City Council

GENEVA CITY COUNCIL MEETING JUNE 3, 2013 CALL TO ORDER The June 3, 2013 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns. Aldermen present: Chuck Brown, Mike Bruno, Don Cummings, Dorothy Flanagan, Dean Kilburg, Craig Maladra, Richard Marks, Tom Simonian, Ron Singer, Dawn Vogelsberg. Aldermen absent: None. Also attending: City Atty. Charles Radovich, City Administrator Mary McKittrick, Asst. City Administrator/Dir. of Administrative Services Stephanie Dawkins, Economic Development Director Ellen Divita, Community Development Director Dick Untch, Electric Division Superintendent Michael Buffington, Water & Sewer Division Superintendent Bob VanGyseghem. MOMENT OF SILENCE Mayor Burns requested a moment of silence for Bob Arbizzani, who passed away Wednesday, May 29. A lifelong resident of Geneva, Mr. Arbizzani was owner of The Little Owl and Flagstone Pub. Mayor Burns called Mr. Arbizzani “a gentleman of exquisite hospitality.” PLEDGE OF ALLEGIANCE PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS Proclaim June 8, 2013 as “GO Day” in the City of Geneva Moved by Ald. Marks, seconded by Ald. Cummings to proclaim June 8, 2013 as “GO Day” in the City of Geneva. Carried unanimously by voice vote. MOTION CARRIED Presentation by “Show You Care Kane” In Support of Countywide 708 Board Mental Health Board member Chuck Miles explained that “Show You Care Kane” is an organization that helps provide local funding support for those with developmental disabilities. He noted that many of those with developmental disabilities need some type of assistance. He said that a petition is being circulated to put a funding referendum on the 2014 ballot and asked that persons support that petition. He also asked that local organizations consider having Show You Care Kane representatives speak at their meetings about the need for support. Presentation of FY2012-13 Annual Report Administrative Intern Luke McClanahan presented the FY2012-13 Annual Report, which addressed many of the City’s accomplishments and significant events during the past fiscal year. Departments covered included the City Administrator’s Office, Administrative Services, Community Development, Economic Development, Fire, Police, and Public Works. Copies of the annual report were distributed to the Council. AMENDMENTS TO AGENDA Mayor Burns said that Res. 2013-65 (Omnibus Agenda item 11l) requires amending to state that the dollar amount is not to exceed $97, 965. Moved by Ald. Brown, seconded by Ald. Marks to amend Res. 2013-65 as stated. Roll: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED 1197 Geneva City Council Meeting June 3, 2013 OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Moved by Ald. Bruno, seconded by Ald. Marks to approve the Omnibus Agenda as amended. Roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD MAY 20, 2013 Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole June 10, 2013 at 7:00 p.m. MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $36,710.05 Cultural Arts Fund 1,174.45 Tourism Fund 600.00 Tri-Com Fund 58,164.62 SSA #1 396.36 SSA #4 2,327.94 SSA #5 1,348.88 SSA #7 407.26 SSA #9 5,004.42 SSA #18 3,217.96 SSA #23 147.88 SSA #26 843.68 Debt Service Fund 28,900.00 General Capital Projects 20,761.82 Infrastructure Capital Projects 29,793.89 TIF #2 37,833.31 Electric 94,576.74 Water/Wastewater 671,545.66 Refuse 7,402.53 Cemetery 271.96 Commuter Parking 12,600.14 Group Dental 8,064.00 ____________ Total Funds $1,022,093.55 1198 Geneva City Council Meeting June 3, 2013 Moved by Ald. Brown, seconded by Ald. Flanagan that the bills be approved and vouchers prepared. Roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Approve Ordinance 2013-20 Granting a Special Use in the R2 Medium Density Single- Family Residential District to Allow the Continued Use and Expansion of Fox Valley Presbyterian Church at 227 East Side Drive Moved by Ald. Brown, seconded by Ald. Vogelsberg to approve a Special Use in the R2 Medium Density Single-Family Residential District to allow the continued use and expansion of the Fox Valley Presbyterian Church at 227 East Side Drive. Dir. Untch reported that the Presbyterian Church and adjacent neighbor Andrew Mayer have reached an agreement regarding noise and random activity on the eastern edge of the church property. He said to remedy the situation the church will install an open-style fence along the entire eastern boundary and extend it west to approximately the east edge of the Aldi property. Dir. Untch said that he has a letter so stating, signed by the church and by Mr. Mayer. Ald. Brown amended his motion to include the letter of particulars in the documentation. Ald. Voglesberg concurred. Mayor Burns asked why fencing will not be installed on the north side of the church property, to which Mr. Mayer answered that the property owners on the north already have fencing and/or trees in place. After a few clarifying questions from the Council, roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED Approve Ordinance 2013-19 Establishing Application Fees for Plan Commission Reviews Pertaining to Title 11 (Zoning) of the Geneva City Code Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Geneva Running Outfitter Request for Use of Parking Lots July 20 and August 18, 2013 for Fox Valley Marathon Test Run Events Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve St. Marks Geneva Request for Use of Parking Lot June 8, 2013 for Car Wash Fundraiser Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED 1199 Geneva City Council Meeting June 3, 2013 Approve Geneva Park District Request for Closure of Third Street June 17, 2013 for “Battle of the Bands” Event Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve All Class E Special Event Liquor Licenses During Swedish Days June 18 – 23, 2013 Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-62 Authorizing Easement Agreement with Dodson Townhomes at the Southeast Corner of South and Second Streets Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-63 Authorizing Bid Award and Contract with BG Concrete in an Amount Not to Exceed $50,000.00 for 2013 Sidewalk Curb Maintenance Project Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-64 Authorizing Easement Agreement with Valley Animal Hospital at 810 E. State Street Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Geneva Bank and Trust Certificate of Completion Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Fox Valley Institute of Medicine, Dodson 8, Roquette, Living Well Cancer Center and Millard Refrigerated Certificates of Acceptance Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-65 as Amended Authorizing Bid Award and Contract with DeMar Tree Service in the Amount Not to Exceed $97,965.00 for Electric Utility Tree Trimming This item having been removed from the Omnibus Agenda and amended, moved by Ald. Maladra, seconded by Ald. Flanagan to approve Res. 2013-65 authorizing bid award and contract with DeMar Tree Service in the amount not to exceed $97,965.00 for electric utility tree trimming. Ald. Singer asked if recent tree trimming in Geneva by ComEd was at the City’s request or was it within ComEd’s easement. Supt. Buffington answered that ComEd trims trees involving its own wires within Geneva yearly. Roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED 1200 Geneva City Council Meeting June 3, 2013 Approve Resolution 2013-66 Authorizing Bid Award and Contract with EDC in the Amount of $30,286.00 for 2013 Computer Replacement Program Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Accept FY2012-13 Annual Report Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS Approve Resolution No. 2013-67 Authorizing Budget Amendment and Purchase of Pleuger/Flowserve Motor Bowl Assembly for Emergency Well #8 Repairs at a Cost Not to Exceed $56,000.00 Moved by Ald. Maladra, seconded by Ald. Marks to Approve Resolution 2013-67 authorizing a budget amendment and purchase of a Pleuger/Flowserve motor bowl assembly for emergency Well #8 repairs at a cost not to exceed $56,000.00. In addition to the executive summary pertaining to the emergency repairs, Supt. VanGyseghem also noted that Well #8 is a primary shallow well and that the $8,650 disposal cost is due to regulations requiring proper disposal of pump motors with mercury seals. Ald. Marks called attention to the second bid, saying while it was $600 higher than the successful bid it had an eight-week turnaround. He questioned whether the faster eight-week turnaround might justify the additional cost. Supt. VanGyseghem said the consulting engineer had, in the past, recommended the Pleuger unit since no one has experience with the Hitachi motor proposed in this bid. On a question from Ald. Singer, Supt. VanGyseghem said that the failure was an unusual occurrence. Other questions involved the City’s inspection and detection process regarding its well pumps and motors. The questions were addressed by Supt. VanGyseghem. Roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED NEW BUSINESS Sally Kelton, 820 Manchester Course, complimented the City on the alley repairs in her neighborhood, but added that some residents have installed improper drainage systems, causing erosion on adjacent properties. She asked for a city contact that could inspect the area and address the problem. Mayor Burns directed her to the Public Works Dept., saying that a staff member could assist in correcting the issue. CLOSED SESSION ON COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR REPRESENTATIVES Moved by Ald. Brown, seconded by Ald. Marks that the Council adjourn to Closed Session. Roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED The Council adjourned to Closed Session at 8:11p.m. 1201 Geneva City Council Meeting June 3, 2013 Moved by Ald. Singer, seconded by Ald. Flanagan that the Council return to Open Session. Roll call: AYES: 10 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED The Council returned to Open Session at 8:25 p.m. ADJOURNMENT There being no further business, moved by Ald. Kilburg, seconded by Ald. Bruno to adjourn the Geneva City Council meeting. Carried by voice vote. The meeting adjourned at 8:26 p.m. ________________________ Lynn P. Landberg, City Clerk 1202