City Council

GENEVA CITY COUNCIL MEETING JULY 21, 2014 CALL TO ORDER The July 21, 2014 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns. Aldermen present: Chuck Brown, Mike Bruno, Dorothy Flanagan, Dean Kilburg, Richard Marks, Mary Seno, Tom Simonian, Ron Singer. Aldermen absent: Don Cummings, Craig Maladra. Also attending: City Atty. Charles Radovich, City Administrator Mary McKittrick, Asst. City Administrator/Dir. of Administrative Services Stephanie Dawkins, Acting Public Works Director Brian Schiber, Community Development Director Dick Untch, Fire Chief Steve Olson, Preservation Planner Michael Lambert. PLEDGE OF ALLEGIANCE PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS Community Development Department Presentation Preservation Planner Lambert discussed the property review process as it pertains to properties within a Historic District, including when a review is needed and how the review is conducted. He covered the various forms and documents used by the reviewing body in making a determination, saying that reviews are conducted both administratively and by the Historic Preservation Commission. He then provided a series of case studies illustrating the several categories where a review is necessary such as historical significance, design assistance and new infill construction. He concluded by saying that the 20-year-old historic preservation ordinance requires updating to reflect changes in the preservation process over the last 20 years. He also called for increasing community awareness. He then took questions and comments. Ald. Bruno pointed out that only exterior projects requiring a permit are reviewed. He also encouraged residents to develop conceptual plans prior to buying materials. Ald. Singer asked if it would be possible to indicate on the property tax rolls that historical status should not be pursued on a given property. Ald. Brown noted that the historical review process should be viewed as a resource rather than an obstacle. Preservation Planner Lambert responded to the questions and comments. Public Hearing on Amendment to Fisher Farms Annexation Moved by Ald. Marks, seconded by Ald. Singer to open the Public Hearing. Roll call: AYES: 8 (Ald. Brown, Bruno, Flanagan, Kilburg, Marks, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED The Public Hearing was opened at 7:24 p.m. Mayor Kevin Burns called for comments from the public or from the Council. Hearing no comments from the Council or audience, Mayor Burns called for a motion to close the Public Hearing. Moved by Ald. Bruno, seconded by Ald. Marks to close the Public Hearing. Carried unanimously by voice vote. MOTION CARRIED The Public Hearing was closed at 7:25 p.m. OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless 1322 Geneva City Council Meeting July 21, 2014 a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Ald. Singer requested that item 11b (Res. 2014-51) be removed for separate consideration. Moved by Ald. Bruno, seconded by Ald. Flanagan to approve the Omnibus Agenda as amended. Roll call: AYES: 8 (Ald. Brown, Bruno, Flanagan, Kilburg, Marks, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD JULY 7, 2014 AND SPECIAL MEETING HELD JULY 14, 2014 Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole July 28, 2014 at 7:00 p.m. OTHER ITEMS AND CORRESPONDENCE Policy Discussion on Fire Dept. Battalion Chiefs Chief Olson began by presenting a brief history of the Geneva Fire Dept., emphasizing the growth of the department over the years and culminating with the proposal to create the position of battalion chief. He then turned to both the current structure and functional structure, citing department evaluations suggesting the need for battalion chief positions, including the National Incident Management System (NIMS), adopted by the City Council in 2005, which calls for an effective span of control at all incidents. He proposed that each of the three shifts be headed up by a battalion chief. He then discussed the proposed responsibilities of the battalion chiefs. Asst. City Admin. Dawkins now discussed the cost in implementing this program and why now is an opportune time to move forward with the restructuring, given the anticipated retirements coming up. She said that positions would be filled over time when it is fiscally responsible, with the budget being impacted the first year by $60,000. She asked guidance from the Council to determine if this is the direction that the department should be going. If so, she said an ordinance to amend the budget would be brought before the Council. She said that each budget year, it would be determined how many positions could be filled. Questions were then taken. A number of the Council members sought clarification on the structure and implementation of the proposal. Ald. Simonian said he would feel more comfortable with this proposal if he had more time to review some additional information. Admin. McKittrick reminded the Council that the battalion chief position was actually created in 2005-06 per a study at that time, adding that it was not previously included in the budget for financial reasons. She said that now Staff is seeking policy direction and if additional time should be spent on this proposal, and that Staff would return with answers to questions and additional information. Ald. Simonian said that he favors the proposal, but hoped that further development of the proposal could move forward in a parallel manner as the Council continues to receive additional information. 1323 Geneva City Council Meeting July 21, 2014 Mayor Burns asked if the Council was comfortable moving the proposal forward on a parallel path as suggested by Ald. Simonian. No objections were heard. MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $58,201.95 Cultural Arts Fund 17.64 Tourism Fund 781.00 Tri‐Com Fund 4,051.38 SSA #1 42.57 SSA #11 7,250.01 General Capital Projects 8,203.77 Infrastructure Capital Projects 1,367,660.24 Prairie Green 1,513.15 TIF #2 11,587.49 Electric 3,024,809.21 Water/Wastewater 66,100.59 Refuse 6,386.35 Cemetery 2,900.00 Commuter Parking 1,643.26 Group Dental 3,452.40 Workers Compensation 900.00 Utility Refunds 34.08 ____________ Total Funds $4,565,535.09 Moved by Ald. Brown, seconded by Ald. Flanagan that the bills be approved and vouchers prepared. Roll call: AYES: 8 (Ald. Brown, Bruno, Flanagan, Kilburg, Marks, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Approve Resolution 2014-50 Amending Residency Requirements in Personnel Policy Manual Moved by Ald. Singer, seconded by Ald. Simonian to approve Res. 2014-50 amending residency requirements in the Personnel Policy Manual. Roll call: AYES: 6 (Ald. Brown, Bruno, Kilburg, Seno, Simonian, Singer) NAYS: 2 (Ald. Flanagan, Marks) MOTION CARRIED Approve Resolution 2014-51 Authorizing Execution of Parking Lot Lease Agreement with First Baptist Church Geneva for Temporary Commuter Parking Moved by Ald. Marks, seconded by Ald. Flanagan to approve Res. 2014-51 authorizing execution of a parking lot lease agreement with the First Baptist Church Geneva for temporary commuter parking. Having requested removal of this item from the Omnibus Agenda, Ald. Singer asked if the $1,700 per month cost of leasing the church parking lot is included in the $3.5 million cost of the entire third-level addition to the commuter parking facility. Admin. McKittrick answered that the cost is reimbursable by Metra as part of the grant. Roll call: 1324 Geneva City Council Meeting July 21, 2014 AYES: 8 (Ald. Brown, Bruno, Flanagan, Kilburg, Marks, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED Approve Resolution 2014-52 Authorizing Building Div. Purchase of 2014 Ford F150 in the Budgeted Amount of $25,000 Through State of Illinois Joint Purchase Program Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2014-53 Declaring Building Div. GMC Sonoma as Surplus Property Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2014-54 Authorizing Purchase of Brush Chipper in the Budgeted Amount of $49,396 from Vermeer Midwest Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2014-55 Declaring Streets Div. Brush Chipper #57 as Surplus Property Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2014-16 Authorizing the Execution of an Amendment to the Fisher Farms Annexation Agreement Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2014-17 (1) Amending the City’s Comprehensive Plan to Change Land Use Designation from Commercial to Single-Family Residential; (2) Rezoning the Subject Realty from B4 Business District to R4 High Density Single Family Residential; (3) Amending Fisher Farms PUD; (4) Grant Preliminary/Final PUD and Plat of Subdivision Approval for 48-Lot Single-Family Residential Development – Pulte Home Corporation Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2014-18 Amending Title 4, Ch. 2, Section 4-2-13 (License Fees and Number of Licenses) Updating the Total Number of Licenses Issued Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2014-19 Amending Title 4, Ch. 2, Section 4-2-13 (License Fees and Number of Licenses) Adding One (1) Class B-3 Liquor License for Barrel & Rye LLC at 477 S. Third Street Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED 1325 Geneva City Council Meeting July 21, 2014 Waive Surety Bond Requirement for Two (2) Itinerant Merchants – Concours d’Elegance August 24, 2014 Moved by Ald. Bruno, seconded by Ald. Flanagan to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED NEW BUSINESS Online Reporting of Coyote Sightings Ald. Seno said that she has received many favorable comments regarding reporting coyote sightings through the City’s online request tracker system. Responding to a question from Ald. Flanagan, Admin. McKittrick said residents should enter the nearest address when reporting a coyote sighting. ADJOURNMENT There being no further business, moved by Ald. Marks, seconded by Ald. Seno to adjourn the Geneva City Council meeting. Carried by voice vote. The meeting adjourned at 8:19 p.m. ________________________ Lynn P. Landberg, City Clerk 1326