Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES APRIL 28, 2014 1. Call to Order Chairman Bruno called the meeting to order at 7pm, noting that Mayor Burns was not in attendance. 2. Consider Consent Agenda Moved by Ald. Cummings, second by Ald. Flanagan V/V: 10‐0 Motion carried. *3. Approve Committee of the Whole Minutes from March 24, 2014; March 31, 2014; and April 14, 2014. Approved on Consent Agenda 4. Items of Business a. Recommend Draft Ordinance Amending Title 4, Chapter 2 (Liquor Control) Adding a Class E‐6 (Geneva Chamber of Commerce) Special Event Liquor License. Moved by Ald. Cummings, second by Ald. Brown On a question from Ald. Simonian, McKittrick stated that the license covers beer and wine only. V/V: 9‐0 (Singer abstained) Motion carried. b. Recommendation Regarding Temporary Outdoor Sales (Food Cart) at 716 W. State Street (Josef’s Deli). Moved by Ald. Maladra, second by Ald. Marks V/V: 10‐0 Motion carried. c. Recommend Request to Waive Building Permit Application Requirements for Temporary Outdoor Sale Areas on Private Property and City’s Established Procedure for Review and Approval of Same Areas During Swedish Days 2014. Moved by Ald. Brown, second by Ald. Simonian Untch explained that the city code review of outdoor temporary uses was still taking place and the staff recommended that permits be waived for Swedish Days 2014. Ald. Brown asked if the city could still inspect tents, spaces if needed and Untch and Divita confirmed that inspections could still take place. V/V: 10‐0 Motion carried. d. Recommend Approval of Special Event Application for Multisport Madness Kids, Inc. Kids Triathlon Sunday, May 25, 2014. Moved by Ald. Cummings, second by Ald. Flanagan V/V: 10‐0 Motion carried. e. Recommend Draft Resolution Authorizing Bid Award and Contract to DeMar Tree & Landscaping Service Inc. in the Budgeted Amount of $96,965.00 for 2014‐15 Electric Service Tree Trimming Program. Moved by Ald. Marks, second by Ald. Cummings V/V: 10‐0 Motion carried. f. Recommend Draft Resolution Authorizing Purchase of Water Treatment Facility Cartridge Filters from American Melt Blown & Filtration at a price of $7.30 per unit. Moved by Ald. Marks, second by Ald. Flanagan V/V: 10‐0 Motion carried. g. Recommend Draft Resolution Authorizing Purchase of ITron 100W Encoder Receiver Transmitters from Water Products in an Amount Not to Exceed $98,500. Moved by Ald. Kilburg, second by Ald. Seno V/V: 10‐0 Motion carried. h. Recommend Draft Resolution Authorizing Purchase of IPerl Water Meters from Sensus for FY2014‐15 at a Cost Not to Exceed $86,500. Moved by Ald. Marks, second by Ald. Cummings V/V: 10‐0 Motion carried. i. Recommend Draft Resolution Authorizing Bid Award and Contract to Hardin Paving Services in the Amount of $2,487,040.50 for 2014 Street Improvement Program. City Engineer Brian Schiber requested that this item be pulled from the agenda. He and McKittrick stated that the city would re‐publish the bid and formally ask to reject all current bids at the May 5, 2014 City Council meeting. Due to rebidding, the project would be delayed approximately one month but still completed before winter. NO CONSIDERATION/NO ACTION TAKEN. j. Recommend Draft Resolution Authorizing Execution of IDOT Forms BLR 14230 and BLR 14231 for the 2014‐15 Municipal Estimate of Maintenance Costs. Moved by Ald. Marks, second by Ald. Maladra V/V: 10‐0 Motion carried. k. Recommend Draft Resolution Authorizing Bid Award and Contract to BG Concrete in an Amount Not to Exceed $25,590 for 2014‐15 Sidewalk and Curb Maintenance Project. Moved by Ald. Brown, second by Ald. Seno V/V: 10‐0 Motion carried. 3. New Business Ald. Kilburg announced a citywide spring clean‐up and encouraged all to volunteer on May 10. Information would be posted on the city website. 4. Upcoming Meetings: Committee of the Whole: May 12, 2014. 5. Adjournment On a motion by Ald. Marks, second by Ald. Simonian, the meeting was adjourned by unanimous voice vote at 7:23pm.