Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES AUGUST 12, 2013 Present: Mayor Burns, Ald. Brown, Bruno, Cummings, Jr., Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg Also Present: McKittrick, Dawkins, Buffington, Evans, Koster 1. Call to Order Chairperson Vogelsberg called the meeting to order at 7:00pm noting that all council members were present. 2. Consider Consent Agenda Moved by Ald. Singer, second by Ald. Brown V/V: 10-0 Motion carried. *3. Approve Committee of the Whole Minutes from July 22, 2013 Approved on Consent Agenda 6. Closed Session on Probable Litigation Closed session on probable litigation was moved up on the agenda at 7:02pm – moved by Ald. Maladra, second by Ald. Singer. V/V: 10-0 The council returned to open session at 7:31pm on a motion by Ald. Brown, second by Ald. Cummings, Jr. V/V: 10-0 4. Items of Business At the request of the applicant, Item H. was removed from the agenda on a motion by Ald. Marks, second by Ald. Flanagan. V/V: 10-0 Motion carried. a. Recommend Approval of Request by Zellmer Childhood Disease Foundation to Use Public Rights of Way September 28-29, 2013 for “Pumpkins for a Cure” event. Moved by Ald. Cummings, Jr., second by Ald. Brown V/V: 9-0-1 (Bruno recused) Motion carried. b. Recommend Approval of Request by Zellmer Childhood Disease Foundation to Use Public Rights of Way, Street Closures and Police Services September 28, 2013 for “Trick or Trot” 10K Run. Moved by Ald. Brown, second by Ald. Cummings, Jr. V/V: 9-0-1 (Bruno recused) Motion carried. Committee of the Whole Page 1 c. Recommend Approval of Request by Kiwanis Club to Use Public Rights of Way September 27-28, 2013 to Solicit “Peanut Day” Donations. Moved by Ald. Flanagan, second by Ald. Marks Discussion on locations and request by Zellmer group to make sure Kiwanis solicitors stay clear of their event. Mayor Burns stated that they would be contacted on that request. V/V: 10-0 Motion carried. d. Recommend Approval for Use of Public Property August 31, 2013 for Outdoor Music Pre-Folk Event. Moved by Ald. Maladra, second by Ald. Marks V/V: 10-0 Motion carried. e. Recommend Approval of Request by Geneva Park District and Fox Valley Folklore Society for Use of City Parking Lot and Electric Service September 1-2, 2013 for “Fox Valley Folk Fest” Moved by Ald. Brown, second by Ald. Maladra V/V: 10-0 Motion carried. f. Consider Request by Geneva Concours d’Elegance for Additional Street Closure and Tents August 25, 2013. Moved by Ald. Flanagan, second by Ald. Cummings, Jr. Patt Barrett was on hand to answer questions on the additional approvals. V/V: 10-0 Motion carried. g. Recommend Approval of Request by Cystic Fibrosis Foundation to Use Police Services September 7, 2013 for “Cycle for Life” Event. Moved by Ald. Maladra, second by Ald. Bruno V/V: 10-0 Motion carried. h. Consider Waiver of Surety Bond and Cash Deposit Requirement for Must Love Dogs as Part of Itinerant Vendor License for Hot Dog Cart at 477 S. Third Street. (removed from the agenda) i. Recommend Approval of Special Event Liquor Licenses During Festival of the Vine September 6-8, 2013. Moved by Ald. Marks, second by Ald. Simonian V/V: 10-0 Motion carried. j. Recommend Approval of Draft Resolution Authorizing Bid Award and Execution of Labor Contract with Intren for 2013-14 Hamilton Street Overhead Wire Replacement Contract in the Amount of $161,788.23. Committee of the Whole Page 2 Moved by Ald. Cummings, Jr., second by Ald. Marks V/V: 10-0 Motion carried. k. Recommend Draft Resolution Awarding Bid and Contract to Kelso-Burnett co in the Amount of $315,064.00 for Geneva Business Park Two Substation Relay Upgrade. Moved by Ald. Flanagan, second by Ald. Bruno V/V: 10-0 Motion carried. l. Recommend Draft Resolution Rejecting All Bids for Fire Station #2 HVAC Replacement Project and Authorize Rebid Process. Moved by Ald. Marks, second by Ald. Cummings, Jr. V/V: 10-0 Motion carried. m. Consider Authorization to Conduct Plan Commission Public Hearing on City-Initiated Text Amendment to Geneva Zoning Ordinance Related to the Definition of the Term “Family”. Moved by Ald. Brown, second by Ald. Maladra Dir. Untch reviewed the item with the council, stating that the definition of ‘family’ as it relates to zoning was in need of review and possible updating. Tonight’s action would allow that process to begin by scheduling a plan commission hearing on the matter. V/V: 10-0 Motion carried. 5. New Business *7. Upcoming Meetings: Committee of the Whole: August 26, 2013 8. Adjournment On a motion by Ald. Marks, second by Ald. Bruno, the meeting was adjourned by unanimous voice vote at 7:54pm. Committee of the Whole Page 3