Committee of the Whole

COMMITTEE OF THE WHOLE Monday, July 8, 2013 7:00 p.m. City Hall Council Chambers 109 James Street AGENDA 1. Call to Order 2. Consider Consent Agenda *3. Approve Minutes from June 24, 2013 4. Items of Business a. Recommend Approval of Request for City Services and City Right-of-Ways by Geneva Chamber of Commerce for Festival of the Vine September 6-8, 2013. b. Recommend Approval of Class E-3 Special Event Liquor License and Waiving of Associated Fee for Geneva Chamber of Commerce Festival of the Vine September 6-8, 2013. c. Recommend Draft Ordinance Amending Title 4, Chapter 2 (Liquor Control) Establishing Class C-6 Liquor License for Onsite Brewery and Tasting Room. d. Recommend Draft Resolution Executing First Amendment to AEP Master Power Purchase and Sale Agreement. e. Recommend Draft Resolution Authorizing Easement Agreement for Underground Cable Replacement at 703 E. State Street. f. Recommend Draft Resolution Authorizing Extending Contract with Insituform Technologies USA, LLC in the Amount of $76,622.20 for Additional Sewer Lining for 2013 CIPP Project. g. Recommend Draft Resolution Approving FY2012-13 Budget Amendments. h. Recommend Draft Resolution Approving FY2013-14 Budget Amendments. i. Recommend Draft Ordinance Establishing Prevailing Wages. 5. New Business 6. Adjournment  CITY OF GENEVA COMMITTEE OF THE WHOLE MINUTES June 24, 2013 Present: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg Absent: None Also Present: City Administrator McKittrick, Assistant City Administrator Dawkins, Public Works Director Dan Dinges, Community Development Director Dick Untch. 1. Call to Order Chairperson Simonian called the meeting to order at 7:00 p.m. 2. Consider Consent Agenda Moved by Ald. Marks, seconded by Kilburg. Motion carried unanimously by voice vote. 3. Approve Committee of the Whole Minutes from June 10, 2013and Special Committee of the Whole Minutes from June 17, 2013. Approved on Consent Agenda. 4. Items of Business a. Recommend Resolution Declaring Surplus Property – Public Works Vehicle #86. Moved by Ald. Cummings, seconded by Vogelsberg. Motion carried unanimously by voice vote. b. Recommend Resolution Declaring Surplus Property – Street Sweeper. Moved by Ald. Maladra, seconded by Cummings. Motion carried unanimously by voice vote. c. Recommend Resolution Extending Conditional Site Plan Approval at 2202 Gary Lane (Martin Farm Holdings). Moved by Ald. Kilburg, seconded by Maladra. Motion carried unanimously by voice vote.  d. Recommend Resolution Authorizing Execution of Ride in Kane New Freedom/JARC Service Agreement. Moved by Ald. Singer, seconded by Flanagan. Ald. Kilburg expressed his concern with the rates and was hoping that staff was working to address his concerns. Administrator McKittrick explained that Ald. Singer, Sherri Weitl, and she had recently met to discuss possible changes/restrictions to the program to help curb the cost. Changes to the program will be implemented effective September 1, 2013 after notice has been sent to all participants. Ald. Flanagan asked if this information would be shared. Administrator McKittrick replied in the affirmative. Ald. Singer clarified that the council is voting on the structure of the funds for the program to which the City is a sponsor. As a sponsor of the program the City can set its own parameters. Motion carried by unanimous voice vote. 5. New Business Administrator McKittrick indicated that a memorial stone has been placed at the base of one of the Oak trees in front of City Hall in memory of former Mayor William “Burt” Wood. The stone had been in another location previously but was removed when the tree died. Mayor Wood’s sister, Janet Martin and granddaughter, Katherine Wood were in attendance at the meeting. Director Dinges provided an update on the solid waste contract transition. He provided information regarding the toters and the sticker exchange program. 6. Adjournment On a motion by Ald. Vogelsberg, seconded by Singer, the meeting was adjourned by unanimous voice vote at 7:20 p.m.  AGENDA ITEM EXECUTIVE SUMMARY Geneva Chamber of Commerce – Request for City Services for the Agenda Item: September 6-8, 2013 Festival of the Vine Presenter & Title: Ellen Divita, Director of Economic Development Date: July 1, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting X Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The Festival of the Vine is planned for September 6-8, 2013 with set–up beginning on Thursday September 5, 2013. City Services from the Police Department, Public Works Streets, Fire Department, Water Division, and Electric Division are discussed in the attached application. On Sept. 3-4, Chamber staff will place windshield flyers on cars using the public parking in the vicinity of 4th and State (within the parking lot at the NEC and on 4th Street and on State Street) to alert them that a portion of the street and the full parking lot will not be available during the Festival. City services are requested: Sept. 5-8 Geneva Police Department will use barricades and manpower to close Fourth Street from State north halfway to Hamilton Street at the north end of the City parking lot (NEC of 4th and State). Note, the entire block is not closed to traffic during the event as patrons of the businesses on North 4th are able to park during the festival but festival set up requires the whole street be closed for the purpose of setting tents and equipment in place on Thursday the 5th. Once that is accomplished the street is closed only to the end of the City parking lot. The southern end of the block will remain closed through the 8th. Geneva Police Department will use barricades and manpower to close James Street parking lane from Third Street to Fourth Street (south side) for sponsor booths. The parking lane is closed Thursday morning through Sunday evening. No tents will be used without permission from Geneva Public Works and without a JULIE utility locate. The Chamber is aware that a tent permit for installation of permanent anchors will be used in 2014; all needed repairs will be made to City ROW. Sept. 7-8 Geneva Police Department will use barricades and manpower to close Campbell Street from Third Street to Fourth Street for the craft show. The show is from 10:00 a.m. to 5:00 p.m. Set up is on Saturday morning. A center lane, at a minimum of 18 feet wide, is to be open for emergency vehicles if they need to enter. Block off the entrance to the “Judges lot” early Saturday for activities on 9-7 and 9-8. Barricades are needed at James, Fifth and Campbell. Sept. 6-8 Geneva Police Department to provide street crossing assistance for pedestrians at 4th and State from 11am to 10 pm on 9/6 to 9/7 and from 12 pm to 5 pm on 9/8.  The Flavor Fare will follow the same plan approved in 2012 for fencing, wristbands, signage and security for wine sales The parking spaces on the east side of 4th will be 15 minute parking for customers to make quick trips to the bank and shoe repair. The carriage will be available all 3 days from 1pm to 4pm with the start at 3rd and James. Sept 7-8 The trolley will run Saturday and Sunday (11am to 5pm). Route map is attached. The Chamber also requests City assistance from these Departments: Public Works Hang banners (when the Concourse banners come down) Place boxes for waste about the downtown area and Flavor Fare site Drop barricades at appropriate corners for street closures, including “judges lot”. Latter done during normal working hours. Electric Provide power to the Flavor Fare site (stage, ice, ticket booths, and restaurant booths) at Fourth/ State. Provide power to pedestal at Fourth & James Provide power on Courthouse Lawn Provide a power board SWC of James and Third Water Provide water spigot for hydrant at Fourth and State. Refuse The dumpsters to service the Flavor Fare are provided for in a private lot, covered by the City’s agreement with our waste hauler. Located at the most western part of lot. Mayor/CAO The liquor license application has been submitted. The attached site map indicates fencing which will be placed around the dining tent per liquor code requirements. Both Police and Fire Chiefs have approved this plan. Kane County Health Department Approvals are in process. The Chamber is in process of obtaining approval for a State of Illinois Special Event Liquor license and City approval of the event is needed.  Letter of request from Geneva Chamber President Jean Gaines  Event Application and location maps for the Tents, Trolley and Carriage  Geneva Chamber of Commerce Insurance Certificate  Security fence diagram from Geneva Fire Department Recommendation / Suggested Action: (briefly explain) Approve the Chamber of Commerce 2013 Festival of the Vine Requests as presented, including approval of provision of City services, closure and use of City ROW, and approval to serve alcohol during this City designated Festival.  AGENDA ITEM EXECUTIVE SUMMARY Consider Approval of Geneva Chamber of Commerce Special Agenda Item: Event Class E-3 Liquor License and Waiver of Liquor License Fee for Festival of the Vine Sept. 6-8, 2013 Presenter & Title: Mary McKittrick, City Administrator Date: July 8, 2013 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: n/a Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: An application by the Geneva Chamber of Commerce for a Special Event Class E-3 Liquor License has been received and reviewed. In addition to the request for the license, the Chamber has requested a waiver of the license fee ($300) – see attached letter. A maximum of three (3) Class E-3 licenses may be issued during any one festival. Building, Police & Fire Depts. will inspect the site prior to license issuance to ensure full compliance of the City Code as it relates to the special event liquor license. Attachments: (please list)  Fee request letter Recommendation / Suggested Action: (briefly explain) City Administrator recommends that Liquor Commissioner issue a Class E-3 Special Event Liquor License to the Geneva Chamber of Commerce for Festival of the Vine Sept. 6-8, 2013 and waive the license fee of $300.  AGENDA ITEM EXECUTIVE SUMMARY An Ordinance Amending Title 4 (Business and License Agenda Item: Regulation), Chapter 2 (Liquor Control), Section 4-2-11 (License Classifications), of the Geneva City Code Presenter & Title: Mary McKittrick, City Administrator Date: July 2, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Estimated Cost: YES Budgeted? N/A N/A NO If NO, please explain how the item will be funded: Executive Summary: Penrose Brewing Company, 509 Stevens Street, has requested a change in the City’s liquor code to accommodate a new license classification. The new classification will allow for the retail sale of beer in connection with an onsite brewery. Tours and tastings will be held at the brewery. Attachments: (please list)  Draft Ordinance Amending the City of Geneva Liquor Code Recommendation / Suggested Action: (briefly explain) Staff recommends amending the liquor code as presented.  ORDINANCE NO. 2013- AN ORDINANCE AMENDING TITLE 4 (BUSINESS AND LICENSE REGULATION), CHAPTER 2 (LIQUOR CONTROL), SECTION 4-2-11 [LICENSE CLASSIFICTIONS], OF THE GENEVA CITY CODE [Class C-6: Retail Sale of beer in connection with an onsite brewery] BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That Section 4-2-11 of Chapter 2 (Liquor Control) of Title 4 [Business and License Regulation] of the Geneva City Code be and the same is hereby amended by adding Class C-5 (Reserved for future license designation) and Class C-6 [Retail Sale of beer in connection with an onsite brewery] as follows: Class C-5 -–[Reserved for future license designation]; Class C-6 — Retail Sale of beer in connection with an onsite brewery: Authorizes the retail sale of beer (and the Samplings as defined below) that is brewed only on the licensed premises, which beer may be either consumed on the licensed premises or in its original package for consumption off the licensed premises; the retail sales of beer shall be only in conjunction with the maintenance of facilities for the manufacture of beer licensed by the Illinois State Liquor Commission, including the storage and distribution of the manufactured beer from the licensed premises. The portion of the licensed premises dedicated to the manufacturing of beer shall be segregated from the remainder of the premises and shall not be generally accessible to the public. Any public tours of the brewery portion of the licensed premises shall be subject to public safety restrictions imposed by the Fire Department. Any Samplings of beer, as defined under Section 6-31 of the Illinois Liquor Control Act (235 ILCS 5/6-31), shall be limited to the beer manufactured on the licensed premises under this classification and shall be permitted during the authorized hours of business under the following conditions: a. The location of Samplings shall be limited to the retail portion of the licensed premises; 1  b. A Class C-6 licensee may conduct product sampling for consumption at licensed premises only, provided that up to 3 samples, consisting of no more than 2 ounces of beer may be served to a consumer in one day. Notwithstanding the foregoing provision to the contrary, a Class C-6 licensee may offer for sale and serve more than one drink per person for sampling purposes provided the total quantity of the beer sampling package, regardless of the number of containers in which the alcoholic liquor is being served, does not exceed 16 ounces of beer. A price may be set of such Samplings but in no event shall samplings be given away; c. All applicable taxes including sales tax shall be collected and paid on all revenue realized from Samplings. Limited to one (1) license. There is a three thousand five hundred dollar ($3,500.00) fee required with the initial issuance of a Class C-6 license and an annual renewal fee of two thousand five hundred dollars ($2,500.00).” SECTION 2: That Chapter 4 of said Code, as heretofore and hereinabove amended, shall otherwise remain in full force and effect. SECTION 3: That this ordinance shall become effective from and after is adoption as provided by law. Publication of this ordinance is hereby approved to be in pamphlet form. PASSED by the City Council of the City of Geneva, Illinois this 15th day of July, 2013. Ayes: Nays: Absent: Abstaining: Holding Office: 10 APPROVED by me as Mayor of the City of Geneva, Illinois, this ___ day of July, 2013. ______________________________ Mayor ATTEST: ____________________________ City Clerk 2  AGENDA ITEM EXECUTIVE SUMMARY Consider Draft Resolution for Execution of the First Amendment to Agenda Item: the AEP EEI Master Agreement Dan Dinges, Director of Public Works Presenter & Title: Mike Buffington, Electric Superintendent Date: July 2, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Estimated Cost: None YES Budgeted? x NO If NO, please explain how the item will be funded: EEI Agreements with power suppliers do not include financial commitments to purchase specific energy products; they are required by suppliers to facilitate future energy transactions. Executive Summary: Currently, Geneva has multiple EEI Master Agreements in place with potential power suppliers. Geneva anticipates needing these agreements to meet future power requirements not covered by the Northern Illinois Municipal Power Agency, Waste Management Recoverable Energy (WMRE) or the Geneva Generation Facility. Entering into EEI Master Agreements with multiple power suppliers has facilitated Geneva's ability to secure low cost power. Amendments to EEI Master Agreements are required when there are changes to potential power suppliers. Any future power supply transactions, using EEI Master Agreements require City Council approval. Presently, Geneva has contracts with WMRE through 2014 and NextEra Energy through 2016. Attachments: (please list) Resolution Memo Recommendation / Suggested Action: (briefly explain) That the City Council authorize the Mayor and City Clerk to execute The First Amendment to the AEP Master Power Purchase and Sale Agreement.  RESOLUTION NO. 2013- RESOLUTION AUTHORIZING EXECUTION OF THE FIRST ADMENDMENT TO THE AEP EEI MASTER AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, The First Amendment to the American Electric Power Service Corporation ("AEP") Master Power Purchase and Sale Agreement. SECTION 2: Approval of specific transactions for the purchase of power from any or all of counterparties under such Master Power Purchase and Sale Agreements may occur by resolution of the City Council at a future date. SECTION 3: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 15th day of July, 2013 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this 15th day of July, 2013. Mayor ATTEST: City Clerk  FIRST AMENDMENT TO THE EEI MASTER POWER PURCHASE AND SALE AGREEMENT THIS FIRST AMENDMENT, dated as of May 10, 2013 (“Amendment”), between City of Geneva, Illinois (“Party A”) and American Electric Power Service Corporation (“AEPSC”) acting as agent for the AEP Operating Companies (“Party B”), collectively known as the “Parties.” WHEREAS, the Parties have previously entered into a EEI Master Power Purchase and Sale Agreement (“Master Agreement”), dated as of March 19, 2012 and together with the exhibits, schedules and any written supplements thereto, any designated collateral, credit support or margin agreement or similar arrangement between the Parties and all Transactions (including any confirmations) shall be referred to as the “Agreement.”; and WHEREAS, the Parties desire to amend the Master Agreement, as hereinafter provided. 1. Amendment. Effective upon the date and immediately prior to Ohio Power Company’s corporate separation of its generation assets from its transmission and distribution assets: (a) The definition of “AEP Operating Companies” is deleted in its entirety and replaced with the following: “AEP Operating Companies” means the electric utility subsidiaries of American Electric Power Company, Inc., consisting of Appalachian Power Company, Indiana Michigan Power Company and Kentucky Power Company. “AEP Operating Companies” may include fewer than all of the listed companies or may include AEPSC, where the context requires such interpretation.” (b) The Agreement shall be amended to delete all references to Ohio Power Company. AEPSC currently anticipates that December 31, 2013 will be the date upon Ohio Power Company’s corporate separation will be consummated, and AEPSC will promptly notify Party A once the Ohio Power Company’s corporate separation is consummated. 2. Miscellaneous. (a) Definitions. Capitalized terms used in this Amendment and not otherwise defined herein shall have the meanings specified for such terms in the Agreement. (b) Counterparts. This Amendment may be executed and delivered in counterparts, all of which taken together shall constitute one and the same instrument. (c) Headings. The headings used in this Amendment are for convenience of reference only and are not to affect the construction of or to be taken into consideration in interpreting this Amendment. Except as specifically amended herein, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the respective dates specified below with effect from the date specified in the first paragraph of this Amendment. City of Geneva, Illinois American Electric Power Service Corporation as agent for the AEP Operating Companies By: __________________________ By: _____________________________ Name: ___________________________ Name: Thomas M. Myers Title: ____________________________ Title: Vice President Date: ____________, 2013 Date: __________, 2013  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Easement for 703 E State Street Presenter & Title: Mike Buffington, Superintendent of Electrical Services Date: July 2, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $10 per easement Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The attached easement the City requested of the property owner to loop the existing transformer with the new underground being installed at 705 E. State St. Work will be done as part of the 2013-14 Underground Cable Replacement Budget. Attachments: (please list) • The following easement document was received and is attached: 703 E State Street. Recommendation / Suggested Action: (briefly explain) Recommend to City Council to approve resolution to sign and record easements.  RESOLUTION NO. 2013-__ RESOLUTION AUTHORIZING EXECUTION OF Easements for Electric Distribution at 703 E State Street WHEREAS, it is necessary to replace certain underground electric cables; and WHEREAS, the looping of electric cables requires the procurement of an underground electric utility easement from Noble Stores, LLC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, one (1) easement from Noble Stores, LLC at 703 E State Street a copy of which is attached hereto. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 4th day of March, 2013. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: 2013 CIPP Sanitary Sewer Lining – Additional Presenter & Title: Bob VanGyseghem, Superintendent of Water and Wastewater Date: 7/2/2013 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - FY 2013-14 YES Estimated Cost: $76,622.20 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: On May 20, 2013 Insituform Technologies USA, LLC was awarded the contract for the 2013 Cured-In-Place-Pipe (C.I.P.P.) lining of sanitary sewers in the amount of $113,785.00. Since the contract was awarded staff has discovered through televising 2,436 feet of 8 inch sanitary sewer with heavy infiltration. This infiltration contributed to the sanitary sewer backups which occurred on April 18, 2013. Insituform Technologies USA, LLC has agreed to extend the price per foot to line these sanitary sewers and correct the infiltration problem. The total contract price of $190,407.20 is still within the budgeted amount. Attachments: (please list) • Quote for additional work • Project Map for additional lining Recommendation / Suggested Action: (briefly explain) Respectively recommend that the Geneva City Council extend the current contract cost with Insituform Technologies USA, LLC in the amount of $76,622.20 at the July 15, 2013 City Council Meeting.  Worldwide Pipeline 11351 W. 183rd Street Tel: 630-842-8539 Rehabilitation Orland Park, IL 60467 Fax: 708-478-4871 kcoburn@insituform.com City of Geneva June 28, 2013 22 South First St. Geneva, IL 60134 Via Email: bvangyseghem@geneva.il.us Re: CIPP Additional Work Insituform Technologies USA, LLC. (Contractor) will provide services to complete the following Insituform® work on the above referenced project: Scope of Work: Description Quantity Unit Unit Price Total CIPP 8" 2,436 LF $ 28.20 $ 68,695.20 By-pass pumping 1 EA $ 1.00 $ 1.00 Grass Restoration 1 EA $ 1.00 $ 1.00 Traffic Control & Protection 1 EA $ 560.00 $ 560.00 Permit & Protection Route 31 1 EA $ 3,365.00 $ 3,365.00 Total $ 72,622.20 Note: The permit & protection control for Route 31 is above and beyond the scope of the original bid and necessitates an additional line item. All terms and conditions of the existing contract will apply. Very Truly Yours, INSITUFORM TECHNOLOGIES USA, LLC. Kevin Coburn, Business Development Manager Cell – 630-842-8539 Company: ____________________________________________________________ Signed: _______________________________________________________________ Printed Name/Title: ____________________________________________________ Date: ____________________ Galway Ct 2 ! ! Dryden Rd Dryden Rd 2 ! ! 2 ! ! Ha wle yL n 2 ! Sunset Rd ! via Ave 2 ! ! 2 ! ! 2 ! ! S Bata W al n ut 2 ! ! D r 2 ! ! Fargo Blvd 2 ! ! 2 ! ! 2 ! ! 2 ! ! 6P-M22 8 " 6Q-M19 6Q-M18 Meadows Rd 8" 2 ! 2!2! ! 2 ! ! 2 ! ! 2!2! !! 276' 2 ! 2 ! ! ! 294' !! 6R-M18 2 ! 2 ! ! ! 2 ! ! 8" 2 ! ! 2 ! ! 2 ! ! 2 ! ! 141' 2 ! 2 ! ! 2 ! ! ! 6R-M23 2 ! 2 ! !! 6Q-M25 8 " 6Q-M26 8 " 6Q-M27 8 " Kendall St 6Q-M28 8" 2!!2 !! 220' 2 ! 2 ! !! 231' 2!!2 !! 269' 2 ! 2 ! ! ! 229' 2 ! ! 2 ! ! 2 ! ! Forest View Dr 6R-M28 2 ! ! 2 ! ! 2 ! ! 2!!2 !! 2 ! ! 8" 2 ! ! 315' Marion Ave 2 ! ! 2 ! ! 2 ! ! 2 ! ! 2 ! ! Western A ve Meadows Rd 7R-M02 2 ! ! 2 ! ! 2 !!!2 ! Dunstan Rd 8" 240' 7R-M04 Garden Ave 2 !!2! ! 2 ! ! 2 ! ! 2 ! ! 2 ! ! 8" 2 ! ! 211' 2 ! ! 2 ! ! 7R-M06 2!!2 !! 2 ! ! 2 !! 2 ! ! 2 ! ! 2 ! ! 2 ! ! Pheasant Run Pl 2 ! ! 2 ! ! 2013 C. I. P. P. SANITARY SEWER LINING ¯ 1 inch = 200 feet ADDITIONAL Information shown on this map is schematic in nature and accuracy is not guaranteed. It is the responsibility of the user to field verify all information shown. The data is subject to change without notice. Original base maps provided via intergovernmental agreement with Kane County GIS- Technologies. Reproduction without perimssion from the City of Geneva is forbidden. GENERATED BY: City of Geneva, Illinois Engineering Division H.L. - 7/2/2013  AGENDA I TEM E XECUTIVE SUMMARY Agenda Item: FY 2012-2013 Budget Amendments Presenter & Title: Tom Dahl, Finance Manager Date: July 8, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: Amendments to the prior fiscal year budget (FY 2012-2013) are hereby requested for various Funds to closeout Fiscal Year 2013. The details of the amendments are contained within the attached resolution, Attachments: (please list) • Resolution Recommendation / Suggested Action: (briefly explain) Staff recommends approval of the resolution authorizing execution of FY 2012-2013 budget amendments.  RESOLUTION NO. 2013-XX RESOLUTION AUTHORIZING EXECUTION OF FISCAL YEAR 2012-2013 BUDGET AMENDMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, a budget amendment: 1) For the General Fund to cover the purchase of equipment for the GBN channel during the year, PEG Fee Revenues were utilized to cover this additional expenditure. 2) For the General Fund to cover the purchase of replacement HazMat equipment in the Fire Department, Public Safety Fees-Special Fire Service were utilized to cover this additional expenditure. 3) For the Tourism Fund to cover additional Printing costs, fund balance reserves will be used to cover this additional expenditure. 4) For the IMRF Fund to cover the final transfer to the General Fund to close the IMRF Fund. 5) For the SSA #9 Fund for pond repairs in the SSA, fund balance reserves will be used to cover this additional expenditure. 6) For the SSA #16 Fund for pond repairs in the SSA, fund balance reserves will be used to cover this additional expenditure. 7) For the SSA #18 Fund for pond repairs in the SSA, fund balance reserves will be used to cover this additional expenditure. 8) For the Debt Service Fund to cover additional interest expense for the 2012A Bonds, fund balance reserves will be used to cover this additional expenditure. 9) For the Group Dental Insurance Fund to cover larger than expected dental claims, fund balance reserves will be used to cover this additional expenditure. 10) For the Workers Compensation Fund to cover claims administration expenses, fund balance reserves will be used to cover this additional expenditure. 11) For the Police Pension Fund to cover unbudgeted Pension Refunds and Legal Services and higher than expected Retiree Pension payments. Interest Income will be used to cover this additional expenditure. 12) For the Firefighters Pension Fund to cover higher than expected Retiree Pension payments. Interest Income will be used to cover this additional expenditure. Current Increase Amended Description Budget (Decrease) Budget General Fund – Administrative Services Department – IT Division 100.40.42.00-622 Office Equipment $500 $7,755 $8,255 100.00-471.07 Cable PEG Fees $0 $7,755 $7,755 General Fund – Fire Department 100.80.82.00-624.10 Safety Equipment $2,000 $6,460 $8,460 100.00-473.10 Special Fire Service $0 $6,460 $6,460 Tourism Fund 219.60.00.00-564.15 Printing – Outside Printing $8,000 $7,615 $15,615 219.00-499 Reappropriation $2,930 $7,615 $10,545 IMRF Fund 299.40.44.00-951.10 Transfers Out – General Fund $11,000 $19,000 $30,000 299.00-499 Reappropriation $11,000 $19,000 $30,000 SSA #9 259.35.00.00-531.35 Landscape $2,500 $3,200 $5,700 259.00-499 Reappropriation $0 $3,200 $3,200 SSA #16 266.35.00.00-531.95 Other Contractual Service $34,000 $3,000 $37,000 266.00-499 Reappropriation $0 $3,000 $3,000 SSA #18 268.35.00.00-531.35 Landscape $1,460 $2,525 $3,985 268.00-499 Reappropriation $0 $2,525 $2,525 Debt Service Fund 301.40.44.90-710.35 Interest 2012A Bonds $40,000 $3,100 $43,100 301.00-499 Reappropriation $18,890 $3,100 $21,990 Group Dental Insurance Fund 710.40.43.00-594 Dental Claims $147,810 $7,000 $154,810 710.00-499 Reappropriation $0 $7,000 $7,000 Workers Compensation Fund 715.40.43.00-549 Claims Administration $10,800 $900 $11,700 715.00-499 Reappropriation $25,200 $900 $26,100 Police Pension Fund 801.70.71.00-526 Pension Refunds $0 $231,000 $231,000 801.70.71.00-543 Legal Service $0 $4,000 4,000 801.70.71.00-525 Police/Fire Pension $950,000 $4,000 $954,000 801.00-481.10 Interest – Net Change in Fair Value $0 $239,000 $239,000 Firefighters Pension Fund 802.80.00.00-525 Police/Fire Pension $150,000 $67,000 $217,000 802.00-481.10 Interest – Net Change in Fair Value $0 $67,000 $67,000 SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  AGENDA I TEM E XECUTIVE SUMMARY Agenda Item: FY 2013-2014 Budget Amendments Presenter & Title: Tom Dahl, Finance Manager Date: July 8, 2013 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: Amendments to the current budget (FY 2013-2014) are hereby requested for the Water/Wastewater Fund to rebudget capital improvement projects that were not started and/or completed during the prior fiscal year. Attachments: (please list) • Resolution • Capital Projects List Recommendation / Suggested Action: (briefly explain) Staff recommends approval of the resolution authorizing execution of FY 2013-2014 budget amendments.  RESOLUTION NO. 2013-XX RESOLUTION AUTHORIZING EXECUTION OF FISCAL YEAR 2013-2014 BUDGET AMENDMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, a budget amendment for the Water/Wastewater Fund for the attached capital projects budgeted in FY 2012-13 that were not completed. Fund balance reserves will be utilized to cover these additional expenditures. Current Increase Amended Description Budget (Decrease) Budget 630.90.96.95-815.05 Improvements Other than Buildings $0 $330,000 $330,000 630.90.96.95-815.35 Sewer System $140,000 $289,300 $429,300 630.90.96.95-820 Machinery & Equipment $203,750 $40,000 $243,750 630.00-499 Reappropriation $3,017,173 $659,300 $3,676,473 SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this ____ day of _________, 2013. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2013. Mayor ATTEST: City Clerk  Water/Wastewater 2013-14 Budget Amendments Capital Projects Not Completed in 2012-13 630.90.96.95-815.05 Water Tower Painting $330,000 $330,000 630.90.96.95-815.35 Lift Station Improvements $52,000 630.90.96.95-815.35 WW Facility Improvements $37,800 630.90.96.95-815.35 Kautz Road Roof Repair $10,000 630.90.96.95-815.35 Digester Gas Regulator $7,000 630.90.96.95-815.35 Digester Grinder Pump $20,000 630.90.96.95-815.35 Sludge Pump #1 $12,500 630.90.96.95-815.35 Sewer Lining $150,000 $289,300 630.90.96.95-820 AMR Infrastructure $25,000 630.90.96.95-820 CAD Software $5,000 630.90.96.95-820 Upgrade to Windows 7 $5,000 630.90.96.95-820 Website Update $5,000 $40,000  AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Ordinance Adopting Prevailing Wages Presenter & Title: Mary McKittrick, City Administrator Date: July 8, 2013 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting City Council Meeting x Special City Council Meeting Public Hearing Other - YES Estimated Cost: n/a Budgeted? x NO If NO, please explain how the item will be funded: Executive Summary: The draft ordinance establishes the 2013 rates for prevailing wages in accordance with Illinois State Statute. As required by law, the ordinance will also be published in a local newspaper and filed with the Illinois Dept. of Labor and the Illinois Secretary of State. Attachments: (please list)  draft ordinance & rate listing Recommendation / Suggested Action: (briefly explain) City Administrator recommends approval of ordinance establishing prevailing wages as presented.  ORDINANCE NO. 2013-24 AN ORDINANCE ESTABLISHING PREVAILING WAGES WHEREAS, the State of Illinois has enacted "An ACT regulating wages of laborers, mechanics and other workers employed in any public works by the State, county, city or any public body or any political subdivision or by any one under contract for public works," approved June 26, 1941, codified as amended, 820 ILCA 130/1 et seq (1993), formerly Ill. Rev. Stat, Ch. 48, par. 39s-1 it seq. as amended by Public Acts 86-799 and 86-693); and WHEREAS, the aforesaid Act requires that the City of Geneva of the County of Kane investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workers in the construction of public works, for said City of Geneva. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: To the extent and as required by "An ACT regulating wages of laborers, mechanics and other workers employed in any public works by the State, county, city or any public body or any political subdivision or by any one under contract for public works." approved June 26, 1941, as amended, the general prevailing rate of wages in this locality for laborers, mechanics and other workmen engaged in the construction of public works coming under the jurisdiction of the City of Geneva is hereby ascertained to be the same as the prevailing rate of wages for construction work in Kane County area as determined by the Department of Labor of the State of Illinois for June 2013. As required by said Act, any and all revisions of the prevailing rate of wages by the Department of Labor of the State of Illinois shall supersede the Department's July determination and apply to any and all public works construction undertaken by the City of Geneva. The definition of any terms appearing in this Ordinance which are also used in the aforesaid Act shall be the same as in said Act. SECTION 2: Nothing herein contained shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works construction of the City of Geneva to the extent required by the aforesaid Act. SECTION 3: The City of Geneva shall publicly post or keep available for inspection by any interested party in the main office of this City of Geneva this determination of such prevailing rate of wage. A copy of this determination or of the current revised determination of prevailing rate of wages then in effect shall be attached to all contract specifications. SECTION 4: The City of Geneva shall mail a copy of this determination to any employer, and to any association of employers and to any person or association of employees who have filed their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workers whose wages are affected by such rates. SECTION 5: The City of Geneva shall promptly file a certified copy of this Ordinance with both the Secretary of State Index Division and the Department of Labor of the State of Illinois. SECTION 6: The City of Geneva shall cause to be published in a newspaper of general circulation within the area a copy of this Ordinance, and such publication shall constitute notice that the determination is effective and that this is the determination of this public body. PASSED this 8th day of July, 2013. _____________________ Mayor (S E A L) ATTEST: _______________________ City Clerk