City Council

GENEVA CITY COUNCIL MEETING MARCH 7, 2016 CALL TO ORDER The March 7, 2016 meeting of the Geneva City Council was called to order at 7:07 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns. Aldermen present: Mike Bruno, Tara Burghart (via teleconference), Don Cummings, Dean Kilburg, Craig Maladra, Richard Marks, Jim Radecki, Mary Seno, Tom Simonian, Ron Singer. Aldermen absent: None. Also attending: City Atty. Charles Radovich, City Administrator Mary McKittrick, Asst. City Administrator/Dir. of Administrative Services Stephanie Dawkins, Public Works Director Richard Babica, Economic Development Director Cathleen Tymoszenko, Community Development Director David DeGroot, Fire Chief Steve Olson, Water & Sewer Division Superintendent Bob VanGyseghem, Electric Division Superintendent Hal Wright, Finance Manager Rita Kruse. PLEDGE OF ALLEGIANCE Led by Geneva Girl Scouts. PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS Proclaim March 7-13, 2016 as Girl Scout Week Moved by Ald. Cummings, seconded by Ald. Marks to proclaim March 7-13, 2016 as Girl Scout Week. Carried unanimously by voice vote. MOTION CARRIED Mayor Burns presented a copy of the proclamation to Girl Scout representatives. Police Chief Steve Mexin Retirement Announcement Mayor Burns announced the retirement of Police Chief Steve Mexin effective May 6. On behalf of the City Council and the community, Mayor Burns expressed gratitude and appreciation for Chief Mexin’s years of service. Approve Appointment of Commander Passarelli to Police Chief Effective May 9, 2016 Mayor Burns noted that Cmdr. Passarelli has served with the Geneva Police Dept. for more than 22 years. Moved by Ald. Seno, seconded by Ald. Cummings to approve the appointment of Cmdr. Eric Passarelli to Police Chief effective May 9, 2016. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED City Administrator Mary McKittrick Retirement Announcement Mayor Burns announced the retirement of City Administrator Mary McKittrick effective June 10. He expressed his pleasure in working with Admin. McKittrick during her 17 years with the City. Approve Appointment of Assistant City Administrator Stephanie Dawkins to City Administrator Effective June 13, 2016 Mayor Burns noted that Asst. Admin. Dawkins has been with the City for eight years in her current position. He said she is eminently qualified to serve as city administrator. Geneva City Council Meeting March 7, 2016 1405 Moved by Ald. Bruno, seconded by Ald. Cummings to approve the appointment of Assistant City Administrator Stephanie Dawkins to City Administrator effective June 13, 2016. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED AMENDMENTS TO AGENDA None OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Moved by Ald. Marks, seconded by Ald. Bruno to approve the Omnibus Agenda as presented. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD FEBRUARY 16, 2016 AND SPECIAL MEETING HELD FEBRUARY 29, 2016 Moved by Ald. Marks, seconded by Ald. Bruno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Marks, seconded by Ald. Bruno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole March 14 at 7:00 p.m. OTHER ITEMS AND CORRESPONDENCE Accept of FY2016 3rd Quarter Goals Status Report Moved by Ald. Singer, seconded by Ald. Seno to accept the FY2016 3rd quarter Goals Status Report. Ald, Simonian had questions regarding the status of the McGuire Igleski & Associates survey of Geneva’s architectural resources, as well as the species of trees that are replacing the city’s infected ash trees. Admin. McKittrick and Dir. Babica addressed his questions. Motion to accept the Goals Status Report carried unanimously by voice vote. MOTION CARRIED FY2017 Draft Budget Overview Presentation Adm. McKittrick explained that tonight’s presentation will be an overview of the General Fund, the Electric Fund, the Water and Wastewater Fund, the related capital budgets, as well as the miscellaneous budgets. She reviewed recent past budgets and practices, along Geneva City Council Meeting March 7, 2016 1406 with the conditions that influenced them. She also reviewed the FY2016-17 budget schedule. Finance Mgr. Kruse addressed significant changes in this year’s budget as compared to last year’s budget. She also discussed proposed sales tax increases, along with the proposed changes to the various funds. She pointed out that the total across all 38 funds in the proposed budget is $92,580,010. She also presented graphics illustrating various revenue sources and the recent dynamics of each source. Asst. Admin. Dawkins then spoke, addressing the expenses related to the city workforce. She referred to workforce planning as stated in the Strategic Plan, and emphasized cost reductions over the past several years. She reviewed compensation plans and comparables, including union contract agreements. She noted an increase of 2.8 percent ($255,320) in wages and benefits in the FY2016-17 budget. Asst. Admin. Dawkins also discussed pension benefits, elaborating on yearly contributions (actual and recommended) for the various pension funds. Admin. McKittrick then returned to summarize, saying that if the City experiences any loss of revenue, internal adjustments would be made in the operating budgets as monitored and Council direction would be sought regarding any program reductions or eliminations. In conclusion, she said the proposed budget embraces the City’s goal of balancing resources against the demand for services, programs and projects, along with keeping fees and charges within adequate and functional levels and ensuring the City’s policies are sufficient to encourage economic progress along with the provision of core public services. Admin. McKittrick said that budget discussion will continue at the March 14 COW meeting and encouraged Council members to submit questions in writing to be addressed at that meeting. Several Council members had questions this evening, which were addressed by Staff. MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $111,745.21 Cultural Arts Fund 1,886.97 SPAC Fund 501.93 Tourism Fund 249.63 Restricted Police Fines 277.60 Tri‐Com Fund 23,376.98 Mental Health Fund 180.00 SSA #1 3,525.36 Debt Service Fund 827,500.00 General Capital Projects 10,884.00 Infrastructure Capital Projects 12,770.42 Electric 2,180,276.34 Water/Wastewater 132,854.80 Refuse 101.23 Commuter Parking 3,919.81 Group Dental 9,810.30 Workers Compensation 715.84 Utility Refunds 64.95 ____________ Total Funds $3,320,641.37 Moved by Ald. Bruno, seconded by Ald. Seno that the bills be approved and vouchers prepared. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED Geneva City Council Meeting March 7, 2016 1407 COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Approve Special Event Application for Gardenology May 14, 2016 Moved by Ald. Marks, seconded by Ald. Bruno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2016-11 Amending Title 4 (Business and License Regulations), Chapter 2 (Liquor Control), Sections 4-2-8 (Application Requirements), 4-2-11 (License Classifications), and 4-2-25 (Regulations Applicable Generally) of the Geneva City Code – Basset Certification Requirements Moved by Ald. Marks, seconded by Ald. Bruno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2016-12 Amending Title 11 (Zoning), Section 11-7B-3 (Special Uses in the I1 Light Industrial District) Related to Expanding the List of Special Uses to Include “Theater” – Geneva Park District Moved by Ald. Marks, seconded by Ald. Bruno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2016-13 Granting a Special Use for a Theater at 321 Stevens Street in the I1 Light Industrial District – Geneva Park District Moved by Ald. Marks, seconded by Ald. Bruno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS None NEW BUSINESS Reminder of Geneva Film Festival March 10-12 Ald. Cummings reminded all that the Geneva Film Festival will be held March 10-12. He noted that 40 films will be presented at four venues over the three days of the festival. He called attention to the festival’s website for details. Recognition of Northern Illinois Food Bank Volunteers Ald. Singer called attention to the large number of Genevans, including city employees, who volunteered last Saturday at the Northern Illinois Food Bank. He thanked those who participated. ADJOURNMENT There being no further business, moved by Ald. Simonian, seconded by Ald. Seno to adjourn the Geneva City Council meeting. Carried unanimously by voice vote. The meeting adjourned at 8:12 p.m. ________________________ Lynn P. Landberg, City Clerk Geneva City Council Meeting March 7, 2016 1408