Committee of the Whole

COMMITTEE OF THE WHOLE Monday, January 14, 2013 7:00 p.m. City Hall Council Chambers 109 James Street Geneva, IL 60134 AGENDA 1. Call to Order 2. Consider Consent Agenda *3. Approve Committee of the Whole Minutes from December 10, 2012. 4. Items of Business a. Presentation on 2013 “Dancing With the Geneva Stars” Event b. Recommend Draft Resolution Authorizing Bid Award and Purchase of Fire Sprinkler System at Fire Station 2 from Valley Fire Protection LLC in the Amount of $20,800.00. c. Recommend Draft Resolution Authorizing Budget Amendment in the Amount of $2,800.00 for Fire Station Sprinkler System Purchase. d. Recommend Draft Resolution Authorizing Execution of Agreement with Illinois Department of Natural Resources for Emerald Ash Borer Reforestation Matching Grant. e. Recommend Draft Resolution Approving Pilot Test Program of Amiad Filtration System at Water Treatment Facility at a Cost Not to Exceed $19,900.00. f. Recommend Draft Resolution Authorizing Engineering Agreement with Walter E. Deuchler for River Lane Sewer Flow Monitoring at a Cost Not to Exceed $38,500.00. g. Recommend Draft Resolution Authorizing Contract with Bollinger, Lach & Associates, Inc. for East State Street Phase II Engineering Services at a Cost Not to Exceed $909,252.52. h. Recommend Draft Ordinance Approving Text Amendments to Geneva Zoning Ordinance to Allow Electronic Message Boards for Nonresidential Uses in Residential Zoning Districts. i. Recommend Authorization to Conduct Plan Commission Public Hearing on City-Initiated Text Amendments to Zoning Ordinance Regarding Restriction of Bank and Office Uses in Ground Floor Spaces in B2 Business District. COMMITTEE OF THE WHOLE JAN. 14, 2013 j. Recommend Draft Resolution Authorizing Execution of Easement Agreement with Geneva School District 304 to Bury Electric Lines on West Side of Burgess Field. k. Recommend Draft Resolution Authorizing Execution of Parking Lot Lease with First Baptist Church for Temporary Commuter Parking During Third Street Parking Deck Construction. 5. New Business 6. Upcoming Meetings: Committee of the Whole: January 28, 2013 7. Adjournment  COMMITTEE OF THE WHOLE MEETING DECEMBER 10, 2012 PRESENT: Mayor Burns, Ald. Brown, Cummings, Hill, Kilburg, Maladra, Marks, Singer ABSENT: Ald. Dantino, Flanagan, Vogelsberg Also Present: McKittrick, Dawkins, Olson, Dinges, Buffington 1. Call to Order Chairperson Hill called the meeting to order at 7:00pm noting the absences of Ald. Dantino, Flanagan and Vogelsberg. Hill then called for a moment of silence on the recent passing of former Alderman Paul DesCoteaux. 2. Consider Consent Agenda Moved by Ald. Singer, second by Ald. Marks V/V: 7-0 Motion carried. *3. Approve Committee of the Whole Minutes from November 26, 2012. Approve on Consent Agenda 4. Items of Business a. Recommend Approval of Certificate of Acceptance for First Baptist Church of Geneva Sanitary Sewer, Storm Sewer, Water Main and Site Grading/Detention. Moved by Ald. Brown, second by Kilburg V/V: 7-0 Motion carried. b. Recommend Draft Ordinance Amending Title 8, Article 7, Section 4C (Parking Meter Zones: Rates) of the Geneva City Code. Moved by Ald. Maladra, second by Ald. Singer Ald. Brown suggested that the start time for free parking begin at 4pm instead of 5pm. Ald. Kilburg asked if it could be earlier, that would allow people to park in the deck at no fee for events in downtown Chicago. McKittrick stated that the amendment was brought up for the benefit of people staying in downtown Geneva. On a motion by Ald. Kilburg, second by Ald. Singer, Kilburg offered an amendment to change the time to 4:00pm subject to Metra approval. V/V: 7-0 Motion carried. A vote was then taken on the original motion as amended: V/V: 7-0 Motion carried. Committee of the Whole Minutes – December 10, 2012 Page 1 c. Recommend Draft Resolution Authorizing Execution of Contract with Hampton Lenzini and Renwick Inc. for Eaglebrook SSA #11 Wetland Vegetation Management. Moved by Ald. Singer, second by Ald. Marks On a question from Ald. Singer, Dinges stated that the SSA has been in place for a couple years and this was just a renewal for the contractor that has been doing the work the past two years. Dinges also added that residents had informed staff that they were doing an outstanding job with the wetland management. V/V: 7-0 Motion carried. d. Recommend Draft Resolution Authorizing Execution of PACE Subsidy Agreement Effective January 1, 2013 through December 31, 2013 Subject to FY 2013-14 Budget Approval. Moved by Ald. Marks, second by Ald. Maladra V/V: 7-0 Motion carried. e. Recommend Draft Resolution Authorizing Execution of Second Amendment to Agreement for Sale and Purchase of Electric Capacity and Energy, WM Illinois Renewable Energy LLC Contract for 2013 and 2014. Moved by Ald. Marks, second by Ald. Maladra V/V: 7-0 Motion carried. f. Recommend Draft Resolution Approving Four-Year Collective Bargaining Agreement Between the City of Geneva and the Geneva Professional Firefighters Association Local 4287. Moved by Ald. Singer, second by Ald. Maladra V/V: 7-0 Motion carried. 5. New Business 6. Upcoming Meetings: Committee of the Whole: January 14, 2013. Notice of Cancellation: Committee of the Whole on December 26, 2012. 7. Adjournment On a motion by Ald. Singer, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 7:33pm. Committee of the Whole Minutes – December 10, 2012 Page 2  AGENDA ITEM EXECUTIVE SUMMARY Consider the low bid for repairs to fire station 2 fire sprinkler Agenda Item: system in the amount of $20,800 and amending the project budget in the amount of $2,800. Presenter & Title: Chief Steve Olson Date: January 9, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $20,800 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: In mid‐2010 the fire sprinkler system in Station 2 developed water leaks that required the replacement of a section of the metal piping. Further evaluation by the sprinkler contractor revealed this is not an isolated problem and that more significant repairs are needed. It has been determined the main supply piping needs to be replaced due to the severe corrosion that is occurring in the connecting joints. When constructed in 1995 the common piping material used in sprinkler systems was a thin‐wall alloy that was lighter in weight and less expensive. The piping has not withstood the effects of condensation that normally occurs in the joints and low spots of a dry system. Pursuant to the approved capital projects budget for fiscal year 2012 – 2013 specifications were developed by staff that were used to obtain the following bids: Valley Fire Protect LLC $20,800 Liberty Fire Protection Systems, Inc. $24,100 Monarch Fire Protection Inc. $24,580 The approved budget for the project is $18,000 which was based on an engineers estimate. Attachments: (please list) • Submitted bids w/summary log Recommendation / Suggested Action: (briefly explain) 1. Consider accepting the bid submitted by Valley Fire Protection LLC for $20,800 2. Consider approval of a budget amendment in the amount of $2,800. January 2, 2013 To: Mayor Burns Committee of The Whole Members From: Chief Steve Olson Re: Consideration of bids for repairs to the Station 2 fire sprinkler system. In mid‐2010 the fire sprinkler system in Station 2 developed water leaks that required the replacement of a section of the metal piping. Further evaluation by the sprinkler contractor revealed this is not an isolated problem and that more significant repairs are needed. It has been determined the main supply piping needs to be replaced due to the severe corrosion that is occurring in the connecting joints. When constructed in 1995 the common piping material used in sprinkler systems was a thin‐wall alloy that was lighter in weight and less expensive. The piping has not withstood the effects of condensation that normally occurs in the joints and low spots of a dry system. Pursuant to the approved capital projects budget for fiscal year 2012 – 2013 specifications were developed by staff that were used to obtain the following bids: Valley Fire Protect LLC $20,800 Liberty Fire Protection Systems, Inc. $24,100 Monarch Fire Protection Inc. $24,580 The approved budget for the project is $18,000 which was based on an engineers estimate. Recommendations: 1. Consider accepting the bid submitted by Valley Fire Protection LLC for $20,800 2. Consider approval of a budget amendment in the amount of $2,800.  RESOLUTION NO. 2013-__ RESOLUTION AUTHORIZING EXECUTION OF Bid Proposal Submitted By Valley Fire Protection in the Amount of $20,800. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor is hereby authorized to execute, on behalf of the City of Geneva, the bid proposal submitted by Valley Fire Protection in the form attached hereto at Exhibit “A”, relating to the repairs to the sprinkler system in Geneva fire station #2. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  RESOLUTION NO. 2013-XX RESOLUTION AUTHORIZING EXECUTION OF FISCAL YEAR 2012-2013 BUDGET AMENDMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, a budget amendment for the Capital Projects Fund to cover the cost of repairs on the fire sprinkler system in fire station #2. The project was originally budgeted in FY 2012 and will be completed before the end of the fiscal year. Current Increase Amended Description Budget (Decrease) Budget 410.80.00.95-810 Buildings $18,000 $2,800 $20,800 SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Authorization to execute a Grant agreement between the City and Agenda Item: the IDNR for Urban and Community Forestry Assistance Presenter & Title: Chris Bong, P.E. Superintendent of Streets Date: January 14, 2013 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - x YES Estimated Cost: $2,951.00 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The City applied for and was awarded a forestry grant in the amount of $2,951 (required City match of $2,951) from the IDNR for EAB Reforestation/Tree Planting. This money will be used to help fund the purchase of trees within our 50/50 program to replace trees that were removed due to EAB infestation. This grant agreement is also on the “slippage” list and will receive consideration from the IDNR for additional grant money should additional funds become available. Attachments: (please list) • Grant Agreement and Draft Resolution Recommendation / Suggested Action: (briefly explain) Staff respectfully recommends approval to execute this Grant Agreement at the January 22, 2013 City Council meeting.  RESOLUTION NO. 2013-__ RESOLUTION AUTHORIZING EXECUTION OF Grant agreement between the City and the Illinois Department of Natural Resources for Urban and Community Forestry Assistance BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, A GRANT AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES, # RC UCFG13-07, in the form attached hereto at Exhibit “A”, relating to the SFY 13 URBAN AND COMMUNITY FORESTRY ASSISTANCE GRANT PROGRAM. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 22nd day of January , 2013 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Water Treatment Facility Iron Filtration System Pilot Testing Presenter & Title: Bob Van Gyseghem, Superintendent of Water and Wastewater. Date: 1/7/13 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: $19,900 Budgeted? x NO If NO, please explain how the item will be funded: Pilot testing will use funds available because of the favorable bids received for the water tower painting. $400,000 was budgeted and the project has been awarded for $346,000 Executive Summary: The Water Treatment Facility uses pressure filters to remove iron from the raw water. The backwash water is discharged to a concrete basin. The Water Treatment Facility is designed to bring a percentage of the backwash water back to the pressure filters after the iron has settled. Actual conditions have not allowed staff to recycle the backwash water as designed because of additional iron loadings into the basin The result of this is additional energy used at the lift station, shorter life of the lift station pumps and additional water having to be treated at the Wastewater Plant. In the winter of 2012 staff learned of a new iron filtration system being installed by the Village of Western Springs. Western Springs, like Geneva, is utilizing Reverse Osmosis to come into compliance with radium regulations. Unlike Geneva, Western Springs needed to design the new treatment process in their existing building. Space for large pressure filters to remove iron from the raw water was not available. Engineers with CDM Smith decided to pilot a filtration system from Amiad because of the small footprint of the system. Typically the Amiad system is used in industrial applications. The pilot for Western Springs was a success and is now being installed as part of their process. The Pilot test will consist of a temporary Amiad System for a three week period. The unit will be tested for 10 days with water from the washwater basin. CDM Smith will analyze all test data and prepare a final technical memorandum and provide recommendations. If results of the Pilot test meet expectations, staff will pursue a  permanent installation of a Amiad iron filtration unit. The goal for the Amiad system in Geneva would be to recycle and treat as much or more water than the original design. The compact design of the system will fit inside the existing Water Treatment Facility. Attachments: (please list) • Engineering Scope of Work • Amiad System • Resolution Recommendation / Suggested Action: (briefly explain) Staff is recommending the Geneva Committee of the Whole consider a pilot test for the Amiad filtration system for the purpose of recycling more water at the Water Treatment Facility at a cost not to exceed $19,900.00  RESOLUTION NO. 2013-XX RESOLUTION AUTHORIZING EXECUTION OF Pilot Testing of Amiad Water Filtration System BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor is hereby authorized to execute, on behalf of the City of Geneva, the Notice of Award to CDM Smith, in the form attached hereto at Exhibit “A”, relating to the Pilot test of Amiad Water Filtration System. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Sanitary Sewer Flow Monitoring Presenter & Title: Bob Van Gyseghem, Superintendent of Water and Wastewater. Date: 1/7/13 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: $38,500 Budgeted? x NO If NO, please explain how the item will be funded: Fiscal Year 2012-13 budgeted $200,000 for “Sanitary Sewer Lining” only. In past years Flow Monitoring and Manhole Rehabilitation has been broken out. The cost for the proposed Flow Monitoring will come out of the Sanitary Sewer Lining budget. Executive Summary: South River Lane Street Improvements are scheduled for Fiscal Year 2014-15. The water main will be replaced due to age and reliability. The sanitary sewer on south River Lane is susceptible to Sanitary Sewer Overflows. The monitoring will analyze the flows in the main trunk sewer to determine if the size of the sewer is adequate or if replacement is necessary. If replacement is necessary the improvements will take place during the road improvements in Fiscal Year 2013-14. Walter E. Deuchler was contacted by staff for this project. Deuchler has worked with the City on flow monitoring in the past and has provided very good service to the city. Attachments: (please list) • Engineering Agreement • Resolution Recommendation / Suggested Action: (briefly explain) Staff is recommending the Geneva Committee of the Whole consider awarding a flow monitoring study in relation to the main trunk sewer on south River Lane to Walter E. Deuchler at a cost not to exceed $38,500.00  RESOLUTION NO. 2013-XX RESOLUTION AUTHORIZING EXECUTION OF Engineering Agreement Sanitary Sewer Flow Monitoring BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor is hereby authorized to execute, on behalf of the City of Geneva, the Notice of Award to Walter E. Deuchler Associates Inc, in the form attached hereto at Exhibit “A”, relating to sanitary sewer flow monitoring. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: East State Street Phase II Engineering Services Dan Dinges, Director of Public Works Presenter & Title: Pam Broviak, City Engineer/ADPW Date: 1/21/2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Estimated Cost: Not to Exceed X* YES Budgeted? $909,252.52* NO If NO, please explain how the item will be funded: *other fiscal years yet to be budgeted Executive Summary: The City of Geneva has been planning the improvement of East State Street from the Fox River to Kirk Road since the early 1990s. In 2010 IDOT approved the City’s Phase I Project Development Report allowing the City to move forward with Phase II Design. Last year, the City solicited proposals for engineering design services for a Phase II Design and after conducting a formal selection process began negotiations with Bollinger, Lach & Associates to provide these services. Attached is the proposed contract from Bollinger, Lach & Associates to provide the design services for Phase II portion of the East State Street Project. Provisions within the contract spread the work over three of the City’s budget cycles. This year, we anticipate expenditures over each cycle as follows: FY12-13: ~$200,000; FY13-14: ~$500,000; FY14-15: ~$209,000 (remainder). This work will be partially paid for with TIF funds, $400,000 of which are budgeted for this year. Attachments: (please list)  Resolution  Bollinger, Lach & Associates, Inc. Proposal Recommendation / Suggested Action: (briefly explain) The Engineering Division, in collaboration with other divisions of Public Works Department and other City Departments, has performed a qualifications based selection of engineering consultants. Based on that review Bollinger, Lach & Associates was selected as a qualified firm. We recommend that the City Council approve the Bollinger, Lach & Associates, Inc. contract in an amount not to exceed $909,252.52 for East State Street Phase II Engineering Services.  RESOLUTION NO. 2013-__ RESOLUTION AUTHORIZING EXECUTION OF Engineering Contract with Bollinger, Lach & Associates, Inc. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, an Engineering Contract with Bollinger, Lach &Associates, Inc., in the form attached hereto at Exhibit “A”, relating to the East State Street Phase II Engineering Services. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Consideration of text amendments to the Geneva Zoning Ordinance – To Section 11-12-3 (General Sign Regulations) and Section 11-12-4 (Permitted Agenda Item: Signs in Residential Zoning Districts) in order to allow nonresidential uses in residential zoning districts to have electronic message board signs. Dick Untch, Community Development Director Presenter & Title: David DeGroot, City Planner Date: January 14, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: $0 Budgeted? NO Executive Summary: In October of 2011 the City Council adopted a comprehensive rewrite of the City’s sign regulations. The rewrite includes a new provision allowing for electronic message board signs. An electronic message board sign is defined as a sign with a fixed or changing display/message composed of a series of lights that may be changed through electronic means. Such signs are allowed in commercial and industrial districts outside of the historic district and are not allowed in residential zoning districts. Faith Lutheran Church, located at 1745 Kaneville Road in the R1 Single-Family Residential District, would like to replace their existing freestanding sign with an electronic message board sign. The existing sign includes a changeable copy section that the church uses to list special services, community events, and more. As stated in the applicant’s project narrative, manually changing the messages presents challenges for the church during the winter months. The church believes the ability to change messages electronically would be easier to maintain, more effective, and more attractive than the traditional changeable copy sign. Therefore, Faith Lutheran Church is requesting Zoning Ordinance text amendments to allow electronic message board signs for nonresidential uses in residential zoning districts. Nonresidential uses allowed in residential zoning district include parks and recreational facilities, educational, cultural, and religious institutions. The specific amendments requested are shown in the attached staff report and draft ordinance. Attachments: (please list) Staff Report Draft Ordinance Recommendation / Suggested Action: (briefly explain) At its meeting on December 13, 2012 the Plan Commission recommended approval of Zoning Ordinance text amendments to allow nonresidential uses in residential zoning districts to have electronic message board signs, as presented in the attached draft ordinance. Staff also recommends approval of the requested text amendments, as presented in the attached draft ordinance. Community Development Department Report GENEVA COMMITTEE OF THE WHOLE ZONING ORDINANCE JANUARY 14, 2013 TEXT AMENDMENTS ELECTRONIC MESSAGE BOARD SIGNS Applicant Steve Okpisz on behalf of BACKGROUND Faith Lutheran Church In October of 2011 the City Council adopted a comprehensive rewrite of the City’s sign regulations. The rewrite includes a new Request provision allowing for electronic message board signs. An electronic message board sign is defined as a sign with a fixed or changing Zoning Ordinance Text display/message composed of a series of lights that may be changed Amendments to allow through electronic means. Such signs are allowed in commercial and nonresidential uses in residential zoning districts to industrial districts outside of the historic district and are subject to have electronic message the regulations shown in Figure 1 below. board signs ELECTRONIC MESSAGE BOARD SIGNS o Shall only be permitted when incorporated into the design of a freestanding sign. Recommendation o Shall not exceed 20 square feet in area. At its meeting on December o Shall not contain graphics, logos, or displays that are animated, flashing, or scrolling. Messages must 13, 2012 the Plan Commission instantaneously change without transitions or off time. recommended approval of the o Shall comply with the illumination requirements set requested Zoning Ordinance forth in section 11-12-3A of the Zoning Ordinance. text amendments o The frequency of message change shall be restricted to no more than twice each calendar day. Figure 1. Electronic Message Board sign regulations, per Section 11-12-6D of the Staff Liaison Zoning Ordinance. David DeGroot In addition to the regulations listed in Figure 1 above, Section 11-12- City Planner 3 of Zoning Ordinance establishes general regulations that are Phone: (630) 232-0814 applicable to all signs, including regulations regarding illumination. Email: ddegroot@geneva.il.us Please see Figure 2 on the following page. Faith Lutheran Church, located at 1745 Kaneville Road, would like to replace their existing freestanding sign with an electronic message board sign. The existing sign includes a changeable copy section that the church uses to list special services, community events, and more. As stated in the applicant’s attached project narrative, manually changing the messages presents challenges for the church during the winter months. The church believes the ability to change messages  Electronic Message Board Signs Page 2 of 4 Zoning Ordinance Text Amendments ILLUMINATION o No sign shall have blinking, flashing, or fluttering lights or other illuminating devices which have a changing light intensity, brightness, or color. Beacon lights and illumination by flame are prohibited. o Lights shall not revolve, rotate, or mechanically move in any manner. o No red, yellow, green or other colored light shall be used at any location in such a manner as to confuse or interfere with vehicular traffic. o The light from any illuminated sign shall be shaded, shielded or directed so as to avoid the creation or continuation of any nuisance or traffic hazard. o Any spotlight or floodlight that is not mounted to a building shall be securely anchored to the ground and protected in a manner which prevents the fixture from becoming dislodged. o Any spotlight or floodlight mounted on a building and used to illuminate a sign shall not project more than twenty-four (24) inches from the face of the building. o A minimum of seven feet six inches (7’6”) shall be maintained from the ground to the bottom of any lighting fixture that projects over a walkway. o Signs located on properties with a transitional setback shall not be illuminated in any manner between the hours of midnight (12:00) a.m. and eight o’clock (8:00) a.m. o Internally illuminated signs are prohibited in the Historic District, on landmark properties, and in all residential zoning districts. Figure 2. Regulations on sign illumination, per Section 11-12-3A of the Zoning Ordinance. electronically would be easier to maintain, more effective, and more attractive than the traditional changeable copy sign. However, the church is located in the R1 Low Density Single-Family Residential District; therefore an electronic message board sign is not allowed. REQUEST Steve Okpisz, on behalf of Faith Lutheran Church, is requesting Zoning Ordinance text amendments to allow electronic message board signs for nonresidential uses in residential zoning districts. Nonresidential uses allowed in residential zoning district include parks and recreational facilities, educational, cultural, and religious institutions. The specific amendments requested are shown below. Proposed additions are shown in bold font. Section 11-12-3 (General Regulations) – Subsection A (Illumination) 9. Internally illuminated signs are prohibited in the historic district, on landmark properties, and in all residential zoning districts. Exception: Electronic message board signs are permitted for nonresidential uses in residential zoning districts, but are not permitted within the H1 Historic District. Section 11-12-4 (Permitted Signs in Zoning Districts) A. Residential Districts: Permitted signs in the RR, RE, R1 through R7 and R-PS Districts shall include (1) all exempt signs listed in section 11-12-8, (2) signs approved as part of a planned unit development, (3) wall signs, (4) awning signs, (5) canopy signs, (6) freestanding signs, and (7) temporary signs. Additionally, electronic message board signs are permitted for nonresidential uses, but are not permitted within the H1 Historic District.  Electronic Message Board Signs Page 3 of 4 Zoning Ordinance Text Amendments REVIEW COMMNETS When the provision was added to allow electronic message board signs, the City recognized that there is a need for changeable copy signs and that the ability to change messages electronically rather than manually is more desirable. The City also recognized that there are potential negative impacts of electronic message board signs such as the creation of traffic safety hazards by distracting passing motorists or the creation of excessive illumination. Therefore, the City adopted the regulations shown in Figures 1 & 2 to limit the size of electronic message board signs, the style of message display, and the frequency of message change. Even with the adopted regulations, the City took the position that electronic message board signs were not consistent with the character of a residential district and that the potential negative impacts of such signs would be greater in a residential district than in commercial or industrial districts. Staff submitted an inquiry to the Planning Advisory Service (PAS), provided by the American Planning Association, regarding electronic message board signs in residential zoning districts. The response from PAS included several examples from communities across the country that have adopted regulations allowing electronic message board signs in residential zoning districts. Many communities allow electronic message board signs for nonresidential uses only and subject to standards often stricter than in commercial or industrial districts. For example, many communities limit the size of the electronic message board. The size restrictions ranged from 16 to 24 square feet. It was also common for communities to adopt regulations that prohibit animated, flashing, or scrolling messages. Finally, several communities placed restrictions on the frequency of message change, ranging from once every 20 seconds to once a day. All of the restrictions staff found for electronic message board signs in residential districts are consistent with City’s existing regulations for such signs. As shown in Figure 1, electronic message boards cannot exceed 20 square feet, cannot contain animated, flashing, or scrolling messages, and cannot change more than twice a day. It is staff’s opinion that the City’s existing regulations for electronic message board signs, together with the illumination standards shown in Figure 2, should mitigate the potential negative impacts of such signs in residential districts. PLAN COMMISSSION RECOMMENDATION At its meeting on December 13, 2012 the Plan Commission recommended approval of Zoning Ordinance text amendments to allow nonresidential uses in residential zoning districts to have electronic message board signs. The recommended amendments are shown below. Proposed additions are shown in bold font. Section 11-12-3 (General Regulations) – Subsection A (Illumination) 9. Internally illuminated signs are prohibited in the historic district, on landmark properties, and in all residential zoning districts. Exception: Electronic message board signs are permitted for nonresidential uses in residential zoning districts, but are not permitted within the H1 Historic District.  Electronic Message Board Signs Page 4 of 4 Zoning Ordinance Text Amendments Section 11-12-4 (Permitted Signs in Zoning Districts) A. Residential Districts: Permitted signs in the RR, RE, R1 through R7 and R-PS Districts shall include (1) all exempt signs listed in section 11-12-8, (2) signs approved as part of a planned unit development, (3) wall signs, (4) awning signs, (5) canopy signs, (6) freestanding signs, and (7) temporary signs. Additionally, electronic message board signs are permitted for nonresidential uses, but are not permitted within the H1 Historic District. REVIEW/APPROVAL PROCESS: NEXT STEPS* 1. January 22, 2013 – City Council consideration of request *This timeline is provided for informational purposes only, exact dates are subject to change. ATTACHMENTS Project narrative Letters of support Proposed sign plan Examples of electronic message board signs in residential districts Draft ordinance  ORDINANCE 2013-__ AN ORDINANCE AMENDING TITLE 11 (ZONING ORDINANCE) OF THE GENEVA CITY CODE, SECTION 11-12-3 (GENERAL SIGN REGULATIONS) AND SECTION 11-12-4 (PERMITTED SIGNS IN RESIDENTIAL ZONING DISTRICTS) WHEREAS, an application was duly filed by Steve Okpisz on behalf of Faith Lutheran Church on the 8th day of October 2012 with the Plan Commission of the City of Geneva requesting amendments to Title 11 of the Geneva City Code (hereinafter referred to as the Zoning Ordinance), Section 11-12-3 (General Sign Regulations) and Section 11-12-4 (Permitted Signs in Residential Zoning Districts) to allow nonresidential uses in residential zoning districts to have electronic message board signs; and WHEREAS, a Notice of Public Hearing on the application was duly published on November 28, 2012 in the Daily Herald, a newspaper of general circulation in the City of Geneva, in the manner and form as provided for zoning text amendment requests under Title 11 of the Geneva City Code, as amended, and a public hearing was held by the Plan Commission on December 13, 2012 at the City Hall Council Chambers at 109 James Street, and at the meeting the Plan Commission recommended approval of the Zoning Ordinance Text Amendments to the City Council; and WHEREAS, the Committee of the Whole of the City Council conducted a review of the Plan Commission recommendation on January 14, 2013 and concurs with the recommendation of the Plan Commission; and WHEREAS, the City Council concurs with the recommendations of the Committee of the Whole and Plan Commission and finds that it is in the best interest of the City to amend the Zoning Ordinance as proposed. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS THAT THE FOLLOWING SECTIONS OF THE GENEVA CITY CODE BE AMENDED AS FOLLOWS: SECTION 1: Title 11 of the Geneva City Code (Zoning Ordinance), Section 11-12-3 (General Sign Regulations), Subsection A (Illumination), Number 9, is hereby deleted in its entirety and replaced with the following language: 9. Internally illuminated signs are prohibited in the historic district, on landmark properties, and in all residential zoning districts. Exception: Electronic message board signs are permitted for nonresidential uses in residential zoning districts, but are not permitted within the H1 Historic District. SECTION 2: Title 11 of the Geneva City Code (Zoning Ordinance), Section 11-12-4 (Permitted Signs in Zoning Districts), Subsection A (Residential Districts), is hereby deleted in its entirety and replaced with the following language: A. Residential Districts: Permitted signs in the RR, RE, R1 through R7 and R-PS Districts shall include (1) all exempt signs listed in section 11-12-8, (2) signs approved as part of a planned unit development, (3) wall signs, (4) awning signs, (5) canopy signs, (6) freestanding signs, Ordinance 2013-__ Page 1 of 2  and (7) temporary signs. Additionally, electronic message board signs are permitted for nonresidential uses, but are not permitted within the H1 Historic District. SECTION 3: That Title 11 of the Geneva City Code, as heretofore and hereinabove amended, shall otherwise remain in full force and effect. SECTION 4: This ordinance shall become effective from and after its passage as in accordance with law. Consent is hereby given for publication of this ordinance in pamphlet form. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _______ 2013. AYES:______NAYS:______ABSENT:______ABSTAINING:_____HOLDING OFFICE:_____ APPROVED by me as Mayor of the City of Geneva, Kane County, Illinois, this _____ day of _______ 2013. ___________________________________________ Mayor ATTEST: ______________________________________ City Clerk Ordinance 2013-__ Page 2 of 2  AGENDA ITEM EXECUTIVE SUMMARY Consideration of a request for authorization to conduct a Plan Commission public hearing on City-initiated text amendments to the Geneva Zoning Agenda Item: Ordinance – Regarding the restriction of bank and office uses in ground floor spaces in the B2 Business District. Dick Untch, Community Development Director Presenter & Title: David DeGroot, City Planner Date: January 14, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: $0 Budgeted? NO Executive Summary: At the Committee of the Whole policy discussion meeting held on October 29, 2012, staff presented potential text amendments to the Geneva Zoning Ordinance that would restrict bank and office uses from locating in ground floor spaces in the B2 Business District. The proposal was prepared in response to stated planning policies and objectives in the City’s Comprehensive Plan, Strategic Plan, and most recently, the Downtown/Station-Area Master Plan. Staff requested direction from the Committee of Whole to further investigate amendments to the Zoning Ordinance that would support the City’s stated policies and objectives by establishing regulations to restrict banks and offices from locating in ground floor spaces in the B2 Business District. The Committee of the Whole directed staff to prepare text amendments that would restrict banks and offices from locating in ground floor spaces in the B2 Business District, but to explore a smaller geography than the entire district. The Committee also requested that staff prepare text amendments that would exempt existing banks or offices located on the ground floor from the City’s nonconforming regulations. Exempting existing banks and offices located on the ground floor from the nonconforming regulations would allow extensions of the use to other parts of the building or site, expansions of the use and building, site improvements, vacancy for any period of time, and reconstruction following a disaster. Staff has prepared draft text amendments for consideration by the Committee of the Whole that would restrict bank and office uses from locating on the ground floor of properties fronting on 3rd Street or W. State Street between River Lane and 7th Street. Staff has also prepared text amendments that would exempt existing banks and offices in ground floor spaces from the City’s nonconforming regulations. Staff will present the proposed text amendments in greater detail at the January 14, 2013 Committee of the Whole meeting. Recommendation / Suggested Action: (briefly explain) At this time staff is requesting direction and authorization from the Committee of the Whole to advance this initiative by conducting a meeting on the proposed Zoning Ordinance text amendments with the business community and then conducting a Plan Commission public hearing on amendments.  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Easement for Burgess Field Presenter & Title: Mike Buffington, Superintendent of Electrical Services Date: January 9, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $10 per easement Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The attached easement the City requested of the School District to bury the existing primary overhead electric and the secondary lines from the transformers to the poles along the west side of Burgess Field from Center Street north due to many tree branches causing outages. Services to the houses will still be overhead unless the homeowner wants to bury those lines. Phone and Cable TV will still be overhead as they have indicated they don’t want to bury their lines. Attachments: (please list) • The following easement document was received and is attached: Burgess Field. Recommendation / Suggested Action: (briefly explain) Recommend to City Council to approve resolution to sign and record easements.  RESOLUTION NO. 2013-__ RESOLUTION AUTHORIZING EXECUTION OF Easements for Electric Distribution on Burgess Field WHEREAS, it is necessary to replace certain underground electric cables; and WHEREAS, the burying of electric cables requires the procurement of an underground electric utility easement from the Geneva School District. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, one (1) easement from Community School District No. 304 at Burgess Field a copy of which is attached hereto. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 22nd day of January, 2013. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Parking Lot Lease at First Baptist Church for Third Level of Agenda Item: Commuter Parking Facility in the City of Geneva Dan Dinges, Director of Public Works Presenter & Title: Pam Broviak, City Engineer / ADPW Date: January 2, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $3.5 M for entire project Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: This is a lease agreement with First Baptist Church to utilize their parking lot located at South St. and Gary Lane as a temporary park and ride for commuters during the construction of the third level of the parking deck. We will also be utilizing the baseball parking lot adjacent to Public Works. These lots were used when the parking deck was originally constructed. The project is being funded by a Metra grant agreement. Attachments: (please list) • Agreement • Resolution Recommendation / Suggested Action: (briefly explain) Staff recommends that City Council authorize the Mayor to execute the Parking Lot Lease with First Baptist Church for commuter parking during the construction of the Third Level of Commuter Parking Facility in the City of Geneva.  RESOLUTION NO. 2013-__ RESOLUTION AUTHORIZING EXECUTION OF PARKING LOT LEASE WITH FIRST BAPTIST CHURCH FOR COMMUTER PARKING DURING CONSTRUCTION OF THE THIRD LEVEL OF COMMUTER PARKING FACILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor is hereby authorized to execute, on behalf of the City of Geneva, the Lease with First Baptist Church relating to commuter parking during the construction of the Third Level of the Commuter Parking Facility. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 22th day of January, 2013. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk