City Council

1 NOTICE OF SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF GENEVA NOTICE IS HEREBY GIVEN that the City Council of the City of Geneva shall conduct a special meeting on Monday, August 24, 2015 immediately following the regular Committee of the Whole at 7pm. The special meeting will be held in City Hall Council Chamber, 109 James Street, Geneva, Illinois for the purpose of considering the following item: 1. Recommend Approval of Special Event Application for Fox Valley Folk Festival September 6-7, 2015. 2. Recommend Approval of Festival of the Vine Special Event Liquor Licenses for Fiora’s Restaurant, Chianti’s Restaurant, The Little Traveler and Geneva Wine Cellars September 11-13, 2015 as Presented. All interested persons are invited to attend the City Council special meeting. Date: August 20, 2015 _______________________________ City Clerk This notice has been posted at City Hall City of Geneva, 22 South First Street, Geneva, Illinois on August 20, 2015 and has been tendered to members of the media requesting notices of public meetings. 2 AGENDA ITEM EXECUTIVE SUMMARY Fox Valley Folk Music & Storytelling Festival, Agenda Item: September 6 and September 7, 2015 Presenter & Title: Cathleen Tymoszenko, Economic Development Director Date: August 24, 2015 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting X Special City Council Meeting Public Hearing Other - YES Estimated Cost: Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The Geneva Park District and the Fox Valley Folklore Society are planning the 39th Annual Fox Valley Folk Music & Storytelling Festival on Labor Day Weekend, Sunday, September 6 and Monday, September 7, 2015. The event draws anywhere from 3,000 to 4,500 visitors a day from a 12-15 state area. The event occurs on Island Park, owned by the Geneva Park District. Musicians and storytellers perform on 8 different stages from 11:00 AM – 6:00 PM both days. Organizers request:  The use of the City parking lot north of the Wastewater Treatment plant on the east side of the river  Electric panels which will be used by vendors and performers. The City is named on the Park District’s insurance waiver. The electric utility is prepared to connect the electric. The Park District ensure that the food vendors work with the Kane County Health Department for food permits and the Building Division for tent permits and signage. In addition to the event at Island Park, the City will be working with the Festival organizers to bring multiple festival performers to the downtown shopping district on Saturday, September 5. Performances will be held at the Library’s Literary Garden, Playhouse 38, the Courthouse lawn, and Dodson Place. An event flyer is attached. The City is also supporting the festival by underwriting the live Saturday evening WFMT broadcast from the Unitarian Church and with an ad in the program booklet. Attachments: (please list)  Event Application and site map  Insurance Certificate naming the City as additional insured and hold harmless waivers  Saturday schedule of Folk performances Recommendation / Suggested Action: (briefly explain) Approve the Geneva Park District and Fox Valley Folklore Society request to use the City parking lot north of the Wastewater Treatment Plant and electric service at Island Park in order to produce the 39th Annual Fox Valley Folk Music & Storytelling Festival on September 6 and September 7, 2015. 3 4 5 6 7 8 The Festival will need two (2) power panels 9 10 11 12 13 14  15 Certificate of Coverage Name and Address of Agency Name and Address of Member Park District Risk Management Agency Geneva Park District 2033 Burlington Avenue 710 Western Avenue Lisle, IL 60532-1646 Geneva, IL 60134 (630) 769-0332 Scope of Coverage The Park District Risk Management Agency (PDRMA) is an intergovernmental self-insurance and risk management pool established under the Constitution and the statutes of the State of Illinois to provide coverage for its members against certain claims and losses. Each member of PDRMA is entitled to the scope and amounts of coverage set forth below. In addition, PDRMA may extend the same scope of coverage to non-members. However, any coverage extended to a non-member is subject to all of the terms, conditions, exclusions, and amendments which are applicable to the members. The above named entity is a member in good standing of the Park District Risk Management Agency. The scope of coverage provided by the Agency may, however, be revised at any time by the actions of PDRMA's governing body. As of the date this certificate is issued, the information set out below accurately reflects the scope of coverage established for the current coverage year. Scope of Coverage Coverage Document Coverage Dates Limits Each Occurrence General Liability Bodily Injury and Property $1,000,000 x commercial general liability L010115 01/01/2015 - Damage Combined x occurrence 12/31/2015 x liquor liability $1,000,000 Personal Injury Automobile Liability 01/01/2015 - Bodily Injury and Property L010115 $1,000,000 x any auto 12/31/2015 Damage Combined Workers’ Compensation WC010115 01/01/2015 - Statutory 12/31/2015 Employer’s Liability WC010115 01/01/2015 - $3,000,000 12/31/2015 Property P0700114 01/01/2015 - 12/31/2015 Other 01/01/2015 - 12/31/2015 Description of Operations/Locations/Vehicles/Special Items The City of Geneva is/are additionally insured for Geneva Park District's participation in the Fox Valley Folk Festival September 6 and 7, 2015. Coverage is for general liability with respect to the operations of the Geneva Park District. Additional insured coverage shall not apply to any liability resulting from the certificate holder's own negligence or the negligence of its servants, agents or employees. Certificate Holder Date Issued: 08/10/2015 City of Geneva 22 South First Street Geneva, IL 60134 Authorized Representative 16 17 AGENDA ITEM EXECUTIVE SUMMARY Special Event Liquor License Applications - Festival of the Vine Agenda Item: 2015 Presenter & Title: Mary McKittrick, City Administrator Date: August 24, 2015 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting x Special City Council Meeting Public Hearing Other - YES Estimated Cost: n/a Budgeted? x NO If NO, please explain how the item will be funded: Executive Summary: Applications for special event liquor licenses have been received and reviewed for the following establishments for 2015 Festival of the Vine: *Class E-4/Fiora’s at 317 S. Third (Sept. 11 & 12) *Class E-4/Chianti’s at 220 Campbell St. (Sept. 11, 12 & 13) *Class E-4/The Little Traveler at 404 S. Third St. (Sept. 11, 12 & 13) *Class E-5/Geneva Wine Cellars for event at 318 S. Third St. (Sept. 11 & 12) Attachments: (please list) none Recommendation / Suggested Action: (briefly explain) Recommend Approval of Special Event Liquor Licenses for Festival of the Vine 2015.