Committee of the Whole

COMMITTEE OF THE WHOLE MINUTES July 14, 2014 Present: Mayor Burns, Ald. Brown, Bruno, Cummings, Jr., Flanagan, Kilburg, Maladra, Marks, Simonian, Singer, Seno Staff: Dawkins, Olson, Wright, Schiber, Bong, Schultze, Affrunti, Dahl, Untch, Divita 1. Call to Order Chairman Cummings, Jr. called the meeting to order at 7pm noting all were present. Mayor Burns then led a moment of silence for the recent passing of Genevans Alyssa Alvin and James Newbill. 2. Closed Session to Discuss Contracts for the Purchase, Sale or Delivery of Electricity or Natural Gas and the Results of Load Forecast Studies. Moved by Ald. Marks, second by Ald. Flanagan. Roll Call: Ayes: 10 Nays: 0 The meeting was adjourned to closed session at 7:01pm. 3. Open Session Moved by Ald. Brown, second by Ald. Marks Roll Call: Ayes: 10 Nays: 0 The meeting was called back to open session at 7:08pm. 4. Consider Consent Agenda Moved by Ald. Marks, second by Ald. Singer V/V: 10‐0 Motion carried. *5. Approve Committee of the Whole Minutes from June 23, 2014, and July 7, 2014. 6. Items of Business a. Department Presentation – Fire Department Chief Olson provided a summary of the various projects that the Fire Dept. is currently taking on, as well as a report of the call status and interaction with TriCom. Olson also gave an overview on how the department has grown over the last 40 years and how they interact with the surrounding communities. COMMITTEE OF THE WHOLE MINUTES – JULY 14, 2014 1 b. Recommend Resolution No. 2014‐49 Authorizing Renewal of Transportation and Balancing Agreement with NICOR for Gas Service to Geneva Generation Facility. Moved by Ald. Marks, second by Ald. Flanagan V/V: 10‐0 Motion carried. c. Recommend Draft Ordinance Authorizing for Issuance of Not‐to‐Exceed $2,000,000 General Obligation Refunding Bonds (Electric System Alternate Revenue Source), Series 2014. Moved by Ald. Marks, second by Ald. Maladra Rafalita McKenzie with Speer Financial provided information on this latest GO refunding option, noting the savings to the city. On a question from Ald. Cummings, Ms. McKenzie provided information on the difference between negotiated and competitive bidding for the bond sales. In this case, negotiated bidding is a better option for the city as it provides more flexibility and can set additional parameters through the negotiated sale. Ald. Cummings stated that he preferred the city use the competitive process for all bond sales. V/V: 8‐2 (Cummings, Kilburg) d. Concept Review – Marquette Companies Contemplated Redevelopment at Property Commonly Referred to as the Cetron Property (NE Corner of Richards and W. State) Jeff Prosapio, Development Director for Marquette Properties, provided information related to a contemplated redevelopment project at the current Cetron property. The proposed property would be a five‐story rental at the corner of State and Seventh with a mixed use including apartment rentals and dining and retail. Discussion on the size of the building and how it would fit with the current landscape was heard. Resident Jamie Dwyer, 128 N. Sixth, as well as Michael Olesen, 202 N. 6th, stated their concerns on the size of the development in that particular neighborhood and how it would affect the landscape and traffic patterns. Dir. Untch noted that traffic patterns and impact is under current review. e. Recommend Draft Ordinances Related to Planned Unit Development Plan for 48 Lot Single‐Family Detached Homes Residential Development by Pulte Homes Corporation. Moved by Ald. Simonian, second by Ald. Marks Representatives from Pulte Homes were on hand to provide information the proposed single family residential subdivision directly behind the Commons. Untch also noted this development would fall in the Fisher Farms HOA and SSA. On a question from Ald. COMMITTEE OF THE WHOLE MINUTES – JULY 14, 2014 2  Kilburg, Pulte noted that they have already met with the park district and school district representatives on impact fees. V/V: 10‐0 Motion carried. f. Recommend Draft Resolution Authorizing Agreement with First Baptist Church Geneva for Remote Parking During Commuter Deck Construction. Moved by Ald. Seno, second by Ald. Maladra V/V: 9‐0 (Singer absent) Motion carried. g. Recommend Waiver of Surety Bond Requirements for Two (2) Itinerant Merchants, Concours D’Elegance August 24, 2014. Moved by Ald. Flanagan, second by Ald. Seno V/V: 9‐0 (Singer absent) Motion carried. h. Recommend Draft Resolution Authorizing Purchase of 2014 Ford F150 in the Budgeted Amount of $25,000 Through State of Illinois Joint Purchase Program. Moved by Ald. Marks, second by Ald. Bruno V/V: 10‐0 Motion carried. i. Recommend Draft Resolution Declaring 2001 GMC Sonoma as Surplus Property. Moved by Ald. Kilburg, second by Ald. Bruno V/V: 10‐0 Motion carried. j. Recommend Draft Resolution Authorizing Purchase of Brush Chipper in the Budgeted Amount of $49,396 from Vermeer Midwest. Moved by Ald. Simonian, second by Ald. Marks V/V: 10‐0 Motion carried. k. Recommend Draft Resolution Declaring City Brush Chipper #57 as Surplus Property. Moved by Ald. Brown, second by Ald. Seno V/V: 10‐0 Motion carried. l. Recommend Draft Resolution Amending Residency Requirements in Personnel Policy Manual. COMMITTEE OF THE WHOLE MINUTES – JULY 14, 2014 3  Moved by Ald. Simonian, second by Ald. Maladra Asst. Admin. Dawkins reviewed the proposed amendment stating that it would provide for the City Administrator to authorize an exception to the residency requirement for new hires. Ald. Flanagan was in favor of keeping the residency requirements the same and would not support the amendment. V/V: 8‐2 (Flanagan, Marks) Motion carried. m. Recommend Draft Ordinance Amending Title 4, Ch. 2, Section 4‐2‐13 (License Fees and Number of Licenses) Updating Total Number of Licenses Issued. Moved by Ald. Brown, second by Ald. Marks V/V: 10‐0 Motion carried. n. Recommend Draft Ordinance Amending Title 4, Ch. 2, Section 4‐2‐13 Adding One (1) Class B‐3 Liquor License for Barrel & Rye LLC at 447 S. Third Street. Moved by Ald. Maladra, second by Ald. Marks V/V: 10‐0 Motion carried. 7. New Business Lana Roulo, of 2087 Wild Dunes Ct. in Eagle Brook Country Club subdivision, requested that the city look into helping to clean up some of the landscaping in their subdivision which has not been kept up by the management. Ruolo provided photographs of weeds, dead trees and berms that had not been maintained and stated that it was hurting theirs and their neighbors’ home values. Ruolo did state that she has been in touch with Admin. McKittrick and that she would be communicating with the club manager Mr. Salomon on what the club might be able to do. Realtor Jan Berk stated that she has had trouble selling homes in the area due to the poor landscape conditions. Jason Kropsey at 2088 Wild Dunes also stated his concern over the state of disrepair in the subdivision. Asst. Admin. Dawkins stated that since Ms. McKittrick has already begun a dialog with the club manager, that they would continue to work with them to see what could be done and would communicate the progress with the neighbors. There was brief discussion on the landscape plan for the subdivision and whether one was included when it was constructed. 8. Upcoming Meetings: Committee of the Whole: Mon, July 28, 2014. 9. Adjournment On a motion by Ald. Simonian, second by Ald. Marks, the meeting was adjourned at 10:05pm. COMMITTEE OF THE WHOLE MINUTES – JULY 14, 2014 4