Board of Trustees

MAYOR: Michelle I. Nelson | VILLAGE CLERK: Cecil Porter | VILLAGE MANAGER: Bridget A. Wachtel TRUSTEES: Gary Daggett | Kevin Dorsey | Rosalind Henderson Mustafa | George Lofton | James Mitros | Carolyn D. Rodgers AGENDA FOR THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF FLOSSMOOR, ILLINOIS MONDAY, MAY 4, 2026 • 7:00 PM • VILLAGE HALL Join Zoom Meeting: https://us02web.zoom.us/j/85210894513?pwd=uZUHbLuNGHvJ6BUE21v70fK1RLbeBa.1 ID: 852 1089 4513 Passcode: 60422 Or join by phone (312) 626-6799 CALL TO ORDER ROLL CALL RECOGNITIONS AND APPOINTMENTS 1. Mayor's Monarch Pledge 2. Consideration of a Re-appointment to the Fire Pension Board 3. Consideration of a Re-appointment to the Green Commission PUBLIC PRESENT WISHING TO ADDRESS THE BOARD CONSENT AGENDA 4. Approval of the Minutes of the Meeting Held on April 20, 2026 5. Presentation of Bills for Approval and Payment as Approved by the Finance Committee (May 4, 2026) • If you plan on attending a Village Board meeting and need an accommodation, please call 708-798-2300 or TDD 708-647-0179 at least one full business day prior to the meeting. • 2800 Flossmoor Road, Flossmoor, Illinois 60422 | Phone: 708.798.2300 | TDD: 708.647.0179 | Fax: 708.798.4016 | www.flossmoor.org Page 1 of 75  6. Consideration of an Agreement with Matthew O'Shea Consulting 7. Consideration of an Agreement Renewal with Smith Garson 8. A Resolution Approving and Authorizing an Intergovernmental Agreement between the Village of Flossmoor and the Board of Education of Flossmoor District #161 Providing for Reciprocal Reporting 9. Consideration of an Ordinance of the Village of Flossmoor, Cook County, Illinois, Approving a Term Sheet for the Acquisition of Parcels of Property at 1835 Dixie Highway, Flossmoor REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS ACTION ITEMS DISCUSSION ITEMS OTHER BUSINESS 10. A Motion to go into Executive Session to Discuss the Employment of Specific Individuals, Property Acquisition, and Litigation ADJOURNMENT OF MEETING • If you plan on attending a Village Board meeting and need an accommodation, please call 708-798-2300 or TDD 708-647-0179 at least one full business day prior to the meeting. • 2800 Flossmoor Road, Flossmoor, Illinois 60422 | Phone: 708.798.2300 | TDD: 708.647.0179 | Fax: 708.798.4016 | www.flossmoor.org Page 2 of 75  Proclamation WHEREAS, the Village of Flossmoor and its residents value the natural surroundings that make Flossmoor a beautiful community; and, WHEREAS, Flossmoor residents embrace efforts to lead more sustainable lifestyles, as evidenced by community initiatives like Plant the Gem, Recyclepalooza, resident beekeeping and the Flossmoor Seed Library; and, WHEREAS, over time, the natural habitat of the monarch butterfly in North America has been degraded by human actions, and as a result, the species is in grave decline; and, WHEREAS, every resident can help revive the monarch butterfly by taking simple actions like planting milkweed and nectar-producing plants; and, WHEREAS, the Flossmoor Green Commission has researched the National Wildlife Federation’s Mayor’s Monarch Pledge, a program that capitalizes on the influence of elected officials to gain citizen support for monarch habitat restoration; and, WHEREAS, the Flossmoor Green Commission recommends that Mayor Michelle I. Nelson becomes a signatory to the Mayor’s Monarch Pledge and that the Village of Flossmoor take steps to become a Monarch Champion City; and, NOW, THEREFORE, I, Michelle I. Nelson, endorse the Mayor’s Monarch Pledge. I encourage the Green Commission, Village staff, and community members to work toward implementing the action items outlined by the National Wildlife Federation in order to preserve the monarch butterfly for generations of Flossmoor residents to come. Dated this 4th day of May 2026 _________________________________________ Michelle I. Nelson, Mayor Page 3 of 75 MEMORANDUM TO: Mayor Nelson and Board of Trustees FROM: Jonathan Bogue, Assistant Village Manager DATE: May 1, 2026 RE: Fire Pension Board Re-appointment Fire Pension Board member Bridget Wachtel’s term ended April, 2026. Mayor Nelson would like to re-appoint Bridget to the Fire Pension Board for another three-year term ending April, 2029. Bridget has served the Board and the Village well in this capacity and would like to continue to serve. The Mayor will seek the Board’s confirmation of the appointment at the May 4, 2026 Board meeting. Please contact Mayor Nelson directly prior to the May 4, 2026 Board meeting with any questions. Page 4 of 75 MEMORANDUM TO: Mayor Nelson and Board of Trustees FROM: Bridget Wachtel, Village Manager DATE: May 1, 2026 RE: Green Commission Board Re-appointment With the Board's consent, Mayor Nelson would like to re-appoint Darlyne Klages to the Green Commission at the Village Board meeting on May 4, 2026. Darlyne has made great contributions to the commission and has served since March 2021. She would be pleased to continue to serve another 3-year term. Please contact Mayor Nelson directly with any questions prior to the May 4, 2026 Board meeting. Page 5 of 75  MINUTES OF MAYOR NELSON AND BOARD OF TRUSTEES FOR THE REGULAR MEETING OF THE VILLAGE OF FLOSSMOOR, ILLINOIS HELD ON APRIL 20, 2026 VILLAGE HALL April 20, 2026 7:00 PM DRAFT Village Clerk Porter took roll. There was a quorum. PRESENT: Mayor Nelson and Trustees Daggett, Dorsey, Lofton, Mitros, Mustafa, and Rodgers. ABSENT: None ALSO PRESENT: Ann Novoa, Finance Director Carl Estelle, Chief of Police Scott Bugner, Director of Bldg & Zoning Bob Kopec, Fire Chief John Brunke, Public Works Director Nicole Castagna, Asst to Vlg Mgr/Comm. Mgr. Dan Milovanovic, Asst Public Wrks Mgr Joe Miller, Village Attorney Bridget Wachtel, Village Manager Jonathan Bogue, Asst. Village Mgr. GENERAL STATEMENT/RULES OF ORDER (Announced by Mayor Nelson): The meeting was streamed via Zoom. Mayor Nelson reviewed the public comment policy, which is available on the Village website. RECOGNITIONS AND APPOINTMENTS: None PUBLIC WISHING TO ADDRESS THE BOARD: 1. John Grevan (3007 Lawrence Crescent): 44-year resident of Flossmoor. Expressed concerns over the following: (a) A security system fee increase passed by the Village; and (b) The poor road conditions on the East/West section of Lawrence Crescent that are diminishing property values. Mayor Nelson asked if Lawrence Crescent was on the list for repaving this year, and Public Works Director Brunke said it was not. Mayor Nelson said she would provide Mr. Grevan with information showing the roads that were on the work schedule for the year. 2. Pastor Doyle Landry: Spoke about mental health concerns, specifically for Black men in the south suburbs, suicide awareness, and his personal mental health battles. Requests that Flossmoor and Homewood work together on the Juneteenth Festival and have a mental health emphasis during the event. 3. Adam Rogers: Marine Corps saxophonist. Performed music on his saxophone. 4. Quadree Holmes (3639 Antholl, Flossmoor): Introduced his newly formed group called the “Flossmoor Gentleman’s Caucus.” Gave information about: (a)The Board members; (b) Page 1 of 6 Page 6 of 75  MINUTES OF MAYOR NELSON AND BOARD OF TRUSTEES FOR THE REGULAR MEETING OF THE VILLAGE OF FLOSSMOOR, ILLINOIS HELD ON APRIL 20, 2026 VILLAGE HALL April 20, 2026 7:00 PM DRAFT Membership requirements; (c) Goals for the group; (d) Supporting local businesses; and (e) Future events and sponsorships. For more information, look for the group page on Facebook. A PUBLIC HEARING ON THE ADOPTION OF THE FISCAL YEAR 2026-2027 Agenda Item #1. Consideration of the Adoption of the Fiscal Year 2026-2027 Budget Mayor Nelson opened the Public Hearing on the Adoption of the Fiscal Year 2026 – 2027 budget at 7:18 p.m. and asked for public comments. There were no comments, so Mayor Nelson closed the public hearing at 7:18 p.m. Mayor Nelson called for a motion to adopt the Fiscal Year 2026 – 2027 budget. Trustee Mitros so moved, and Trustee Lofton seconded. Mayor Nelson introduced Village Manager Wachtel to present this agenda item. Village Manager Wachtel provided information about: (a) The budget presentations from the three previous board meetings that started in March of 2026, which included discussions about the General Fund and Water Sewer Fund; (b) Capital Equipment Fund; and (c) The large capital projects, including those projects related to infrastructure, roads, and water/sewer. The budget is published on the Village’s website (https://www.flossmoor.org/158/Budget-Annual-Comprehensive-Financial-Re) Village Manager Wachtel reported on the preliminary budget and revisions/amendments leading up to the final budget. Village Manager’s presentation included detailed information that included in part the following topics: (a) The methodology for making adjustments to the budget; (b) Receipt of 1.35 million in property tax revenues since the preparation of the preliminary budget that has resulted in a decrease in projected deficits (c) Receipt of about $1 million in grants that offset about 2.8 million in planned capital projects, and the grants could grow by as much as $2 million (pending grants from Senator Harris’s office for $1 million, and also $1 million from the Metropolitan Water Reclamation District (MWRD)). Mayor Nelson asked the Board if there were any questions or comments and the Board responded as follows: Trustee Mustafa: Confirmed that there is about $760,000.00 that will need to be covered by the Village for the viaduct project after monies received from grants are applied. The Village Manager responded with information about offsetting expenditures that will come from the bond fund and be moved to the general fund, which will improve the condition of the ending fund balance in the Bond Fund. With respect to other projects, the remainder will come from the Village’s savings plan to account for expenses. Village Manager Wachtel provided further information about: (a) Sources for the expected $2 million in grant funds; (b) Funding and the priority for future projects; Page 2 of 6 Page 7 of 75  MINUTES OF MAYOR NELSON AND BOARD OF TRUSTEES FOR THE REGULAR MEETING OF THE VILLAGE OF FLOSSMOOR, ILLINOIS HELD ON APRIL 20, 2026 VILLAGE HALL April 20, 2026 7:00 PM DRAFT (c) The timeline for when recent businesses and property development will have a financial impact on the Village’s funds; and (d) Capturing the full increment of the property tax growth. Finance Director Novoa stated that the Village does not usually see any property taxes until a development is complete and open, and there is usually a two-to-three-year delay before monies are received. Trustee Rodgers: Inquired about how newly passed fees and taxes will impact the Village’s finances. Village Manager responded that these new income streams will address operational shortfalls. From a cash flow standpoint, the Village has been adjusting its spending to respond to the Cook County property tax situation. The Village’s response to the Cook County situation has been on the expenditure side, and not the revenue side. Trustee Daggett: Praised the excellent skill of the Village’s finance team and management team for the preparation and administration of the budget. Confirms that the Village collects about 96- 97% of the property taxes. Village Manager Wachtel and Finance Director responded that the Village should get paid 100% of what Cook County collects for property taxes. Trustee Dorsey: Gives thanks to Village Manager Wachtel and the finance team for all of their phenomenal work, the presentations, and detailed discussions leading up to the adoption of the budget. Trustee Lofton: Thanks to everyone who has assisted with preparing the budget, and for getting so many funds in grants to offset expenses. Trustee Mitros: Praised the Village for its decades of strong financial leadership and careful financial planning. A vote on the Motion was presented and passed unanimously by a roll call vote. AYES: Trustees Daggett, Dorsey, Lofton, Mitros, Mustafa, and Rodgers ABSENT: None ABSTAIN: None NAYS: None CONSENT AGENDA: Mayor Nelson called for a Motion to approve Consent Agenda Items #2-12. Trustee Daggett so moved, Trustee Mustafa seconded. Mayor Nelson asked if there were any items on the Consent Agenda that were requested to be removed for discussion, and there were none. Page 3 of 6 Page 8 of 75  MINUTES OF MAYOR NELSON AND BOARD OF TRUSTEES FOR THE REGULAR MEETING OF THE VILLAGE OF FLOSSMOOR, ILLINOIS HELD ON APRIL 20, 2026 VILLAGE HALL April 20, 2026 7:00 PM DRAFT A vote on the Motion was presented and passed unanimously by a roll call vote. AYES: Trustees Daggett, Dorsey, Lofton, Mitros, Mustafa, and Rodgers ABSENT: None ABSTAIN: None NAYS: None REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS: Mayor Nelson stated there were no formal reports from any of the Commissions. Mayor Nelson announced that the Green Commission is having its annual Recyclepalooza on April 25, 2026, and also that the Flossmoor Public Art Commission is hosting a garden art auction (https://www.artflossmoor.com/) and to sign up by April 30th to donate, with donated items due by May 27th. Mayor Nelson expressed thanks to the Community Relations Commission for the New Residents Event and to all the staff and board members who were in attendance. ACTION ITEMS: None DISCUSSION ITEMS: None OTHER BUSINESS 13. A Motion to go into Executive Session to Discuss the Employment of Specific Individuals, Property Acquisition, and Litigation Mayor Nelson stated there was no need to go into Executive Session and asked the Board if there were other business to discuss. The Board responded as follows: Trustee Rodgers: None Trustee Mustafa: Inquired about helping residents follow the necessary steps for opting out of the vehicle use fee. Village Manager Wachtel gave information about the procedures the Village will follow to publicize the steps that residents need to follow to apply for a fee waiver. Assistant Village Manager Bogue provided information on the Village's educational campaign to inform residents about the program. Trustee Mitros: No comments. Page 4 of 6 Page 9 of 75  MINUTES OF MAYOR NELSON AND BOARD OF TRUSTEES FOR THE REGULAR MEETING OF THE VILLAGE OF FLOSSMOOR, ILLINOIS HELD ON APRIL 20, 2026 VILLAGE HALL April 20, 2026 7:00 PM DRAFT Trustee Lofton: Congratulations to the Village’s finance department for being awarded for the 48th Consecutive Year the Certificate of Achievement for Excellence in Financial Reporting (COA) by the Government Finance Officers Association (GFOA). Trustee Dorsey: No comments Trustee Daggett: Expresses appreciation for the Village Manager’s Report that is provided to the Board, quick responses by Village staff to resident inquires, and for the introduction from the Flossmoor Gentleman’s Caucus. Village Clerk Porter: No Comments Village Attorney Miller: No Comments Village Manager Wachtel: Recognized Village employees for raising more than $5,300.00 for Special Olympics, with special recognition to Police Officer Lisa Bapp for being the volunteer organizer. Reported that the Village’s website has been updated by Assistant Village Manager Bogue and Communications Director Nicole Castagna to make the economic development section more user-friendly. Also thanked Public Works for implementing the new one-way streets with striping at Brassie and Vardon. Mayor Nelson: Reported on the important work done by the South Suburban Mayors and Managers Association and welcomed questions from anyone about the association’s lobbying efforts. Mayor Nelson also introduced Al Kindle of Cook County Board President Toni Preckwinkle’s office who attended the meeting. Page 5 of 6 Page 10 of 75  MINUTES OF MAYOR NELSON AND BOARD OF TRUSTEES FOR THE REGULAR MEETING OF THE VILLAGE OF FLOSSMOOR, ILLINOIS HELD ON APRIL 20, 2026 VILLAGE HALL April 20, 2026 7:00 PM DRAFT Mayor Nelson called for a Motion to Adjourn the meeting. Trustee Mitros so moved, seconded by Trustee Lofton. All were in favor, none opposed. AYES: Trustees Daggett, Dorsey, Lofton, Mitros, Mustafa, and Rodgers ABSENT: None ABSTAIN: None NAYS: None The Regular Meeting was adjourned at approximately 7:55 p.m. Respectfully Submitted, Cecil E. Porter Village Clerk Page 6 of 6 Page 11 of 75 Page 12 of 75 Page 13 of 75 Page 14 of 75 Page 15 of 75 Page 16 of 75 Page 17 of 75 Page 18 of 75 Page 19 of 75 Page 20 of 75 Page 21 of 75 Page 22 of 75 Page 23 of 75 Page 24 of 75 Page 25 of 75 Page 26 of 75 Page 27 of 75 Page 28 of 75 Page 29 of 75 Page 30 of 75 Page 31 of 75 Page 32 of 75 Page 33 of 75 Page 34 of 75 Page 35 of 75 Page 36 of 75 Page 37 of 75 Page 38 of 75 Page 39 of 75 Page 40 of 75 Page 41 of 75 Page 42 of 75 Page 43 of 75 Page 44 of 75 Page 45 of 75 MEMORANDUM TO: Michelle Nelson, Mayor CC: FROM: Bridget Wachtel, Village Manager DATE: May 4, 2026 RE: Consideration of an Agreement with Matthew O'Shea Consulting Beginning with the 2019 Capital Bill, the Village has retained the services of Matthew O'Shea Consulting to assist the Village in seeking grants and other opportunities, as well as keeping the Village apprised of legislative efforts. O'Shea Consulting has been very helpful over the past seven years, working with the Mayor and staff to strategically advance our projects. The Village received the following set-asides toward our capital projects: $2 million for capital improvements, $500,000 for the Flossmoor Road viaduct, $500,000 for viaduct improvements, $112,500 for roadway improvements, $50,000 for infrastructure improvements, $37,524 for the Brookwood Bridge project, $25,000 for capital improvements, $111,600 in a Section 319 grant for the Dartmouth Bridge Replacement and Streambank Stabilization Project, $1.1 million for the Central Business District improvements and most recently another $250,000 for capital improvements. The Village has received grant agreements for nearly all of this funding. O'Shea Consulting has also assisted in advocating for funding assistance for various flooding projects, including the Flossmoor Road viaduct, with State and Federal representatives, as well as other agencies. In addition, they provide legislative updates and have been available to assist with issues at State agencies such as the Illinois Department of Transportation (IDOT), the Illinois Environmental Protection Agency (IEPA), and the Illinois Department of Commerce and Economic Opportunity (DCEO). The attached agreement renews services with Matthew O'Shea Consulting for Fiscal Year 2027 at a rate of $3,000 a month, a price held since 2022. The Mayor and staff have been very satisfied with these services. If the Board wishes to retain Matthew O'Shea Consulting, the Board can approve a motion directing the Village Manager to enter into the attached agreement. Strategic Initiative (s) Addressed 1.2. Assess additional revenue opportunities beyond property taxes Page 46 of 75 Page 47 of 75 Page 48 of 75 MEMORANDUM TO: Michelle Nelson, Mayor CC: FROM: Bridget Wachtel, Village Manager DATE: May 4, 2026 RE: Consideration of an Agreement Renewal with Smith Garson With the passage of the federal infrastructure bill almost five years ago that invested in roads, bridges, and water systems, amongst other infrastructure, the Village wanted to be well-positioned to receive funding through federal agencies and congressional set-asides. While the Village recognized that there was some risk with the investment of a federal lobbyist, the opportunities for competitive grants through federal agencies and the likelihood of future congressional set-asides to invest in local districts over these years was worth consideration. For the past four years, the Village has held a contract with Smith Dawson and Andrews (SDA) - now Smith Garson (SG) - to assist with these efforts. Primarily, the Mayor, Public Works Director John Brunke and I have worked directly with the firm. We have been impressed with their approach in developing and advancing local agendas seeking funding as well as knowledge of legislation, funding and policy. The Village has been able to secure and receive just under $1.7 million in federal funding toward the Flossmoor Road Viaduct project. The Village was awarded another $750,000 toward Phase 4 of the viaduct project, but the federal government has placed this grant and others in the Section 219 program on hold. Smith Garson was also very helpful this past year in working with Congresswoman Kelly's office to move FEMA grant paperwork through to the Village for the purchase of 1648 Western Avenue, for which the Village received an Acquisition of Floodprone Properties grant. This FEMA money was caught between the federal government and the State, and Smith Garson, along with our State lobbyist, were instrumental in alleviating the pains of bureaucracy. We believe that the contract should be renewed for another twelve months, as the Village has Congressional Funding Requests submitted for this upcoming appropriations cycle. As necessary, SG will assist the Village with meetings with the Illinois congressional delegation and their staff, and federal agencies, as well as advancing our projects with our federal representatives for their appropriation requests. If the Board agrees, we would need a motion authorizing the Manager to enter into a new year-long agreement with Smith Garson for federal lobbyist services according to the scope of services in the attached proposal. The contract has been reviewed by our Village Attorney Kathi Orr, and the terms of the agreement remain the same as last year. Strategic Initiative (s) Addressed 1.2. Assess additional revenue opportunities beyond property taxes Page 49 of 75  INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (“Agreement”) is made as of May 1, 2026, by and between Smith Garson, Inc., a District of Columbia corporation with offices located at 750 First Street NE, Suite 1130, Washington, DC 20002 (hereinafter referred to as “Consultant”), and the Village of Flossmoor, IL, located at 2800 Flossmoor Road, Flossmoor, IL (hereinafter referred to as “Client”). 1. Services and Term – Consultant will provide to Client the services set forth in Appendix A for a period of 12 months from the Effective Date. This Agreement will be automatically renewed at the end of 12 months unless written notice of intent not to renew is given by Client to Consultant 60 days before the expiration of the 12-month period. 2. Nature of Relationship – It is understood and agreed that in performing any services pursuant to this Agreement, Consultant is acting as an independent contractor and not as an employee or agent of Client. Consultant will not enter into any Agreement, or incur any obligation, on Client’s behalf or commit Client in any manner whatsoever, without prior written consent. 3. Compensation and Expenses – Client shall pay Consultant a fee for professional services of $5,000 per month during the term of this Agreement. Business expenses such as travel, meals, or printing of major documents will be billed at cost with prior approval of Client. 4. Terms of Payment and Invoices – Consultant will submit an invoice to Client for fees and expenses following the conclusion of each month during this Agreement. Payment to Consultant will be due within thirty (30) days of receipt of invoice. 5. Confidentiality – All communications between Client and Consultant will be held in the strictest of confidence by Consultant. During the term of this Agreement, and for a period of three (3) years thereafter, Consultant agrees to hold as confidential, and not disclose to any third parties, any non-public information received from Client or its affiliates that has been designated as confidential by Client, regarding its business plans or strategies, legislative goals or its position in any matter dealing with a governmental entity in which Consultant is involved under this Agreement. 6. Notice – Any notices required hereunder (herein referred to as “Notice”) shall be in writing and deemed sufficient if sent by certified mail, commercial courier, or email addressed to: The Village of Flossmoor 2800 Flossmoor Road Flossmoor, IL 60422 708-798-2300 Email: bwachtel@flossmoor.org Attn: Bridget Wachtel, Village Manager 1150 Connecticut Avenue NW STE 730 | Washington, DC 20036 Page 50 of 75  Smith Garson, Inc. 750 1st St. NE Suite 1130 Washington, DC 20002 202-835-0740 Email: bgarson@smithgarson.com Attn: Brett Garson, President & CEO Or to such address that either party shall from time to time designate. Notice shall be effective upon receipt. IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. For Client: For Consultant: Village of Flossmoor, IL Smith Garson, Inc. Bridget Wachtel, Village Manager Brett Garson, President & CEO 04/06/2026 Date Date 2 Page 51 of 75  APPENDIX A SCOPE OF SERVICES In consultation with Village officials and appointees, Contractor will provide federal government relations and public affairs services. Duties shall include, but not be limited to the following. 1. Contractor will provide federal government relations, public affairs and strategic consulting services to the Village focusing on Village federal priorities. 2. Serve as the Washington, DC advocate for the Village and maintain liaison between the Village and the Illinois Congressional delegation and other Members of Congress, the executive branch, federal executive offices and agencies, and other officials as directed by the County. 3. Identify and provide information, in a timely manner, to Village staff of federal grant opportunities for village eligible programs and services. 4. Monitor and advise the Village of federal legislative and regulatory initiatives, proposed and adopted, which affect County programs. 5. Lobby the White House, the Illinois delegation and relevant Congressional offices regarding authorizing legislation and County’s priorities. Represent the County in meetings and with members of Congress, Federal agencies, boards, committees and other bodies. 6. Draft testimony, amendments and report language for Members of Congress, staff and committees on behalf of the Village. 7. In a timely manner, provide leadership, advice and assistance in the development, evolution and implementation of Village positions on federal legislation, regulations and administrative issues. 8. Guide and assist the Village in organizing visits to Washington, DC as needed (either in person, or virtual), or when Village officials attend national conferences. This will include scheduling meetings and/or conference calls, providing handouts, including one-pagers or talking points to present to the Village’s congressional delegation during meetings. 3 Page 52 of 75 MEMORANDUM TO: Bridget Wachtel, Village Manager CC: FROM: Jonathan Bogue, Assistant Village Manager DATE: May 4, 2026 RE: A Resolution Approving and Authorizing an Intergovernmental Agreement between the Village of Flossmoor and the Board of Education of Flossmoor District #161 Providing for Reciprocal Reporting When necessary, the Flossmoor Police Department and District 161 share information to support community safety and foster collaboration between the two organizations. This agreement updates a previously outdated document with the currently applicable codes, requirements, and takes into account technological advances. Included in the agreement are guidelines to formalize the following: 1. The types of information that can be shared between both organizations; 2. The specific situations that require information to be shared; 3. The specific officials from each organization who are responsible for sharing the information, and; 4. External security camera access for the Flossmoor Police Department during a crisis. Attached for your consideration is a resolution approving and authorizing an Intergovernmental Agreement between the Village and School District #161, providing for reciprocal reporting between SD161 and the Police Department. Strategic Initiative (s) Addressed 4.9. Maintain, enhance, and foster community safety. Page 53 of 75  RESOLUTION NO. ______ A RESOLUTION APPROVING AND AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF FLOSSMOOR AND THE BOARD OF EDUCATION OF FLOSSMOOR SCHOOL DISTRICT #161 (Reciprocal Reporting) WHEREAS, the Village of Flossmoor (hereinafter referred to as “Village”) is a non-home rule municipal corporation organized pursuant to the laws of the State of Illinois possessing certain powers and perform certain functions pertaining to its local government and affairs as provided for by and through the Illinois Municipal Code and Illinois Statute; and WHEREAS, the Flossmoor School District 161 (hereinafter referred to as the “District”) is a school district organized pursuant to the laws of the State of Illinois possessing certain powers and perform certain functions pertaining to its local government and affairs; and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 authorizes units of local government, including municipalities, to contract to exercise, combine or transfer any power or function not prohibited to them by law or ordinance; and WHEREAS, Section 5 of the Intergovernmental Cooperation Act (5 ILCS 220/5) provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the Village and the District desire to approve and enter into a reciprocal reporting agreement pursuant to state and federal laws that impose certain reporting requirements on local law enforcement agencies and public schools to enhance the cooperation, reporting and communications and to improve the flow of information between educators and law enforcement personnel relating to violent or criminal activity by minor students in an effort to rehabilitate the offender, but also to protect the other students and school employees; and 1 Page 54 of 75  NOW, THEREFORE, BE IT RESOLVED, in open meeting assembled, by the Mayor and Board of Trustees (collectively, the “Corporate Authorities”) of the Village of Flossmoor, Cook County, Illinois as follows: Section One - Recitals The Corporate Authorities hereby find that all of the recitals hereinbefore stated as contained in the preamble to this resolution are full, true and correct and do hereby, by reference, incorporate and make them part of this resolution as legislative findings. Section Two – Approval and Authorization of the Memorandum of Understanding The Corporate Authorities hereby approve the Intergovernmental Agreement attached as Exhibit A and authorize the Mayor to sign and the Village Clerk to attest the Intergovernmental Agreement and direct the Village Manager to take all reasonable actions to effectuate the Intergovernmental Agreement. Section Three - Effective Date That this resolution shall be in full force and effective from and after its passage, and approval in accordance with Illinois law. PASSED BY THE MAYOR AND BOARD OF TRUSTEES of the Village of Flossmoor, Cook County, Illinois this ___ day of May, 2026. AYES: NAYS: ABSENT: PASSED: APPROVED: PUBLISHED: Approved this ____ day of _May_ 2026. 2 Page 55 of 75  Mayor Attest: Village Clerk 3 Page 56 of 75  EXHIBIT A INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF FLOSSMOOR AND THE BOARD OF EDUCATION OF FLOSSMOOR SCHOOL DISTRICT 161 PROVIDING FOR RECIPROCAL REPORTING BETWEEN THE SCHOOL DISTRICT AND THE FLOSSMOOR POLICE DEPARTMENT WHEREAS, both the Board of Education of Flossmoor School District 161 (hereinafter “School District”) and the Village of Flossmoor (hereinafter “Village”) are interested in fostering positive relationships with students, parents, and staff in an effort to promote safety and collaboration with law enforcement; and WHEREAS, both the 1970 Illinois Constitution (Article VII, Section 10) and the Intergovernmental Cooperation Act (5 ILCS 220/1 et. seq.) authorize and encourage intergovernmental cooperation; and WHEREAS, local police officers assist school districts in the preparation of educational and preventive programs related to community programs; and WHEREAS, local police officers serve as a law enforcement related resource; and WHEREAS, the Illinois School Code, 105 ILCS 5/10-20.14, requires the school district created parent – teacher advisory committee, in cooperation with local law enforcement agencies, to work with the board of education to develop “policy guideline procedures” to establish and maintain a reciprocal reporting system between the school district and local law enforcement agencies regarding criminal offenses committed by students; and WHEREAS, the School District and the Village have determined that it is in their best interests to enter into an agreement to engage in reciprocal reporting; and WHEREAS, under the Illinois School Student Records Act, 105 ILCS 10/6, school student records are considered confidential and no school student records or information therein may be released, transferred or disclosed except as permitted by the Student Records Act; and WHEREAS, under the Juvenile Court Act of 1987, 705 ILCS 405/1-7(A), juvenile law enforcement records are considered confidential and the inspection and copying of such records that relate to a minor who has been investigated, arrested, or taken into custody before his or her 18th birthday are restricted to certain authorized persons specified in the Juvenile Court Act; and 1 Page 57 of 75  EXHIBIT A WHEREAS, the Illinois School Student Records Act, 105 ILCS 10/6(a)(6.5), and the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, authorize school districts to release student records and information to law enforcement officers when necessary for the discharge of their official duties prior to adjudication of the student and upon written certification that the information will not be disclosed to any other party except as provided under law or order of court; and WHEREAS, the Illinois Municipal Code, 65 ILCS 5/11-5-9, authorizes school districts to disclose education records relating to attendance to any municipality that enforces, prosecutes, of adjudicates municipal ordinances that regulate truants or otherwise works with school districts to address truancy problems if the school district determines that such “disclosure will enhance the juvenile justice system’s ability to effectively serve, prior to adjudication, the student whose records are released” and receives written certification from the municipality that such information will not be disclosed to any party other than the parent or custodian of the student except as otherwise provided under law or order of court; and WHEREAS, the Juvenile Court Act, 705 ILCS 405/1-7(A)(8) and 405/5-905, authorizes law enforcement agencies to allow appropriate school officials to inspect and copy law enforcement records under a reciprocal reporting system for certain offenses; and WHEREAS, the School District and the Village agree that enhanced communication between these entities under a reciprocal reporting agreement would promote the safety and well-being of students and community residents; and WHEREAS, the School District and the Village are authorized to enter into intergovernmental agreements pursuant to the Illinois Constitution, Article VII, Section 10, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; NOW THEREFORE, in consideration of the mutual promises, covenants, and conditions contained in this Agreement and other good and valuable consideration, the School District and the Village hereby agree as follows: POLICY REGARDING COOPERATION The School District and the Village acknowledge that the purpose of this Agreement is to establish a reciprocal reporting agreement between the School District and the Police Department of the Village of Flossmoor (hereinafter “Police Department”), regarding criminal offenses committed by students and instances of truancy. PROCEDURE REGARDING THE RECIPROCAL REPORTING SYSTEM Administrative Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students and Instances of Truancy 2 Page 58 of 75  EXHIBIT A 1. INFORMATION SHARING. A) The Superintendent of Schools (the “Superintendent”) and Police Department’s Chief of Police (the “Police Chief”), or their representatives, will arrange meetings, as needed, between school officials and individuals representing the two governmental units to share information allowed to be shared under the terms of this Agreement and the applicable law. The following additional people may be invited to these meeting: Teachers of the students in question, State’s Attorney, and Juvenile Probation Officer. B) GUIDELINES FOR RECIPROCAL REPORTING AND COOPERATION BETWEEN THE SCHOOL DISTRICT AND THE VILLAGE. The Village and the School District shall share information as obligated and/or restricted by law, including without limitation Sections 10-20.14 (105 ILCS 5/10- 20.14), 10-21.7 (105 ILCS 5/10-21.7), 10-27.1 A & B (105 ILCS 5/10-27.1A &105 ILCS 5/10-27.1B), and 22-20 (105 ILCS 5/22-20) of the School Code of Illinois, and Sections 1-7 (705 ILCS 405/1-7) and 5-905 (705 ILCS 405/5-905) of the Juvenile Court Act of 1987, all as currently drafted and hereafter amended. C) Confidentiality of Records and Criminal Activity Information. Any law enforcement and student records subject to disclosure under this Agreement shall not be disclosed or made available in any form to any person or agency other than as set forth in this Agreement or as authorized by law or court order. Police Officials and School Officials shall develop procedures to ensure such nondisclosure of criminal activity information and ensure that this information is not available to other employees, or any persons other than as authorized by this Agreement or by law. This Section and this Agreement is intended to satisfy Section 6(a)(6.5) of the Illinois School Student Records Act 105 ILCS 10/6(a)(6.5), which authorizes a school district to release information to law enforcement officers when necessary for the discharge of their official duties prior to adjudication of the student and upon written certification that the information disclosed by the school will not be disclosed to any other party, except as provided by law or order of court. The School District accepts responsibility for maintenance of confidentiality by its employees. 2. DESIGNATED REPRESENTATIVES. A) Within fourteen (14) days after the execution of this Agreement, the Superintendent shall provide the Police Chief with a list of administrators, identified by name and title, to be contacted, as needed, containing regular and emergency telephone numbers, and identifying the particular types of problems for which particular administrators are to be contacted. The administrators identified in the list shall be considered the “Appropriate School Official” for purposes of subsection 1-7(A) (8) of the Juvenile Court Act of 1987. The Police Department shall be under no obligation to provide information as discussed herein, except to the individuals named by the Superintendent as appropriate school officials. 3 Page 59 of 75  EXHIBIT A B) Within fourteen (14) days after the execution of this agreement, the Police Chief shall provide the Superintendent with a primary contact and at least two back up contacts who shall be considered the “Department Representative”. C) The Superintendent and Police Chief may, as they deem necessary and upon written notice, designate different persons to the respective positions of Appropriate School Official and Department Representative. 3. SCHOOL DISTRICT TO REPORT STUDENT CRIMINAL ACTIVITY. The School District, acting through the Superintendent, Principals, or designees, will promptly report alleged or suspected criminal acts of students which occurred on school grounds, off school grounds at a school sponsored activity, or against school personnel to the Department Representative, subject to any limitations imposed by law. To the extent such information constitutes school student record information, the School District will follow the procedures set forth in Section 5 below, and as otherwise required by law. Such criminal activity is intended to include, but is not limited to the following: (a) Fights or violent activity which might reasonably carry over into the community; (b) Abuse, neglect, lock-out and runaway situations; and (c) Other activities involving students which threaten the safety of students or community members off campus. 4. SCHOOL DISTRICT DUTY TO REPORT CERTAIN INCIDENTS. The Superintendent and/or School Principal(s), or their designees, must report certain incidents involving firearms, drugs, forcible felonies, and attacks on school personnel, as set out below. When a report may be required of both the Superintendent and Principal, a single report from one or the other shall meet the duty to report. A) School Superintendent. The Superintendent (or designee) is to immediately report the following to the Police Department: (I) Firearms. Any verified incident involving a firearm in a school or on school- owned or leased property and on any transportation that is owned, leased or used by the school for its students or school personnel. See 105 ILCS 5/10-27.1A, as amended. (ii) Drugs. Any verified incident involving drugs in a school or on school-owned or leased property and on any transportation that is owned, leased or used by the school for its students or school personnel. “Drugs” means "cannabis" as defined under subsection (a) of Section 3 of the Cannabis Control Act (720 ILCS 550/3), "narcotic drug" as defined under subsection (aa) of Section 102 of the Illinois 4 Page 60 of 75  EXHIBIT A Controlled Substances Act (720 ILCS 570/102), or "methamphetamine" as defined under Section 10 of the Methamphetamine Control and Community Protection Act (720 ILCS 646/10). See 105 ILCS 5/10-27.1B (iii) Forcible Felony. Any forcible felony as defined in Section 2-8 of the Criminal Code (720 ILCS 5/2-8) (Sec. 2-8. "Forcible felony". "Forcible felony" means first degree murder, second degree murder, predatory criminal sexual assault of a child, aggravated criminal sexual assault, criminal sexual assault, robbery, burglary, residential burglary, aggravated arson, arson, aggravated kidnaping, kidnaping, aggravated battery resulting in great bodily harm or permanent disability or disfigurement and any other felony which involves the use or threat of physical force or violence against any individual.), as amended from time to time. B) School Principal. The School Principal (or designee) is to report the following to the Police Department. (i) Firearms. Upon receiving a report from any school staff that they observed any person in possession of a firearm on school grounds, an immediate report of the incident must be made. If the person in possession of a firearm on school grounds is a student, the principal or his/her designee shall also immediately notify the student’s parent or guardian. See 105 ILCS 5/10-27.1A, as amended. (ii) Attacks on School Personnel. Immediately upon receipt of a written complaint from any school personnel, all incidents of battery committed against teachers, teacher personnel, administrative personnel or educational support personnel. See 105 ILCS 5/10-21.7, as amended. (iii) Cannabis, Illegal Drugs or Controlled Substances on or near School Grounds. Immediately upon receipt of any report of any violation of the Cannabis Control Act or the Methamphetamine Control and Community Protection Act or the Illinois Controlled Substances Act in a school, on school property, or within 1,000 feet of the school, or on any transportation used, owned or leased by the School District to transport students. See 105 ILCS 127/1, as amended. (iv) Forcible Felony. Immediately upon receipt of any information regarding the commission of a forcible felony, as defined by the Illinois Criminal Code. See 720 ILCS 5/2-8. (v) Gang Activity. Immediately upon receipt of any report of suspected gang activity. 5 Page 61 of 75  EXHIBIT A 5. SCHOOL DISTRICT RELEASE OF SCHOOL STUDENT RECORDS AND RECORD INFORMATION TO POLICE DEPARTMENT. A) School officials shall follow state and federal laws regarding school student records, which are considered confidential, and no school student records or information therein may be released, transferred or disclosed except with parental consent or as otherwise permitted by the Illinois School Student Records Act, 105 ILCS 10/1 et seq., as amended, and other applicable laws. The following exceptions permit the release of student records and information to the Police Department without parental consent: (i) Adjudication of Student by Juvenile Court. School districts can release student records and information to the Police Department, upon request of the Police, when necessary for the discharge of their official police duties, prior to adjudication of the student and upon written certification from the Police Department that the information or records disclosed by the school, will not be disclosed to any other party, except as provided by law or order of court. 105 ILCS 10/6, as amended. (ii) Emergency Release of Information. Records and information may be released to the Police Department if such information is needed by the Police Department to protect health or safety of the student or other persons, provided that the parents are notified as soon as possible of the information released, the date of release, the fact that the information was shared with the Police Department, and the purpose of the release. The factors to be considered in determining whether an emergency exists requiring the release of student information include: (1) Degree of Threat. Seriousness of threat to health/safety of students or others; (2) Need. Need for records to meet the emergency; (3) Police Involvement. Whether the Police Department is in a position to deal with the emergency; and (4) Urgency. Extent to which time is of the essence in dealing with the emergency. 105 ILCS 10/6, amended; 23 IL. Admin. Code Sec. 376.60 B) Law Enforcement Records Not School Records. It is recognized that the information maintained by law enforcement officers working in the school district are not student records. Such information shall be kept separate from and shall not become a part of the student’s official school record. 105 ILCS 10/2(d), as amended. 6 Page 62 of 75  EXHIBIT A 6. POLICE DEPARTMENT TO SHARE LAW ENFORCEMENT DATA WITH SCHOOL DISTRICT. A) The Police Department will comply with applicable state and federal law in implementing these procedures. In furtherance of the information-sharing hereunder, the Department Representative will release information regarding students under the age of 18 as follows: i) To the appropriate school official only if the Police Department believes that there is an imminent threat of physical harm to students, school personnel, or others. Any information provided in this paragraph shall consist of oral information only, and not written law enforcement records. The oral information shall be used solely by the appropriate school official or officials to protect the safety of students and employees in the school and aid in the proper rehabilitation of the child. ii) Inspection and copying shall be limited to law enforcement records transmitted to the appropriate school officials whom the Superintendent has determined to have a legitimate educational or safety interest the Police Department. Law enforcement records subject to inspection and copying under this paragraph shall be limited to minors taken into custody for any of the following offenses: (1) any violation of article 24 of the Criminal Code of 1961 or Criminal Code of 2012; (2) a violation of the Illinois Controlled Substances Act; (3) a violation of the Cannabis Control Act; (4) a forcible felony as defined in section 2-8 of the Criminal Code of 1961 or the Criminal Code of 2012; (5) a violation of the Methamphetamine Control and Community Protection Act; (6) a violation of Section 1 or Section2 of the Harassing and Obscene Communication Act; (7) a violation of the Hazing Act; or (8) a violation of Section 12-1, 12-2, 12-3, 12-3.05, 12-3.1, 12-3.2, 12-3.4, 12-3.5, 12-5, 12-7.3,12-7.4, 12-7.5, 25-1, or 25-5 of the Criminal Code of 1961 or the Criminal Code of 2012. B) The information derived from the Police Department or law enforcement records, be the information oral or written, shall be kept separate from and shall not become a part of the official school record of that child and shall not be a public record. The information shall be used solely by the appropriate school official or officials whom the school has determined to have a legitimate educational or safety interest to aid in the proper rehabilitation of the child and to protect the safety of students and employees in the school. 7 Page 63 of 75  EXHIBIT A 7. SCHOOL DISTRICT MAY DISCLOSE EDUCATION RECORDS RELATED TO ATTENDANCE. In the event that the Village enforces, prosecutes, or adjudicates any municipal ordinance that regulates truants within its jurisdiction or is otherwise working with the School District to address truancy problems, the Superintendent or School Principal, or their designee(s), may disclose education records relating to attendance to the Police Department if the following conditions are satisfied: (1) the School District determines that the disclosure of such attendance information will enhance the juvenile justice system’s ability to effectively serve, prior to adjudication, the student whose records are released; and (2) the Village certifies in writing to the School District that the disclosed attendance records will not be disclosed to any other individual or entity without prior written consent of the parent or custodian of the student, except as otherwise provided by State law. 8. POLICE DEPARTMENT DUTY TO REPORT DETENTIONS OF MINORS TO THE SCHOOL DISTRICT. The Police Department shall report to the principal of the school the child attends whenever a child enrolled the school is detained, as defined in the Juvenile Court Act of 1987 for 1) proceedings under the Juvenile Court Act of 1987, as heretofore and hereafter amended, 2) for any criminal offense, including illegal gang activity, or 3) any violation of a municipal or county ordinance. The report shall not include actual law enforcement records, unless the Police Department is authorized to provide them. The report shall only include the basis for detaining the child, circumstances surrounding the events which led to the child’s detention, and status of proceedings. The report shall be updated as appropriate to notify the principal of the school the child attends of developments and the disposition of the matter. See 105 ILCS 5/22-20. 9. COOPERATION BETWEEN SCHOOL DISTRICT AND POLICE DEPARTMENT. Nothing in this policy and procedure is intended to limit or restrict the duty and authority of the School District to request police services for disturbances or other emergencies occurring in or around any of its school buildings, nor is it intended to limit or restrict the duty or ability of any person attending or employed by the School District to provide information or otherwise cooperate in School District and law enforcement investigations, including but not limited to providing witness statements and testimony in juvenile or criminal adjudications, or in school discipline proceedings. 10. CAMERA ACCESS. The School District will provide access to its live security camera feeds to its buildings in the event of a health or safety emergency. Access is strictly to allow Police Department tactical forces to become familiar with current conditions that underlie a health or safety emergency in the District’s buildings. Civilian dispatchers may also access the security camera feeds if a 9-1-1 call 8 Page 64 of 75  EXHIBIT A has been received by dispatch reporting an immediate safety threat to the school and visual access to the building will aid dispatchers in performing their duties. The parties’ Information Technology staff will coordinate in advance to ensure the technology described in this section is enabled and fully functional for law enforcement purposes as established in this section, and that appropriate training is provided as needed at least annually to Police Department and School District employees who will be responsible for implementing remote access in the event of a health or safety emergency. The Police Department and the School District will conduct testing of this remote access at least two times during each school year. Testing and training will be initiated by the Police Department but remains a mutual responsibility of the parties. 11. OTHER TERMS A) Term and Renewal. This agreement shall immediately take effect on the date of its execution and shall be in full force and effect until one of the parties terminates the agreement as set forth below. Any prior agreements between the parties regarding the subject matter of this agreement are terminated upon execution of this agreement by the parties. B) Termination. This agreement may be terminated at any time upon (30) days advance written notice by either party. The parties additionally agree to make notice, in accordance with Section 11.L of this Agreement, of any intent to terminate this Agreement at least 10 business days prior to the public meeting in which either the Village Board or Board of Education intends to consider such termination. C) Amendments and Modifications. This agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by authorized representatives of the parties. D) Information. Information may be communicated verbally among the designees at any time deemed necessary by the designees, unless otherwise prohibited by this Agreement or applicable laws. E) Savings Clause. If any provision of this agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, the remaining parts or portions of this agreement shall remain in full force and effect. F) Entire Agreement. This agreement sets forth all the covenants, conditions and promises between the parties. There are not covenants, promises, agreements conditions or understandings between the parties, either oral or written, other than those contained in this agreement. 9 Page 65 of 75  EXHIBIT A G) Governing Law. This agreement shall be governed by the laws of the State of Illinois both as to interpretation and performance. Terms as used in this document, which are not defined herein, shall be defined under the Juvenile Court Act of 1987. H) Indemnification. Each party to this agreement agrees to indemnify, defend, and hold harmless the other party, its elected officials, officers, employees, and agents, for any injury, liability, cost, expense, claim demand, judgment or attorney’s fees arising out of the disclosure and/or provision of law enforcement records or criminal activity information by the party disclosing and/or providing such law enforcement records or criminal activity information not in accordance with applicable law. Nothing contained herein shall be construed as prohibiting Police Officials and the School District, their commissioners, officers, agents, or their employees, from defending through the selection and use of their own agents, attorneys, and experts, and claims, actions or suits brought against them. Nothing contained in this section or in any other provision of this Agreement is intended to constitute nor shall it constitute a waiver of the defenses available to the School District or the Village under the Illinois Local Government and Governmental Employees Tort Immunity Act. I) Illinois Freedom of Information Act. The Parties agree to comply with all State and federal laws and regulations governing the release of records relating to this Agreement, including but not limited to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. The Parties will cooperate with each other with any request for public records made pursuant to FOIA by providing full access to and copying of all relevant records within a time period which allows the other Party to timely comply with the time limits imposed by FOIA. The obligations imposed by this section shall survive the termination of the other obligations imposed by this Agreement. J) Non Liability. Police officials and the School District shall each utilize their best efforts to provide the information to be reported under this Agreement, but in no event shall either party be liable for the failure to provide such information, whether through inadvertence or otherwise. K) Relationship. Nothing contained in this Agreement, nor any act of the Village or the School District, respectively, shall be deemed or construed by either of the Parties or by third persons, to create any relationship of a third-party beneficiary, principal, agent, limited or general partnership, joint venture, or any association or relationship involving the Village or the School District respectively. L) Notice. Any and all notices required to be delivered hereunder shall be deemed delivered when personally delivered or mailed by registered or certified mail, return receipt requested, postage pre-paid; or sent by a recognized overnight courier service with instructions and payment for delivery on the next business day to the parties as set forth below: If to the School District: Superintendent, School District 161 41 E. Elmwood Dr. Chicago Heights, IL 60411 10 Page 66 of 75  EXHIBIT A With a copy to: John E. Fester Himes, Petrarca & Fester 180 N. Stetson, Suite 3100 Chicago, IL 60601 If to the Village: Village Administrator, Village of Flossmoor 2800 Flossmoor Road Flossmoor, IL 60422 With a copy to: ___________________ ___________________ ___________________ Any party may change the name and address of the designee to whom notice shall be sent by giving written notice of such change to the other party in the same manner as all other notices are required to be delivered. Notice as provided herein does not waive service of summons or process. M) Effective Date. This Agreement shall be deemed dated and become effective on the date the last of the Parties signs as set forth below the signature of their duly authorized representatives. [SIGNATURE PAGE TO FOLLOW] 11 Page 67 of 75  EXHIBIT A IN WITNESS THEREOF, the PARTIES have executed this AGREEMENT on the dates indicated. VILLAGE OF FLOSSMOOR By: ___________________________ Attest: ____________________ Mayor Date: __________________ FLOSSMOOR SCHOOL DISTRICT 161 By: __________________________ Attest: ____________________ Board President Date: _________________ 12 Page 68 of 75 MEMORANDUM TO: Mayor Nelson and Board of Trustees CC: FROM: Bridget A. Wachtel, Village Manager DATE: May 4, 2026 RE: Consideration of an Ordinance of the Village of Flossmoor, Cook County, Illinois, Approving a Term Sheet for the Acquisition of Parcels of Property at 1835 Dixie Highway, Flossmoor By way of background, in December of 2023, the Mayor and Board of Trustees authorized Village staff to petition Cook County for certificates to acquire 11 of the office condominiums at 1835 Dixie pursuant to the County’s “no-cash-bid” process on the condition that the Village would convey these parcels to the Flossmoor Office Center Condominium Association (the “FOCCA”) for redevelopment. As you know, the Village’s petition to the County was never approved, and instead, five of the eleven parcels were acquired by the Cook County Land Bank. The Land Bank is prepared to convey these parcels to the Village, and the Village is prepared to take title to these parcels on the condition that the Village convey them for redevelopment and is reimbursed for all costs the Village shall incur to obtain these five parcels from the Land Bank. FOCCA has since formed an Illinois limited liability company, the Vollmer Group, LLC, to stand in its place to purchase these five parcels and undertake the redevelopment. A Second Escrow Agreement was approved by the Village Board at the March 9, 2026, Board meeting to acquire the parcels from the Land Bank and then convey these parcels to the Vollmer Group, LLC. Tonight’s action is to approve the terms of purchase with the Cook County Land Bank. The ordinance authorizes the Mayor, Village Attorney and staff to enter into a purchase agreement with the land bank and take such as actions as necessary to effectuate the sale. Strategic Initiative (s) Addressed 3.3 Target development of vacant commercial properties. Page 69 of 75  Ordinance No. 2026 ___________ AN ORDINANCE OF THE VILLAGE OF FLOSSMOOR, COOK COUNTY, ILLINOIS, APPROVING A TERM SHEET FOR THE ACQUISITION OF PARCELS OF PROPERTY AT 1835 DIXIE HIGHWAY, FLOSSMOOR WHEREAS, the Village of Flossmoor, Cook County, Illinois (the “Village”) is a duly organized and validly existing non-home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Village has been approached by the Vollmer Group, LLC, an Illinois limited liability company (the “Vollmer Group”) with a request that it acquire the properties as listed on Exhibit A attached hereto (the “Properties”) from the Cook County Land Bank Authority (“CCLB”) which holds title to these Properties for the purpose reconveyance for future redevelopment; and, WHEREAS, the Vollmer Group is prepared to redevelop the Properties and in order to induce the Village to proceed to acquire these Properties from with the CCLB, the Vollmer Group has agreed to reimburse the Village for all costs it shall incur as provided in a certain Second Escrow Agreement by and between the Village the Vollmer Group, dated March 9, 2026; and, WHEREAS, the CCLB has provided the Village with a Term Sheet attached hereto as Exhibit B, stating the Purchase Price and other terms and conditions to acquire the Properties which Term Sheet has been reviewed by the Village and found to be acceptable; and, WHEREAS, the Term Sheet provides that upon its approval by the Village, the CCLB shall prepare a Purchase Agreement by and between the Village and the CCLB with terms consistent with the Term Sheet and such other terms and conditions of the sale as agreed by the parties; and, WHEREAS, the Village has determined that it is in the best interest of its residents to approve the Term Sheet and authorize the Mayor and Village Clerk to finalize and execute the Purchase Agreement to acquire title to the Properties for reconveyance to the Vollmer Group for redevelopment. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Flossmoor, Cook County, Illinois, as follows: Section 1: That the Cook County Land Bank Authority Term Sheet, in the form attached hereto as Exhibit B and made a part hereof, is hereby approved. 1 Page 70 of 75  Section 2: The Mayor and Village Clerk are hereby authorized to finalize and execute the Purchase Agreement by and between the Village of Flossmoor and the Cook County Land Bank Authority and to proceed to implement the terms of the approved Second Escrow Agreement by and between the Village of Flossmoor and the Vollmer Group, LLC, dated March 9, 2026, and are hereby authorized to undertake all necessary action to implement its terms. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the Mayor and Board of Trustees of the Village of Flossmoor, Cook County, Illinois, this _____ day of ____________, 2026. AYES: NAYS: ABSENT: ABSTAINED: PASSED: APPROVED: PUBLISHED: APPROVED: ___________________________________ Mayor Attest: _____________________________________ Village Clerk 2 Page 71 of 75  ATTACHMENT A Parcel Number Address City Sq. Ft. 32-07-401-030-1008 1835 Dixie Hwy Acquisition Flossmoor 2,124 32-07-401-030-1010 1835 Dixie Hwy Acquisition Flossmoor 637 32-07-401-030-1014 1835 Dixie Hwy Acquisition Flossmoor 1,866 32-07-401-030-1015 1835 Dixie Hwy Acquisition Flossmoor 2,160 32-07-401-030-1016 1835 Dixie Hwy Acquisition Flossmoor 1,300 8,087 3 Page 72 of 75  EXHIBIT B Cook County Land Bank Authority (“CCLBA”) Term Sheet 1. Property Address: 1835 Dixie Highway, Flossmoor, IL SEE ATTACHMENT A 2. Purchaser: Name: Village of Flossmoor Address: 2800 Flossmoor Road, Flossmoor, IL 60422 Contact: Mayor Michelle Nelson Phone: (708) 798-2300 Email: mnelson@flossmoor.org 3. Purchaser’s Attorney: Name: Address: Phone: Email: 4. Purchase Price: $50,000 Payment of Purchase Price: Purchaser has agreed to pay a total of $50,000 for the Property described in Attachment A to the Term Sheet which is incorporated herein by reference. Ten percent of the Purchase Price shall be paid to CCLBA within thirty (30) days of the Purchaser’s signature below. If Purchaser does not provide payment of the Purchase Price within thirty (30) days, the Term Sheet shall be deemed null and void. 5. Proposed Municipal Use for Property: 6. Financing: The Purchaser (check one) ( _ ) will or (_X ) will not obtain financing to purchase the Property. Lender: CCLBA will have the right to terminate this transaction upon any material change in how the purchase of the Property is being financed. Any such change will be permitted only with CCLBA’s express authorization. 7. Property Sold As-Is: Each Property sold by CCLBA is sold on an “as is” basis with no express or implied warranties as to condition. 8. Contract of Purchase and Sale: Upon the execution and delivery of this Term Sheet by both Seller and Purchaser (collectively, “Parties”), Seller will have its attorneys prepare, and send to Purchaser, a Purchase Agreement. Such Purchase Agreement shall be consistent with these terms and shall include other material terms and conditions of the sale yet to be agreed to by the Parties, including, without limitation, representations and warranties mutually acceptable to the Parties. The Purchaser shall have seven (7) business days from the date the Purchaser receives the Purchase Agreement to return a signed Purchase Agreement to the Seller’s attorneys. Electronic copies are acceptable. Notwithstanding any other provision, if a signed Purchase Agreement is not returned within seven (7) business days, the terms set forth in this Term Sheet and the Purchase Agreement shall expire. 9. Contingent on Acquisition: CCLBA (check one) ( ) has, ( X ) has not, acquired the Property. If CCLBA has not yet acquired the Property, CCLBA’s obligation to close on the Property is contingent upon CCLBA’s acquisition of the Property prior to 8/1/2026 (“Acquisition Deadline”). If, at any time, CCLBA 1 Page 73 of 75  notifies Purchaser that CCLBA will not be acquiring the Property prior to the Acquisition Deadline, this Term Sheet and the Purchase Agreement shall be null and void. The Acquisition Deadline may only be extended by mutual agreement by the Parties in writing. 10. Closing Location and Period: The closing of the purchase and sale (the “Closing”) shall take place no later than thirty (30) days (the “Closing Date”) at a mutually agreeable time at the offices of a title company of CCLBA’s choosing or as otherwise agreed to by the Parties in writing. 11. Transfer Taxes; Prorations and Closing Costs: Purchaser will shall pay the costs of any transfer/inspection fees and taxes due for Seller’s acquisition and sale of the Property. Notwithstanding any local custom, Purchaser shall (a) record the deed and pay all associated costs; (b) pay any and all title costs, including the costs of any title policies, any closing fees, any escrow fees, and any other costs associated with closing or issuance of a title policy; and (c) pay any costs associated with the transaction not otherwise addressed in this Term Sheet. Seller represents that property taxes have been voided through the year of Seller’s acquisition. However, any taxes that have accrued between the year of Seller’s acquisition and the Closing will be Purchaser’s responsibility to pay. Seller will not provide a tax proration at Closing. 12. Post-Closing Security. CCLBA currently has a contract with Door & Window Guard Systems, Inc. (“DAWGS”) to secure the Property while it is vacant. The rates for maintaining the DAWGS system after Closing are attached to this Term Sheet. Pursuant to local ordinance, Purchasers are obligated to keep the Property secured at all times after Closing until the property is re-occupied. Purchaser agrees to secure the Property after closing as follows: ____ Keep and maintain the current DAWGS system at the attached rates. ____ Discontinue and replace the DAWGS system. __x_ Not applicable 13. Termination: Unless the Parties have made and entered into a Purchase Agreement, Seller shall have the right to withdraw its acceptance of the terms in this Term Sheet. If the Seller exercises this option, this Term Sheet shall be deemed null and void and neither party shall have any further duties or obligations under this Term Sheet. If Seller withdraws acceptance of this Term Sheet, Seller agrees to refund the originating Party any Application Fee paid as part of this transaction. Neither Party shall be entitled to any monetary or legal damages as a result of termination. If this term sheet correctly reflects your understanding of our mutual intent with respect to certain principal terms and conditions of the proposed sale of the Property, please indicate by signing this Term Sheet and returning the same to the undersigned. Cook County Land Bank Authority Purchaser: (“CCLBA”) By: ___________________________ By: ____________________________ 4849-4932-0557, v. 1 Name: Name: Jessica Caffrey Title: Title: Executive Director Agreed to as of ___________________ Agreed to as of ____________________ Application Fee Received: NA 2 Page 74 of 75  ATTACHMENT A Parcel Number Address1 City Sq. Ft. 1835 DIXIE HWY Acquisition 32-07-401-030-1008 in Process FLOSSMOOR 2,124 32-07-401-030-1010 1835 DIXIE HWY Acquired FLOSSMOOR 637 32-07-401-030-1014 1835 DIXIE HWY Acquired FLOSSMOOR 1,866 32-07-401-030-1015 1835 DIXIE HWY Acquired FLOSSMOOR 2,160 32-07-401-030-1016 1835 DIXIE HWY Acquired FLOSSMOOR 1,300 8,087 3 Page 75 of 75