City Council

1 NOTICE OF SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF GENEVA NOTICE IS HEREBY GIVEN that the City Council of the City of Geneva shall conduct a special meeting on Monday, January 12, 2015 immediately following the regular Committee of the Whole meeting. The special meeting will be held at the City Council Chambers, Geneva, Illinois for the purpose of: 1. Approve Resolution No. 2015-01 Executing a Contract Modification for the Third Level of the Third Street Commuter Parking Lot Project with Walsh Construction in the Amount of $5,197.00 for an Overall Contract of $4,611,017.00. 2. Approve Resolution No. 2015-02 Approving a Letter of Agreement Concerning Appointed Members of the Geneva Fire Department, Reentry Into the Bargaining Unit for Previously Exempt Employees and Advancement Into Their Tested Positions. All interested persons are invited to attend the City Council special meeting. Date: January 8, 2015 _______________________________ Mary L. McKittrick, Deputy City Clerk This notice has been posted at City Hall City of Geneva, 22 South First Street, Geneva, Illinois and its website on January 8, 2015; and has been tendered to members of the media requesting notices of public meetings. 2 AGENDA ITEM EXECUTIVE SUMMARY Contract Modifications for Walsh Construction Company Agenda Item: Third Street Parking Deck Modifications Richard Babica Presenter & Title: Director of Public Works Date: January 5, 2015 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting X Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $5,197.00 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The parking deck is equipped with a CCTV camera system to provide site security on all levels. The current expansion project directs Walsh Construction to install six new cameras on the second deck, in mirror fashion to those installed on the new third deck. During construction, staff determined that the new ramp to the third deck created a blind spot on the second deck to the CCTV system. Therefore, two additional cameras are required on the second deck to address this issue. This additional work necessitates a Contract Modification with Walsh Construction to secure the additional equipment, run additional conduits to the control room and labor costs. Attachments: (please list)  Metra Purchase Order/Contract Modification Worksheet dated 01/06/2015  Resolution Recommendation / Suggested Action: (briefly explain) Respectfully recommend that the City Council authorize the City Administrator to execute certain Contract Modifications for the Third Deck Parking Expansion Project with Walsh Construction Company of totaling $5,197.00 and increase their contract to the amount not to exceed $4,611,017.00 3 RESOLUTION NO. 2015-01 RESOLUTION AUTHORIZING EXECUTION OF Contract Modifications for Walsh Construction Company for the Third Street Parking Deck Expansion Project BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Council of the City of Geneva, Kane County, Illinois on July 7, 2014 entered into a contract with Walsh Construction Company, (the "Contractor") that exceeded $10,000. SECTION 2: Pursuant to the terms of the Agreement, the Contractor agreed to complete the Third Street Parking Deck Expansion Project at a cost of $4,480,000.00 SECTION 3: That the Agreement was modified by the City Council on November 17, 2014, with Resolution 2014-91 increasing the contract value to $4,605,820.00 SECTION 3: That the Agreement was approved by the City Council and the scope of services to be provided by the Contractor needs to be increased, necessitating a contract modification in the Agreement. SECTION 4: The Contractor is to make the changes requested by the City. SECTION 5: Pursuant to 720 ILCS 5/33E-9, Change Orders, the City Council finds (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the Contract was entered; and (2) the change is germane to the original Contract as signed, and (3) the change order is in the best interest of the City. SECTION 6: Whereas, 720 ILCS 5/33E-9 requires that any change order be made in writing. 4 NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Geneva, Kane County, Illinois, as follows: That the provisions outlined in the Contract Modification Log, item #10 as requested by V3 Engineering dated January 6, 2015, attached hereto, is hereby approved and the City Administrator is authorized to execute these Contract Modifications incorporating said proposal to increase the contract to the an amount of $4,611,017.00. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2015 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2015. Mayor ATTEST: City Clerk  5 Transmittal Cover Sheet Project Name: Geneva Third Street Parking Garage Project #: 3864 Contract #: K00461 Task #: N/A 'DWH 01/06/2015  5HIHUHQFH1XPEHU 58  7UDQVPLWWHG7R 7UDQVPLWWHG%\ Rich Babica Phil Maloney Director of Public Works V3 Consultants City of Geneva - Public Works Department 7325 Janes Avenue 1800 South Street Woodridge, IL 60517 Geneva, IL 60134  3DFNDJH7UDQVPLWWHG)RU 'HOLYHUHG9LD 7UDFNLQJ1XPEHU ,QIRUPDWLRQ 5HWXUQHG Email $V5HTXHVWHG $SSURYHGDV1RWHG 5HYLHZ $SSURYDO &RPPHQWV 6LJQDWXUH 6XEPLVVLRQ 5HWXUQHGIRU&RUUHFWLRQV 2WKHU  ,WHP 4W\ ,WHP 5HIHUHQFH 'HVFULSWLRQ 1RWHV 6WDWXV 1 1 Contract CM #10 CCTV Cameras Open Modification &F &RPSDQ\1DPH &RQWDFW1DPH &RSLHV 1RWHV  5HPDUNV File 02_40_CM#10 Philip J. Maloney 01/06/2015 6LJQDWXUH 6LJQHG'DWH Transmittal Cover Sheet Form, Rev. 00 Page 1 of 1 Printed On: 2015-01-06 13:28:07 6 7  8 Contract Modification Log Project Name: Geneva Third Street Parking Garage Contract #: K00461 Project #: 3864 Task #: Location: Geneva, IL Third Party Contractor: WCC Metra's PM/CM: V3 Companies Metra / LS/ Date Contractor Date Geneva Date Agreed Date No. Description T&M Initiated By Initiated Cost Submitted Cost Responded Cost Resolved Remarks Approved by Geneva 1 Existing Light Fixtures Walker 8/15/2014 $46,503.00 10/3/2014 $47,307.24 10/27/2014 $46,503.00 11/20/2014 (Ref. ASI #1 / PCI #5101) Approved by Geneva 2 Electrical Panel Revisions Walker 8/27/2014 $627.00 10/2/2014 $699.04 10/9/2014 $627.00 11/20/2014 (Ref. RFI #17 / PCI #5005) Approved by Geneva 3 Cuiring Compound Credit V3 9/11/2014 -$1,563.00 9/16/2014 -$1,704.00 10/29/2014 -$1,563.00 11/20/2014 (Subm. 03300-026/PCI #5006) Expansion Joint Approved by Geneva 4 Walker 8/18/2014 $24,457.00 10/9/2014 $25,423.55 11/3/2014 $24,457.00 11/20/2014 Replacement (Ref. ASI #2 / PCI #5102) Surface Mounted Conduit Approved by Geneva 5 Walker 9/22/2014 $2,564.00 10/2/2014 $2,418.00 10/9/2014 $2,564.00 11/20/2014 at Light Poles (Ref. RFI #25 / PCI #5008) Trench Drains at North Approved by Geneva 6 V3 9/24/2014 $18,996.00 10/28/2014 $17,402.81 10/29/2014 $18,996.00 11/20/2014 Entrance (Ref. ROCC #5) Bar Splicers & Column Approved by Geneva 7 V3 9/13/2014 $31,883.00 11/7/2014 $29,716.00 11/10/2014 $31,883.00 11/20/2014 Demo (Ref. ROCC #4 / PCI #5001) Additional Precast Panel Approved by Geneva 8 Walker 8/14/2014 $1,408.00 10/20/2014 $1,529.69 10/27/2014 $1,408.00 11/20/2014 Removal (Ref. RFI #14 / PCI #5002) Approved by Geneva 9 Finish on Light Fixtures Walker 9/17/2014 $945.00 10/20/2014 $941.28 10/29/2014 $945.00 11/20/2014 (Ref. PCI #5007) Subm. to Geneva for Approval 10 CCTV Cameras Walsh 12/15/2014 $5,197.00 12/15/2014 $4,838.40 1/6/2015 $5,197.00 (Ref. PCI 5010) MAX. EXPOSURE TO METRA/GENEVA $131,017.00 Total $131,017.00 CONTRACT SUMMARY MAX. EXPOSURE TO METRA/GENEVA $131,017.00 ORIGINAL CONTRACT AMOUNT $4,480,000.00 CONTRACT ALLOWANCE $0.00 TOTAL C.M.'s $131,017.00 ALLOWANCE (UNUSED) ($131,017.00) TOTAL AMOUNT PAID $4,611,017.00 Contract Modification Log Form, Rev. 00 Page 1 of 1 Printed on:1/6/2015 1:48 PM 9 Metra/City of Geneva – Third Street Parking Garage Construction Contract No.: K00461 Project No.: 3864 From: Phil Maloney (V3) To: Rich Babica (Geneva) Date: January 6, 2015 RE: Contract Modification #10 – CCTV Cameras. Executive Summary The design plans contain notes that refer to CCTV work as “by others” and refer to a “CCTV installer”. This was inadvertently left from the original design plans as there was a separate installer at that time. The intent on this project was to have the prime contractor remove the top level cameras and reinstall them on the newly added top level, and install 8 new cameras on the now-covered second level. Walsh has agreed to install six new cameras on the second level, run conduit for the relocated cameras on the new top level, remove the six existing top level cameras and reinstall them on the new top level, and install upgraded DVR equipment as required. They are then submitting a cost proposal to provide two additional cameras and conduit for them on the second level. This contract modification is a cost for the installation of two additional new CCTV cameras with heater kits on the second level of the garage, including conduit runs and all associated wiring. The total cost to complete this work is $5,197.00. V3’s estimate for this work is $4,838.40 (6.9% lower that Walsh’s price). 10 11 12 13 14 15 16 17 18 19 20