City Council

GENEVA CITY COUNCIL MEETING APRIL 18, 2016 CALL TO ORDER The April 18, 2016 meeting of the Geneva City Council was called to order at 7:00 p.m. in the Council Chambers of City Hall by Mayor Kevin Burns. Aldermen present: Mike Bruno, Tara Burghart, Don Cummings, Dean Kilburg, Craig Maladra, Richard Marks, Jim Radecki, Mary Seno, Tom Simonian, Ron Singer. Aldermen absent: None. Also attending: City Atty. Charles Radovich, City Administrator Mary McKittrick, Asst. City Administrator/Dir. of Administrative Services Stephanie Dawkins, Public Works Director Richard Babica, Economic Development Director Cathleen Tymoszenko, Community Development Director David DeGroot, Fire Chief Steve Olson. PLEDGE OF ALLEGIANCE PUBLIC HEARINGS, SPECIAL ITEMS AND PRESENTATIONS None AMENDMENTS TO AGENDA None OMNIBUS AGENDA All items listed on the Omnibus Agenda are considered to be routine by the Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or citizen so requests in which event the item will be removed from the Omnibus (Consent) Agenda and considered in its normal sequence on the Agenda. Moved by Ald. Singer, seconded by Ald. Seno to approve the Omnibus Agenda as presented. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED APPROVE MINUTES OF THE LAST REGULAR MEETING HELD APRIL 4, 2016 Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED APPROVE REPORTS Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED COUNCIL COMMITTEES Committee of the Whole April 25 at 7:00 p.m. OTHER ITEMS AND CORRESPONDENCE None MUNICIPAL BILLS FOR PAYMENT The following bills were presented for payment: General Fund $96,915.82 Cultural Arts Fund 1,068.52 Beautification Fund 1,834.00 Tourism Fund 101.08 Tri‐Com Fund 59,421.83 PEG 5,554.97 SSA #1 2,391.71 Infrastructure Capital Projects 21,901.58 Prairie Green 1,285.00 TIF #2 44.48 Electric 2,580,298.68 Water/Wastewater 153,122.98 Refuse 8,743.60 Cemetery 410.10 Commuter Parking 237.65 Group Dental 6,227.60 Utility Refunds 534.61 ___________ Total Funds $2,940,094.21 Moved by Ald. Bruno, seconded by Ald. Cummings that the bills be approved and vouchers prepared. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED COMMITTEE OF THE WHOLE ITEMS OF BUSINESS Approve Resolution 2016-22 Authorizing Acceptance of Proposal to Bind Coverage for Commercial Liability, Excess Workers’ Compensation, Property, Boiler and Machinery, and Excess Liability Insurance Effective April 30, 2016 Moved by Ald. Cummings, seconded by Ald. Marks to approve Res. 2016-22 authorizing acceptance of a proposal to bind coverage for commercial liability, excess workers’ compensation, property, boiler and machinery, and excess liability insurance effective April 30, 2016. Noting that the City’s current insurance consultant, Arthur J. Gallagher Risk Management Services, has served in that capacity for the past eight years without competition, that the contract automatically renews each year, but 120 days’ notice is required to change that contract, Ald. Simonian suggested regularly reviewing the contract and deciding if it should go out for bid. Ald. Cummings said he was comfortable with the current arrangement, likening the consulting services performed by Gallagher to that of a third-party fiduciary. However, he did not object to periodic evaluations. Admin. McKittrick explained that the broker’s function is to survey the insurance carriers, comparing quotes. Ald. Simonian questioned the thoroughness of that survey, wondering of all carriers offering that particular type of municipal insurance are being included. He also mentioned the possibility of pooling coverage with other municipalities. Admin. McKittrick said that only a few carriers provide coverage to municipalities with electric distribution systems. With Ald. Simonian reiterating his desire to annually review brokerage performance and options, Admin. McKittrick said that next year RFPs could be sent to insurance brokerage firms to determine their fees. Ald. Maladra agreed that periodic reviews were beneficial, but said he trusted Staff to advise the Council as to the best choice of brokers. Ald. Kilburg cited the value of having a good working relationship with the broker. Ald. Singer supported the distribution of RFPs to brokerage firms. Ald. Radecki emphasized the importance of expertise when evaluating various specialized carriers. He also noted that loss history plays an important part in what carriers quote. No Council member objected to periodic reviews of brokerage firms. Ald. Simonian said he would support the motion if it was agreed to include an annual review of brokerage firms prior to the 120-day contract change period. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED Approve Special Event Application for Tour de Cure June 12, 2016/Request for Use of Public Rights of Way and City Services Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Special Event Application for Swedish Days June 21-26, 2016/Request for Use of Public Rights of Way and City Services Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Issuance of Class E-6 Liquor License to Geneva Chamber of Commerce for Swedish Days Craft Brew Tent June 21-26, 2016 Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-23 Authorizing Execution of Professional Services Agreement with Weilandt Legal Services for Recording and Transcription Services for Plan Commission, Historic Preservation Commission, and Zoning Board of Appeals Effective May 1, 2016 through April 30, 2018 at a Rate of $42 Per Hour Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-24 Authorizing Proclamation for Arbor Day 2016 Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-25 Authorizing Waiving of Bidding Process and Execution of Professional Services Contract with Wedeco-Xylem Water Solutions USA in an Amount Not to Exceed $43,692 for Wastewater Treatment Plant UV System Repairs Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-26 Authorizing the Publication of a Zoning Map for the City of Geneva Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2016-15 Amending the Eagle Brook Planned Unit Development Ordinance 89-48 Related to Parking and Loading Berth Requirements and an Amendment to Ordinance 96-32 Related to Façade Signage for Building Less Than 100,000 Square Feet, Specifically for Pod 1A (Columbus Property Group LLC/Home Depot) Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-27 Granting Final Planned Unit Development Plan Approval for Property Located at 2111 S. Randall Road (Pod 1A) in the Eagle Brook Planned Unit Development – Columbus Property Group LLC) Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Ordinance 2016-16 Granting a Special Use in the B5 Business District to Allow Temporary, Seasonal and Permanent Outdoor Storage on the Property Located at 2111 S. Randall Road – Home Depot Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED Approve Resolution 2016-28 Authorizing Declaration of Surplus Property – Finance Office Equipment. Moved by Ald. Singer, seconded by Ald. Seno to approve motion as presented. Approved by unanimous roll call vote. (Omnibus Agenda). MOTION CARRIED PRESENTATION OF ORDINANCES, PETITIONS, RESOLUTIONS, AND BID AWARDS None NEW BUSINESS Clarification Sought on FY2016-17 Budget Changes Referring to the FY2016-17 budget, Ald. Simonian said he is still struggling with the final budget adjustments made to achieve a balanced budget. He reviewed his own calculations, which he said show an approximate $420,000 surplus. He asked as to the distribution of that surplus. Mayor Burns noted that it should not be assume that certain revenue items such as increased parking and/or towing fees will generate the anticipated monies since those fees have yet to be approved by the Council. For a better understanding of the figures, Admin. McKittrick encouraged Ald. Simonian to meet with administrative personnel to review his budget calculations and reconcile them with those contained in the budget. Status Report on Marquette Apartments Complex Ald. Radecki suggested a status update to inform the public on the Marquette apartment complex proposal and the direction in which the process will be moving. Mayor Burns read an email from Dir. DeGroot detailing the recent actions of the Plan Commission and the subsequent withdrawal by Marquette of its petition. Mayor Burns noted this information will be included in this Friday’s city newsletter. CLOSED SESSION ON COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES Moved by Ald. Simonian, seconded by Ald. Marks that the Council adjourn to Closed Session. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED The Council adjourned to Closed Session at 7:39 p.m. Moved by Ald. Kilburg, seconded by Ald. Marks that the Council return to Open Session. Roll call: AYES: 10 (Ald. Bruno, Burghart, Cummings, Kilburg, Maladra, Marks, Radecki, Seno, Simonian, Singer) NAYS: 0 MOTION CARRIED The Council returned to Open Session at 8:39 p.m. ADJOURNMENT There being no further business, moved by Ald. Simonian, seconded by Ald. Singer to adjourn the Geneva City Council meeting. Carried unanimously by voice vote. The meeting adjourned at 8:40 p.m. ________________________ Lynn P. Landberg, City Clerk