Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES FEBRUARY 25, 2013 PRESENT: Mayor Burns, Ald. Brown, Cummings, Jr., Flanagan, Hill, Maladra, Marks, Singer, Vogelsberg ABSENT: Ald. Kilburg ALSO PRSENT: McKittrick, Dawkins, Dinges, Divita, Evans, Buffington, VanGyseghem, Untch 1. Call to Order Chairperson Flanagan called the meeting to order at 7:00pm noting that Ald. Kilburg was absent. 2. Consider Consent Agenda Moved by Ald. Brown, second by Ald. Hill V/V: 8-0 Motion carried. *3. Approve Minutes from February 11, 2013 Approved on Consent Agenda 4. Items of Business a. Recommend Approval of Request by Geneva Lions to Solicit Donations May 3-4, 2013 for “Diabetes Awareness Days”. Moved by Ald. Cummings, second by Ald. Marks V/V: 8-0 Motion carried. b. Recommend Approval of Request by Geneva Kiwanis Club to Hold Soapbox Derby and Related Street Closure/Use of City Services June 22, 2013. Moved by Ald. Hill, second by Ald. Hill Discussion on the location and impact on businesses was heard with Ald. Cummings expressing concern and suggesting Stevens Street as an alternate location. Geneva Chamber President Jean Gaines stated the Chamber was supportive of the event and thought it would be a positive addition to Swedish Days. Ald. Flanagan reminded council that there was additional parking at the new Campbell lot for those who were concerned about losing parking on Franklin. Chamber member Scott Lebin added that the Festival is always looking for new ideas and events and thought this would be a good addition with minimal impact. Ald. Maladra expressed concern on the timing and location but was willing to see how it went this year. Organizer Stan Iglehart with the Geneva Kiwanis Club stated that they have been working with the businesses in the area of the race and the only ones who are opposed to it are in the Berry House. V/V: 8-1 (Cummings, Jr.) Motion carried. 1 Committee of the Whole Minutes – February 25, 2013 | City of Geneva c. Recommend Approval of Draft Resolution Authorizing Budget Amendments for Current Fiscal Year 2012/13. Moved by Ald. Marks, second by Ald. Vogelsberg Admin. McKittrick reminded the council that the Tri-Com Board had already approved the expenditures but Geneva, as the governing body that includes the Tri-Com budget, needed to approve the amendments as well and that is was a housekeeping issue. Ald. Brown stated that the monies for the 9-1-1 wireless upgrades were much needed. V/V: 8-0 Motion carried. d. Recommend Draft Resolution Authorizing Annual Publication of City of Geneva Zoning Map As Required by Illinois State Law. Moved by Ald. Marks, second by Ald. Singer V/V: 8-0 Motion carried. e. Recommend Draft Ordinance for Sign Variance at 1800 Averill Road to Allow Two Freestanding Signs on Single Zoning Lot. Moved by Ald. Hill, second by Ald. Vogelsberg V/V: 8-0 Motion carried. f. Recommend Draft Resolution Authorizing Agreement with Dixon Engineering Inc. in an Amount Not to Exceed $20,105.00 for Logan Avenue Tower Painting Technical Engineering Services. Moved by Ald. Maladra, second by Ald. Hill Supt. VanGyseghem reviewed the project noting that it had been approved in the 2012 budget. V/V: 8-0 Motion carried. g. Recommend Draft Resolution Authorizing Easement Agreement at 705 E. State Street for Electric Cable Replacement. Moved by Ald. Hill, second by Ald. Singer V/V: 8-0 Motion carried. h. Recommend Draft Resolution Authorizing Bid Award and Purchase of Primary Cable in the Amount of $43,972.20 for Fabyan Parkway Bridge Primary Cable. Moved by Ald. Marks, second by Ald. Singer V/V: 8-0 Motion carried. 2 Committee of the Whole Minutes – February 25, 2013 | City of Geneva i. Recommend Draft Resolution Declaring Surplus Property – 1998 Vermeer Trencher. Moved by Ald. Brown, second by Ald. Vogelsberg V/V: 8-0 Motion carried. j. Recommend Draft Resolution Declaring Surplus Property – 1996 Bucket Truck. Moved by Ald. Hill, second by Ald. Singer V/V: 8-0 Motion carried. k. Recommend Draft Resolution Rejecting All Bids for Three Reel Wire Trailer. Moved by Ald. Brown, second by Ald. Singer V/V: 8-0 Motion carried. l. Recommend Draft Resolution Requesting Assistance and Participation by Illinois EPA for Environmental Conditions Within 500-800 East State Street. Moved by Ald. Maladra, second by Ald. Cummings, Jr. V/V: 8-0 Motion carried. m. Recommend Draft Ordinance Amending Title 4, Ch. 19 (Business and License Regulations; Horse Drawn Carriage Regulations) Adding Wagon and Trolley Regulations. Moved by Ald. Singer, second by Ald. Hill Ald. Brown was not in favor of the proposed fee structure and having the company have to make a separate visit for the inspection. Brown asked if staff could arrange for same-day inspections. Mary Agnes Zelmer, who runs a nonprofit who organizes hayrides in the downtown each year for her events, asked the council to consider same-day inspections and license issuance. Staff stated that they would bring back an amended ordinance at the March 4, 2013 city council meeting for discussion and that it would not be on the omnibus agenda. V/V: 6-2 (Brown, Hill) 5. New Business 6. Upcoming Meetings: Committee of the Whole: March 11, 2013 7. Adjournment On a motion by Ald. Hill, second by Ald. Marks, the meeting was adjourned at 8:10pm. 3 Committee of the Whole Minutes – February 25, 2013 | City of Geneva