Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES JANUARY 28, 2013 ELECTED OFFICIAL PRESENT: Mayor Burns, Ald. Brown, Cummings, Flanagan, Hill, Kilburg, Maladra, Marks, Singer ELECTED OFFICIALS ABSENT: Ald. Dantino, Vogelsberg STAFF PRESENT: McKittrick, Dinges, Olson, Divita, Untch, Dawkins, Dahl 1. Call to Order Ald. Cummings (chair) called the meeting to order at 7:00pm noting that Ald. Dantino and Vogelsberg were absent. 2. Consider Consent Agenda Moved by Ald. Singer, second by Flanagan. Ald. Flanagan amended the Jan. 14 minutes to reflect that she was present. Ald. Cummings abstained from approving the July minutes, as he was not present. V/V: 7-0-1 *3. Approve Aldermanic Listening Session Minutes from July 19, 2012 and Committee of the Whole Minutes from January 14, 2013. (approved as amended on consent agenda) 4. Items of Business a. Recommend Annual Abatements for 2012 Tax Levies. Moved by Ald. Brown, second by Ald. Marks V/V: 8-0 Motion carried. b. Recommend Nomination of Pure Oil Station at 502 W. State Street to the National Register of Historic of Historic Places. Moved by Ald. Kilburg, second by Ald. Maladra Dir. Untch noted that the bank owners were the petitioners for landmark status. V/V: 8-0 Motion carried. City of Geneva | Committee of the Whole Minutes – January 28, 2013 1 c. Recommend Draft Resolution Terminating Light Agreement with Unity Building at 306-308 W. State Street. Moved by Ald. Marks, second by Ald. Brown Discussion on the reason to terminate lease was heard with explanation by Econ. Dev. Dir. Divita citing costs and owner not willing to pick up those costs. Divita commended the owner Mr. Sansone for originally working with the city on the lighting program. Ald. Cummings stated he would abstain due to his business relationship with the building owner. V/V: 7-0-1 Motion carried. d. Recommend Draft Resolution Terminating Cleaning Contract with Crystal Maintenance Service Inc. on February 28, 2013. Moved by Ald. Hill, second by Ald. Marks V/V: 8-0 Motion carried. e. Recommend Approval of Bid Award and Contract with UniMax Management Corp. for City Facility Cleaning Services March 1, 2013 through April 30, 2014 in the Amount of $49,000.00 with 2-year Extension Option. Moved by Ald. Hill, second by Ald. Marks V/V: 8-0 Motion carried. f. Recommend Draft Resolution Authorizing Contract for Construction Material Testing Services with Rubino Engineering in the Amount of $49,390.00. Moved by Ald. Marks, second by Ald. Brown V/V: 8-0 Motion carried. g. Recommend Draft Resolution Authorizing Fifth Amendment to Intergovernmental Agreement for Operation of Tri-Com. Moved by Ald. Marks, second by Ald. Flanagan Chief Olson was present to answer questions on the details of the amended agreement, noting that it would now allow for possible future mergers into TriCom. McKittrick also stated that Batavia and St. Charles were approving the same agreement at their meetings both that night and formally on February 4, 2013. V/V: 8-0 Motion carried. 5. New Business Mayor Burns congratulated City Attorney Chuck Radovich on his upcoming induction to the Geneva High School Sports Hall of Fame. City of Geneva | Committee of the Whole Minutes – January 28, 2013 2 6. Upcoming Meetings: Committee of the Whole: February 11, 2013 7. Closed Session on the Purchase or Lease of Real Property for the Use of the Public Body. Moved by Ald. Flanagan, second by Ald. Hill. Roll Call Ayes: 8 Nays: 0 The meeting was adjourned to closed session at 7:35pm. The meeting returned to open session at 7:57pm on a motion by Ald. Kilburg, second by Ald. Flanagan. Roll Call: Ayes: 8 Nays: 0 8. Adjournment On a motion by Ald. Hill, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 7:57pm. City of Geneva | Committee of the Whole Minutes – January 28, 2013 3