Improvements meeting for a Hall of Waters request and cemetery maintenance request. City offices will be closed June 19th and July 3rd to observe the holidays. Mayor Morgan: The Historic Preservation Commission will meet July 15th at 5pm. Mike Edwards: There are some small balances left under certain projects; will those amounts be moved if the projects are complete? City Manager Melinda Mehaffy said we will look at those and move the projects to completion. 7. Adjourn: Laurie Gehrt motioned to adjourn; Mike Edwards seconded. All in Favor; motion approved. The meeting adjourned at 4:17pm. The next meeting is scheduled for July 13, 2026 at 4:00pm. _______________________________________________________Susan Conyers, Authority Secretary  Gross Capital Improvement Sales Tax Receipts 120,000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 - Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 2021 74,850.06 70,470.10 89,794.63 74,666.46 76,622.62 103,961.32 83,491.48 65,362.20 112,179.29 84,669.70 65,092.39 100,015.67 2022 74,831.56 84,737.62 86,177.08 82,950.45 79,553.03 109,807.23 100,249.52 95,653.90 100,208.53 95,907.31 80,683.01 101,407.93 2023 94,608.47 97,452.79 82,356.34 95,325.57 88,929.33 98,621.42 106,148.87 93,630.62 103,935.42 92,051.74 90,556.28 98,032.49 2024 98,729.03 109,447.80 91,603.72 98,239.48 101,307.36 111,684.09 102,909.39 102,698.73 108,055.39 99,251.52 96,234.47 101,299.14 2025 96,535.95 100,888.03 85,846.83 92,962.00 101,264.50 106,991.38 99,107.78 103,697.48 100,920.86 98,944.95 101,964.62 93,143.48 2026 102,509.40 104,454.72 96,467.31 95,720.79 102,360.29 72,383.24 CAPITAL IMPROVEMENTS SALES TAX Transactions for FY 2025-26 10/31/2025 11/30/2025 12/31/2025 1/31/2026 2/28/2026 3/31/2026 4/30/2026 5/31/2026 6/30/2026 7/31/2026 8/31/2026 9/30/2026 Beginning Balance: Pooled Cash 4,173,782.05 4,276,239.77 4,266,744.30 3,890,396.96 3,651,141.88 3,706,064.15 3,356,516.06 3,516,888.25 3,516,888.25 3,581,818.02 3,581,818.02 3,581,818.02 Investments 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 Payables 144726.28 Available Beginning Balance 4,423,782.05 4,526,239.77 4,516,744.30 4,140,396.96 3,901,141.88 3,956,064.15 3,606,516.06 3,766,888.25 3,766,888.25 3,831,818.02 3,831,818.02 3,976,544.30 Revenues: City Sales Tax 98,944.95 99,862.39 91,857.06 102,509.40 104,454.72 96,458.22 94,854.41 101,012.90 72,383.24 TIF Allocations (1,477.56) (1,102.23) (1,286.42) - (9.09) (866.38) (1,347.39) - City Use Tax 16,634.33 13,351.61 13,839.40 14,771.30 30,075.15 13,934.84 5,797.11 9,800.80 13,832.24 Interest Income 2,279.03 2,149.54 3,049.76 2,855.67 2,660.55 2,665.15 2,147.32 6,603.69 11,766.69 Investment Interest 712.50 Total Revenue 116,380.75 114,261.31 107,459.80 120,136.37 137,902.92 113,049.12 101,932.46 116,070.00 97,982.17 - - - Expenditures: Allowance - Technology upgrade project 6,815.86 1,309.05 6,161.84 3,901.75 729.39 2,016.70 329.00 Allowance - Maintenance Fund City Wide 1,274.13 8,944.75 11,668.00 25,062.00 40,968.30 640.00 Hall of Waters Trap Survey (HOWSTM) 40,968.30 Hall of Waters Dehumidification (HALLDH) 640.00 Hall of Waters Repairs (HOWRPR) 6,729.13 4,609.75 10,548.00 Hall of Waters Windows (HALLWD) 14,500.00 Hall of Waters Tower Replacement (HALLTW) 10,562.00 Hall of Waters Elevator (HOWELV) 150,757.59 283,248.16 780.00 Hall of Waters Boiler (HOWBLR) 1,081.00 Hall of Waters Architectural Services Industrial Road Grant Match Downtown Revitalization (DEPDT) 2,730.00 695.00 PoliceDepartment Doors Allowance - Blighted Property Fund (Property Purchases/Demo) 18,375.00 3,686.50 1,120.00 Bank Charges 70.20 70.20 70.20 70.20 70.20 70.20 70.20 70.20 Police Station Plumbing Police Station Parking Lot Repair Police Station Maintenance Fund (POLBLD) 13,109.00 5,156.35 Police Station HVAC System (PHVAC) 410.00 Fire Station Maintenance Fund 2,400.00 3,127.58 Allowance - Emergency Preparedness 555.00 2,088.38 3,920.00 Fire Training Structure 307.84 487.84 581.86 Allowance - Sidewalk Replacement Program (Professional Services) Crownhill Cemetery Columbarium 38,428.00 30,742.40 Lithia Landing Stairs, Rock Wall repair Bus Purchasae 24,565.20 Transfers Transfers - General Fund (Indirect cost allocation) 51,936.00 12,000.00 Transfer - Golf Equipment Lease/Purchase Transfers Out - Grant Management Transfer - Boundless BackYard Transfers - Garland Bridge Match Transfer - Dry Fork Greenway Match 79,916.56 91,714.84 Transfer - Sewer Main Re-Lining Transfer - RAISE Local Match Transfer - EIERA Grant 397,500.92 Total Expenditures 13,923.03 123,121.78 420,269.32 281,224.96 52,230.17 391,081.56 91,412.15 14,045.20 33,052.40 - - - Ending Balance 4,526,239.77 4,517,379.30 4,203,934.78 3,979,308.37 3,986,814.63 3,678,031.71 3,617,036.37 3,868,913.05 3,831,818.02 3,831,818.02 3,831,818.02 3,976,544.30 Allocation of ending balance: Pooled Cash 4,276,239.77 4,266,744.30 3,890,396.96 3,728,578.98 3,711,309.07 3,356,516.06 3,366,341.37 3,516,888.25 3,581,818.02 3,581,818.02 3,581,818.02 3,722,284.59 Investments 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 Payables - 635.00 63,537.82 729.39 25,505.56 71,515.65 695.00 31,862.40 4,259.71 Total 4,526,239.77 4,517,379.30 4,203,934.78 3,979,308.37 3,986,814.63 3,678,031.71 3,617,036.37 3,798,750.65 3,831,818.02 3,831,818.02 3,831,818.02 3,976,544.30 Committed Funds: Allowance - Blighted Property Fund (8/11/25) 567,477.44 567,477.44 567,477.44 549,102.44 549,102.44 549,032.24 549,032.24 549,032.24 547,912.24 547,912.24 547,912.24 547,912.24 Allowance - Emergency Preparedness (added 9/11/23) 7,387.99 6,832.99 6,832.99 6,832.99 4,744.61 4,744.61 824.61 824.61 824.61 824.61 824.61 824.61 Allowance - Maintenance Fund City Wide (Revised (1/8/24)(6/9/25)(10/25) 45,120.41 43,846.28 34,901.53 31,773.95 45,000.00 50,000.00 - 56,000.00 56,000.00 56,000.00 56,000.00 56,000.00 Allowance - Sidewalk Replacement Program 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 18,364.18 Allowance - Technology upgrade project (Revised 12/21)(4/22)(8/25)(9/25) 16,407.32 15,098.27 8,936.43 5,034.68 4,305.29 2,288.59 1,959.59 1,959.59 1,959.59 1,959.59 1,959.59 1,959.59 Allowance - Police Department Maintenance Fund (4/2026) 15,100.00 Fire Station Garage Doors 89,809.00 Police Station HVAC 176,400.00 Boundless BackYard Grant Match 350,000.00 350,000.00 350,000.00 350,000.00 350,000.00 350,000.00 Crownhill Columbarium 140,000.00 101,572.00 101,572.00 101,572.00 101,572.00 101,572.00 Downtown Revitalization 7,500.00 - - - - - Dry Fork Greenway (Revised 2/12/24, 7/21/25) 428,400.00 348,483.44 348,483.44 256,768.60 256,768.60 256,768.60 256,768.60 256,768.60 256,768.60 256,768.60 256,768.60 256,768.60 Fishing River Watershed 2 - Hitch Lot (1/8/24) 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 450,000.00 Garland Bridge 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 329,694.36 Golf Equipment Lease Purchase (3/11/24), (8/11/25) 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 469,840.00 Hall of Waters Architectural Services 11/10/25 151,155.00 151,155.00 151,155.00 151,155.00 151,155.00 Industrial Road Grant Match (1/8/24) 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 72,086.75 Hall of Waters Pre-Development 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 Lithia Landing Stairs, Rock Wall 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 55,000.00 Police Station Plumbing 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 1,850.00 RAISE Local Match (Grant Awarded 8/15/22) 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 2,100,000.00 Sewer Main Re-lining , amended 5/12/25 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 645,000.00 Total Committed Funds 5,714,128.45 5,736,300.71 5,721,194.12 5,604,074.95 5,614,483.23 5,617,396.33 4,975,520.33 5,016,420.33 5,281,509.33 5,015,300.33 5,015,300.33 5,015,300.33 Available Cash Balance (1,187,888.68) (1,218,921.41) (1,517,259.34) (1,624,766.58) (1,627,668.60) (1,939,364.62) (1,358,483.96) (1,147,507.28) (1,449,691.31) (1,183,482.31) (1,183,482.31) (1,038,756.03) CAPITAL IMPROVEMENTS SALES TAX 1 2 3 4 5 6 SIX YEAR PLANNING GUIDE <<<PRIOR YRS adjusted 22 YE THIS YEAR Totals FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 Beginning Cash Balance 2,217,636.00 2,458,889.00 2,744,449.00 3,203,389.10 3,512,720.01 4,235,097.30 2,277,655.43 2,601,709.03 3,605,291.63 4,931,281.23 6,573,670.83 8,249,660.43 9,925,650.03 Total Revenue 9,943,557.63 1,110,768.00 1,072,606.90 1,311,208.41 1,404,430.44 1,446,864.68 1,798,839.60 1,798,839.60 1,798,839.60 1,798,839.60 1,798,839.60 1,798,839.60 1,798,839.60 1,798,839.60 Ongoing Allocation of Funds: Allowance - Blighted Property Fund (Property Purchases/Demo) 394,293.67 219,986.00 80,909.47 13,650.49 7,749.95 23,816.26 23,181.50 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 Allowance - Emergency Preparedness 15,000.00 2,612.01 - 7,387.99 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 Allowance - Maintenance Fund City Wide 264,860.37 17,084.00 19,308.59 22,508.90 89,242.47 21,596.00 45,120.41 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 Allowance - Sidewalk Replacement Program (Professional Services) 77,352.28 50,000.00 3,095.35 892.75 - 18,364.18 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 Allowance - Technology upgrade project 255,094.66 - 39,228.68 53,374.54 41,087.60 75,140.25 21,263.59 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 Bank Charges 5,919.50 849.90 842.40 842.40 842.40 842.40 850.00 850.00 850.00 850.00 850.00 850.00 850.00 850.00 Transfers - General Fund (Indirect cost allocation) 79,235.00 10,235.00 12,000.00 12,000.00 10,000.00 11,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 ACTIVE PROJECTS Boundless BackYard Grant Match 350,000.00 200,000.00 150,000.00 BUS REPLACEMENTS 71,693.00 29,436.00 42,257.00 Crownhill Cemetery - Columbarium 140,000.00 140,000.00 Dry Fork Greenway 428,400.00 - 428,400.00 GARLAND BRIDGE LOCAL MATCH 359,000.00 18,861.66 17,365.79 322,772.55 Golf Equipment Lease Purchase 577,840.00 25,968.00 82,032.00 98,336.00 131,936.00 105,968.00 100,000.00 33,600.00 Hall of Waters Architectural Services 151,155.00 151,155.00 RAISE Grant Match 2,100,000.00 - 1,000,000.00 350,000.00 500,000.00 250,000.00 Police HVAC 200,000 200,000 Sewer Main Re-Lining 645,000.00 - 375,000.00 270,000.00 Stalled & Closing Projects Bank Building Roof (Labor & Materials) 166,439.00 - 100,000.00 66,439.00 Fishing River Watershed - Hitchlot (full cost; seeking grant funds) 450,000.00 450,000.00 Fire Training Structure 200,000.00 127,050.82 70,280.96 2,668.22 GROA ERP Consulting Agreement - - - 27,770.00 Industry Roadway Improvement 7,913.25 7,913.25 72,087 Lithia Landing Stairs, Rock wall 55,000.00 55,000.00 Police Parking Lot Resurfacing 116,136.00 102,050.98 550.00 13,535.02 Hall of Waters Elevator 456,000.00 9,509.99 446,490.01 Downtown Revitalization 7,500.00 7,500.00 Hall of Waters Steam Traps 45,000.00 45,000.00 PAST PROJECTS 3,267,689.61 551,736.00 925,411.60 746,796.63 668,740.89 375,004.49 Sub-Total Committed Projects 10,886,521.34 849,890.90 1,077,700.74 852,268.31 1,095,099.53 724,487.39 3,756,281.47 1,474,786.00 795,257.00 472,850.00 156,450.00 122,850.00 122,850.00 222,706.75 Ending Total Cash Balance (without Unfunded Projects) 1,274,672.29 2,478,513.10 2,453,795.16 3,203,389.10 3,512,720.01 4,235,097.30 2,277,655.43 2,601,709.03 3,605,291.63 4,931,281.23 6,573,670.83 8,249,660.43 9,925,650.03 11,501,782.88 Projects in Discussion, NOT Funded: Replace undersized waterlines Local Match - Sub-Total Projects in Discussion, Not Funded: - - - - - - - - - - - - - - ENDING Total Cash Balance (with Projects in Discussion) 2,478,513.10 2,473,419.26 2,932,359.36 3,241,690.27 3,964,067.56 2,006,625.69 2,330,679.29 3,334,261.89 4,660,251.49 6,302,641.09 7,978,630.69 9,654,620.29 11,230,753.14 New Projects to be PRIORITIZED Downtown Streetscape Grant Match 4,064,500 164,500 800,000 800,000 800,000 800,000 700,000 Fishing River Watershed - Trib 1 (full cost; seeking grant funds) 520,000 520,000 Hall of Waters, Dehumidifer 236,520 236,520 Hall of Waters - Phase II (Full Cost) - Hall of Waters Phase III, local match 808,325 190,738 190,000 427,587 Hall of Waters - Phase IV ( full cost; seeking grant funds) - Hillcrest Cemetery Road 75,000 75,000 Hitch Lot Access 90,000 90,000 Mausoleum Repairs 435,000 435,000 Replace undersized waterlines (full cost; seeking grant funds) - St. Louis/Elms/Thompson 50,000 50,000 Total Committed Funds 6,279,345.00 - - - - - 427,258.00 190,000.00 592,087.00 800,000.00 1,320,000.00 800,000.00 800,000.00 1,350,000.00 ENDING Total Cash Balance (with Projects in Discussion) (5,004,672.71) 2,478,513.10 2,453,795.16 2,912,735.26 3,222,066.17 3,944,443.46 1,559,743.59 1,693,797.19 2,105,292.79 2,631,282.39 2,953,671.99 3,829,661.59 4,705,651.19 4,931,784.04 Project Planning Notes Dehumidity 236,520.00 Boundless Backyard Tower Stabilization Estimate 562,807.00 25 26 27 Study Front Yard 30,000.00 PR 90 60 150 Permanent Shoring Front Yard 315,893.00 CIP 0 200 150 350 5/22/25: Requested study of front yard, solution to fill in, dehumidification Donations 20 90 110 and tower rehab. Estimate need $1.2 M Grant 0 500 500 8/6/25 Proposal for Tower A/E - $54,780 54,780.00 totals 110 290 710 1110 total 1,200,000.00 2025-26 2026-27 2027-2031 Entrance Doors 370,497.00 Raise 600,000 3,902,696 20,597,304 25,100,000 1,789,105.00 Hall of Springs, windows, doors, roof, finish bar 613,219.00 CIP 500,000 500,000 1,100,000 2,100,000 1431284 Roof, Ceiling, hallway repairs above skylite 354,600.00 WESTSIDE 125,674 3,874,326 4,000,000 357,821.00 Mezzanine 1,502,645.00 other 800,000 800,000 total 1,100,000 4,402,696 21,697,304 27,200,000 Phase III: Permanent Shoring - Front Yard, HVAC, Exterior Facades 5,000,000.00 Phase IV: TBD spent to date 1,100,000 Downtown Streetscape water-29 sewer Storm Street Trees, furniture Construction Contgy, art, escl A/E total Phase 1 Penn to Mid Block - Broadway 156,700.00 1,000.00 593,250.00 688,732.00 1,439,682.00 504,844.00 250,156.00 2,194,682.00 - Phase 2 Mid Block to Elizabeth - Broadway 124,100.00 1,000.00 423,275.00 588,030.00 1,136,405.00 214,397.00 205,918.00 1,556,720.00 Phase 3 Elizabeth to Thompson 268,750.00 1,000.00 27,000.00 741,715.00 1,038,465.00 534,810.00 220,259.00 1,793,534.00 Phase 4 Thompson 454,900.00 12,000.00 2,000.00 1,495,400.00 649,000.00 2,613,300.00 1,029,118.00 509,938.00 4,152,356.00 Construction Total 1,004,450.00 15,000.00 1,045,525.00 3,513,877.00 649,000.00 6,227,852.00 2,283,169.00 1,186,271.00 9,697,292.00 16% 0% 17% 56% 10% Contingency, art, escalation 368,237.57 5,499.09 383,295.92 1,288,209.01 237,927.41 A/E 191,325.98 2,857.18 199,149.88 669,317.51 123,620.45 Total 1,564,013.56 23,356.27 1,627,970.80 5,471,403.51 1,010,547.86 54,571.76 4,209,769.22 4,264,340.98 Storm Water Improvements 1,573,399.04 1,261,634.29 2,835,033.34 City Manager's Office Capital Improvements/Transportation Trust Authority 7/13/2026 TO: Capital Improvements/Transportation Trust Authority FROM: Melinda Mehaffy, City Manager DATE: RE: Approval of Revision to Hall of Waters Architectural Services with STRATA City staff is requesting a revision to the Capital Improvements approval on the Hall of Waters architectural services with STRATA. When we began the project, we requested $151,155 for architectural services on four projects. This was 12/5% of the $1.2 Million projects costs for the following projects: well room, tower, east wing windows and rust jacking, and dehumidification in the basement of the Hall of Waters. The architectural services were approved at the November 2025 CIP meeting. The initial plans were to study and determine a permanent solution to the well room that would be built at a later date ($53,435), tower repairs in the amount of $54,780, an assessment of the damaged concrete walls and windows in the SW corner of the building to more fully understand the improvements that are needed, construction documents, bidding and construction, and construction documents, bidding and administration of the dehumidification project in the basement of the Hall. Strata has completed a Revit model of the building which creates a 360° view of each room. The building model includes the building envelope and interior partitions (existing walls, parapets, floors, roofs, ceilings, soffits) structural elements, architectural details, windows, doors and openings, plumbing fixtures and stairs, ramps, and associated railings to an LOD 300 “Detailed Design” level per AIA Standards. This information is then used, now and in the future, by contractors and architects in assisting with designing and developing construction documents. This information needs to be used when completing the HVAC portion of the suggested design and for all future projects. Since completing the initial review of the east wing window situation, Strata has revised their fee schedule to assist the City in addressing the greatest needs. It was determined that there is significantly more work than originally anticipated once the southeast windows on the main floor were removed. This has resulted in a need to increase the fees to address additional work on the windows portion of the project. The tower repairs and modification originally included an optional electrical work to the tower. It was determined that staff could address the electrical issue by removing and reinstalling the lighting. This results in a savings of $8,050. Strata, working with staff, determined that the schematic study of the well room needed to be paused to allow for a shift in funding to the greater need which is the east wing. Pausing this work would result in a savings of $54,635. This would be a focused assessment limited to the tower and the existing boiler draft system to identify required modifications and/or repairs, construction documents, and construction administration. The above-mentioned savings and an additional $22,495 in funds are needed to revise the east wing portion of the project. Staff is requesting an additional $22,495 in funds to allocate to the Strata proposal. None