Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES MARCH 10, 2014 PRESENT: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg, Maladra, Marks, Seno, Simonian, Singer Also Present: Admin. McKittrick, Asst. Admin. Dawkins, Dir. Dinges, Dir. Divita, Spec. Evans, Comm. Schultze, Dir. Untch, Chief Mexin, Comm. Nash, Comm. Pasarelli, Supt. Bong, Supt. Buffington, Supt. VanGyseghem, Dep. Chief Einwich, Intern McClanahan 1. Call to Order Chairman Kilburg called the meeting to order at 7:00pm noting that all aldermen were present. 2. Special Items & Presentations a. Mayor Recognizes “Girl Scouts” Week in Geneva with Girl Scouts of Northern Illinois – Geneva Service Unit. Mayor Burns welcomed local girl scouts to City Hall and presented them with a proclamation honoring their work in the community. b. Mayor Recognizes Geneva High School 2014 State Champion Dance Team Mayor Burns presented the team with a city street sign that will be placed at the city limits and congratulated the team on their accomplishments. 3. Consider Consent Agenda Moved by Ald. Marks, second by Ald. Bruno V/V: 10-0 Motion carried. *4. Approve Special Committee of the Whole Minutes from February 18, 2014 and Regular Committee of the Whole Minutes from February 24, 2014. Approved on Consent Agenda 5. Items of Business a. Recommend Draft Resolution Authorizing Execution of Easement – Part of Lot 3 in Pine Crest – Pine Street. Moved by Ald. Brown, second by Ald. Simonian Roll Call: Ayes: 10 Nays: 0 Motion carried. b. Recommend Draft Resolution Authorizing Bid Award and Contract with Dueco in the Amount of $222,207 for Purchase of Digger/Derrick Truck. Moved by Ald. Brown, second by Ald. Flanagan Roll Call: Ayes: 10 Nays: 0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – MARCH 10, 2014 1 c. Recommend Approval to Waive Bidding Process and Authorize Contract with Kramer Tree Specialists, Inc. for Five-Year Brush and Leaf Collection Services. Moved by Ald. Marks, second by Ald. Simonian Dir. Dinges reviewed the proposed contract noting that brush was to be scheduled for a 1x per month pickup. Leaf program would remain unchanged. Dinges noted that fuel and insurance costs were driving the pricing up. Dinges also noted that no other contractors bid on the project, which has been the case in previous years. Tim Peters with Kramer was present to answer questions on current program. Ald. Kilburg requested staff to obtain pricing for emergency pick ups. Dinges stated that he would seek that from Kramer and provide it at the March 17 council meeting. Roll Call: Ayes: 7 Nays: 3 (Cummings, Singer, Brown) Motion carried. d. Recommend Draft Resolution Authorizing Public Hearing and Negotiations for Exchange of Real Estate Located at 530 S. Fourth Street, Geneva IL and Real Estate Located East of River Lane and South of State Street Adjacent to Herrington Inn. Moved by Ald. Singer, second by Ald. Maladra McKittrick reviewed the item with council noting that a public hearing on the exchange would take place on April 7. Roll Call: Ayes: 10 Nays: 0 Motion carried. e. FY2014-15 Budget Presentation. McKittrick, Dawkins, and McClanahan presented information contained in the proposed FY2014-15 budget totaling $89,293,135. f. Recommend Approval of FY2014-2015 General, Electric, Water/Wastewater, Capital, TriCom and Miscellaneous Fund Budgets, Classification and Compensation Plan, and Schedule Public Hearing for April 7, 2014. McKittrick first responded to questions asked via email by aldermen over the past weekend (see Exhibit A). Additional discussion on Police Dept. overtime, discontinuation of red light cameras, proposed pavilion, compensation plan, Prairie Green Preserve costs was heard. Aldermen concurred that they desired more time to review the budget document before recommending but would approve setting the public hearing date. MOTION TO APPROVE BUDGET HEARING FOR APRIL 7, 2014 Moved by Ald. Brown, second by Ald. Maladra Roll Call : Ayes: 10 Nays: 0 Motion carried. MOTION TO DEFER FY2014-15 BUDGET CONSIDERATION TO MARCH 17, 2014 SPECIAL COMMITTEE OF THE WHOLE MEETING. Moved by Ald. Bruno, second by Ald. Simonian Roll Call: Ayes: 10 Nays: 0 Motion carried COMMITTEE OF THE WHOLE MINUTES – MARCH 10, 2014 2 6. New Business Dawkins reminded the council that the GHS Student Government Program would take place on March 11. 7. Upcoming Meetings: Committee of the Whole: March 24, 2014. 8. Adjournment Moved by Ald. Bruno, second by Ald. Flanagan V/V: 10-0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – MARCH 10, 2014 3