Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES OCTOBER 14, 2013 PRESENT: Mayor Burns, Ald. Brown, Bruno, Kilburg, Maladra, Marks, Simonian, Singer, Vogelsberg ABSENT: Ald. Cummings, Jr., Flanagan ALSO PRESENT: McKittrick, Dawkins, Dahl, VanGyseghem, Buffington, Dinges, Evans, Untch, Nash, Schultze 1. Call to Order Mayor Burns called the meeting to order at 7:00pm noting that Ald. Cummings and Ald. Flanagan were absent. 2. Consider Consent Agenda Moved by Ald. Marks, second by Ald. Singer V/V: 8-0 Motion carried. *3. Approve Committee of the Whole Minutes from September 16, 2013 and September 23, 2013. 4. Items of Business a. Recommend Acceptance of FY2013 Comprehensive Annual Financial Report Moved by Ald. Singer, second by Ald. Bruno. Frank Costible, with Costible & Steffens P.C. provided an overview of the report. More notabley, Costabile stated that the report was larger this year due to inclusions of additional reports such as certain disclosure notices and supplemental information. Aldermen discussed reserve balances and pension contribution figures. Costabile thanked city staff for their cooperation during the review process and noted that the new software system enabled them to collect data much more efficiently than in previous years. V/V: 8-0 Motion carried. b. Recommend Draft Ordinance Approving Update #14 to Delnor-Community Hospital PUD Related to New Monument Signs, Landscaping, and Roadway Improvements. Moved by Ald. Singer, second by Ald. Vogelsberg On a question from Ald. Kilburg, staff noted that signage requests will comply with the Delnor PUD, which has its own standards aside from the city’s zoning code. V/V: 8-0 Motion carried. Committee of the Whole Minutes – Oct. 14, 2013 Page 1 c. Recommend Draft Ordinance Amending Table 2 (Permitted Uses in the M1 Zone) of Geneva Business Park PUD to Allow “Craft Distilleries” as a Permitted Use. Moved by Ald. Brown, second by Ald. Simonian Mike Orlando, owner, was present and thanked staff and council for their assistance and consideration. V/V: 8-0 Motion carried. d. Recommend Draft Resolution Authorizing Purchase of One (1) 2014 Ford Explorer from Wright Automotive in the Amount Not to Exceed $27,000. Moved by Ald. Brown, second by Ald. Singer V/V: 8-0 Motion carried. e. Recommend Draft Resolution Declaring Surplus 2001 GMC Sonoma #119 as Surplus Property. Moved by Ald. Kilburg, second by Ald. Brown V/V: 8-0 Motion carried. f. Recommend Weston Lambert’s Bike Rack Design in An Amount Not to Exceed $6,000.00 and Payment of $1,000.00 Design Fee. Moved by Ald. Vogelsberg, second by Ald. Simonian CAC rep. Tim Vetang provided an overview of the project and also noted the monetary donation by the Fox Valley Orthopedic Group. V/V: 8-0 Motion carried. g. Recommend Draft Resolution Authorizing Purchase of One (1) 2014 Ford Interceptor Police Car in the Amount of $31,958.44. Moved by Ald. Marks, second by Ald. Singer V/V: 8-0 Motion carried. h. Recommend Draft Ordinance Amending Title 9 (Municipal Utilities). Moved by Ald. Kilburg, second by Ald. Marks V/V: 8-0 Motion carried. i. Recommend Draft Resolution Authorizing Professional Services Agreement with ITron at a Cost Not to Exceed $45,444.31 for Fixed Base Meter Reading System. Moved by Ald. Singer, second by Ald. Marks V/V: 8-0 Motion carried. j. Recommend Draft Resolution Granting Utility Easement at 322 Logan Avenue. Moved by Ald. Marks, second by Ald. Bruno V/V: 8-0 Motion carried. Committee of the Whole Minutes – Oct. 14, 2013 Page 2 k. Recommend Draft Resolution Declaring 1993 Club Cart as Surplus & Post on iBid Auction Site. Moved by Ald. Marks, second by Ald. Simonian V/V: 8-0 Motion carried. l. Recommend Certificate of Acceptance for Northern Illinois Food Bank Electrical Installation. Moved by Ald. Vogelsberg, second by Ald. Singer V/V: 8-0 Motion carried. m. Recommend Draft Resolution Authorizing Purchase of One (1) Public Works Fleet Maintenance Service Truck in the Amount of $43,210 from Bob Ridings Auto Group. Moved by Ald. Singer, second by Ald. Marks V/V: 8-0 Motion carried. n. Recommend Draft Resolution Declaring Fleet Maintenance Truck #105 as Surplus and Place on iBid Auction Site. Moved by Ald. Brown, second by Ald. Marks V/V: 8-0 Motion carried. 5. New Business Mayor Burns stated that he would be attending the Chicago Culinary Hall of Fame Induction Dinner honoring Geneva Chef Alain Roby on Thursday, October 17 in downtown Chicago. *6. Upcoming Meetings: Committee of the Whole: October 28, 2013 7. Adjournment On a motion by Ald. Marks, second by Ald. Singer, the meeting was adjourned by unanimous voice vote at 8:15pm. Committee of the Whole Minutes – Oct. 14, 2013 Page 3