Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES FEBRUARY 11, 2013 PRESENT: Mayor Burns, Ald. Cummings, Flanagan, Hill, Kilburg, Maladra, Marks, Singer, Vogelsberg ABSENT: Ald. Brown, Dantino Also Present: McKittrick, Dawkins, Divita, Dinges, DeGroot 1. Call to Order Chairperson Vogelsberg called the meeting to order at 7:00pm noting that Ald. Brown and Dantino were absent. On a motion by Ald. Maladra, second by Ald. Flanagan, an amendment to the agenda to add a closed session item on the sale, purchase or lease of real property for the use of the public body was heard. V/V: 8-0 Motion carried. 2. Consider Consent Agenda Moved by Ald. Marks, second by Ald. Hill V/V: 8-0 Motion carried. *3. Approve Minutes from Regular Meeting January 28, 2013 and Special Meeting February 4, 2013. 4. Items of Business a. Recommend Approval of Request by Geneva Chamber of Commerce for Use of Public R-O-W for Citywide Garage Sale April 26-27, 2013. Moved by Ald. Hill, second by Ald. Cummings V/V: 8-0 Motion carried. b. Recommend Draft Resolution Authorizing Street Closures and Use of Emergency Personnel for Fox Valley Marathon September 22, 2013. Moved by Ald. Cummings, second by Ald. Marks Craig Bixler with the Marathon was on hand to promote the event and urged people to register for the popular race. V/V: 8-0 Motion carried. 1 Committee of the Whole Minutes – February 11, 2013 c. Recommend Approval of Request by Geneva United Methodist Church for Use of Hamilton Street Public Parking Lot for Annual Pancake Breakfast May 27, 2013. Moved by Ald. Kilburg, second by Ald. Singer V/V: 8-0 Motion carried. d. Recommend Approval of Request by St. Marks Church/Geneva Lutheran Church for Police Services and Permission for Closure of Third Street Between James and Franklin for Palm Sunday Processional on March 24, 2013. Moved by Ald. Marks, second by Ald. Singer V/V: 8-0 Motion carried. e. Recommend Approval of Request by Misericordia Heart of Mercy Center to Collect Charitable Donations on Public R-O-W April 26-27, 2013. Moved by Ald. Flanagan, second by Ald. Marks V/V: 8-0 Motion carried. f. Recommend Approval of Request by Children’s Benefit League to Solicit Charitable Donations on Public R-O-W April 19-20, 2013. Moved by Ald. Maladra, second by Ald. Singe V/V: 8-0 Motion carried. g. Recommend Approval of Draft Resolution Authorizing Easement Agreement with the Geneva Park District for Conduit Replacement at Island Park Bridge. Moved by Ald. Flanagan, second by Ald. Hill V/V: 8-0 Motion carried. h. Recommend Approval of Draft Resolution Authorizing Local Agency Agreement for Federal Participation FAU 2411 Western Avenue – Fabyan Parkway to South Street. Moved by Ald. Maladra, second by Ald. Hill V/V: 8-0 Motion carried. i. Recommend Draft Resolution Authorizing Extension of Agreement with Baum Property Management Inc. at a Cost Not to Exceed $10,999.92 and Landscape Maintenance Contract with Mutz Landscaping Inc. at a Cost Not to Exceed $53,380.00 for 2013 Fisher Farms SSA #16 Property Maintenance and Landscape Maintenance. Moved by Ald. Flanagan, second by Ald. Kilburg On a question from Ald. Flanagan, DeGroot stated that the Fisher Farms HOA was supportive of continuing with these clients for the SSA management. V/V: 8-0 Motion carried. 2 Committee of the Whole Minutes – February 11, 2013 j. Recommend Draft Resolution Authorizing Extension of Professional Services Agreement with Applied Ecological Services Inc. at a Cost Not to Exceed $22,020.00 for 2013 Groundwater and Wetland Vegetation Monitoring at Prairie Green Preserve. Moved by Ald. Hill, second by Ald. Maladra On a question from Ald. Marks, Dinges stated that due to the 2012 drought, the plantings did not ‘take’ and there will be another attempt. V/V: 8-0 Motion carried. 5. New Business 6. Upcoming Meetings: Committee of the Whole: February 25, 2013 7. Closed Session on the Purchase, Sale or Lease of Property for the Use of the Public Body Moved by Ald. Maladra, second by Ald. Marks Ayes: 8 Nays: 0 Motion carried. The committee adjourned to closed session at 7:18pm The committee was called back to open session at 7:55pm on a motion by Ald. Marks, second by Ald. Singer. Ayes: 8 Nays: 0 Motion carried. 7. Adjournment On a motion by Ald. Flanagan, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 7:55pm. 3 Committee of the Whole Minutes – February 11, 2013