Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES DECEMBER 9, 2013 PRESENT: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Simonian, Singer ABSENT: Ald. Vogelsberg Also Present: McKittrick, Dawkins, Dahl, Divita, Dinges, Evans, Buffington 1. Call to Order Chairman Simonian called the meeting to order at 7:00pm noting that Ald. Vogelsberg was absent. 2. Consider Consent Agenda Moved by Ald. Kilburg, second by Ald. Bruno V/V: 9-0 Motion carried. *3. Approve Committee of the Whole Minutes from November 25, 2013 and Special Committee of the Whole Minutes from December 2, 2013. Approved on consent agenda. 4. Items of Business a. Recommend Draft Resolution Authorizing Execution of Agreement for Rebidding & Construction Engineering for Third Level of Commuter Parking Facility. Moved by Ald. Marks, second by Ald. Maladra General discussion on timing of construction and number and types of parking spaces was heard. V/V: 9-0 Motion carried. b. Recommend Draft Resolution Authorizing First Amendment to Transportation and Balancing Agreement with NICOR Gas Company. Motion by Ald. Singer, second by Ald. Cummings Supt. Buffington stated that the only change to the agreement was for the services of weather forecasting. V/V: 9-0 Motion carried. c. Recommend Draft Resolution Authorizing Execution of Contract with Accurate Edge Landscaping for SSA #5 Snow & Ice Removal. Moved by Ald. Singer, second by Ald. Flanagan Ald. Singer provided background on the specific area in close proximity to Williamsburg School where snow removal was not occurring. There was discussion on philosophy of providing this service to all schools and the potential costs involved. Ald. Brown was concerned about the affected taxpayers not receiving due notice of this SSA fee. V/V: 8-1 (Brown) Motion carried. COMMITTEE OF WHOLE MINUTES DEC. 9, 2013 1 d. Recommend Draft Resolution Authorizing Agreement for Auditing Services with Sikich LLP for FY2014 through FY2017. Moved by Ald. Brown, second by Ald. Marks On a question from Ald. Simonian, Finance Manager Dahl noted that using the new accounting software has made the audit process more streamlined for both the city and auditor. V/V: 9-0 Motion carried. e. Recommend Draft Ordinances for 2013 General Corporate and Special Service Area Tax Levies. Moved by Ald. Singer, second by Ald. Marks V/V: 9-0 Motion carried. f. Authorize Staff to Release Request for Proposal for Downtown TIF District Eligibility Study and Preparation of a Redevelopment Plan and Project. Moved by Ald. Singer, second by Ald. Bruno Dir. Divita reviewed the request for the study, noting that by doing so the City would be complying with state law in going forward with further investigation of the potential TIF district. Discussion on other options (bonds) was heard. At the request of Ald. Maladra, Divita stated she would review the exact map in regard to Opportunity Site 6 properties. V/V: 9-0 Motion carried. g. Recommend Draft Resolution Expressing Official Intent Regarding Certain Expenditures to be Reimbursed from the Special Tax Allocation Fund and/or From Proceeds of Debt Issued, if any, In Connection with a Proposed Tax Increment Financing District. Moved by Ald. Cummings, second by Ald. Marks V/V: 9-0 Motion carried. h. Recommend Draft Resolution Declaring Surplus Property and Sale or Demolition of Property Located at 526 S. Fourth Street. Moved by Ald. Marks, second by Ald. Cummings V/V: 9-0 Motion carried. i. Recommend Draft Resolution Declaring Surplus Property for the Sale of Approximately 8.57 Acres at Lewis Road; PIN 12-08- 200-072. Moved by Ald. Flanagan, second by Ald. Marks V/V: 9-0 Motion carried. 5. New Business Ald. Simonian congratulated the Batavia High School Bulldog football team on their recent State 6A Championship win. 6. Adjournment On a motion by Ald. Marks, second by Ald. Cummings, the meeting was adjourned by unanimous voice vote at 7:56pm. COMMITTEE OF WHOLE MINUTES DEC. 9, 2013 2