City Council

1 SPECIAL CITY COUNCIL MEETING Monday, August 22, 2016 immediately following the Committee of the Whole meeting at 7pm City Hall Council Chamber 109 James Street Geneva, IL 60134 AGENDA 1. CALL TO ORDER 2. ITEMS OF BUSINESS a. Recommend Approval of Special Event Application for Fox Valley Folk Fest September 4- 5, 2016. 3. NEW BUSINESS 4. CLOSED SESSION ON THE PURCHASE, SALE, OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY. 5. ADJOURNMENT 2 AGENDA ITEM EXECUTIVE SUMMARY Fox Valley Folk Music & Storytelling Festival, Agenda Item: September 4 and September 5, 2016 Presenter & Title: Cathleen Tymoszenko, Economic Development Director Date: August 22, 2016 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting x Special City Council Meeting Public Hearing Other - Associated Strategic Plan Goal/Objective: Budgeted? ____ Yes Other ____ Yes Estimated Cost: $ ____ No Funding? ____ No If “Other Funding,” please explain how the item will be funded: Executive Summary: The Geneva Park District and the Fox Valley Folklore Society are planning the 40th Annual Fox Valley Folk Music & Storytelling Festival on Labor Day Weekend, Sunday, September 4 and Monday, September 5, 2016. The event draws anywhere from 3,000 to 4,000 visitors a day from surrounding states. The event occurs at Island Park, owned by the Geneva Park District. Musicians and storytellers perform on 8 different stages from 11:00 AM – 6:00 PM both days. Organizers request:  The use of the City parking lot north of the Wastewater Treatment plant on the east side of the river.  Electric panels which will be used by vendors and performers. The City is named on the Park District’s insurance waiver. The electric utility is prepared to connect the electric. Additionally, the City will be sponsoring a live broadcast from the Unitarian Church on Saturday, September 3 on WFMT. Attachments: (please list)  Event Application and site map Recommendation / Suggested Action: (how item should be listed on agenda) Approve the Geneva Park District and Fox Valley Folklore Society request to use the City parking lot north of the Wastewater Treatment Plant and electric service at Island Park in order to produce the 40th Annual Fox Valley Folk Music & Storytelling Festival on September 4 and September 5, 2016. 3 4 5 6 7 8 9 10 11 12 13