Beer Board

Mailing Address: City of Franklin 109 3rd Ave S Franklin, TN 37064 (615) 791-3217 Meeting Agenda Beer Board Tuesday, July 14, 2026 4:00 PM Williamson County Auditorium MEETING LOCATION Williamson County Auditorium 1320 West Main Street CALL TO ORDER SETTING OF THE AGENDA 1. Consideration Of Changes In Agenda And Setting The Agenda CITIZEN COMMENTS (Open for citizens to be heard on any issue or concern, including those related to items on the agenda. Please submit a Speaker Card at the beginning of the meeting if you would like to address the Board/Commission. If you would like to speak on an agenda item, the Chair will hold your comment until the public comment period associated with the item. As provided by law, Boards/Commissions shall make no decisions or consideration of action of citizen comments for items not on the agenda, except to refer the matter to the City Administrator/Staff for administrative consideration, or to a schedule the matter for consideration at a later date. Those addressing the Board/Commission are requested to come to the microphone and identify themselves by name and address for the official record. The Chair may restrict the period for public comment, including the length of the public comment period, the number of individuals who can speak and the length of time each individual may speak. When time allows, the standard individual public comment time is two minutes.) Comments on agenda items may be made in person or by emailing recorder@franklintn.gov before noon on the day of the meeting. Comments will be submitted for the record. APPROVAL OF MINUTES 2. Consideration Of Approval Of Minutes June 9, 2026 Beer Board Meeting NEW BUSINESS 3. Consideration Of Application Of Williamson Animal Services Inc., D/B/A An Evening With Friends, The Factory At Franklin - Freedom Hall, 230 Franklin Road, Franklin, TN 37064, Lisa Robinson Stuart, Managing Agent, For Special Event, Event Date And Hours: July 31, 2026 6:00 PM - 10:00 PM 4. Consideration Of Application Of Heritage Foundation Of Williamson County, D/B/A 53rd Annual Heritage Ball, Harlinsdale Farm, 239 Franklin Road, Franklin, TN 37064, Ian Hunt, Managing Agent, For Special Event, Event Date And Hours: September 12, 2026 5:00 PM - 12:00 AM City of Franklin Page 1 Page 1 of 17  Beer Board Meeting Agenda July 14, 2026 OTHER BUSINESS ADJOURN Anyone needing accommodations due to disabilities please contact the ADA Coordinator at 615-791-3277 at least 24 hours prior to the meeting. Page 2 of 17  109 3rd Ave S City of Franklin Franklin, TN 37064 (615) 791-3217 Meeting Minutes Beer Board Tuesday, June 9, 2026 4:30 PM Williamson County Auditorium CALL TO ORDER Chair Jason Potts called the meeting to order at 04:30 PM Board Members Present: Clyde Barnhill, Alderman Potts, Greg Caesar Board Members Absent: Staff Present: Jessica Davey, Ronda Webb, Sarah Schilling SETTING OF THE AGENDA 1. Consideration Of Changes In Agenda And Setting The Agenda Sponsors: A motion was made by Alderman Clyde Barnhill, seconded by Vice Chair Greg Caesar to Approve the Agenda as Submitted. The motion passed 3-0. CITIZEN COMMENTS (Open for citizens to be heard on any issue or concern, including those related to items on the agenda. Please submit a Speaker Card at the beginning of the meeting if you would like to address the Board/Commission. If you would like to speak on an agenda item, the Chair will hold your comment until the public comment period associated with the item. As provided by law, Boards/Commissions shall make no decisions or consideration of action of citizen comments for items not on the agenda, except to refer the matter to the City Administrator/Staff for administrative consideration, or to a schedule the matter for consideration at a later date. Those addressing the Board/Commission are requested to come to the microphone and identify themselves by name and address for the official record. The Chair may restrict the period for public comment, including the length of the public comment period, the number of individuals who can speak and the length of time each individual may speak. When time allows, the standard individual public comment time is two minutes.) Comments on agenda items may be made in person or by emailing recorder@franklintn.gov before noon on the day of the meeting. Comments will be submitted for the record. APPROVAL OF MINUTES 2. Consideration Of Approval Of Minutes May 12, 2026 Beer Board Sponsors: A motion was made by Alderman Clyde Barnhill, seconded by Vice Chair Greg Caesar to Approve the May 12, 2026 Beer Board Minutes. The motion passed 3-0. NEW BUSINESS City of Franklin Page 1 Page 3 of 17 Beer Board Meeting Agenda June 9, 2026 3. Consideration Of Application Of Downtown Franklin Rotary Club, D/B/A Hog Ball, Eastern Flank Battlefield, 1368 Eastern Flank Circle, Franklin, TN 37064, Roger Walters, Managing Agent, For Special Event, Event Date And Hours: October 3, 2026 4:00 PM - 10:00 PM Sponsors: Adam Caldwell and Roger Walters, Downtown Franklin Rotary Club members, were in attendance to answer any questions from the Board. Ms. Davey stated that staff is recommending approval of the special event application. Mr. Caldwell and Mr. Rogers explained that this is the fifth annual Hog Ball, and all fundraising proceeds are distributed to five local charities. A motion was made by Alderman Clyde Barnhill, seconded by Vice Chair Greg Caesar to Approve the Beer Permit. The motion passed 3-0. 4. Consideration Of Application Of Roots Prime Chophouse LLC, D/B/A Roots Prime Italian Chophouse, 440 Cool Springs Boulevard, Franklin, TN 37067, Jose Serrato, Managing Agent, For On-Premises Consumption Sponsors: Jose Serrato, owner of Roots Prime Chophouse, was in attendance to answer any questions from the Board. Ms. Davey explained that this application is for a new business in the City, and staff is recommending approval contingent upon the receipt of the Certificate of Occupancy. Mr. Serrato also owns Serrato's Steakhouse in Franklin, Brentwood, and Bellevue. A motion was made by Alderman Clyde Barnhill, seconded by Vice Chair Greg Caesar to Approve the Beer Permit Contingent Upon Receipt of the Certificate of Occupancy. The motion passed 3-0. OTHER BUSINESS ADJOURN A motion was made by Alderman Clyde Barnhill, seconded by Vice Chair Greg Caesar to Adjourn the Meeting. The motion passed 3-0. Meeting Adjourned @ 04:44 PM ____________________ Jason Potts, Chair Minutes Prepared by Sarah Schilling, Sr. Deputy City Recorder - City Recorder's Office - 7/6/26, 1:13 PM Page 4 of 17  GENERATED JUNE 16, 2026 Special Event Beer Permit Application #BP-UNISSUED-704351 An Evening With Friends A P P L I CA N T FEES Application Fee (Non-Refundable) $250.00 Total: $250.00 A P P L I CA N T I N F O R M AT I O N Applicant (Name of Organization) Important Information Williamson County Animal Services Inc. The beer board is authorized to issue special event permits to bona fide charitable, nonprofit, Phone Number or political organizations for special events. The special event permit shall not be issued for (615) 371-9804 longer than one 48-hour period unless otherwise specified, subject to the limitations Please indicate under which of the following on the hours of sale imposed by law. categories you are applying and include supporting Applications must include documentation documentation of your eligibility status showing evidence that the applicant is either a charitable, nonprofit, or political organization. Nonprofit Any event which is catered, and the caterer has a valid TABC license to serve alcohol, is not required to obtain a special event permit. The Upload documentation showing evidence of status as beer board requires prior notice of each event a charitable, nonprofit, or political organization which is catered and not required to obtain a permit. Event coordinators shall furnish to the nonprofit.pdf beer board a copy of the form submitted to the TABC no later than five days prior to the event. Page 5 of1 OF 175  GENERATED JUNE 16, 2026 E V E N T I N F O R M AT I O N Event Name: To select your location, click anywhere on the map, type in an address in the search bar, or browse and An Evening With Friends select from our list of City Parks. Event Times Event Addresses Event date and time: 230 Franklin Road 07/31/2026 6:00pm — 07/31/2026 10:00pm Name of Venue The Factory at Franklin - Freedom Hall Page 6 of2 OF 175  GENERATED JUNE 16, 2026 O R G A N I Z E R ' S I N F O R M AT I O N Provide the following information on the person who Property Owner Name will be managing the special event: The Factory at Franklin Name Property Owner Address 230 Franklin Road, Franklin, TN 37064 Has any person having at least 5% ownership interest, managers, or employees of the business been convicted of any violation of beer or alcoholic beverage laws or any crime (other than minor traffic violations) within last six (6) years? No Has this owner or the owner’s organization had a beer permit revoked, suspended, or denied in the State of Tennessee? No Provide the applicant’s history of involvement with special events where beer has been served, if any This is an annual fundraiser which was first held in 2019 Provide the applicant’s employment record for the past 10 years We are an all-volunteer organization - no paid staff Do you own the premises on which you will operate? No Page 7 of3 OF 175 Page 8 of 17 Page 9 of 17 Page 10 of 17 Page 11 of 17 Page 12 of 17 Page 13 of 17 Page 14 of 17 Page 15 of 17 Page 16 of 17 Page 17 of 17