Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES APRIL 8, 2013 PRESENT: Mayor Burns, Ald. Brown, Cummings, Jr., Flanagan, Hill, Kilburg, Maladra, Marks, Singer, Vogelsberg Also Present: McKittrick, Dawkins, Divita, Dinges, Untch, Schultze, Mexin, Olson 1. Call to Order Chairman Maladra called the meeting to order at 7:00pm noting that all were present. 2. Consider Consent Agenda Moved by Ald. Brown, second by Ald. Vogelsberg V/V: 9-0 Motion carried. *3. Approve Committee of the Whole Minutes from March 25, 2013 Approved on consent agenda 4. Special Items a. Proclaim April 9, 2013 as National Service Recognition Day Moved by Ald. Flanagan, second by Ald. Vogelsberg V/V: 9-0 Motion carried. b. Presentations on Solid Waste Services Advanced Disposal and Republic Services provided an overview of their services as per their bids for refuse services in the City of Geneva. Chair Maladra stated that nothing additional from what was provided in their bids could be considered and that the City had the responsibility to consider the lowest responsible bidder in the end. 5. Items of Business a. Recommend Draft Resolution Authorizing Renewal of General Liability/Property, Excess Workers’ Compensation Insurance, Excess Liability Policies Renewal, and Brokerage Fees in the Amount of $436,659.00 Effective April 30, 2013. Moved by Ald. Brown, second by Ald. Kilburg V/V: 9-0 Motion carried. b. Consider Draft Resolution Authorizing Execution of Five (5) Year Contract with Tri-City Family Services to Administer Employee Assistance Program. Moved by Ald. Hill, second by Ald. Vogelsberg V/V: 9-0 Motion carried. c. Recommend Draft Ordinance Amending Title 4 (Business and License Regulations), Chapter 2 (Liquor Control) Section 4-2-13 (License Fees and Number) Adding One (1) Class A-2 Liquor License to the Geneva City Code – Parent Petroleum Retail at 1166 E. State Street. Moved by Ald. Vogelsberg, second by Ald. Cummings Ald. Kilburg requested that the applicant do a better job of keeping the location clean and preventing trash from migrating throughout the neighboring streets. Parent Petroleum Representative Guy Morgano responded that he would look into the situation. V/V: 8-0-1 (Kilburg abstained) d. Recommend Request by Living Well Cancer Center for Police Services for May 18, 2013 Bridge Walk. Moved by Ald. Flanagan, second by Ald. Marks V/V: 9-0 Motion carried. e. Recommend Request for Use of Public Right of Way and City Services for Gardenology 2013 Faire May 18, 2013. Moved by Ald. Hill, second by Ald. Brown. V/V: 9-0 Motion carried. f. Recommend Request by Geneva Public Library for Use of Public Right of Way and Police Services for Ice Cream Social July 19, 2013. Moved by Ald. Kilburg, second by Ald. Marks V/V: 9-0 Motion carried. g. Recommend Draft Ordinance Amending Title 7 (Motor Vehicles and Traffic), Chapter 4 (Traffic Schedules), Section 7-4-13 (Schedule XIII Daytime Parking Permit Areas) of the Geneva City Code. Moved by Ald. Hill, second by Ald. Brown Chief Mexin briefed the council on the need to amend the code to allow more streets to have permit parking only. V/V: 9-0 Motion carried. h. Recommend Draft Ordinance Amending Title 10 (Building Regulations), Section 1-6N (Building Permit Fees – Consultants) of the Geneva City Code. Moved by Ald. Singer, second by Ald. Vogelsberg Dir. Untch provided an overview of the need to amend the code. Untch explained that state law had changed that required plumbing inspections. V/V: 9-0 Motion carried. i. Recommend Draft Resolution Authorizing Execution of Independent Contractor Agreement for Plumbing, Plan Review and Inspection Services with First Inspection Services, Inc. Moved by Ald. Marks, second by Ald. Cummings V/V: 9-0 Motion carried. j. Recommend Draft Ordinance Amending Chapter 8, Section 8-3-8 Related to Emergency Services and Disaster Agency. Moved by Ald. Marks, second by Ald. Vogelsberg V/V: 9-0 Motion carried. k. Recommend 180 Day Monitoring of Use of Campbell Street Public Lot and Subsequent Report to Council. Moved by Ald. Kilburg, second by Ald. Cummings V/V: 9-0 Motion carried. l. Recommend Draft Resolution Authorizing Bid and Contract to EDC in the Amount of $40,070.00 for FY2012-13 Computer Replacement Program. Moved by Ald. Flanagan, second by Ald. Singer V/V: 9-0 Motion carried. 6. New Business Ald. Flanagan thanked all those who helped with the spring planting. Ald. Singer urged residents to vote in the April 9th consolidated elections. Asst. Admin. Dawkins reminded residents to fill out the citizen survey on the city’s website. 7. Upcoming Meetings: Committee of the Whole: April 22, 2013 8. Adjournment On a motion by Ald. Flanagan, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 8:36pm.