Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES MARCH 11, 2013 Present: Mayor Burns, Ald. Brown, Flanagan, Hill, Kilburg, Maladra, Marks, Singer, Vogelsberg Absent: Ald. Cummings Also Present: McKittrick, Mexin, Dinges, Divita, Evans, Dawkins, Radovich 1. Call to Order Chairperson Kilburg called the meeting to order at 7:01pm noting that Ald. Cummings was absent. Kilburg asked the girl scouts in attendance to lead the pledge of allegiance. 2. Consider Consent Agenda Moved by Ald. Hill, second by Ald. Singer V/V: 8-0 Motion carried. *3. Approve Minutes from February 25, 2013 Approved on consent agenda. 4. Items of Business a. Proclamation Honoring Geneva Girl Scouts - Northern Illinois Girl Scout Council Moved by Ald. Brown, second by Ald. Vogelsberg Girl Scout representatives were on hand to accept the proclamation from Mayor Burns. The council congratulated the scouts on their recent 100th anniversary. **ADDING CLOSED SESSION** Ald. Vogelsberg made a motion to add a closed session on the sale, purchase, or lease of public property. Ald. Flanagan seconded the motion. Ayes: 8 Nays: 0 Motion carried. The meeting was adjourned to closed session at 7:10pm. The council returned to open session at 7:33pm on a motion by Ald. Hill, second by Ald. Marks Ayes: 8 Nays: 0 Motion carried. b. Cultural Arts Commission Annual Report Motion to accept by Ald. Hill, second by Ald. Flanagan V/V: 8-0 Motion carried. Commission member Tim Vetang presented a comprehensive report on the commission’s events of 2012. The commission sponsored over 13 events in 2012 and announced that it would not be producing the 1 Committee of the Whole Minutes – March 11, 2013 Dancing with the Geneva Stars any longer, noting that it was good to leave it on a ‘high note’ and stated that the event was another big success in 2013. c. Recommend Draft Resolution Accepting Quit Claim Deed from Simon & Sohn Series LLC for Campbell Street Parking Lot Alley Dedication. Moved by Ald. Hill, second by Ald. Marks Ayes: 8 Nays: 0 Motion carried. d. Recommend Draft Resolution Approving Plat of Easement – Lot 1 Duke Realty Geneva Business Park Subdivision. Moved by Ald. Vogelsberg, second by Ald. Brown Ayes: 8 Nays: 0 Motion carried. e. Recommend Draft Resolution Approving Plat of Easement – Lot 2 of First Resubdivision of Lot 1 of Randall Center. Moved by Ald. Marks, second by Ald. Flanagan Ayes: 8 Nays: 0 Motion carried. f. Recommend Draft Resolution Authorizing Execution of License Agreement Between the City of Geneva and Bensidoun USA, Inc. for Open Air Market. Moved by Ald. Hill, second by Ald. Maladra Business Development Specialist Paul Evans noted some of the changes to the license agreement from past years. The agreement is for 2 year term as opposed to 5 years previously. The vendor will be required to report sales tax to the state for each of the individual vendors. The vendor will include more Geneva businesses Ayes: 8 Nays: 0 Motion carried. g. Recommend Approval of Street Closures, Right-of-Way Signage and Use of City Services for Concours d’Elegance August 25, 2013. Moved by Ald. Flanagan, second by Ald. Brown On a question from Ald. Maladra, Economic Development Director Ellen Divita noted that parking prohibitions would begin at midnight so as not to impede on available parking for area businesses the night prior to the event. 2 Committee of the Whole Minutes – March 11, 2013 h. Recommend Draft Resolution Authorizing Execution of First Amendment to Development Economic Incentive and Reimbursement Agreement Between the City of Geneva, IL and Joseph Stanton. Moved by Ald. Hill, second by Ald. Maladra Dir. Divita noted that due to State of Illinois changes to reporting schedules, the agreement is being amended to reflect that change. Ayes: 8 Nays: 0 Motion carried. i. Recommend Draft Resolution Authorizing Execution of Contract with Ehlers and Associates for Professional Financial Planning Services: Downtown Geneva Business District. Moved by Ald. Maladra, second by Ald. Hill Nancy Hill with Ehlers was on hand to greet the council stating that the project would start as soon as the city was ready. Divita also noted that the project is being funded at 50% through the Kane County Small Cities Grant. Ayes: 8 Nays: 0 Motion carried. j. Recommend Draft Resolution Amending Intergovernmental Agreement for Tri-City Police Records. Moved by Ald. Marks, second by Ald. Flanagan On a question by Ald. Kilburg, Chief Mexin clarified that the agreement did not involve TriCom and was for record services for the Tri-City PD forces, adding Sugar Grove. Ayes: 8 Nays: 0 Motion carried. k. Recommend Draft Resolution and Real Estate Sales Agreement to Sell Surplus Public Property Located in the Fox Run Subdivision. Moved by Ald. Marks, second by Ald. Brown. Ald. Maladra recused himself from the item and all discussion. Administrator McKittrick reviewed the process that had taken place in order for the agreement to be approved. A public notice was posted in the paper declaring surplus property as per state law. The city had received two proposals and was recommending acceptance of the highest bid which was the same amount as the appraised value. On a question from Ald. Singer, McKittrick stated that the city would like to use the monies from the sale to add to the capital equipment fund for vehicle replacement. Ayes: 7 Nays: 0 Motion carried. 3 Committee of the Whole Minutes – March 11, 2013 5. New Business Ald. Hill stated that the red light cameras were to be disengaged mid-March as the county would not approve any new permits. Hill was disappointed to see them go and said they were successful in deterring accidents and hoped that they would return at some point. 6. Upcoming Meetings: Committee of the Whole: March 25, 2013 7. Adjournment On a motion by Ald. Singer, second by Ald. Flanagan, the meeting was adjourned by unanimous voice vote at 8:34pm. 4 Committee of the Whole Minutes – March 11, 2013