Committee of the Whole

1 COMMITTEE OF THE WHOLE Monday, September 8, 2014 7:00 p.m. City Hall Council Chambers 109 James Street Geneva, IL 60134 Ald. Mike Bruno, Chair AGENDA 1. Call to Order 2. Public Hearing to Enlarge Special Service Area No. 1 to Include S. 4th Street Parcels. 3. Consider Consent Agenda *4. Approve Committee of the Whole Minutes August 25, 2014 5. Items of Business a. Recommend Draft Ordinance Amending Title 4, Ch. 4-2-13 Adding One (1) Class B-3 Liquor License – Gomra Corp. dba El Molcajete for a Second Location at 227 S. 3rd Street. b. Recommend Renewal of Group Health, Dental, Life Insurance Policies Effective November 1, 2014. c. Recommend Draft Resolution Declaring Street Division Surplus Property as Presented. d. Recommend Approval of Use of Capital Funds to Study Additional Area Near Intersection of IL Rte. 38 and IL Rte. 25 for Potential Inclusion in a Downtown Tax Increment Finance District. e. Recommend Approval of Request of Fox Valley Marathon Organizers to Hang Banner over 3rd Street Tues. Sept. 16, 2014 through Mon. Sept. 22, 2014. 2 f. Recommend Approval of Enlargement of Special Service Area No. 1 to Include the South 4th Street Parcels as Presented. g. Recommend Draft Resolution Authorizing Bid Award and Contract to EDC Systems in the Amount of $106,272 for 2014-15 Citywide Computer Replacement Program. h. Recommend Draft Resolution Authorizing Bid Award and Contract to Sound Vision, Inc. in the Amount of $20,860.42 for City Hall Council Chambers Audio/Video Redesign Project. 6. New Business 7. Upcoming Meetings: Committee of the Whole: Mon., Sept. 22, 2014. 8. Adjourn 3 AGENDA ITEM EXECUTIVE SUMMARY Enlargement of Special Service Area #1 to include S. Fourth Street Agenda Item: Parcels Presenter & Title: Paul Evans, Business Development Specialist Date: September 2, 2014 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: N/A Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: State law allow for the enlargement of special service areas upon proper public notice and a public hearing on the expansion. The Committee of the Whole: 1. Open the Public Hearing 2. Confirm Proper Notice Documentation 3. Describe Purpose of the Public Hearing 4. Take Public Comment 5. Close the Public Hearing Attachments: (please list)  Public Notice Proof of Certification and Publication  Map of SSA #1 Area to be Enlarged  Special Service Area State Statutes  1997 SSA #1 Ordinance and Map (97-07) Recommendation / Suggested Action: (briefly explain) Staff recommends that the Committee of the Whole recommend approval of the enlargement of Special Service Area #1 to include the S. Fourth Street parcels as proposed. 4 City of Geneva Economic Development Department 22 S. First Street Geneva, Illinois 60134 Memorandum DATE: September 2, 2014 TO: Mayor Burns and Committee of the Whole FROM: Paul Evans, Business Development Specialist CC: Mary McKittrick, City Administrator Jeanne Fornari, Assistant to the City Administrator Ellen Divita, Economic Development Director Dick Untch, Community Development Director Chuck Radovich, City Attorney RE: Enlargement of Special Service Area #1 to Include the S. Fourth Street Properties On January 17, 1979 the City Council approved an ordinance establishing Special Service Area #1 (Ord. 79-4). Special Service Area #1 was established with the specific purpose of providing an alternative method of financing and maintaining public parking within the Central Business District and the construction of future parking facilities. SSA #1 was re-established in 1988 (Ord.88-3) and renewed in 1997 (Ord. 97-07). Currently, SSA #1 is scheduled to expire on April 30, 2023. State law allows for the expansion of special services areas but only after a public hearing and public notice. When the property being added represents less than 5% of the equalized assessed valuation of the entire special service area, the notice by mailing is limited only to the area being added and not the entire special service area. Unless 51% of the registered voters within the special service area and 51% of the owners of record of the land included within the boundaries of the special service area object by petition to the enlargement within 60 days of the adjournment of the public hearing, the enlargement is approved. 2014 Expansion The City of Geneva acquired some properties along the south end of S. Fourth Street for the purposes of providing additional downtown parking and possibly a pavilion for events and markets. Because this lot will be used for public parking in the downtown, Staff Page 1 of 2 5 believes these five City-owned parcels should be included in SSA #1. Therefore, staff is proposing the enlargement of the SSA #1 boundary to include parcel (12-10-205-004 to 12-10-205-006 and 12-10-130-014 and 12-10-130-019). If the Committee of the Whole concurs with Staff’s analysis they should recommend approval of the ordinance enlarging Special Service Area #1 to include the S. Fourth Street parcels as proposed. Page 2 of 2 6 7 8 NOTICE OF PUBLIC HEARING CITY OF GENEVA SPECIAL SERVICE AREA NO. 1 NOTICE IS HEREBY GIVEN that on the 8th day of September, 2014, at 7:00 P.M., in the City Council Chambers of City Hall, 109 James Street, Geneva, Illinois, a hearing will be held by the Mayor and the City Council’s Committee of the Whole of the City of Geneva, Kane County, Illinois, to consider the enlargement of the boundary for Special Service Area No. 1. The area being considered for inclusion within Special Service Area No. 1 consists of the following described territory, hereinafter referred to as "Subject Realty A": SEE EXHIBIT "A" ATTACHED HERETO AND BY REFERENCE MADE A PART HEREOF. The Subject Realty are several parcels located within the corporate limits of the City of Geneva, Kane County, Illinois. The approximate street location of the first area “A” is bounded by Fourth Street on the East, the Geneva Train Station on the South, approximately 193 feet south of South Street on the North. A map of the proposed area is appended hereto and is on file in the Office of the City Clerk, 22 South First Street, Geneva, Illinois, and available for public inspection. The priority purpose of Special Service Area No. 1, which was re-established in 1997, is to provide special municipal services in connection with the maintenance, repair and replacement of off-street parking lots, the acquisition and related improvement of property for parking purposes and the acquisition, construction, maintenance and repair of additional on-street parking stalls. At the hearing, all interested persons affected by the enlargement of Special Service Area No. 1, including all persons owning taxable real estate within Special Service Area No. 1 and the Subject Realty will be given an opportunity to be heard. The hearing may be adjourned by the City Council to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area No. 1 and the Subject Realty and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area No. 1 and the Subject Realty is filed with the City Clerk within 60 days following the final adjournment of the public hearing objecting to the enlargement of the boundary of Special Service Area No. 1, Special Service Area No. 1 shall not be enlarged as proposed. DATED this 18th day of August, 2014. ______________________________ s/s Lynn P. Landberg, City Clerk for the City of Geneva, Kane County, Illinois 1 9 EXHIBIT A SUBJECT REAL ESTATE PARCEL DESCRIPTION THAT PART OF THE NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 39 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN AND PART OF BLOCK 4 OF HERRINGTON’S ADDITION TO GENEVA, ALL DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID BLOCK, BEING THE POINT OF INTERSECTION OF THE SOUTHERLY LINE OF SOUTH STREET WITH THE WESTERLY LINE OF FOURTH STREET; THENCE WESTERLY ALONG SAID SOUTHERLY LINE 150.0 FEET; THENCE SOUTHERLY PARALLEL WITH SAID WESTERLY LINE 368.0 FEET; THENCE SOUTHERLY 113.14 FEET TO A POINT ON A LINE DRAWN PARALLEL WITH AND 75.0 FEET NORTHERLY OF THE CENTER LINE (MEASURED AT RIGHT ANGLES TO SAID CENTER LINE) OF THE MAINLINE TRACK OF THE UNION PACIFIC RAILROAD COMPANY (FORMERLY CHICAGO AND NORTHWESTERN RAILWAY COMPANY) THAT IS 100.0 FEET WESTERLY OF SAID WESTERLY LINE (MEASURED ALONG SAID PARALLEL LINE); THENCE NORTHERLY ALONG THE LAST DESCRIBED COURSE 36.27 FEET TO A LINE DRAWN PARALLEL WITH AND 110.0 FEET NORTHERLY OF SAID CENTER LINE (MEASURED AT RIGHT ANGLES THERETO) FOR A POINT OF BEGINNING; THENCE WESTERLY PARALLEL WITH SAID CENTER LINE 47.0 FEET TO THE SOUTHEAST CORNER OF LOT 6, HERRINGTON’S TRAIL, GENEVA, KANE COUNTY, ILLINOIS; THENCE NORTHWESTERLY ALONG A NORTHEASTERLY LINE OF SAID LOT 56.97 FEET TO AN ANGLE IN SAID NORTHEASTERLY LINE; THENCE NORTHERLY ALONG AN EASTERLY LINE OF SAID LOT 49.0 FEET TO AN ANGLE IN SAID EASTERLY LINE; THENCE NORTHWESTERLY ALONG A NORTHEASTERLY LINE OF SAID LOT 87.0 FEET TO AN ANGLE IN SAID NORTHEASTERLY LINE; THENCE NORTHERLY ALONG AN EASTERLY LINE OF SAID LOT 87.0 FEET TO AND ANGLE IN SAID EASTERLY LINE; THENCE NORTHWESTERLY ALONG A NORTHEASTERLY LINE OF SAID LOT 20.0 FEET TO A SOUTHEASTERLY LINE OF LOT 5 IN SAID HERRINGTON’S TRAIL; THENCE NORTHEASTERLY ALONG SAID SOUTHEASTERLY LINE 67.0 FEET TO AN ANGLE IN SAID SOUTHEASTERLY LINE; THENCE EASTERLY PARALLEL WITH THE SOUTHERLY LINE OF SOUTH STREET 111.0 FEET TO A POINT ON A LINE DRAWN PARALLEL WITH AND 150.0 FEET WESTERLY OF THE WESTERLY LINE (MEASURED ALONG THE SOUTHERLY LINE OF SOUTH STREET) OF FOURTH STREET; THENCE SOUTHERLY PARALLEL WITH SAID WESTERLY LINE 75.0 FEET TO A LINE DRAWN PARALLEL WITH AND 268.0 FEET SOUTHERLY OF THE SOUTHERLY LINE (MEASURED ALONG SAID WESTERLY LINE) OF SOUTH STREET; THENCE EASTERLY PARALLEL WITH THE SOUTHERLY LINE OF SOUTH STREET 150.0 FEET TO SAID WESTERLY LINE; THENCE SOUTHERLY ALONG SAID WESTERLY LINE 100.0 FEET; THENCE WESTERLY PARALLEL WITH THE SOUTHERLY LINE OF SOUTH STREET 150.00 FEET; THENCE SOUTHERLY 10 76.87 FEET TO THE POINT OF BEGINNING IN THE CITY OF GENEVA, KANE COUNTY, ILLINOIS. PINS: 12-10-130-019 12-10-205-006 PART OF BLOCK 4 OF CHARITY HERRINGTON’S ADDITION TO GENEVA, AND PART OF BLOCK 4 OF STRATTON’S ADDITION TO GENEVA, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE WEST LINE OF 4TH STREET, 193 FEET SOUTH OF THE SOUTH LINE OF SOUTH STREET; THENCE WEST PARALLEL WITH THE SOUTH LINE OF SOUTH STREET 150 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF 4TH STREET 75 FEET; THENCE EAST PARALLEL WITH THE SOUTH LINE OF SOUTH STREET 150 FEET TO THE WEST LINE OF 4TH STREET; THENCE NORTH ALONG THE WEST LINE OF 4TH STREET 75 FEET TO THE POINT OF BEGINNING, IN THE CITY OF GENEVA, COUNY OF KANE AND STATE OF ILLINOIS. PIN: 12-10-205-005 THAT PART OF BLOCK 4 IN HERRINGTON’S ADDITION, GENEVA, KANE COUNTY, ILLINOIS, AND OF THE NORTH HALF OF SECTION 10, TOWNSHIP 39 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED BY COMMENCING AT THE NORTHEAST CORNER OF SAID BLOCK 4 (SAID POINT BEING ALSO THE INTERSECTION OF THE WEST LINE OF FOURTH STREET WITH THE SOUTH LINE OF SOUTH STREET); THENCE SOUTHERLY ALONG THE WEST LINE OF FOURTH STREET 368.0 FEET FOR A PLACE OF BEGINNING; THENCE WESTERLY PARALLEL TO SAID SOUTH LINE OF SOUTH STREET, 150.0 FEET; THENCE SOUTHEASTERLY 114.42 FEET TO A POINT IN THE NORTH LINE OF THE CHICAGO & NORTHWESTERN RAILWAY RIGHT OF WAY WHICH IS 100.0 FEET WEST OF THE SAID WEST LINE OF FOURTH STREET (MEASURED ALONG SAID NORTH RIGHT OF WAY LINE); THENCE EAST ALONG SAID RIGHT OF WAY LINE 100.0 FEET TO SAID WEST LINE OF FOURTH STREET; THENCE NORTHERLY ALONG SAID WEST LINE 80.25 FEET TO THE PLACE OF BEGINNING, IN THE CITY OF GENEVA, KANE COUNTY, ILLINOIS. PINS: 12-10-130-014 12-10-205-004  Ford S 11 t Grant Ave N Lincoln Ave Logan Ave McKinley Ave Anderson Blvd D r Peyton St Oakwood Richards St Dodson Peyton St N 6th S St t t N 4th S St t r Ln N 2nd N 1st S N Rive t N 5th S St Hamilto Jeffers Rd Howard o N Bennett St n St n St le vi l W State ne St Ka 9th St t ve ln A N 3r d S 8th St W State St Wall St S 6th S inco SL James St t S 4th S St t Water St 8th St Natw Garfield S 3rd S ill Sq t S Bennett St 7th St E State St Campb S 5th S ell St t S 1st S Kensto Campb t Kane St Crissey Ave n Ct ell St S 6th S Oak St t t S 4th S St Frankli n St S 2nd r Ln Spring Potential SSA#1 Expansion Area S Rive St Fulton St South St 8th St Chalme rs St Mead Ct Nassau Rd t S 3rd S µ SSA 1 0 250 500 LEGEND Feet SSA 1 Boundary Exempt from SSA 1 City of Geneva Exempt from SSA 1 GENERATED BY: This map is intended for use as reference only; the data is subject to change Pay into SSA 1 without notice. Original base maps provided via intergovernmental agreement with Kane County GIS-Technologies. Reproduction without perimssion from Parcel Line City of Geneva, Illinois Engineering Division the City of Geneva is forbidden. H.L. - 9/2/2014 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28  29 COMMITTEE OF THE WHOLE MINUTES AUGUST 25, 2014 Present: Mayor Burns, Ald. Brown, Bruno, Cummings, Flanagan, Kilburg (arrived at 8:29pm), Marks, Simonian, Singer, Seno Absent: Ald. Maladra Also Present: McKittrick, Dawkins, Untch, Schiber, DeGroot, VanGyseghem 1. Call to Order Chairman Simonian called the meeting to order at 7:00pm noting that Ald. Kilburg and possibly Ald. Maladra would be arriving late. On a motion by Ald. Brown, second by Ald. Seno, the agenda was revised to allow Closed Session at the top of the meeting. V/V: 8‐0 2. Closed Session on Potential, Probable, or Imminent Litigation. Moved by Ald. Brown, second by Ald. Bruno Ayes: 8 Nays: 0 Motion carried. Adjourned to closed session at 7:06pm On a motion by Ald. Brown, second by Ald. Cummings, the meeting was called back to open session at 7:30pm. Ayes: 8 Nays: 0 Motion carried. 3. Consider Consent Agenda Moved by Ald. Marks, second by Ald. Seno V/V: 8‐0 Motion carried. *4. Approve Committee of the Whole Minutes from July 28, 2014, and August 11, 2014 Approved on Consent Agenda 5. Items of Business COMMITTEE OF THE WHOLE MINUTES – AUGUST 25, 2014 1  30 a. Recommend Draft Resolution Authorizing Water Div. Purchase of a Replacement One‐Ton Dump Truck/Plow Truck Through the Illinois Joint Purchase Program in the Amount of $39,145. Moved by Ald. Brown, second by Ald. Bruno V/V: 8‐0 Motion carried. b. Recommend Draft Resolution Declaring Water Div. Surplus Property – 2003 For F450. Moved by Ald, Flanagan, second by Ald. Bruno V/V: 8‐0 Motion carried. c. Recommend Draft Resolution Authorizing Water Div. Purchase of a Replacement Water and Sewer Utility Truck in the Amount of $39,230. Moved by Ald. Brown, second by Ald. Seno V/V: 8‐0 Motion carried. d. Recommend Draft Resolution Declaring Water Div. Surplus Property – 2000 Ford F350. Moved by Ald. Marks, second by Ald. Bruno V/V: 8‐0 Motion carried. e. Recommend Draft Resolution Authorizing Contract with V3 Company in an Amount Not to Exceed $328,507.34 for Third Street Parking Deck Expansion Construction Management Services Subject to Metra Review and Approval. Moved by Ald. Marks, second by Ald. Seno V/V: 8‐0 Motion carried. f. Recommend Draft Ordinance Amending Site Plan/Final Planned Unit Development Plan Approval by Ordinances 1995‐97A and 1996‐28 Related to Conversion of Former Applebee’s Restaurant Into a Panera Bread Drive‐Through Restaurant at 1690 N. Randall Road. Moved by Ald. Brown, second by Ald. Marks V/V: 8‐0 Motion carried. g. Recommend Draft Ordinance Amending Title 11 (Zoning Ordinance) Section 11‐12‐6D (Electronic Message Board Signs) to Increase Allowable Frequency of Messages from Twice Per Day to Once Every Five Minutes. Moved by Ald. Singer, second by Ald. Flanagan Rev. Steve Okpicz with Faith Lutheran Church, was on hand to answer questions on the proposed changes. He also stated that an original problem with circuitry and brightness of the sign had been remedied. Church member Pat Winter stated that the adjoining neighbors/property owners were not opposed to the change in message frequency as presented. On a question from Ald. Marks, Planner DeGroot confirmed that this ordinance amendment would apply to all electronic message signs. V/V: 9‐0 Motion carried. COMMITTEE OF THE WHOLE MINUTES – AUGUST 25, 2014 2  31 h. Recommend Draft Ordinance to Amend Section 2 (Residential Area Development Standards) Paragraph F (Setback Requirements/Building Envelopes) of Ordinance No. 97‐24B (A Special Use as a Mixed Use Planned Unit Development for the North Riverfront Redevelopment Project) to Increase the Allowable Floor Area Ratio from 0.5 to 1.0 for Lots 4 through 8 in the North Riverfront Planned Unit Development. Dennis Gramlich, 100 N. River Lane, president of the condo association adjacent to this proposed development. Mr. Gramlich voiced the assoication’s opposition to the development noting drainage issues and the size of the proposed units that face west. Reduced property values and limited views were also raised as concerns of the condo association. Jack Holscher, 128 N. First Street, voiced his opposition to the development noting the impact it would have on the character of the neighborhood. Eric Wick, who lives at 100 N. River Lane, was concerned about the drainage and what recourse those residents would have. Dir. Untch stated that drainage issues would be reviewed as part of the regular permit review process with construction. Dave Patzelt, representing the developer, Shodeen, questioned Mr. Gramlich’s representation of the condo association and also clarified that the lot density would not be addressed in this request, only the floor area ratio. The height would not be any taller than what is allowed. Patzelt confirmed that the Historic Preservation Commission had reviewed and approved the plans. Patzelt noted that the architects kept the character of the neighborhood in mind when designing the building. Roll Call: Ayes: 6 Nays: 2 Motion carried. i. Recommend Draft Ordinance for an Amendment to Eagle Brook Planned Unit Development and a Special Use to Allow a Tattoo Shop at 1871 S. Randall Road. Moved by Ald. Cummings, second by Ald. Marks Dir. Untch began the discussion noting that the Plan Commission approved the use by a vote of 4‐3. The ‘no’ votes expressed concern over the proximity to residences on Bent Tree and the impact on nearby businesses. Untch stated that the commission approved the use under the following conditions:  Special use granted for the southern ½ of Unit E only  ‘no loitering’ signs would be posted on the east side of the establishment  Hours of operation would be 12 noon to 9pm Sunday through Saturday  The special use would be granted only to the applicant and not valid for future lessors. Attorneys for the two existing condo owners were presented opposition to the special use based on their belief that the covenants of the condo association do not allow this use and therefore would be invalid. The attorneys also stated that their clients opened in that location with the understanding of intended uses, a tattoo shop not being an allowed use. COMMITTEE OF THE WHOLE MINUTES – AUGUST 25, 2014 3  32 Ald. Bruno stated that the condo owners have their own process of approving a tenant but that should not have bearing on the council’s job of approving the special use. Attorney Peter Storm stated that amending the PUD to allow a special use was not the proper process for this applicant. Mayor Burns stated that the Panera Bread drive through item on the evening agenda was the same type of approval and had no issues. The owner of the condo in question, Hamid Batemi, stated that he owned a majority of the condo property and had not been approached by the other owners to discuss the issue. Batemi believe the other owners did not want this type of business near theirs. Batemi also stated that he has not had productive communications with the owners. Batemi believed his tenant was ethical and professional and would not allow if not. Resident Jim Radecki asked the council to vote based on whether this change would be a benefit to the City. Ald. Simonian, while stating that he would like this applicant to open in Geneva, felt that the adjacent property owners’ concerns outweighed the applicant’s intent and would not vote to approve the special use as presented. Simonian urged the applicant to seek another location. Roll Call: Ayes: 4 Nays: 5 Motion failed. Mayor Burns stated that if the applicant desires, the item could be forward to formal City Council on September 2, 2014 and would wait to hear from the applicant. 6. New Business Ald. Simonian mentioned the Mayor’s upcoming birthday. Ald. Singer noted the recent news release on Geneva being one of the safest communities in Illinois. Ald. Simonian also mentioned the Geneva Art Fair being ranked as one of the best in the area. Ald. Flanagan reminded volunteers that fall planting would be taking place on the weekend. 7. Upcoming Meetings: Committee of the Whole: Mon., Sept. 8, 2014. 8. Adjournment On a motion by Ald. Singer, second by Ald. Marks, the meeting was adjourned by unanimous voice vote at 10:04pm. COMMITTEE OF THE WHOLE MINUTES – AUGUST 25, 2014 4 33 AGENDA ITEM EXECUTIVE SUMMARY Ordinance Amending Title 4 (Business and License Regulation), Ch. 2 (Liquor Control) Section 4-2-13 (License Fees and Number) Agenda Item: Adding One (1) Class B-3 Liquor Licenses for Gomra Corp. dba El Molcajete for a second location at 227 S. 3rd Street. Presenter & Title: Mary McKittrick, City Administrator Date: September 3, 2014 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: n/a Budgeted? x NO If NO, please explain how the item will be funded: Executive Summary: An application for a B-3 liquor license at a second location on Third Street was received and processed by city staff. The application has been reviewed and approved by the Geneva Police Department, City Administrator and Liquor Commissioner. Issuance will take place once occupancy is granted. Attachments: (please list)  Draft ordinance Recommendation / Suggested Action: (briefly explain) Consider Approval of Ordinance Amending Title 4, Ch. 2, Section 4-2-13 Adding One (1) Class B-3 Liquor License to the Geneva City Code. 34 ORDINANCE NO. 2014-XX AN ORDINANCE AMENDING TITLE 4 (BUSINESS AND LICENSE REGULATION), CHAPTER 2 (LIQUOR CONTROL), SECTION 4-2-13{LICENSE FEES AND NUMBER} OF THE GENEVA CITY CODE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. That Section 4-2-13 {License Fees and Number} of Chapter 2 (Liquor Control) of Title 4 (Business and License Regulation) of the Geneva City Code, be and the same is hereby amended by adding one license to said Section: Fee Class First Year Thereafter No. of Licenses Authorized B-3 $2,750 $1,925 -32- SECTION 2. That Chapter 4 of said Code, as heretofore and hereinabove amended, shall otherwise remain in full force and effect. SECTION 3. That this ordinance shall become effective from and after its adoption as provided by law. Publication of this ordinance is hereby approved to be in pamphlet form. PASSED by the City Council of the City of Geneva, Illinois this 15th day of September, 2014. Ayes: ____ Nays: ____ Absent: ____ Abstaining: ____ Holding Office: ___ APPROVED by me as Mayor of the City of Geneva, Illinois, this 15th day of September, 2014. _________________________ Mayor ATTEST: ________________________ City Clerk 35 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Consider renewal of Group Health/Dental/Life Insurance Policies Presenter & Title: Lisa A. Jepson, Human Resources Manager Date: September 8, 2014 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: The employee health, dental, and life insurance coverages are due for renewal on November 1, 2014. The City currently utilizes Blue Cross Blue Shield (BCBS) for health coverage and an HMO dental plan. The City also has a PPO self-funded plan through Delta Dental and the City contracts with Mutual of Omaha for the life insurance coverage. Open enrollment for employees who participate in these plans is set to occur at the end of September. The FY 2014-2015 budget reflected a projected 20% increase in group health insurance plan costs and 5% in dental insurance costs for the second half of the fiscal year. Attachments: (please list)  Discussion Memo Recommendation / Suggested Action: (briefly explain) It is recommended that the City renew its policy with Blue Cross Blue Shield of Illinois for the group health plan at an estimated annual cost (including employer and employee share) of $2,307,400; renew the BCBSIL DHMO dental policy at an estimated annual cost of $8,000, fund the Delta Dental Self-Funded plan with an increase of 4.5% in the funding rate for an estimated annual cost of $146,500 for claims and $8,000 (2% increase with two-year rate guarantee) for the administration fees; and renew the Mutual of Omaha Life and AD&D insurance plan with the proposed 5.8% increase and an estimated annual premium of $27,000. All plans would be effective November 1, 2014 for the 2014-2015 plan year. 36 MEMORANDUM To: Mayor Kevin R. Burns City Council Cc: Mary McKittrick, City Administrator From: Stephanie K. Dawkins, Asst. City Admin. / Admin. Svcs. Dir. Lisa A. Jepson, Human Resources Manager Date: September 8, 2014 Re: Group Health/Dental/Life/ Insurance Policies Renewal The employee health, dental, and life insurance coverages are due for renewal on November 1, 2014. The City currently utilizes Blue Cross Blue Shield (BCBSIL) for three options for health coverage (two HMO plans and a PPO plan) and an HMO dental plan. The City also offers employees a PPO self-funded dental plan through Delta Dental of Illinois. Finally the City provides a life and AD&D policy through Mutual of Omaha at no cost to the employee. Open enrollment for employees, retirees, and those on or eligible for COBRA is set to occur mid-September 2014. The FY 2014-2015 budget reflected a projected 20% increase in group health insurance plan costs (for the second half of the fiscal year). The initial BCBSIL renewal was sent to Lundstrom (the City’s insurance broker) with an overall increase of 3.89%. After reviewing the proposal with staff, Lundstrom Insurance brokers submitted an appeal to BCBSIL to seek additional relief to the proposed renewal rates. They were successful in their request and BCBSIL agreed to lower the increase for the upcoming plan year to 2% which results in a for a premium reduction of approximately $42,500. Employees will continue to have a choice between three (3) BCBSIL plans, with no recommended changes to the plan design, other than those made in accordance with the requirements of the Affordable Care Act (ACA). For comparison purposes, the following chart depicts the City’s renewal rates for the past ten (10) years (including this renewal): Renewal Year Percent Change 2005 10.6% 2006 7.9% 2007 0% 2008 13.92% 2009 1.20% 2010 16.5%/10.62%* 2011 0.00% 2012 0.00% 2013 0.00% 37 2014 2.00% Average ~4.92% *introduced cost differential for PPO/HMO plans Although the City did not experience a premium rate increase at open enrollment last year, in January 2014 the ACA required all fully insured medical plans to implement ACA fees. These fees directly impacted the premium. The Annual Fee on Health Insurers (Health Insurer Fee) and the Transitional Reinsurance Program Contribution Fee (Reinsurance Fee) ended up at 3.25% of billed medical premiums. These ACA fees were then included in the medical premiums starting with the premium due for January 2014. The renewal presented includes these mandatory fees as part of the premium increase. The dental plans renew on November 1, 2014. The BCBSIL DHMO dental plan policy will see an increase of 2.39% for the 2014-2015 plan year. Due to the very small number of enrolled employees, these rate are “book rates” and are not able to be negotiated. There are currently ten (10) participants in the DHMO dental plan, an option that provides orthodontia benefits. The recommended increase to the Delta Dental plan funding factors (PPO self-funded with 142 participants) is 4.5% and a 2% increase to the administration fee (currently estimated at $8,000 per plan year) with a two-year rate guarantee. In the 2012-2013 plan year the City switched its Life/AD&D policy to Mutual of Omaha with a two- year rate guarantee. During the most recent plan year the plan has paid and pending claims in the amount of $170,000 as well as a waiver of premium claim. This experience caused Mutual of Omaha to renew with an increase from $0.13 per thousand for basic life to $0.16. We were successful in our appeal for a rate relief and received a renewal rate of $0.14 per thousand and a two-year rate guarantee. It is important to note that this rate is still $.01 per thousand less than what we were paying in 2012 with Standard Life Insurance Company despite the recent claims activity. The VSP voluntary vision program has two-year policy period which does not expire until October 31, 2015. Therefore, there are no renewal considerations this year. Employees who wish to participate in the plan fund the full cost. There is no additional cost to the City to provide this voluntary benefit. Dan Walter, Partner and Senior Vice-President of Lundstrom Insurance will be present at Monday’s meeting to answer any additional questions the Governing Body may have. Staff Recommendation: It is recommended that the City renew its policy with Blue Cross Blue Shield of Illinois for the group health plan at an estimated annual cost (including employer and employee share) of $2,307,400; renew the BCBSIL DHMO dental policy at an estimated annual cost of $8,000, fund the Delta Dental Self-Funded plan with an increase of 4.5% in the funding rate for an estimated annual cost of $146,500 for claims and $8,000 (2% increase with two-year rate guarantee) for the administration fees; and renew the Mutual of Omaha Life and AD&D insurance plan with the proposed 5.8% increase and an estimated annual premium of $27,000. All plans would be effective November 1, 2014 for the 2014-2015 plan year. 38 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Declare Miscellaneous Streets Division Items as Surplus Presenter & Title: Chris Bong, Superintendent of Streets Date: 9-15-14 Please Check Appropriate Box: x Committee of the Whole Meeting Special Committee of the Whole Meeting x City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: none Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: This is a housekeeping item to declare various Streets Division items as surplus. All of these items are well beyond our service-life criteria. None of the items are currently in-service. These items will be placed on the State’s iBid auction web site. • G-71: 1992 Chevy 1-Ton Dump Truck • G-82A: 1997 GMC 1-Ton Dump Truck • G-390: 1997 GMC 1-Ton Dump Truck • G-124: 1999 Toro Zero-Turn Mower • G-128: 2005 Toro Zero-Turn Mower • Mechanics Tire Changer • 3 Administrative Assistant Desks Attachments: (please list) • Resolution Recommendation / Suggested Action: (briefly explain) I respectfully recommend that City Council declare these items as surplus. 39 RESOLUTION NO. 2014-__ RESOLUTION AUTHORIZING EXECUTION OF Declare Miscellaneous Streets Division Items as Surplus BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the City Administrator is hereby authorized to execute, on behalf of the City of Geneva, Declare Miscellaneous Streets Division Items as Surplus , in the form attached hereto at Exhibit “A”. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 15th day of September, 2014. AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me, this 15th day of September, 2014. 0D\RU 40 AGENDA ITEM EXECUTIVE SUMMARY Consideration to expand the study boundary for proposed Tax Agenda Item: Increment Financing district near the intersection of IL Rt 38 and IL Rt 25 Presenter & Title: Ellen Divita, Director of Economic Development Date: September 8, 2014 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: $10,000 Budgeted? X NO If NO, please explain how the item will be funded: GENERAL CAPITAL FUND Executive Summary: On December 20, 2013 the Council directed Staff to release a “Request for Proposal” to investigate a new TIF District on the east bank of the River and adopted an Inducement Resolution which declared the City’s intent to consider formation of a TIF District (“District”) and reimburse the General Fund for eligible Redevelopment Project costs from the Special Tax Allocation Fund for the District and/or with proceeds of debt to be issued by the City, if any. SB Friedman (SBF) was hired on March 24, 2014 to conduct the eligibility analysis and write the “Redevelopment Plan and Project.” At that time there was discussion on whether or not to include the four homes, on the east bank of the River immediately south of the Oak Street ROW, in the study area. SBF concluded eligibility exists in either scenario and in June 2014 the Council discussed the boundary and removed these four properties. SBF commenced on writing the draft of the Redevelopment Plan and Project. The Mayor, Alderman Simonian, and our City Administrator have had discussions with several property owners on the west side of the River regarding potential to include their properties -- subject to eligibility. Accordingly, a cost was obtained from our TIF consultant SB Friedman to investigate eligibility of additional properties which are shown on the attached map. The north end of this proposed study area is identified as Opportunity Site 2 in the Downtown Master Plan and identifies opportunity for either adaptive re-use of the former Bottling Plant, and/or in-fill housing. The south end of this proposed study area is identified in Opportunity Site 5 in the Downtown Master Plan and identifies the opportunity for additional parking deck construction in the vacant lots. SBF estimates a cost of $9,800 to analyze the additional area for eligibility, revise the maps and plan text to incorporate some or all of the expanded study area, and to gather residential mailing 41 addresses in the 750’ buffer of the expanded study area. The proposed study area identified in the attached map can be generally described as bounded by IL Route 38, IL Route 31, Stevens Street, and the Fox River, with the three Condominium buildings and parcels to their west omitted. Additional legal fees can be accommodated by the FY14-15 budget. Funds for this project will be from General Capital. Attachments: (please list)  Map identifying proposed additional study area – area on west side of the River is additional area to be explored. Recommendation / Suggested Action: (briefly explain) Recommend approval of use of capital funds to study this additional area for potential inclusion in a downtown Tax Increment Finance District. 42 Proposed East Bank TIF DRAFT Potential Expansion for Bottling Plant 8/7/2014 City of Geneva, IL Potential Study Area Expansion Parcels Woodward Ave Steven s St ve Euclid A N 2nd St Ford S Aus t Dr tin Oakwood Ave N Riv er Ln Dodso n St Peyton Schoo St Howar l St d St Jeffers on St Hamil t on St Garfield Wall St St Woodla wn St V U31 31 Old Mill Park Summit St V E State St U 3838 James Existing East State Street St U V 25 25 TIF District FOX RIVER Campb Crissey Ave ell St ett Oak St S Rive nn Be Kane St r Ln Nebraska St Rd Kansas St Frank Geneva Park lin St District p Ram Spring Spring St St Fulton St Chalme rs St South St Union Pacific Railro ad Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, ForestAEX, Preserve Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community 0 150 300 600 Feet ´ 43 AGENDA ITEM EXECUTIVE SUMMARY Request to Hang a Banner over Third Street to welcome Fox Valley Agenda Item: Marathon Runners Presenter & Title: Ellen Divita, Director of Economic Development Date: September 8, 2014 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - YES Estimated Cost: $100 Budgeted? X NO If NO, please explain how the item will be funded: EDD Marketing Funds Executive Summary: The Fox Valley Marathon will again run through the Tri-Cities on Sunday September 21, 2014. The Marathon is one of the 7 largest events downtown. Funds raised come back to the community for local charities. The Council approved a new route this year which brings runners west on Route 38 and south on Third Street before cutting back over to the Government Center and Bike Trail system. Runners will enter downtown at 7:15 and pass through by 8:10 AM (they must be able to keep the pace to race). The Economic Development Department has welcomed folks training all year, through a “Run Geneva” landing page on the website. http://www.geneva.il.us/index.aspx?nid=695 EDD is coordinating an outreach to invite our residents and others to come downtown to cheer the runners on, stay for breakfast and enjoy downtown. Posters would be hung in the stores and we will also use social media to promote. Attachments: (please list)  Map identifying the route of the Race. Recommendation / Suggested Action: (briefly explain) Recommend the Council approve hanging of a banner over the street from Tuesday September 16, 2014 through Monday September 22, 2014. 44 45 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: 2014-2015 Citywide Computer Replacements Presenter & Title: Peter I. Collins, Information Technologies Manager Date: 09/03/2014 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - X YES Estimated Cost: $106,272 Budgeted? NO If NO, please explain how the item will be funded: Executive Summary: As allowed for in Geneva’s 2014-2015 Fiscal Year Budget, Information Technologies staff solicited bids for replacement of total of 78 computers across departments citywide. Attachments: (please list)  Memo & Bid Reply Recommendation / Suggested Action: (briefly explain) I.T. Division requests and respectfully recommends that the Geneva City Council approve the purchase of replacement computers from EDC Systems in the amount of $106,272.00 46 RESOLUTION NO. 2014-__ RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH EDC SYSTEMS FOR 2014-2015 CITYWIDE COMPUTER REPLACEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, a contract with EDC Systems in the form attached hereto at Exhibit “A”, relating to the budgeted 2014-2015 Citywide Computer Replacements. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 15th day of August, 2014 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2014. Mayor ATTEST: City Clerk 47 City of Geneva Information Systems Memo To: Mary McKittrick, City Administrator From: Peter I. Collins, Information Systems Manager CC: Mayor Burns and Geneva City Council Date: 09/03/2014 Re: Replacement of computers across departments citywide As allowed for in Geneva’s 2014-2015 Fiscal Year Budget, Information Technologies staff solicited bids for replacement of total of 78 computers across departments citywide. Bid documents were posted to the City website and sent via email to approximately 30 vendors. After receiving returned bids and review of proposed bids, it was determined that funding would be available for the purchase of 78 computers. Based on responses from the vendors submitting bids, see below the following subtotal amounts: OM Supply, Inc. - $132,695.00 Integreat - $130,323.42 Ricoh - $116,774.63 EDC Systems - $106,272.00 This purchase will be funded from the Capital Projects budget, as well the budgets of the Electric & Water Divisions of Public Works. STAFF RECOMMENDATION: In consideration of the above information and after careful review of the submitted bid proposals, I would request and respectfully recommend that the Geneva City Council approve the purchase of replacement computers from EDC Systems in the amount of $106,272.00 cc: Mary McKittrick, City Administrator Mitch Radman, Information Technologies Technician 1 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66  67 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: City Hall Council Chambers Audio/Video Redesign Project Presenter & Title: Peter I. Collins, Information Technologies Manager Date: 09/03/2014 Please Check Appropriate Box: Committee of the Whole X Special Committee of the Whole Meeting Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Budgeted? X YES Estimated Cost: $20,860.42 NO If NO, please explain how the item will be funded: Executive Summary: As allowed for in Geneva’s 2014-2015 Fiscal Year Budget, Information Technologies staff solicited bids for updates to Geneva’s City Council Chambers. Attachments: (please list)  Memo & Bid Reply Recommendation / Suggested Action: (briefly explain) I.T. Division requests and respectfully recommends that the Geneva City Council approve the proposed updates to audio / video equipment from Sound Vision, Inc. in the amount of $20,860.42 1 68 City of Geneva Information Systems Memo To: Stephanie Dawkins, Asst. City Administrator From: Peter I. Collins, Information Systems Manager CC: Mary McKittrick, City Administrator Mitch Radman, Information Technologies Technician Date: 09/03/2014 Re: Council Chambers Audio/Video Update 2014 As allowed for in Geneva’s 2014-2015 Fiscal Year Budget, Information Technologies staff solicited bids for updates to Geneva’s City Council Chambers. Work includes rewiring a redesigned dais to accommodate new microphones and computers, adding an additional camera, and installing a larger equipment rack (and subsequent rewiring) in the video control room. Bid documents were posted to the City website and sent via email to known vendors. Bids were received on August 28, 2014 from the following vendors: Safe X One – $10,430.00 Midwest Computer Products, Inc - $19,974.00 Procom Sound Systems – $29,311.23 Sound Incorporated - $30,414.00 Sound Design - $23,223.00 Sound Vision - $20,860.42 After review of proposed bids, it was determined that lowest bidder did not contemplate some of the necessary components to achieve project goals. Therefore, after further reviewing design options, I.T. staff found the best responsible bidder that most closely met Geneva’s desired outcome was Sound Vision, Inc. of Elgin, Illinois with a total cost of $20,860.42. This purchase will be funded with accumulated PEG Fees from the 410.50.51.95-810 line item of the 2014-2015 City of Geneva Budget.  Page 2  69 RESOLUTION NO. 2014-__ RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH SOUND VISION FOR CITY HALL COUNCIL CHAMBERS AUDIO / VIDEO REDESIGN PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION 1: That the Mayor and City Clerk are hereby authorized to execute, on behalf of the City of Geneva, a contract with Sound Design, Inc. in the form attached hereto at Exhibit “A”, relating to the budgeted City Hall Council Chambers Audio/Video Redesign Project. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, this 15th day of August, 2014 AYES: __ NAYS: __ ABSENT: __ ABSTAINING: __ HOLDING OFFICE: __ Approved by me this ____ day of __________, 2014. ____________________________________________ Mayor ATTEST: _______________________________ City Clerk  Page 3 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87