City Council

GENEVA CITY COUNCIL MEETING October 21, 2013 CALL TO ORDER The October 21, 2013 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Pro Tem Richard Marks, Mayor Kevin Burns being absent. Aldermen present: Chuck Brown, Mike Bruno, Don Cummings, Dorothy Flanagan, Dean Kilburg, Craig Maladra, Richard Marks, Ron Singer, Dawn Vogelsberg. Aldermen absent: Tom Simonian. Also attending: City Atty. Charles Radovich, City Administrator Mary McKittrick, Economic Development Director Ellen Divita, Finance Manager Thomas Dahl. .PLEDGE OF ALLEGIANCE Led by children from Friendship Station Preschool. PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS S.A.N.T.A. Project Presentation Carrie Hollman and Angie Carlson from Friendship Station Preschool explained that the S.A.N.T.A Project, started by A Lasting World Inc., collects toys for children in Appalachia as part of “Make a Difference Day.” In addition to Friendship Station Preschool, other participating Geneva schools are Fabyan Elementary School, Harrison Street School, Geneva High School Key Club, and St. Peter School. Mss. Hollman and Carlson went on to explain the scope of A Lasting World Inc., founded by former Geneva resident Wen Mercec. Proclaim October 26, 2013 as “Make a Difference” Day in Geneva, Ill. Mayor Pro Tem Marks read the proclamation. Moved by Ald. Maladra, seconded by Ald. Vogelsberg to proclaim Oct, 26, 2013 as “Make a Difference” Day in Geneva, Ill. Carried unanimously by voice vote. MOTION CARRIED Mayor Pro Tem Marks presented a copy of the proclamation to the participants, who then received a round of applause. Administrative Services Department Presentation Finance Manager Tom Dahl spoke about the customer service aspects of the New World software being implemented by the City. He specifically discussed the online features available to Geneva utility customers, including online utility billing and payment, e-bill enrollment, consumption analysis, and account history. Mgr. Dahl said for information and questions, one should contact the Finance Dept. at finance@geneva.il.us or by telephone (630-232-0854). Ald. Bruno asked how bill inserts will be handled online. Mgr. Dahl answered that inserts currently are not available with online utility billing, but said that this issue can be addressed. On a suggestion from Ald. Flanagan, Mgr. Dahl said that a link to the inserts could be put on the online bill. OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Ald. Maladra requested that item 11e (Weston Lambert’s Bike Rack Design) be removed 1246 Geneva City Council Meeting October 21, 2013 for separate consideration. Moved by Ald. Maladra, seconded by Ald. Flanagan to approve the remaining Omnibus Agenda items. Roll call: AYES: 9 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD OCTOBER 7, 2013 AND SPECIAL MEETING HELD OCTOBER 14, 2013 Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole Monday October 28, 2013 at 7:00 p.m. MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $153,750.24 Cultural Arts Fund 72.00 Tourism Fund 3,407.75 Tri-Com Fund 22,086.00 Mental Health Fund 123.75 SSA #1 73.95 SSA #4 1,163.97 SSA #5 914.44 SSA #7 203.63 SSA #9 104.21 SSA #11 6,650.03 SSA #16 18,358.58 SSA #18 116.48 SSA #23 73.94 SSA #26 421.84 Debt Service Fund 400.00 General Capital Projects 21,848.91 Infrastructure Capital Projects 1,787,228.83 Prairie Green 2,500.00 TIF # 2 3,200.00 Electric 2,709,231.27 Water/Wastewater 78,956.71 Refuse 7,782.12 Cemetery 5,470.00 Commuter Parking 3,795.27 Group Dental 6,203.04 Workers Compensation 900.00 Utility Refunds 327.46 ____________ Total Funds $4,835,364.42 1247 Geneva City Council Meeting October 21, 2013 Moved by Ald. Brown, seconded by Ald. Flanagan that the bills be approved and vouchers prepared. Roll call: AYES: 9 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Accept FY2013 Comprehensive Annual Financial Report Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2013-35 Amending Table 2 (Permitted Uses in the M1 Zone) of Geneva Business Park PUD to Allow “Craft Distilleries” as a Permitted Use Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-108 Authorizing Purchase of One (1) 2014 Ford Explorer from Wright Automotive in the Amount Not to Exceed $27,000 Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-109 Declaring Surplus 2001 GMC Sonoma #119 as Surplus Property Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Weston Lambert’s Bike Rack Design in An Amount Not to Exceed $6,000.00 and Payment of $1,000.00 Design Fee This item was removed from the Omnibus Agenda in order to allow an acceptance ceremony of a $3,000 check from Fox Valley Orthopedic toward the purchase of the bike rack. Tim Vetang, chair of the Cultural Arts Commission, recognized the members of the Public Arts Advisory Committee, which was instrumental in selecting the design for the artistic bike rack. He then recognized Mary O’Brien, CEO of Fox Valley Orthopedics, and Dr. Craig Torosian, president of Fox Valley Orthopedics, who presented Mr. Vetang with the $3,000 check. Answering a question from the audience, Mr. Vetang said that no taxpayer money is being used in the purchase of the bike rack. Moved by Ald. Flanagan, seconded by Ald. Singer to approve Weston Lambert’s bike rack design in an amount not to exceed $6,000 and payment of $1,000 design fee. Roll call: AYES: 9 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED 1248 Geneva City Council Meeting October 21, 2013 Approve Resolution 2013-110 Authorizing Purchase of One (1) 2014 Ford Interceptor Police Car in the Amount of $31,958.44 Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2013-36 Amending Title 9 (Municipal Utilities) Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-111 Authorizing Professional Services Agreement with ITron at a Cost Not to Exceed $45,444.31 for Fixed Base Meter Reading System Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-112 Granting Utility Easement at 322 Logan Avenue Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-113 Declaring 1993 Club Cart as Surplus & Post on iBid Auction Site Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Certificate of Acceptance for Northern Illinois Food Bank Electrical Installation Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-114 Authorizing Purchase of One (1) Public Works Fleet Maintenance Service Truck in the Amount of $43,210 from Bob Ridings Auto Group Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2013-115 Declaring Fleet Maintenance Truck #105 as Surplus and Place on iBid Auction Site Moved by Ald. Maladra, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS Approve Resolution 2013-107 Supporting Petition of Barrington, Ill. and Illinois TRAC Coalition Seeking New Regulations to Retrofit Existing DOT-111 Tank Cars used to Transport Groups I and II Packing Materials Moved by Ald. Singer, seconded by Ald. Maladra to approve Res. 2013-107 a stated. Admin. McKittrick explained that the resolution is in response to a request from Metro West Council of Government to support an initiative by the Village of Barrington, which is attempting to have railcars passing through the area that are deemed unsafe replaced with safer units. Roll call: 1249 Geneva City Council Meeting October 21, 2013 AYES: 9 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED NEW BUSINESS Geneva Beautification Firewood Sale Ald. Flanagan called attention to bundles of firewood being sold by Geneva Beautification as a fundraiser. Bundles are available at the City Hall utility bill payment box for $5.00 each. Cords may also be ordered for $90 each plus $30 delivery and an additional $30 for stacking. Reminder Regarding City Open Burning Rules Admin. McKittrick offered a reminder that City open burning rules can be found on the Fire Dept.’s web page on the City’s website. Reminder to Not Rake Leaves into the Gutter Ald. Singer and Ald. Brown reminded Geneva residents that leaves for pickup are to be raked to the curb but not into the gutter, where they can clog city storm sewers. Acknowledge Boy Scout Cerek Tunca Mayor Pro Tem Marks invited Scout Cerek Tunca from Troop 25 to come forward. Scout Tunca explained that he is working on his citizenship merit badge. He also is working toward his Eagle Scout badge. CLOSED SESSION ON THE SALE OR LEASE OF REAL PROPERTY FOR USE OF THE PUBLIC BODY Moved by Ald. Bruno, seconded by Ald. Singer that the Council adjourn to Closed Session. Roll call: AYES: 9 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED The Council adjourned to Closed Session at 7:44 p.m. Moved by Ald. Bruno, seconded by Ald. Flanagan that the Council return to Open Session. Roll call: AYES: 9 (Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Singer, Vogelsberg) NAYS: 0 MOTION CARRIED The Council returned to Open Session at 8:11 p.m. 1250 Geneva City Council Meeting October 21, 2013 ADJOURNMENT There being no further business, moved by Ald. Vogelsberg, seconded by Ald. Bruno to adjourn the Geneva City Council meeting. Carried by voice vote. The meeting adjourned at 8:12 p.m. ________________________ Lynn P. Landberg, City Clerk 1251