City Council

GENEVA CITY COUNCIL MEETING MARCH 21, 2016 CALL TO ORDER The March 21, 2016 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns. Aldermen present: Mike Bruno, Tara Burghart, Don Cummings, Dean Kilburg, Craig Maladra, Richard Marks, Jim Radecki, Mary Seno, Tom Simonian, Ron Singer. Aldermen absent: None. Also attending: City Atty. Charles Radovich, Asst. City Administrator/Dir. of Administrative Services Stephanie Dawkins, Public Works Director Richard Babica, Economic Development Director Cathleen Tymoszenko, Community Development Director David DeGroot, Police Chief Steve Mexin, Fire Chief Steve Olson, Building Commissioner Dustin Schultze, Police Cmdr. Julie Nash, Police Cmdr. Eric Passarelli, Deputy Fire Chief Mark Einwich. PLEDGE OF ALLEGIANCE PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS Oath of Office – Police Officer Gilberto Alba, Jr. City Clerk Landberg administered the oath of office to Officer Alba. Oath of Office – Police Officer David Walega City Clerk Landberg administered the oath of office to Officer Walega. Presentation by Metra/Union Pacific on Third Main Line Project Update Metra representatives Adrian Guerrero and Demetrios Skoufis provided a presentation on the design and construction of the third mainline track from Geneva to West Chicago. Mr. Skoufis gave a background overview of the project as well as details on the project itself, which is scheduled to begin next year and phased over approximately two construction seasons. Mr. Guerrero focused on the need for the third line based on high commuter and freight rail traffic. He also addressed safety improvements to stations and signals. Questions were then taken. Several Council members had questions concerning crossing closures and other potential inconveniences resulting from the construction. Several questions concerned the re- construction of the old rail bridge over Rte. 31, which will be replaced by two adjacent bridges. Coyote Management Policy Update Police Sgt. Brian Madusia’s presentation included the results of the City’s Request Tracker system relative to the locations of coyote sightings. He noted that while most encounters were of a non-aggressive nature, there have been several pet attacks since the start of the tracking program in 2014. All reported attacks were investigated by the Police Dept. He emphasized the difficulty in collecting data due to the elusive nature of the coyotes, and touched on coyotes’ adaptive behavioral traits. In conclusion, he addressed hazing tactics and other practices that discourage coyotes from being attracted to one’s property. Several Council members had questions regarding coyote management and control. AMENDMENTS TO AGENDA None Geneva City Council Meeting March 21, 2016 1409 OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Ald Maladra requested that item 11e (Res. 2016-16) be removed for separate consideration. Moved by Ald. Bruno, seconded by Ald. Marks to approve the Omnibus Agenda as amended. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD MARCH 7, 2016 Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole March 28 at 7:00 p.m. OTHER ITEMS AND CORRESPONDENCE None MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $108,019.55 SPAC Fund 270.00 Beautification Fund 283.38 Tourism Fund 1,225.75 Restricted Police Fines 149.41 Tri‐Com Fund 16,584.79 Mental Health Fund 191.25 SSA #1 12,032.78 Debt Service Fund 450.00 Infrastructure Capital Projects 22,175.01 Prairie Green 165.00 TIF #2 5,488.38 Electric 875,461.47 Water/Wastewater 203,816.65 Refuse 2,446.10 Cemetery 432.33 Commuter Parking 3,009.94 Group Dental 4,465.00 Utility Refunds 252.19 ____________ Total Funds $1,256,918.98 Moved by Ald. Bruno, seconded by Ald. Marks that the bills be approved and vouchers prepared. Roll call: Geneva City Council Meeting March 21, 2016 1410 AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Approve Special Event Application for Fox Valley Marathon September 18, 2016 Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-14 Authorizing Execution of a Farm Lease with Steve Pitstick for 2016 and 2017 Crop Seasons at Prairie Green Preserve Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-15 Requesting Closure of Traffic Lanes of State Route 31 and State Route 38 for Fox Valley Marathon September 18, 2016 Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2016-14 Amending Title 4, Chapter 2 (Liquor Control), Section 4-2- 11 (Classifications) of the Geneva City Code – Geneva Park District Playhouse 38 Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-16 Proposing Redevelopment Plan and Project for, and the Designation of, the Geneva Fox River Redevelopment Project Area and the Adoption of Tax Increment Allocation Financing therefor, Convening a Joint Review Board on April 7, 2016 and Calling a Public Hearing on May 2, 2016 in Connection Therewith Having removed this item from the Omnibus Agenda, Ald. Maladra wished to correct the date of the Public Hearing to May 16, 2016. Moved by Ald. Marks, seconded by Ald. Seno to approve Res. 2016-16 as amended. Dir. Tymoszenko clarified that the motion simply sets the dates to move forward the discussion on the proposed redevelopment area. Attorney Rick Petesch, representing the CUSD 304 Board of Education, spoke in opposition to the Geneva Fox River Redevelopment Project Area (RPA), arguing that the resolution makes certain statements of fact that are inaccurate and that the resolution goes beyond simply setting dates. Elaborating, he said that the description of the RPA is incorrect, that the statement that the subject area has not been subject to growth is false, going on to say that the eligibility study grossly exaggerates the conditions within the RPA in an effort to support the idea that unless a TIF is utilized, the area will become blighted. He called for the resolution to be voted down or tabled until these statutory deficiencies can be reviewed. Brian Baugh, special legal counsel to the City, responded by reiterating that the resolution being considered is limited to setting a Public Hearing date and convening the joint review board. He said that the comments and concerns of the School board would best be voiced at the review board meeting and Public Hearing. He called for adoption of the resolution as amended. Discussion ensued, with Ald. Burghart stating that she regretted voting in favor of this resolution at last week’s COW meeting, adding that she sees the subject area as being prime riverfront property and feels that it will be developed without a TIF. She said that Geneva City Council Meeting March 21, 2016 1411 a TIF has multiple drawbacks and that she will vote against the resolution. Ald. Cummings sought clarification of the term “excessive vacancies” as referenced by Atty. Petesch in his letter to the Council. Atty. Petesch responded by saying the vacancies stated in the TIF consultant’s report inflates the number of vacancies by defining vacancies by square footage. Ald. Kilburg asked as to the historical effect of TIF Districts on the school and park districts and if TIF #1, established in 1983, is considered successful. Dir. Tymoszenko referenced a final report that addresses EAV improvement in the TIF #1 area. Ald. Kilburg referenced a letter from resident Rod Nelson (Exhibit A), in which Dr. Nelson suggests that the proposed TIF Dist. will cost Geneva taxpayers $30 million over a 23-year period. Ald. Kilburg said that he is trying to draw a correlation as to the actual cost to taxpayers. Dir. Tymoszenko said that all final TIF reports will be examined and reported at the Public Hearing. With Ald. Radecki and Ald. Bruno suggesting that it would be more appropriate to address these issues at the proposed hearings, roll call on the motion to approve Res. 2016-16 as amended: AYES: 9 (Ald. Bruno, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 1 (Ald. Burghart) MOTION CARRIED Approve Resolution 2016-17 Authorizing Execution of a Contract Addendum in the Amount of $6,479.72 with Bollinger, Lach & Associates for River Lane Reconstruction Project Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-18 Authorizing Execution of Amendment to Operating Services Agreement with ISC, Inc. a Subsidiary of the Indiana Municipal Power Agency Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-19 Authorizing Execution of a Contract with Walter E. Deuchler for Sanitary Sewer Flow Monitoring Moved by Ald. Bruno, seconded by Ald. Marks to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Continue March 14, 2016 Committee of the Whole Consideration of Approval of FY2016-2017 General, Electric, Water/Wastewater, Capital, TriCom and Miscellaneous Fund Budgets, Classification and Compensation Plan as Presented For this discussion, The Council now functioned as the Committee of the Whole. Ald. Maladra began the discussion with the premise that the City of Geneva is a sound municipal organization, that decisions and actions are grounded in planning and foresight, that the city staff is experienced and skilled, that the elected officials are passionate and accessible, and all are dedicated to serving this community. He went on to delineate other positives associated with Geneva. He questioned the premise that government should be run like a business, citing bad businesses as well as bad government, then addressing the similarities between well-run governments and businesses. He emphasized his belief that city authorities do not insist on doing something just because that is the way it has always been done. Ald. Simonian responded to Ald. Maladra’s remarks, saying that he disagreed that the City is in a sound position. He cited examples of diminished fund balances and Geneva City Council Meeting March 21, 2016 1412 deteriorating city equipment. He called for making adjustments now rather than when the situation becomes disastrous. Motion on budget changes Ald. Simonian then made a motion to recommend that in the FY2016-17 budget the group health insurance fund not exceed $2 million, the group dental insurance fund not exceed $156,000, and a hiring freeze be instituted where any staff hiring require City Council approval. Motion seconded by Ald. Radecki. Ald. Simonian then recommended that the cost savings be applied to bringing reserves up to the agreed-upon 90 days and also be contributed to enhance the capital fund. Ald. Bruno did not support the motion, saying that he was comfortable with studies since 2008 showing the City maintaining balanced budgets, delivering good services, and making cutbacks. But he felt that the environment that makes Geneva an attractive place to work is being eroded by cutting from an already tight budget. Ald. Radecki disagreed with Ald. Bruno’s statement that the proposed budget cuts are radical actions. Rather, Ald. Radecki called the cuts reasonable actions. He said that very little has been contributed in the way of employee wages or benefits to balance the budget since 2008 staff reductions. He felt that keeping health insurance funding at current levels is reasonable. He preferred examining expenses before cutting funding in other areas. Citing health insurance as an example, Ald. Cummings agreed that exploring ways to cut costs rather than simply budgeting increases was a better approach. He also mentioned exploring a scaled employee health payment plan tied to wage levels. Mayor Burns now read a statement (Exhibit B) addressing Ald. Simonian’s budget comments and proposals from last week’s COW meeting. In most cases, Mayor Burns disagreed with Ald. Simonian’s proposals. Budget areas addressed included General Fund operating reserves, police overtime, group health insurance, police pension contribution, fire pension contribution, combined pension contributions, pay raises, and proposed revenues. Mayor Burns criticized the inclination of waiting to the last minute to discuss budget changes. Instead, he suggested having monthly Wednesday night meetings beginning this May to discuss budgetary issues. Ald. Simonian responded to Mayor Burns’ criticism of his calculations, saying that his comments were based on numbers supplied to him. He cited numbers involving group insurance figures that were called into question. He said that he tried to be as realistic as possible in analysis. He also defended his comments and conclusions regarding pension contributions, wages and other budget details. He said that he was elected to be the steward of the taxpayers’ dollars and to spend those dollars in a way that he and his constituents believe they should be spent. He called the budget inflated, and said the things that need to be done are not being done. Ald. Radecki offered additional comments on the budget, speaking in support of allocating hotel/motel tax funds to the Chamber of Commerce without it having to apply for a grant, with that amount being reduced by allocating funds for the purchase of welcome gateway signs; thus, the Chamber would receive approximately $100,000 instead of the previous $138,000. He questioned a two-percent places-for-eating tax, saying that much discussion is needed before proceeding. He spoke against instituting a one-percent addition to the downtown sales tax at this time, but proposed having a November referendum for a citywide one-percent sales tax increase. Ald. Maladra called for discussing the major budget items and getting back to working as a team. He supported establishing monthly meetings devoted to budget topics. He said he would like to hear from the department heads as to their ideas and concerns. Ald. Cummings took exception with some of the Mayor’s comments, saying the budget had to Geneva City Council Meeting March 21, 2016 1413 be examined. Ald. Burghart warned as to how employees are treated, emphasizing their importance to the City. Motion on budget changes as amended Ald. Simonian amended his motion, with the agreement of Ald. Radecki, the seconder, to read: Recommend elimination of funding for the assistant city administrator position in the FY2016-17 municipal budget effective June 13, 2016, and maintain the FY2015-16 health benefit funding and dental benefit funding levels for the FY2016-17 budget. Discussion now turned to the motion as amended. Ald. Maladra questioned de-funding the assistant city administrator’s position without discussion on the purpose, history and the importance of that position. Ald. Simonian felt that these issues could be discussed in the monthly budget meetings. Ald. Radecki suggested studying how the assistant city administrator’s duties might be filled by others. Ald. Bruno objected to the elimination of this position at this time, adding that it places an unreasonable burden on the city administrator. Discussion turned to the assistant city administrator’s duties in collective bargaining. Brief further discussion ensued. Moved by Ald. Kilburg, seconded by Ald. Seno to call the question (2/3 vote required). Roll call: AYES: 7 (Ald. Cummings, Kilburg, Marks, Radecki, Seno, Simonian, Singer) NAYS: 3 (Ald. Bruno, Burghart, Maladra) MOTION CARRIED Vote on original motion as amended: AYES: 7 (Ald. Cummings, Kilburg, Marks, Radecki, Seno, Simonian, Singer) NAYS: 3 (Ald. Bruno, Burghart, Maladra) MOTION CARRIED Motion regarding a citywide one percent sales tax referendum Moved by Ald. Radecki, seconded by Ald. Simonian to recommend instructing Staff to pursue placing on the ballot in November a citywide one percent sales tax increase referendum. Ald. Radecki noted that his motion comes with the caveat that if the referendum cannot be placed on the ballot or if it should fail, the downtown sales tax district and the tax associated with that district or other income streams be revisited. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED Relative to the hotel/motel tax, Mayor Burns recommended that the Chamber of Commerce be funded at the full amount of approximately $138,000 as has been the case in the past. Ald. Simonian asked to hear the Chamber’s feeling regarding using some of that money to be put toward the Geneva welcome signs. Scott Lebin, Chamber board chairman, said that the Chamber is required by statute to use those funds for overnight tourism only and is limited to a five percent cap, As such, he said the funds are used only for advertising to bring people into the hotels and motels, with none of those funds being used for hard assets. At this point, it was decided to defer any further discussion until the March 28 COW meeting. Geneva City Council Meeting March 21, 2016 1414 PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS None CLOSED SESSION ON THE PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY; THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF AN EMPLOYEE OF THE PUBLIC BODY; SEMI-ANNUAL REVIEW OF CLOSED SESSION MINUTES Moved by Ald. Kilburg, seconded by Ald. Marks that the Council adjourn to Closed Session. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED The Council adjourned to Closed Session at 10:53 p.m. Moved by Ald. Simonian, seconded by Ald. Singer that the Council return to Open Session. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED The Council returned to Open Session at 11:21 p.m. NEW BUSINESS Ald. Radecki asked as to the nature of the continued discussion on the budget. Asst. Admin. Dawkins said tonight’s discussion functioned as COW and will continue at the March 28 COW meeting, with changes voted on tonight being reflected in future budget documents. Mayor Burns said he would send an email to Council members regarding future discussion topics. OPEN SESSION TO APPROVE RELEASE OF CERTAIN CLOSED SESSION MINUTES Moved by Ald. Marks, seconded by Ald. Bruno to approve the release of Closed Session minutes from Dec. 3, 2012 (partial release), April 13, 2014 (partial release) and Oct. 5, 2015 (full release). Carried unanimously by voice vote. MOTION CARRIED ADJOURNMENT There being no further business, moved by Ald. Simonian, seconded by Ald. Singer to adjourn the Geneva City Council meeting. Carried unanimously by voice vote. The meeting adjourned at 11:25 p.m. ________________________ Lynn P. Landberg, City Clerk Geneva City Council Meeting March 21, 2016 1415  Budget Fund Facts (Statements submitted in black by Alderman Tom Simonian 3/14/16) Responses provided by KB and fact checked by Department Heads • General Fund Operation Reserves o In 2014 our reserves were 106 days o In 2016 we budgeted 84 days and have projected it to be 79 days o If the projection is correct we have depleted our reserves from 106 to 79 days which is a 25.47% decrease. The statistic cited is misleading as the reserve number will reflect audited financial statements from FY to FY based on budget. o Our 2017 proposed budget is 84 days. 6 days less than what we are required to maintain. o When staff suggested that the City Council adopt a fund balance policy in 2009, the City had approximately 41 days in reserve for the General Fund. The City is NOT required to maintain any fund balance. The actual policy (not requirement) states, “The City will strive to maintain an available fund balance of at least 90 days of current budget year operating expenditures for the General Fund.” This is a best practice not a requirement. o The fund balance was reduced in FY 2014-15 for the Fourth Street property purchase. Using General Fund reserves was understood and approved by the City Council unanimously. • Police Overtime o In 2014 police overtime was $256,682.60 o In 2015 police overtime was $336,215.37 o Our 2017 proposed budget for police overtime is $360,560.00 which is a 40.47% increase o The 2017 proposed budget for the police overtime line item is $360,560.00 (which includes double-time, field training officer pay, holiday pay, officer in charge pay, and Medicare). Removing the Medicare and non-overtime equals (as it gets moved to a different line item upon passage) 5.7% increase over FY 2015. In other words this line item includes more than overtime. Overtime is not applied to pension calculations. • Group Health Insurance o In 2016 it is projected to be $2,060,224.41 o In 2016 Group Health insurance is estimated to be $1,910,125 for all funds (excluding Tri-Com). o Our 2017 proposed budget for health insurance is $2,471,815.00 which is a 19.98% increase 1  The 2017 proposed budget for Group Health insurance is $2,080,853 for all funds (excluding Tri-Com) which is an 8.94% increase over FY 2016 estimate. • Police Pension Contribution o Sworn police officers are required by state statute to contribute 9.91% of their base wages to the pension plan (base wages do not include overtime or any additional compensation). o The City is required by state statute to contribute the actuarial determined amount each year or face penalties. This is a burden passed on to the City of Geneva by Springfield. . • Fire Pension Contribution o Fire personnel are required by state statute to contribute 9.455% of their base wages to the pension plan (base wages do not include overtime or any additional compensation). o The City is required by state statute to contribute the actuarial determined amount each year or face penalties. This is a burden passed on to the City of Geneva by Springfield. • Combined Pension Contributions o The City does not determine the pension contributions. Pension contributions are based on an actuarial study as required by state statute. This is a burden passed on to the City of Geneva by Springfield. This is a burden passed on to the City of Geneva by Springfield. The City does not have the legal authority to combine these pension funds. Doing otherwise would be illegal. • Pay Raises o Police average increase is 4% including equity adjustment and step increases based on contract approved by the City Council. o IBEW (Electric) 2% o IBEW (Street/Fleet) 2.25% o Fire – In negotiations. Statements from the dais to “ask our unions to forfeit contractual pay increases” is not only inappropriate, and potentially deemed “hostile” by represented employees, it puts current and future negotiations at greater risk. • Proposed Revenues o Places for Eating Tax - $300,000 o SSA#1 - $90,000 (This is not a new revenue but only keeps it in the General Fund, rather than subsidizing the SSA #1) 2  o Hotel/Motel Tax/Grant - $240,000. It is a mistake to assume the “shift” in this line item be considered revenue. The recommendation was mererly to reallocate under a different process. o Refuse/Buffer – This extra $0.05 per month on each utility bill is to create a reserve to be used for special pickups following a storm situation. I Am Seeking the COW to support the following changes to the proposed budget: • Increase General Fund Reserves to 90 day minimum requirement – To bring the fund balance in to a 90 day reserve, we would need to decrease expenditures by $265,000 This direction must be voted upon by the entire City Council. • Increase the Capital Fund back to a minimum of $1M – which capital fund? The City has three (3) capital funds – General Capital, Capital Equipment, and Infrastructure Capital. • No Increase in the health insurance budget and look into the following changes in the plan(s) that were proposed by Aldermen Cummings, Radecki, Marks and myself in a previous meeting regarding this cost to taxpayers. Staff has already been in discussions with the broker to look into options for next year. The renewal process typically begins in late summer with a November 1 renewal date. o Look into HAS’s and possible help fund them  Will be reviewed with broker per above o Implement higher deductibles vs. the $500 deductible currently offered o Begin with a standard plan and anyone wanting to apply for a better plan would have to pay the difference with no City contribution o Increase the employee contribution o Employee contribution is proportionate to employees compensation so someone making $150,000 would pay a higher % premium vs. someone making $50,000. We would need to consider base wages vs. combined wages (overtime, etc). We have several staff who make more than their respective managers because of overtime. Developing a “class system” will backfire provide a disincentive for staff to serve in management roles. • No increase in Dental insurance budget. The City is self-insured for dental. As such, the third party administrator (TPA) provides recommended funding levels. Levels can remain the same rather than taking the recommendation of the TPA. • Eliminate the Vision benefit – The City does not contribute to this benefit. Employee pays 100% of coverage for single or family. This has been explained several times during budget and health benefit presentations. • Meet with Batavia and Saint Charles to agree to sharing in an approximately a $30,000 cost to engage a Consolidation Feasibility Study for a fire district, police district or other consolidation feasibility options. The Council saw a presentation and discussed this issue at the November 2015 Strategic Planning Workshop. The consensus of the City Council and direction to staff at that time was to NOT move in this direction due to various reasons including legal limitations, 3  increased costs of combining union contracts, and losing control of public safety operations. • No pay raises to employees for 2017 – Such action would only apply to non- represented employees as we have contractual obligations with our represented teammates. Furthermore, making such statements from the dais with no substantive reason why is, in my opinion, destructive to the efforts of this Council and previous Council’s to develop a mutually respectful relationship with our employees. Pay raises are not “automatic”, but based on performance. • Request Police, Fire, and IBEW to amend their contracts to no raises for 2016/17. As stated above, to request such a major amendment to existing contracts from the dais is hostile and unproductive on many levels. • Request Police, Fire and IBEW to remove the “part-time” clause from their contracts. As stated above, to request such a major amendment to existing contracts from the dais is hostile and unproductive on many levels. • Remove the “Places for Eating Tax” of 2% from the budget and open up discussion on the SSA #1 and Hotel/Motel Tax. The authority rests with the majority of the Council. • Remove from the budget any salary/benefits to fill the assistant city administrator position and re-visit this item for the 2017-18 budget. A refresher course on what the responsibilities (a partial list) of the ACA is necessary and illustrative as to the impact of such a request. Such action puts the next City Administrator at a distinct disadvantage to achieve success and, in my opinion, becomes a disservice to the employees and community. The salary of the ACA is broken out as follows: o General Fund = $97,795 (wages and benefits) o Electric Fund = $29,191 (wages and benefits) o Water/Wastewater Fund = $18,970 (wages and benefits) JOB FUNCTIONS: o The following functions need to be the responsibility of someone. o Position serves as the Director of Administrative Services Department overseeing the divisions of Administration, Information Technology, Human Resources, and Finance.  Directly supervises 4 employees (Admin Asst, IT Manager, HR Manager, and Finance Manager and completes annual and semi- annual performance evaluations for these employees, disciplines, and directs general workflow); indirectly supervises another 6 employees.  Serves as chief negotiator for union contracts (City has 4); as reference TriCom spent ~$40,000 to negotiate last successor contract. 4  Serves as FOIA officer and spends approximately 5% of time responding to FOIA requests including inquiries to the Attorney General’s Public Access Counselor regarding FOIA requests.  Serves as risk manager • prepare paperwork for insurance renewal (general liability, property, casualty) • submit and track claims with carrier, advise carrier, consult with attorneys • process deductible payments  Serves as liaison to SPAC (attends SPAC meetings and student government sub-committee meetings, assists the NRC and ICEC on an as-needed basis)  Student Government day coordinator (2x a year)  Works with City’s broker and HR Manager in compiling health insurance renewal  Serves as project manager for special projects (e.g. update of strategic plan, procurement and implementation of enterprise resource software, personnel policy manual updates).  Works with City Administrator and Finance Manager in preparing annual budget. Responsible for calculating all numbers associated with personnel services for all funds. Responsible for completing SPAC budget, Dental, and Workers’ Compensation.  Represents City on various boards and organizations (e.g. Public Building Commission, Legacy Project Board) 5