City Council

GENEVA CITY COUNCIL MEETING APRIL 15, 2013 CALL TO ORDER The April 15, 2013 meeting of the Geneva City Council was called to order at 7:23 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns, following the FY2013-14 City Budget Public Hearing. Aldermen present: Chuck Brown, Don Cummings, Dorothy Flanagan, Sam Hill, Dean Kilburg (via teleconference), Craig Maladra, Richard Marks, Ron Singer. Aldermen absent: Dawn Vogelsberg. Also attending: City Atty. Charles Radovich, City Administrator Mary McKittrick, Asst. City Administrator/Dir. of Administrative Services Stephanie Dawkins, Public Works Director Dan Dinges, Economic Development Director Ellen Divita, Police Chief Steve Mexin, Streets Division Superintendent Chris Bong. PLEDGE OF ALLEGIANCE PUBLIC HEARING, SPECIAL ITEMS AND PRESENTATIONS Proclaim April 26, 2013 National Arbor Day in the City of Geneva, Ill. Moved by Ald. Marks, seconded by Ald. Singer to proclaim April 26, 2013 as National Arbor Day in the City of Geneva, Ill. On a question from Ald. Brown, Supt. Bong stated that this year the City will be planting approximately 240 trees, and approximately 2,000 of the 2,600 ash trees have been removed from city right-of-ways. Motion carried unanimously by voice vote. MOTION CARRIED OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Moved by Ald. Singer, seconded by Ald. Hill to approve the Omnibus Agenda as presented. Roll call: AYES: 8 (Ald. Brown, Cummings, Flanagan, Hill, Kilburg, Maladra, Marks, Singer) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD APRIL 1, 2013 Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole April 22, 2013 at 7:00 p.m. City Council May 6, 2013 at 7:00 p.m. 1187 Geneva City Council Meeting April 15, 2013 MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $82,317.66 Cultural Arts Fund 4,556.87 SPAC Fund 1,163.80 Beautification Fund 75.00 Tourism Fund 8,117.50 Tri-Com Fund 10,207.39 SSA #1 1,973.62 General Capital Projects 10,700.51 Electric 2,316,862.36 Water/Wastewater 27,842.30 Refuse 932.68 Cemetery 1,046.44 Commuter Parking 1,810.68 Group Dental 4,648.90 ___________ Total Funds $2,472,255.71 Moved by Ald. Brown, seconded by Ald. Flanagan that the bills be approved and vouchers prepared. Roll call: AYES: 8 (Ald. Brown, Cummings, Flanagan, Hill, Kilburg, Maladra, Marks, Singer) NAYS: 0 MOTION CARRIED COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Approve Resolution 2013-45 Approving FY2013-14 City Budget Moved by Ald. Maladra, seconded by Ald. Flanagan to approve Res. 2013-45 approving the FY2013-14 city budget. Ald. Brown noted that the budget is a planning instrument and is typically adjusted during the year to account for unforeseen occurrences. Ald. Maladra also noted that whenever the budget is adjusted it is discussed and debated. Ald. Flanagan felt the budgeting process has improved and has been more transparent and that Staff does an excellent job in budget preparation. Bob McQuillan, 2677 Berkshire Dr., followed up on his comments and questions during the Public Hearing, saying he works during the day and is unable to come into City Hall to discuss matters since City Hall hours are from 8:00 a.m. to 5:00 p.m. He also said that the Public Hearing is the time for the public to ask budget questions and that he understands the budget process. He added that his question asked during the Public Hearing concerning increased printing costs was not answered. Admin. McKittrick answered that the printing budget has not increased, but that printing costs appearing under various items in the past have been consolidated. Mr. McQuillan asked as to the savings realized by installing the new computer software system. Mayor Burns said the new system has not been fully implemented, with full implementation effective this fall. Ron Stevenson, 1600 Fargo Blvd., citing a budget increase of 7.9 percent, stated as a taxpayer his objection to that increase. Admin. McKittrick asked if he was referring to the city adminstrator’s budget increase of 7.9 percent. She explained that the city administrator’s operating budget rose by only 1.9 percent, saying the 7.9 percent includes an increase to accommodate the new communications position previously approved by the Council. Mr. Stevenson asked as to the overall budget increase, with Admin. McKittrick saying that the overall budget is comprised of 32 different budgets and, for 1188 Geneva City Council Meeting April 15, 2013 example, some of those budgets are special service area budgets where the homeowners, who pay those costs, have requested budget increases. She also cited increases in the water budget if more connections are required, and the electric budget if more underground cable is required. She said that each budget category must be examined if one wishes to make a comparison to last year’s budget, saying that it is incompatible to add all budget items together. Ald. Marks said the 2012-13 amended budget shows $15,175,700 in expenses, with the City estimating that at the end of 2013 the actual expenditures will be $14,766,636. Saying that most people would be more interested in the General Fund, Ald. Marks pointed out that it will remain generally flat. There being no further discussion, roll call: AYES: 8 (Ald. Brown, Cummings, Flanagan, Hill, Kilburg, Maladra, Marks, Singer) NAYS: 0 MOTION CARRIED Approve Resolution 2013-46 Authorizing Renewal of General Liability/Property, Excess Workers’ Compensation Insurance, Excess Liability Policies Renewal, and Brokerage Fees in the Amount of $436,659.00 Effective April 30, 2013 Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-47 Authorizing Execution of Five (5) Year Contract with Tri- City Family Services to Administer Employee Assistance Program Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2013-12 Amending Title 4 (Business and License Regulations), Chapter 2 (Liquor Control) Section 4-2-13 (License Fees and Number) Adding One (1) Class A-2 Liquor License to the Geneva City Code – Parent Petroleum Retail at 1166 E. State Street Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Request by Living Well Cancer Center for Police Services for May 18, 2013 Bridge Walk Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Apprpove Request for Use of Public Right of Way and City Services for Gardenology 2013 Faire May 18, 2013 Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Request by Geneva Public Library for Use of Public Right of Way and Police Services for Ice Cream Social July 19, 2013 Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED 1189 Geneva City Council Meeting April 15, 2013 Approve Ordinance 2013-13 Amending Title 7 (Motor Vehicles and Traffic), Chapter 4 (Traffic Schedules), Section 7-4-13 (Schedule XIII Daytime Parking Permit Areas) of the Geneva City Code Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2013-14 Amending Title 10 (Building Regulations), Section 1-6N (Building Permit Fees – Consultants) of the Geneva City Code Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-48 Authorizing Execution of Independent Contractor Agreement for Plumbing, Plan Review and Inspection Services with First Inspection Services, Inc. Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2013-15 Amending Title 3, Chapter 8, Section 8-3-8 Related to Emergency Services and Disaster Agency Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve 180-Day Monitoring of Use of Campbell Street Public Lot and Subsequent Report to Council Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-49 Authorizing Bid and Contract to EDC in the Amount of $40,070.00 for FY2012-13 Computer Replacement Program Moved by Ald. Singer, seconded by Ald. Hill to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS Approve Resolution 2013-44 Declaring Surplus and Authorizing Sale of Personal Property – Residential Structure at 617 East State Street Moved by Ald. Singer, seconded by Ald. Hill to approve Res. 2013-44 declaring surplus and authorizing sale of personal property involving the residential structure at 617 East State St. Admin. McKittrick explained that the City purchased the property at 617 E. State St. as a means to assemble and stimulate commercial development in that area. The City now wishes to dispose of the structure on that site by either selling it by bid and having the purchaser moving the structure or, failing that, having it demolished by the City. Roll call: AYES: 8 (Ald. Brown, Cummings, Flanagan, Hill, Kilburg, Maladra, Marks, Singer) NAYS: 0 MOTION CARRIED 1190 Geneva City Council Meeting April 15, 2013 NEW BUSINESS Asst. Admin. Dawkins called attention to the Earth Day event at Peck Farm on Saturday, April 20, where a number of ecological activities will take place. ADJOURNMENT There being no further business, moved by Ald. Marks, seconded by Ald. Flanagan to adjourn the Geneva City Council meeting. Carried by voice vote. The meeting adjourned at 7:49 p.m. ________________________ Lynn P. Landberg, City Clerk 1191